GITNUXSOFTWARE ADVICE
Technology Digital MediaTop 10 Best Software Catalog Software of 2026
Top 10 ranked software catalog software for IT teams. Side-by-side review of Freshservice, Atera, and Lansweeper and key tradeoffs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Freshservice is the best fit for IT teams that need a governed software request catalog tied to inventory and API automation, whereas Atera is the cheaper entry point for operations teams that want technician-driven software and asset catalog visibility.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Freshservice
Service request automation runs from catalog item fields, so routing and approvals react to request-specific data.
Built for fits when IT teams need a governed request catalog with API automation tied to CMDB records..
Atera
Editor pickWorkflow-driven catalog management links inventory records to request execution, using technician actions as catalog update triggers.
Built for fits when operations teams want a software and asset catalog tied to technician workflows and controlled change paths..
Lansweeper
Editor pickDiscovery-driven correlation that links installed software evidence to device identity for catalog-ready reporting.
Built for fits when IT and procurement need continuously updated software inventory for operational governance..
Related reading
Comparison Table
Freshservice
enterpriseITSM platform with asset management features for software inventory, contracts, and SaaS application records.
Service request automation runs from catalog item fields, so routing and approvals react to request-specific data.
Freshservice provides service catalog configuration with item-level fields, category grouping, and workflow-driven request routing into incident or change processes. Automation rules can assign, update, and reopen tickets based on catalog request attributes, and service request SLAs can be enforced from the same workflow. The product also exposes an API and webhooks so catalog events can trigger provisioning steps in external systems.
A tradeoff is that deeper software asset and entitlement workflows require careful configuration across discovery inputs and CMDB mappings, because catalog items rely on consistent asset records. Freshservice fits best when IT teams need a governed request catalog with automation and integrations, not when teams require a standalone package repository scanning and SBOM ingestion engine.
- +Service catalog items tie directly to ITSM workflows and ticket lifecycle stages
- +Automation rules can route requests and update tickets based on catalog form data
- +REST API and webhooks support event-driven catalog and workflow integration
- +CMDB context reduces duplicate requests when asset records are kept current
- –Software catalog governance depends on consistent CMDB and discovery mappings
- –Advanced software entitlement enforcement often needs external systems and custom logic
- –Complex multi-step approvals take time to model accurately in workflows
IT operations teams
Approval-based software request fulfillment
Fewer rework loops
IT asset managers
Asset-context guided software catalog
Lower duplicate submissions
Show 2 more scenarios
Platform integration teams
Catalog-to-provisioning automation
Faster fulfillment cycles
REST API and webhooks push catalog request events into provisioning tooling.
Service desk teams
Request routing to incident or change
More accurate triage
Automation routes catalog requests into the correct workflow based on submitted attributes.
Best for: Fits when IT teams need a governed request catalog with API automation tied to CMDB records.
More related reading
Atera
SMBRMM and IT management platform with software inventory, software management, and device-level catalog visibility.
Workflow-driven catalog management links inventory records to request execution, using technician actions as catalog update triggers.
Atera’s catalog use is strongest when inventory items, device records, and service items must stay in sync while technicians execute work from the same interface. The automation surface supports recurring synchronization patterns, and the API allows programmatic catalog and asset updates without manual export cycles. Admin controls are geared toward governance through roles and change visibility, rather than ad hoc spreadsheet administration.
A tradeoff appears when deep, standards-based ingest formats like SBOM documents are the primary source of truth for the catalog. Atera can still track software assets and related context, but it is less focused on format-heavy security pipelines than on operational catalog management tied to IT workflows. It fits organizations that want day-to-day catalog accuracy backed by discovery-driven records and technician execution, not only passive reporting.
- +Technician-first workflows connect catalog items to execution tasks
- +API supports programmatic catalog and asset updates from other tools
- +Role-based permissions reduce catalog change exposure across teams
- +Automation handles recurring inventory and catalog synchronization patterns
- –SBOM ingestion is not its primary strength versus security-focused tooling
- –Advanced CMDB federation depth needs careful design to avoid duplicates
- –Complex software entitlement reconciliation often requires extra integration work
- –Customization can increase maintenance overhead for catalog logic
IT service management teams
Catalog items drive technician resolution steps
Fewer status gaps between inventory and tickets
IT operations engineering
Automate catalog updates via API
Lower manual catalog maintenance
Show 2 more scenarios
Asset governance leads
Control catalog edits with RBAC
Cleaner ownership and fewer unauthorized changes
Roles restrict who can create, edit, and publish catalog-related records across business units.
