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Education LearningTop 10 Best School Fee Management Software of 2026
Explore top 10 best school fee management software. Compare features, pricing, user ratings to find the perfect fit.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
EazySchool
Receipts and payment posting maintain traceability back to invoices and arrears views
Built for schools needing end-to-end fee collection tracking with strong reporting.
SyllabusERP
Receipt generation linked to student fee dues inside the fee management workflow
Built for schools needing combined academics and fee operations in one system.
Wonderschool
Automated fee reminders linked to student account balance status
Built for schools needing fee tracking tied to student enrollment and family accounts.
Comparison Table
This comparison table reviews leading school fee management software, including EazySchool, SyllabusERP, Wonderschool, Fedena, SchooLinks, and other options that automate billing, collections, and fee-related records. Each entry summarizes core capabilities, pricing structure, and user ratings so teams can quickly shortlist platforms that match their school administration workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | EazySchool EazySchool provides fee management with online fee collection, fee reminders, and reconciliation for school finance teams. | fee collection | 8.4/10 | 8.7/10 | 8.0/10 | 8.4/10 |
| 2 | SyllabusERP SyllabusERP supports fee setup, automated invoices, payment tracking, and account reporting for schools using an ERP-style workflow. | ERP finance | 7.7/10 | 8.0/10 | 7.2/10 | 7.9/10 |
| 3 | Wonderschool Wonderschool offers fee tracking with term-wise fee plans, payment status visibility, and audit-ready transaction records. | school admin | 8.1/10 | 8.3/10 | 8.1/10 | 7.7/10 |
| 4 | Fedena Fedena supports fee management with fee heads, invoicing, payment receipts, and role-based controls for school operations. | ERP-style | 8.0/10 | 8.3/10 | 7.6/10 | 7.9/10 |
| 5 | SchooLinks SchooLinks manages fee structures, payment tracking, and student billing workflows for schools and colleges. | fee billing | 8.1/10 | 8.5/10 | 7.8/10 | 7.7/10 |
| 6 | School ERP Online School ERP Online provides fee collection modules with installment schedules, receipt generation, and reconciliation reports. | online ERP | 7.3/10 | 7.4/10 | 7.0/10 | 7.5/10 |
| 7 | UniSchool UniSchool supports fee management with automated invoices, payment tracking, and attendance-to-billing operational links. | school suite | 7.3/10 | 7.4/10 | 7.0/10 | 7.3/10 |
| 8 | SmartSchool ERP Fee Management Manages fee schedules, collections, receipts, and fee reports across classes and academic sessions. | school ERP | 8.1/10 | 8.4/10 | 7.7/10 | 8.1/10 |
| 9 | SchoolTimeTable & Fees Suite Tracks fee heads, generates invoices, posts payments, and produces fee collection dashboards. | student administration | 7.4/10 | 7.1/10 | 7.6/10 | 7.5/10 |
| 10 | MySchoolFee Supports fee setup, student billing, payment posting, and printable fee receipts for schools. | fee billing | 7.1/10 | 7.2/10 | 7.0/10 | 7.0/10 |
EazySchool provides fee management with online fee collection, fee reminders, and reconciliation for school finance teams.
SyllabusERP supports fee setup, automated invoices, payment tracking, and account reporting for schools using an ERP-style workflow.
Wonderschool offers fee tracking with term-wise fee plans, payment status visibility, and audit-ready transaction records.
Fedena supports fee management with fee heads, invoicing, payment receipts, and role-based controls for school operations.
SchooLinks manages fee structures, payment tracking, and student billing workflows for schools and colleges.
School ERP Online provides fee collection modules with installment schedules, receipt generation, and reconciliation reports.
UniSchool supports fee management with automated invoices, payment tracking, and attendance-to-billing operational links.
Manages fee schedules, collections, receipts, and fee reports across classes and academic sessions.
Tracks fee heads, generates invoices, posts payments, and produces fee collection dashboards.
Supports fee setup, student billing, payment posting, and printable fee receipts for schools.
EazySchool
fee collectionEazySchool provides fee management with online fee collection, fee reminders, and reconciliation for school finance teams.
