Quick Overview
- 1#1: SchoolDude - Comprehensive facility management platform tailored for K-12 schools, handling work orders, preventive maintenance, room scheduling, and asset tracking.
- 2#2: SchoolOps - Unified operations platform for independent schools that streamlines facility maintenance, work orders, vendor management, and space utilization.
- 3#3: FMX - Cloud-based facility management software for schools to manage work orders, preventive maintenance, inventory, and space reservations efficiently.
- 4#4: UpKeep - Mobile-first CMMS that enables schools to create work orders, schedule maintenance, track assets, and manage teams on the go.
- 5#5: MaintainX - User-friendly CMMS for school facilities, supporting work orders, audits, preventive maintenance, and real-time communication without complex setup.
- 6#6: Limble CMMS - Intuitive CMMS platform for school facility teams to handle work orders, asset management, preventive maintenance, and reporting seamlessly.
- 7#7: Hippo CMMS - Affordable web-based CMMS for schools to track work orders, manage inventory, schedule maintenance, and generate reports with unlimited users.
- 8#8: eMaint - Flexible CMMS software designed for educational facilities to automate work orders, track assets, and optimize maintenance workflows.
- 9#9: Fiix - Modern CMMS with AI-powered insights for school facility management, including work orders, preventive maintenance, and analytics.
- 10#10: Asset Panda - Customizable asset management platform for schools to track equipment, manage maintenance requests, and handle facility inventories.
We ranked these tools by evaluating features (including comprehensive coverage of maintenance, scheduling, and inventory), user experience (intuitive interfaces and ease of setup), and value (functionality balanced with accessibility for schools of all sizes).
Comparison Table
School facility management software simplifies maintenance tracking, work order management, and resource allocation for educational institutions. This comparison table outlines top tools—including SchoolDude, SchoolOps, FMX, UpKeep, MaintainX, and more—equipping readers to evaluate usability, features, and fit for their school’s specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SchoolDude Comprehensive facility management platform tailored for K-12 schools, handling work orders, preventive maintenance, room scheduling, and asset tracking. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 2 | SchoolOps Unified operations platform for independent schools that streamlines facility maintenance, work orders, vendor management, and space utilization. | specialized | 9.1/10 | 9.3/10 | 8.8/10 | 8.7/10 |
| 3 | FMX Cloud-based facility management software for schools to manage work orders, preventive maintenance, inventory, and space reservations efficiently. | enterprise | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 4 | UpKeep Mobile-first CMMS that enables schools to create work orders, schedule maintenance, track assets, and manage teams on the go. | enterprise | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 5 | MaintainX User-friendly CMMS for school facilities, supporting work orders, audits, preventive maintenance, and real-time communication without complex setup. | enterprise | 8.2/10 | 8.4/10 | 9.1/10 | 8.3/10 |
| 6 | Limble CMMS Intuitive CMMS platform for school facility teams to handle work orders, asset management, preventive maintenance, and reporting seamlessly. | enterprise | 8.1/10 | 8.3/10 | 9.2/10 | 7.8/10 |
| 7 | Hippo CMMS Affordable web-based CMMS for schools to track work orders, manage inventory, schedule maintenance, and generate reports with unlimited users. | enterprise | 8.2/10 | 8.0/10 | 9.1/10 | 8.4/10 |
| 8 | eMaint Flexible CMMS software designed for educational facilities to automate work orders, track assets, and optimize maintenance workflows. | enterprise | 7.6/10 | 8.2/10 | 7.0/10 | 7.2/10 |
| 9 | Fiix Modern CMMS with AI-powered insights for school facility management, including work orders, preventive maintenance, and analytics. | enterprise | 7.6/10 | 8.2/10 | 7.4/10 | 7.0/10 |
| 10 | Asset Panda Customizable asset management platform for schools to track equipment, manage maintenance requests, and handle facility inventories. | enterprise | 7.6/10 | 7.2/10 | 8.4/10 | 8.1/10 |
Comprehensive facility management platform tailored for K-12 schools, handling work orders, preventive maintenance, room scheduling, and asset tracking.
Unified operations platform for independent schools that streamlines facility maintenance, work orders, vendor management, and space utilization.
Cloud-based facility management software for schools to manage work orders, preventive maintenance, inventory, and space reservations efficiently.
Mobile-first CMMS that enables schools to create work orders, schedule maintenance, track assets, and manage teams on the go.
User-friendly CMMS for school facilities, supporting work orders, audits, preventive maintenance, and real-time communication without complex setup.
Intuitive CMMS platform for school facility teams to handle work orders, asset management, preventive maintenance, and reporting seamlessly.
Affordable web-based CMMS for schools to track work orders, manage inventory, schedule maintenance, and generate reports with unlimited users.
Flexible CMMS software designed for educational facilities to automate work orders, track assets, and optimize maintenance workflows.
Modern CMMS with AI-powered insights for school facility management, including work orders, preventive maintenance, and analytics.
Customizable asset management platform for schools to track equipment, manage maintenance requests, and handle facility inventories.