Service desk analysts
Resolve incidents using inventory context
Faster incident triage
Incident workflows can pull device and software context to speed triage and reduce repeated data lookups.
Best for: Fits when operations teams want a software and asset catalog tied to technician workflows and controlled change paths.
Lansweeper
enterpriseDiscovery and asset intelligence platform that inventories software installations across on-premise and cloud environments.
Discovery-driven correlation that links installed software evidence to device identity for catalog-ready reporting.
Lansweeper’s core strength is the way it unifies discovery results into inventory records that include software installations, device context, and supporting details for audit-style reporting. It supports recurring discovery with a focus on keeping catalog data current, which helps when asset state changes frequently across fleets. The product is also practical for catalog operations because it provides many filters and saved views tied to inventory attributes.
A tradeoff is that Lansweeper’s catalog usefulness depends on disciplined connector coverage and discovery coverage, because missing sources can lead to partial software install pictures. It fits best in environments that already have Microsoft management infrastructure or can run agent-based or remote discovery at meaningful scale. It is also a good fit when the goal is faster catalog hygiene through automated re-discovery rather than manual reconciliation.
- +Correlates software installs with device context for fast catalog triage
- +Built-in connector support for Microsoft inventory sources
- +Recurring discovery updates reduce stale catalog records
- +Rich reporting filters for software and hardware attribute slicing
- –Catalog accuracy drops if discovery coverage misses subnets or endpoints
- –Advanced catalog tailoring needs governance discipline to avoid inconsistent lists
- –Some automation workflows require careful dashboard and rule design
- –Agent or connector footprint can add operational overhead
IT operations teams
Reduce stale software catalog records
Fewer inventory gaps
Software asset management teams
Triage license entitlement mismatches
Faster entitlement checks
Show 2 more scenarios
Procurement and IT governance
Standardize approval queues for requests
More consistent reviews
Inventory-backed views support structured review of software-related requests and deployments.
Security operations
Prioritize vulnerability-driven software remediation
Quicker remediation targeting
Device-associated software inventory helps target remediation to affected endpoints.
Best for: Fits when IT and procurement need continuously updated software inventory for operational governance.
Snipe-IT
IT asset managementOpen source IT asset management software with hardware, software, license, and accessory cataloging.
Asset assignment and activity history connect software usage context to who and what owns each record.
Snipe-IT is an open source IT asset inventory and software catalog system with a web admin interface for managing devices, people, and software relationships. It provides barcode-friendly tracking fields, custom asset categories, and user assignment history so teams can connect software records to owned or assigned assets.
Inventory hygiene is supported through import tooling and data editing workflows that keep the catalog usable for request routing and audit prep processes. For governance, Snipe-IT includes role-based access, basic approval-oriented workflows through forms and status fields, and change visibility via its activity history.
- +Strong asset-to-software relationship mapping for practical catalog maintenance
- +Role-based access controls with scoped permissions for administrative tasks
- +Custom fields and categories fit varied inventory taxonomies
- +Activity history helps track changes in inventory and catalog records
- –No native CMDB federation layer for cross-system catalog synchronization
- –Software reconciliation workflows require manual cleanup when sources conflict
- –Advanced discovery automation depends on imports and integrations rather than agents
- –Reporting is usable but not as flexible as dedicated ITSM CMDB tooling
Best for: Fits when teams need a maintained software catalog tied to assets, with admin governance and practical reporting.
GLPI
enterpriseITSM and asset management platform with software inventory, license tracking, and catalog functions.
Service request catalog workflow that links fulfillment tickets to the underlying asset and software records in the same system.
GLPI performs IT asset inventory and help desk operations with a centralized record model for devices, users, tickets, and changes. It supports structured service catalog items and workflow-driven requests tied to assets and configuration records.