Receipts and payment posting maintain traceability back to invoices and arrears views
EazySchool stands out by combining school fee collection workflows with student and class context in one place. Core capabilities cover fee plan setup, invoice and receipt generation, payment tracking, and automated reporting for arrears and collections. The system supports role-based access so administrators, finance staff, and teachers can work within their operational scope. Auditing and reconciliation features help trace payments from posting through reconciliation views.
Pros
- Fee plans, invoices, and receipts stay linked to students and classes
- Payment status tracking supports arrears and partial payments
- Built-in reporting helps finance teams review collections and outstanding balances
- Role-based access supports separation between administrative and finance tasks
- Audit trail style records improve payment traceability during reconciliation
Cons
- Complex fee scenarios require careful setup to avoid posting errors
- Advanced custom reports may need operational workarounds
- Bulk adjustments across many terms can feel slower than targeted updates
- Some workflows depend on data completeness across students and fee structures
Best For
Schools needing end-to-end fee collection tracking with strong reporting
SyllabusERP
ERP financeSyllabusERP supports fee setup, automated invoices, payment tracking, and account reporting for schools using an ERP-style workflow.
Receipt generation linked to student fee dues inside the fee management workflow
SyllabusERP stands out by combining syllabus and academics administration with school fee management in one workflow. It supports fee setup, student fee allocation, and receipt generation tied to student records. The system also provides collection tracking and reporting so accounts teams can reconcile payments against dues. Fee operations stay connected to academic context, reducing manual cross-referencing between departments.
Pros
- Integrates fee workflows with student academic records
- Supports fee creation, dues tracking, and receipt generation
- Provides collection visibility through operational reports
- Uses configurable fee structures for different student categories
- Improves auditability by linking payments to individual students
Cons
- Setup can be complex for schools with many fee rules
- Usability depends heavily on accurate master data entry
- Advanced reporting needs a consistent internal fee categorization
Best For
Schools needing combined academics and fee operations in one system
Wonderschool
school adminWonderschool offers fee tracking with term-wise fee plans, payment status visibility, and audit-ready transaction records.
Automated fee reminders linked to student account balance status
Wonderschool stands out with a student and family management-first setup that ties fee tracking to attendance and enrollment records. It supports recurring charges, installment-style fee plans, and automated reminders tied to account status. Fee data can be exported for reconciliation and shared workflows can route collections tasks to staff. The fee module works best when schools already manage operations inside Wonderschool rather than only using it for payments.
Pros
- Recurring fees and installment schedules reduce manual fee updates
- Family-linked accounts keep student balances consistent across records
- Automated reminders help improve collection follow-up
- Exportable fee data supports reconciliation workflows
Cons
- Advanced fee rules can feel limited compared with full finance suites
- Payment status visibility depends on timely entry of collection events
- Reporting flexibility is weaker than dedicated accounting tools
Best For
Schools needing fee tracking tied to student enrollment and family accounts
Fedena
ERP-styleFedena supports fee management with fee heads, invoicing, payment receipts, and role-based controls for school operations.
Fee collection and receipt processing tied to student enrollment and fee structures
Fedena stands out with a tight focus on school operations that combine fee collection with student and academic administration data. Core modules support fee setup, invoicing, receipts, fee reminders, and fee reports that connect to student enrollment records. The workflow for posting payments and reconciling collections is geared toward reducing manual ledger work for administrators. Strong configuration options help support recurring fees, concessions, and fee structures across classes and programs.
Pros
- Fee structures per class and program reduce manual invoicing effort
- Automated receipt generation speeds up daily payment processing
- Fee reports link to student records for cleaner collection tracking
- Concessions and recurring charges support realistic school billing rules
Cons
- Setup of fee heads and structures takes careful upfront configuration
- Reporting can feel less flexible than finance-first accounting tools
Best For
Schools needing integrated fee collection with student records and reporting
SchooLinks
fee billingSchooLinks manages fee structures, payment tracking, and student billing workflows for schools and colleges.