GLPI also provides integration points for importing data and for synchronizing with external ITSM and inventory systems, plus extensibility via plugins and APIs. For software catalog use, it can store software titles, versions, and installation evidence linked back to managed computers.
- +Relational linking between computers, users, software, and tickets
- +Service request workflow supports catalog-to-fulfillment traceability
- +Plugin system extends catalog fields, import flows, and integrations
- +Role-based access controls gate catalog and inventory visibility
- –Software catalog accuracy depends on consistent import and evidence mapping
- –Advanced automation requires plugin work or careful workflow configuration
- –Data quality governance needs active administration to prevent duplicates
- –Complex CMDB federation patterns are not a native focus compared to CMDB-first tools
Best for: Fits when teams need an ITSM-linked software catalog that ties requests to installed-asset evidence.
ManageEngine AssetExplorer
enterpriseIT asset management software that catalogs installed software, licenses, vendors, and compliance data.
Request and approval workflows tied to software catalog item lifecycle controls across asset inventory views.
ManageEngine AssetExplorer is built for maintaining a software asset inventory with structured views that support catalog-style item definitions and ownership workflows. It integrates with endpoints and management tooling to bring in install and software signals, then maps those signals into reusable catalog objects for reporting and reconciliation.
The governance surface focuses on asset and software record controls, plus workflow steps that route requests through defined approvals. AssetExplorer also supports data ingestion from external sources to keep software listings aligned with what is actually deployed and entitled.
- +Catalog-style item records based on real software inventory signals
- +Connector integrations help keep endpoint software data current
- +Approval workflow supports controlled changes to catalog entries
- +External imports reduce manual catalog data entry
- –Automation depth is limited compared with CMDB-centric catalogs
- –Normalization across inconsistent software naming needs ongoing governance
- –Workflow configuration can be complex for large catalog taxonomies
- –API and schema customization are less extensive than developer-first tools
Best for: Fits when ITAM teams need controlled software catalog items tied to real install inventory.
InvGate Asset Management
enterpriseIT asset management platform with software inventory, license tracking, and normalization features.
Service item lifecycle workflows that originate from software discovery outcomes and drive approval-based catalog publish.
InvGate Asset Management pairs software asset inventory with lifecycle workflows that connect requests, approvals, and catalog publish to IT assets and service items. The product supports integration-driven onboarding by pulling data from common device and software sources and then reconciling what is installed against what is entitled.
Configuration centers on governance controls such as RBAC for operational roles and audit logging for asset changes. Automation is geared toward repeatable remediation using rule-based processes tied to inventory results.
- +Request-to-service-item workflow ties catalog actions to asset records
- +Inventory reconciliation focuses on entitlements against installed software
- +RBAC and audit log coverage supports controlled asset administration
- +Rules automate recurring tasks after inventory updates
- –Tuning integrations for consistent inventory granularity takes work
- –Automation coverage depends on rule design rather than guided workflows
- –Extending imports beyond standard connectors may require custom effort
- –SBOM ingestion and vulnerability correlation are not the focus areas
Best for: Fits when asset teams need governance-heavy catalog publish linked to inventory reconciliation.
SysAid IT Asset Management
enterpriseIT service management suite with software asset inventory and license tracking.
Asset lifecycle workflows run inside the SysAid ITSM request flow, so approvals and updates follow asset actions end to end.
SysAid IT Asset Management is built around aligning asset records with ITSM processes, so catalog and service request workflows can reference inventory state. Core capabilities include asset lifecycle management, bulk asset import, relationship mapping between configuration items, and change-friendly operational screens for support teams.
The solution supports integrations to pull and reconcile device and software data from enterprise sources, then drives updates into its asset records for downstream reporting. Automation features focus on approval routes and workflow triggers tied to asset actions rather than only catalog browsing.