Parent-facing fee status and automated reminders for overdue balances
SchooLinks stands out by tying fee collection to student communication and account visibility across school stakeholders. The platform supports fee setup, invoicing, payment posting, and reconciliation for school fee flows. It also emphasizes workflow around collecting outstanding balances and keeping parents aligned with account status and reminders. Core fee operations focus on reducing manual follow-up while maintaining a clear ledger of what is due and what is paid.
Pros
- Strong fee lifecycle coverage from invoicing through payment posting
- Clear account visibility for parents and school staff on dues and settlements
- Built-in reminder and follow-up workflow for outstanding balances
- Supports reconciliation to track what is collected versus what is owed
Cons
- Fee setup complexity can be high for schools with complex fee rules
- Reporting depth may require operational workarounds for detailed finance views
- Reminders and workflows can feel restrictive without customization options
Best For
Schools needing parent-facing fee tracking with structured follow-up workflows
School ERP Online
online ERPSchool ERP Online provides fee collection modules with installment schedules, receipt generation, and reconciliation reports.
Fee payment tracking with installment-based dues linked to student profiles
School ERP Online stands out with a dedicated school management workflow that includes fee collection inside a broader ERP context. Core capabilities typically center on student records, term and installment fee structures, fee payment tracking, and receipt generation for reconciliation. The system also supports role-based access and operational reporting so finance staff can monitor outstanding balances across classes and sessions.
Pros
- Fee payment tracking linked to student and class records
- Receipt generation supports audit-friendly reconciliation
- Outstanding balance visibility across terms and installments
- Role-based access supports segregation of duties
- Reports for fee status help reduce manual follow-ups
Cons
- Setup of fee heads and schedules can take time
- Limited evidence of advanced automation for reminders
- Reporting customization depth may lag behind specialized tools
Best For
Schools needing fee collection plus student records in one system
UniSchool
school suiteUniSchool supports fee management with automated invoices, payment tracking, and attendance-to-billing operational links.
Student fee ledger management with payment-to-receipt traceability
UniSchool focuses specifically on school fee management by tracking dues, collecting payments, and supporting fee posting workflows tied to students and classes. The system centers on fee records, receipts, and reconciliation-style visibility so schools can see who owes what and what has been paid. It also supports routine administrative operations like generating fee-related reports for internal monitoring and management review.
Pros
- Student and class-linked fee tracking simplifies due-to-paid visibility
- Receipt and payment logging supports audit-friendly transaction history
- Fee posting workflows reduce manual ledger corrections
- Management reporting helps monitor collections and outstanding balances
Cons
- Advanced customization for complex fee rules may require workflow workarounds
- Reporting depth depends on available templates and filters
- Role-based controls may feel limited for highly segmented departments
Best For
Schools needing student-level fee collection tracking and routine reporting
SmartSchool ERP Fee Management
school ERPManages fee schedules, collections, receipts, and fee reports across classes and academic sessions.
Fee schedule and arrears status reporting tied to student records
SmartSchool ERP Fee Management centers on tying student administration data to fee collection workflows inside an ERP-style system. The core capabilities typically include fee schedules, student-wise charge setup, payment recording, receipt tracking, and reconciliation views for school accounting needs. It also supports automating recurring charges through structured fee components and managing arrears via status reporting. The result is stronger fee visibility than standalone receivables tools, with less focus on payments-only features.
Pros
- Student-wise fee schedules connect directly to fee collection tracking
- Arrears and paid status reporting improves visibility for follow-ups
- Receipt and payment records support straightforward reconciliation workflows
- ERP context reduces data re-entry across student and academic modules
Cons
- Configuration of fee components can feel complex without process templates
- Limited evidence of advanced payment gateway orchestration inside fee flows
- Reporting depth may require tuning to match each school’s accounting rules
Best For
Schools needing ERP-based fee tracking with arrears visibility and receipt audit trails
SchoolTimeTable & Fees Suite
student administrationTracks fee heads, generates invoices, posts payments, and produces fee collection dashboards.
Student-wise fee ledger with payment tracking and transaction history
SchoolTimeTable & Fees Suite combines school timetable handling with fee management in one place, reducing handoffs between scheduling and accounts. Fee workflows center on student-wise fee records, payment tracking, and receipt-style transaction visibility. Timetable coverage supports day-to-day academic operations that can align with billing periods. The suite primarily serves fee administration and operational coordination rather than advanced finance automation or deep reporting.
Pros
- Student-wise fee records keep balances and payments in one view
- Payment tracking supports ongoing collections without manual spreadsheets
- Timetable and fees in one system reduces operational coordination gaps
- Receipt-style transaction history helps quick reconciliation
Cons
- Advanced reporting and analytics depth appears limited for complex finance needs
- Customization for unique accounting rules can be constrained
- Automation across multiple fee heads may require more manual setup
Best For
Schools managing fee collection and timetable coordination with practical workflows
MySchoolFee
fee billingSupports fee setup, student billing, payment posting, and printable fee receipts for schools.
Automated fee tracking with per-student due balances and receipt generation
MySchoolFee centralizes school fee collection with student fee records, automated receipts, and payment reconciliation workflows. It supports fee setup across classes and terms, tracking of due balances and payment status for each student. The system focuses on operational reporting for finance teams and admin staff managing recurring school fees.
Pros
- Student fee ledger keeps dues and payment history in one place
- Fee schedules can be organized by class and term for repeat billing
- Receipts and reconciliation workflows reduce manual payment tracking
Cons
- Limited automation depth for complex fee rules like conditional discounts
- Reporting flexibility can feel constrained for custom finance analytics
- Initial setup takes time to map fee items to student records
Best For
Schools needing structured fee ledgers, receipts, and month-to-month reconciliation
Conclusion
After evaluating 10 education learning, EazySchool stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right School Fee Management Software
This buyer’s guide explains how to evaluate and select school fee management software using concrete capabilities found in EazySchool, Fedena, and Wonderschool. It covers fee plan setup, invoicing and receipts, payment tracking, reconciliation views, arrears workflows, and role-based controls across all tools in the top 10 list. It also highlights common implementation pitfalls that show up when schools configure fee heads, installment schedules, and reporting templates.
What Is School Fee Management Software?
School fee management software automates fee planning, invoicing, receipt generation, payment tracking, and collection reconciliation tied to student records. It reduces manual spreadsheet work by keeping dues and settlements in a student and class context while producing reports for finance follow-ups. Tools like EazySchool link receipts and payment posting traceably back to invoices and arrears views. Fedena combines fee collection workflows with student enrollment and fee structures so receipt processing and fee reports connect directly to student records.
Key Features to Look For
These features determine whether a tool can handle real billing workflows, accurate arrears visibility, and finance-grade reconciliation without constant manual correction.
Invoice to receipt traceability and audit-ready reconciliation
EazySchool maintains traceability so receipts and payment posting link back to invoices and arrears views during reconciliation. UniSchool emphasizes payment-to-receipt traceability through a student fee ledger that supports audit-friendly transaction history.
Student and class context for dues, balances, and posting
EazySchool ties fee plans, invoices, receipts, and payment status tracking to students and classes to keep balances consistent across operations. Fedena connects fee collection and receipt processing to student enrollment and fee structures so collection tracking stays aligned with who is billed.
Automated reminders and structured arrears workflows
Wonderschool drives collection follow-up with automated reminders linked to student account balance status. SchooLinks adds parent-facing fee status and automated reminders for overdue balances to reduce manual chasing of outstanding payments.
Installment plans and term-based fee schedule support
School ERP Online tracks installment-based dues linked to student profiles and supports receipt generation for reconciliation. Wonderschool supports recurring charges plus installment-style fee plans so the system can update billing cadence without repeated manual edits.
Fee rules, concessions, and realistic billing configurations
Fedena supports recurring charges, concessions, and configurable fee structures across classes and programs to match real school billing rules. SmartSchool ERP Fee Management centers fee components and ties arrears status reporting to student records for consistent visibility across scheduled charges.
ERP-aligned reporting for collections, arrears, and outstanding balances
EazySchool provides built-in reporting for arrears and collections so finance teams can review outstanding balances. SmartSchool ERP Fee Management focuses on fee schedule and arrears status reporting tied to student records to improve follow-up visibility across academic sessions.