- +Workflow-driven asset actions link inventory state to ITSM requests
- +Bulk import supports onboarding large asset sets faster than manual entry
- +Relationship mapping helps keep devices and software tied to configuration items
- +Automation triggers reduce follow-up work after asset changes
- –Catalog publishing and item governance need careful configuration to avoid drift
- –Deep discovery coverage depends more on connector availability than native scanning
- –Advanced schema tailoring is limited compared with CMDB-first tools
- –Reporting depth can lag when tracking entitlement and usage signals together
Best for: Fits when ITSM teams want a governed software and hardware catalog backed by controlled asset workflows.
Torii
SaaS managementSaaS management software that maintains a centralized catalog of applications, licenses, owners, and usage data.
Tiered approvals tied to request routing so each service item follows a governed path before publishing.
Torii is a software catalog workflow that connects change requests to catalog items and downstream systems. It focuses on request routing, tiered approvals, and catalog publish so teams can govern service item lifecycle from one place.
Torii integrates with external systems through an API and automation-friendly configuration for operational handoffs. It is best evaluated by how well its catalog items map to internal governance steps and how reliably those steps drive provisioning targets.
- +Tiered approval workflow ties governance checks to each catalog request
- +API-first design supports automation from catalog intake through publishing
- +Request routing lets teams steer items to the right provisioning path
- +Catalog publish workflow supports controlled item lifecycle changes
- –Service item lifecycle coverage needs careful configuration for edge cases
- –Integration setup depends on external system endpoints and data mapping
- –Complex entitlement enforcement logic may require external policy systems
- –Advanced governance controls need sustained admin oversight
Best for: Fits when catalog requests need governed routing and approvals tied to downstream provisioning targets.
Setyl
SMBAsset and lifecycle management platform for software, hardware, licenses, and renewals.
Service and software catalog item lifecycle management with approval-gated publication across item states.
Setyl is a software catalog tool aimed at keeping internal service and software listings aligned with real infrastructure. It focuses on a structured intake workflow for catalog items and service entries, so teams can request, review, and publish items with consistent metadata.
Setyl also supports integrations for pulling in inventory signals and pushing catalog output to downstream systems. Governance features center on approval controls and visibility into item lifecycle states.
- +Catalog item lifecycle states reduce drift between requests and published listings
- +Approval workflows add control over catalog publication and change cadence
- +Integration connectors support automated ingestion and catalog publish flows
- +Consistent item metadata improves searchability for service and software entries
- –Limited depth in infrastructure-level federation workflows compared to CMDB tools
- –Complex catalogs need careful configuration of item types and approval paths
- –Advanced automation depends on integration setup for each downstream target
- –Browser-extension style discovery and agentless scanning are not its core pattern
Best for: Fits when IT teams need controlled catalog publishing with lifecycle states and workflow approvals.
Conclusion
After evaluating 10 technology digital media, Freshservice stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right software catalog software
This software catalog software buyer's guide covers Freshservice, Atera, Lansweeper, Snipe-IT, GLPI, ManageEngine AssetExplorer, InvGate Asset Management, SysAid IT Asset Management, Torii, and Setyl. The tooling in this list links catalog items to inventory evidence, asset records, or ITSM fulfillment so catalog requests map to real endpoints and service workflows.
Freshservice leads the set with catalog-item driven automation that routes and approves from request-specific fields tied to CMDB records. Other options in the list emphasize technician workflow triggers in Atera, discovery correlation in Lansweeper, and asset-to-request traceability in GLPI.
Software catalog software for governed request items, inventory-backed records, and automated publishing
Software catalog software manages service item lifecycle stages, request routing, and catalog publication based on inventory signals from discovered endpoints or imported asset evidence. Freshservice uses service request automation that runs from catalog item fields, so routing and approvals respond to request-specific data and can update ticket outcomes across its ITSM workflow.
Atera focuses on technician-first workflow execution, where actions connect catalog management to asset and request execution so catalog updates occur from technician-triggered steps. Across this category, the core requirement is controlled catalog publishing with governance so published items stay consistent with the inventory and reconciliation inputs that feed the catalog records.
Integration, catalog automation, and governance controls that keep records consistent
Software catalog software only stays useful when catalog requests, inventory evidence, and published service items follow the same execution path. These tools differ most in how tightly they connect catalog item fields to routing, how they update inventory-backed records, and how they prevent drift after publication.