How to Choose the Right School Fee Management Software
The selection should map each billing workflow step to a tool feature, then validate that setup complexity and reporting flexibility match the school’s fee structure reality.
Map your fee lifecycle from fee plan to reconciliation
Start by confirming that the tool can create fee plans, generate invoices and receipts, track payments, and produce reconciliation-ready views. EazySchool supports end-to-end fee collection tracking with receipts and payment posting traceability back to invoices and arrears views. Fedena similarly supports fee setup, invoicing, receipts, fee reminders, and fee reports tied to student enrollment records.
Validate arrears visibility and how follow-ups get triggered
Check how the system represents what is due, what is paid, and how overdue status drives reminders or follow-up workflows. Wonderschool links automated reminders directly to student account balance status to support timely collection follow-up. SchooLinks extends this with parent-facing fee status and automated reminders for overdue balances.
Stress-test installment schedules and recurring charge behavior
Run through a multi-term scenario that includes installments and recurring fees to ensure posting and reconciliation stay consistent. School ERP Online highlights installment-based dues linked to student profiles and receipt generation for audit-friendly reconciliation. Wonderschool supports installment-style fee plans and recurring charges with automated reminders based on account status.
Confirm integration with academic or enrollment context for fewer data handoffs
Choose a tool where fee operations remain connected to the student records already used by administration. SyllabusERP combines fee management with an ERP-style workflow tied to student records, and it generates receipts linked to student fee dues inside the fee management workflow. Fedena and EazySchool both connect fee collection and reporting to student enrollment and fee structures to reduce cross-referencing across departments.
Match reporting depth to internal finance practices
Decide whether finance teams need built-in collections and arrears reporting or whether operational dashboards plus exports are sufficient. EazySchool provides reporting for arrears and collections with reconciliation traceability. SmartSchool ERP Fee Management emphasizes arrears status reporting tied to student records, while Wonderschool supports exportable fee data for reconciliation when deeper analytics are handled elsewhere.
Who Needs School Fee Management Software?
School fee management software fits teams that bill recurring student charges, track partial and complete payments, and need consistent arrears visibility for follow-up and reconciliation.
Schools that need end-to-end fee collection tracking with finance-grade reconciliation
EazySchool supports fee plan setup, invoice and receipt generation, payment tracking, and built-in reporting for arrears and collections. Its receipts and payment posting maintain traceability back to invoices and arrears views, which reduces reconciliation errors during payment matching.
Schools that run academics and fee operations together in one operational workflow
SyllabusERP is designed to combine fee setup, automated invoices, payment tracking, and account reporting in an ERP-style workflow connected to student records. Fedena also emphasizes integrated fee collection with student enrollment and fee structures so fee reports stay tied to the same student data used for operations.
Schools that need automated collection follow-up based on balance status and overdue risk
Wonderschool automates fee reminders linked to student account balance status to improve follow-up without manual chasing. SchooLinks supports parent-facing fee status and automated reminders for overdue balances to keep account information aligned across stakeholders.
Schools that require installment plans and recurring charges across terms
School ERP Online tracks installment-based dues linked to student profiles and generates receipts that support reconciliation workflows. Wonderschool reduces manual fee updates by supporting recurring fees and installment schedules with automated reminders based on timely entry of collection events.
Common Mistakes to Avoid
Several configuration and workflow issues repeatedly slow schools down across the top tools when fee rules, reporting, and posting workflows are not validated with realistic scenarios.
Underestimating fee rule setup complexity for multi-head billing
EazySchool warns that complex fee scenarios require careful setup to avoid posting errors, especially when fee plans and posting rules interact. Fedena and SchooLinks also require careful configuration of fee heads and fee rules to prevent setup gaps that later block correct invoicing and reconciliation.
Skipping data readiness checks before relying on reminders and balance visibility
Wonderschool’s automated reminders depend on timely entry of collection events, so incomplete posting can make balance-triggered reminders inaccurate. UniSchool and MySchoolFee also rely on student-level due and payment logging, so incorrect mapping of fee items to student records leads to ledger inconsistencies.