Freshservice and Torii emphasize automation that reacts to request-specific inputs and approval outcomes. Lansweeper and Snipe-IT emphasize discovery correlation that keeps software inventory evidence attached to the right device identity.
Request-driven automation that routes and updates from catalog item fields
Freshservice uses service request automation that runs from catalog item fields, so routing and approvals react to request-specific data and can update ticket outcomes across the workflow. Torii applies tiered approvals tied to request routing so each service item follows a governed path before publishing.
Technician workflow triggers that convert action steps into catalog updates
Atera links technician-first workflows to catalog management so technician actions trigger catalog and asset updates. SysAid IT Asset Management runs asset lifecycle workflows inside the SysAid ITSM request flow so approvals and updates follow asset actions end to end.
Discovery-driven correlation that ties installed software evidence to device context
Lansweeper correlates installed software evidence to device identity for catalog-ready reporting. Snipe-IT connects asset assignment and activity history to each software record so usage context stays tied to who and what owns the record.
In-system traceability between service requests, fulfillment, and underlying asset records
GLPI provides relational linking between computers, users, software, and tickets so catalog requests remain traceable to installed-asset evidence. InvGate Asset Management ties request-to-service-item workflow to asset records and focuses inventory reconciliation against installed software.
Lifecycle controls that gate catalog publication and reduce drift
Setyl manages service and software catalog item lifecycle states with approval-gated publication across item states. Freshservice and ManageEngine AssetExplorer both tie catalog-style item records to workflow stages, but Freshservice concentrates routing and approvals from catalog form data while ManageEngine centers on request and approval workflows tied to lifecycle controls.
Choose by automation source, inventory correlation depth, and publication governance
The key choice is where automation starts and how catalog publication stays governed after inventory changes. Tools that start from request fields work best when catalog intake must drive routing and approval logic. Tools that start from discovery correlation work best when inventory evidence must remain the single source of truth for what gets listed.
Freshservice, Atera, and Torii represent different automation philosophies. Freshservice reacts to catalog item fields, Atera reacts to technician actions, and Torii gates publishing with tiered approvals tied to routing.
Start from catalog intake or start from technician execution
Pick Freshservice when routing and approvals must react to request-specific catalog form fields and update ITSM outcomes. Pick Atera or SysAid when catalog management must be driven by technician workflow actions inside execution steps that update inventory-backed records.
Validate discovery coverage before requiring catalog accuracy for every endpoint
Pick Lansweeper when catalog-quality output depends on correlating installed software evidence to device identity and fast triage of discrepancies. Pick Snipe-IT when catalog maintenance must center on asset-to-software relationship mapping with usage context tied to record ownership.
Decide how cross-system inventory sync and governance should be handled
Pick Freshservice when governed request catalog behavior depends on consistent CMDB and discovery mappings so routing can stay aligned with inventory records. Pick Snipe-IT or GLPI when cross-system synchronization needs are limited, since both focus on maintaining traceability inside the tool rather than building a CMDB federation layer.
Lock down publication with lifecycle states and approval paths
Pick Setyl when catalog publish must be gated across item lifecycle states so complex catalogs do not drift between request records and published listings. Pick Torii when tiered approval logic must bind each service item to a governed path before publishing.
Match automation depth to expected workflow complexity
Pick Freshservice or InvGate Asset Management when request-to-item lifecycle automation must update asset-linked outcomes and approvals with inventory reconciliation focus. Pick ManageEngine AssetExplorer when the workflow emphasis is on request and approval workflows across asset inventory views, and plan for normalization governance for inconsistent software naming.
Who benefits from software catalog software that stays inventory-backed and governed
IT teams benefit when catalog requests map to real endpoint evidence and remain traceable to fulfillment. Operations teams benefit when technicians can safely update catalog-backed records as they execute changes. Procurement and governance teams benefit when the catalog publication workflow enforces consistent inclusion criteria for software listings.
Freshservice aligns well with ITSM governance needs that tie catalog fields to routing and ticket outcomes. Lansweeper and Snipe-IT align well with teams that need continuously refreshed software inventory evidence mapped to devices and owners.
IT service management teams building a governed request catalog
Freshservice provides service catalog items tied to ITSM workflows and ticket lifecycle stages, and it routes and approves based on catalog form data tied to CMDB records.
Operations teams that want technician actions to drive catalog and asset updates
Atera and SysAid IT Asset Management connect catalog changes to technician workflow actions and keep approvals and updates aligned with ITSM request flow execution.
IT and procurement groups that require continuously updated software inventory
Lansweeper correlates installed software evidence to device identity for catalog-ready reporting, while Snipe-IT maintains a software catalog tied to asset assignment and activity history for practical ongoing governance.
Asset governance teams that want controlled catalog publication with lifecycle states
Setyl manages approval-gated publication across item lifecycle states, which reduces drift between request records and published listings for complex catalog structures.
Teams needing tight linking between requests, fulfillment tickets, and installed-asset evidence
GLPI links computers, users, software, and tickets in the same system so service request workflow stays traceable to underlying asset and software records.
Common pitfalls that break software catalog accuracy and publishing governance
Software catalog software fails in predictable ways when inventory inputs and governance workflows do not match. Drift happens when published catalog items do not inherit the same evidence mapping as the records used for requests and approvals.
Several tools also require deliberate configuration choices to prevent conflicts when discovery coverage is incomplete or when multiple sources disagree.
Assuming catalog accuracy stays correct without consistent discovery-to-record mapping
Lansweeper and Freshservice both depend on discovery evidence and mappings staying complete enough for endpoints in scope, so missing subnet or endpoint coverage lowers catalog accuracy.
Overlooking the lack of a CMDB federation layer when multiple systems must synchronize catalog data
Snipe-IT explicitly lacks a native CMDB federation layer for cross-system catalog synchronization, so reconciliation can require manual cleanup when sources conflict.
Publishing catalog items without lifecycle state governance for complex catalogs
Setyl and Torii both place approval logic around publishing so complex catalogs do not drift, and missing or weak workflow configuration can leave item states inconsistent.
Building automation that cannot maintain correctness after inconsistent software naming appears
ManageEngine AssetExplorer warns that normalization across inconsistent software naming needs ongoing governance, so catalog items can become fragmented if naming rules are not maintained.
Expecting entitlement enforcement or deeper reconciliation logic without external systems
Freshservice notes that advanced software entitlement enforcement often needs external systems and custom logic, so governance teams should plan for integration where entitlement reconciliation goes beyond request routing.
How We Selected and Ranked These Tools
We evaluated Freshservice, Atera, Lansweeper, Snipe-IT, GLPI, ManageEngine AssetExplorer, InvGate Asset Management, SysAid IT Asset Management, Torii, and Setyl on integration depth, workflow fit, and the catalog publication path from inventory evidence to governed service items. Feature coverage carried 40% weight because catalog value depends on how automation connects request inputs, inventory evidence, and publishing lifecycle stages.
Ease of use and value each carried 30% weight because teams must configure workflows, reconciliation, and governance controls without excessive manual cleanup. Freshservice ranked highest because service request automation runs from catalog item fields, which ties routing and approvals to request-specific data and can update ticket outcomes across the ITSM workflow when CMDB-linked mappings are consistent.
Frequently Asked Questions About software catalog software
How do Freshservice and GLPI connect software requests to installed-asset evidence?
Which tools support API automation for catalog publish or request-driven updates?
When does Lansweeper work better than a catalog system driven mainly by manual catalog entry?
What breaks if catalog workflows are not tied to lifecycle states in InvGate Asset Management and Setyl?
How do SSO and access controls typically get handled in Atera and Snipe-IT for catalog governance?
Where does SysAid IT Asset Management fall short when request routing depends on software-to-asset relationship mapping accuracy?
How does Atera link technician-driven actions to catalog outcomes compared with Freshservice catalog field-driven routing?
Which tool is more suitable for teams that need governance-heavy catalog publish tied to reconciliation, and what configuration is required?
What admin controls and auditability should be checked in Snipe-IT versus ManageEngine AssetExplorer before operational rollout?
How do integrations differ when pulling inventory signals into the catalog model in ManageEngine AssetExplorer and Setyl?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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