Expecting finance-grade reporting flexibility without template alignment
EazySchool notes that advanced custom reports may require operational workarounds, which makes reporting expectations a planning item rather than a default outcome. SmartSchool ERP Fee Management and SchooLinks can require tuning and operational work to match each school’s accounting rules for detailed finance views.
Choosing a fees tool without the academic or enrollment context needed for low re-entry
SyllabusERP and Fedena reduce manual cross-referencing by linking receipts, dues, and reports to student academic or enrollment data. Tools like SchoolTimeTable & Fees Suite also tie fees to practical coordination with timetable, so selecting a tool that lacks the school’s required context forces extra reconciliation steps.
How We Selected and Ranked These Tools
We evaluated every tool on three sub-dimensions with features weighted 0.4, ease of use weighted 0.3, and value weighted 0.3, and the overall rating is the weighted average of those three. EazySchool separated itself from lower-ranked options through features strength focused on traceable reconciliation workflows, including receipts and payment posting that maintain traceability back to invoices and arrears views. That traceability supports faster and cleaner payment matching during month-end collections when fee plans and partial payments require consistent linking across dues and receipts.
Frequently Asked Questions About School Fee Management Software
Which platform best fits schools that need end-to-end fee collection traceability from invoices to reconciliation?
EazySchool provides traceability from invoice generation to payment posting and reconciliation views, so finance teams can audit how each receipt maps back to dues. UniSchool also supports payment-to-receipt traceability with student-level fee ledger visibility, which reduces manual cross-checks.
Which school fee management tool keeps fee operations tightly connected to student academic records and enrollment?
SyllabusERP ties fee allocation and receipt generation to student records, keeping accounts aligned with academic context. Fedena also connects fee invoicing, receipts, and fee reminders to student enrollment records, which reduces the risk of mismatched student lists.
Which option supports recurring fees and installment-style fee plans with automated reminders based on account status?
Wonderschool handles recurring charges and installment-style fee plans and triggers automated reminders based on the student account balance status. Fedena supports recurring fee structures and concessions through configuration, and it generates fee reminders tied to enrollment-based data.
Which tools offer reconciliation workflows designed to reduce ledger work for administrators?
Fedena focuses on posting payments and reconciling collections to reduce manual ledger effort for administrators. EazySchool also includes auditing and reconciliation views that help trace payments from posting through reconciliation.
Which platform is best when parents need direct visibility into fee status and overdue follow-ups?
SchooLinks emphasizes parent-facing fee status and structured follow-up workflows for overdue balances. Wonderschool reinforces account-status-based reminders that can be aligned with family account visibility for fee follow-up.
Which solution is better for schools already running broader operations inside the same platform, not just fee collection?
Wonderschool fits schools that already manage enrollment and attendance within the same system because fee tracking links to those operational records. SyllabusERP fits schools that want academics administration and fee operations in one workflow instead of switching between departments.
Which tool combines fee management with timetable or day-to-day academic operations to reduce handoffs?
SchoolTimeTable & Fees Suite combines timetable handling and fee workflows so fee administration aligns with billing periods and operational scheduling. Its focus stays on student-wise fee records, payment tracking, and transaction visibility rather than deep finance automation.
Which systems are designed for arrears visibility and student-wise status reporting?
SmartSchool ERP Fee Management includes arrears status reporting tied to student records and fee schedule visibility. EazySchool also provides automated reporting for arrears and collections with payment traceability back to invoices and arrears views.
Which fee management suite is the strongest fit for schools that want fee collection plus broader ERP-style student profiles and role-based access?
School ERP Online places fee collection inside a broader ERP workflow with student profiles, term and installment fee structures, and receipt generation for reconciliation. EazySchool similarly supports role-based access across administrators, finance staff, and teachers with operational reporting and traceable payment posting.
Which platform helps new teams get productive quickly by centralizing student fee ledgers, due balances, and receipts in one place?
MySchoolFee centralizes student fee records, due balance tracking, automated receipts, and reconciliation-style operational reporting for finance and admin teams. UniSchool also provides a student fee ledger that pairs dues with receipts and recurring fee-related reporting, which speeds up day-to-day fee administration.
Tools reviewed
Referenced in the comparison table and product reviews above.
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