SchoolDude
specializedComprehensive facility management platform tailored for K-12 schools, handling work orders, preventive maintenance, room scheduling, and asset tracking.
The intuitive Fix Request portal that empowers students, teachers, and staff to submit and track maintenance issues in real-time
SchoolDude, now part of Brightly Software, is a comprehensive facility management platform tailored for K-12 schools and districts, handling everything from maintenance requests and work orders to asset management and room scheduling. It enables quick submission of fix requests by staff and students via a user-friendly portal, automates preventive maintenance, and provides detailed analytics for optimizing facility operations. With mobile accessibility and integrations for school systems, it ensures efficient upkeep of school infrastructure.
Pros
- Tailored specifically for educational facilities with school-specific workflows
- Robust mobile app and web portal for easy request submission by all users
- Advanced reporting and analytics for data-driven maintenance decisions
Cons
- Custom pricing can be high for smaller districts
- Steeper learning curve for advanced customization
- Interface feels slightly dated in some areas
Best For
Large K-12 school districts seeking an all-in-one solution for facility maintenance, scheduling, and asset management.
Pricing
Quote-based subscription pricing tailored to district size, typically $5,000–$50,000+ annually depending on modules and number of schools.
SchoolOps
specializedUnified operations platform for independent schools that streamlines facility maintenance, work orders, vendor management, and space utilization.
Unified Operations Hub that links facility maintenance directly to safety incidents and emergency alerts
SchoolOps is an all-in-one operations platform tailored for K-12 schools, providing comprehensive facility management tools including work order tracking, preventive maintenance scheduling, asset management, and room reservations. It integrates these features with safety monitoring, incident reporting, and staff communications to streamline school operations and ensure compliance. The cloud-based system offers mobile accessibility for technicians and administrators, reducing downtime and improving response times across campuses.
Pros
- All-in-one integration combining facilities, safety, and communications
- Robust mobile app for real-time work orders and asset tracking
- Customizable dashboards and reporting for school-specific needs
Cons
- Higher pricing may strain smaller school budgets
- Initial setup and customization require dedicated IT support
- Limited native integrations with non-education-specific tools
Best For
Mid-sized to large K-12 districts needing integrated facility management with safety and operational oversight.
Pricing
Custom enterprise pricing starting at around $5,000-$15,000 annually based on school size, users, and modules.
FMX
enterpriseCloud-based facility management software for schools to manage work orders, preventive maintenance, inventory, and space reservations efficiently.
Operations Control Center dashboard offering real-time, customizable visibility into all facility metrics and alerts in one view
FMX is a cloud-based facility management software designed to streamline operations for schools, handling work orders, preventive maintenance, asset tracking, and space reservations. It centralizes maintenance requests from staff and students, enables mobile technician dispatching, and provides customizable dashboards for oversight. With features like inspections, inventory management, and reporting, it helps educational facilities reduce downtime and improve efficiency across multiple buildings.
Pros
- Robust work order management with photo uploads and real-time updates
- Strong preventive maintenance scheduling and asset tracking tools
- Mobile app supports offline access for field technicians
Cons
- Limited native integrations with school-specific systems like SIS or LMS
- Advanced customization and reporting require some training
- Pricing lacks upfront transparency, being quote-based only
Best For
Mid-sized school districts with multiple campuses needing comprehensive maintenance and space management without heavy IT involvement.
Pricing
Custom quote-based pricing, typically starting at $0.75-$1.50 per room/month or $1,000+ for mid-sized facilities, scaling with modules and users.
UpKeep
enterpriseMobile-first CMMS that enables schools to create work orders, schedule maintenance, track assets, and manage teams on the go.
Interactive asset maps with photo overlays and GPS integration for precise facility navigation
UpKeep is a cloud-based CMMS platform designed for maintenance management, enabling schools to handle work orders, preventive maintenance schedules, and asset tracking for facilities like classrooms, gyms, and grounds. It features a mobile-first app that allows technicians to receive assignments, log time, attach photos, and update statuses in real-time, reducing response times for school repairs. The software also supports inventory management and purchase orders, helping facility teams operate efficiently without extensive IT support.
Pros
- Intuitive mobile app for quick work order access and updates
- Strong preventive maintenance and asset tracking tools
- Real-time reporting and customizable dashboards
Cons
- Lacks school-specific integrations like student information systems
- Pricing scales per technician, which can add up for larger districts
- Limited advanced analytics for compliance reporting in education
Best For
Mid-sized schools or districts with distributed facilities needing mobile-friendly maintenance coordination for technicians.
Pricing
Starter at $45/site/month, Essentials at $75/ technician/month, Elite at $110/technician/month (billed annually; custom enterprise pricing available).
MaintainX
enterpriseUser-friendly CMMS for school facilities, supporting work orders, audits, preventive maintenance, and real-time communication without complex setup.
Interactive work order instructions with embedded photos, videos, and checklists for guided technician tasks
MaintainX is a mobile-first CMMS platform designed for streamlined work order management, preventive maintenance, and asset tracking, making it suitable for school facility upkeep like HVAC repairs, playground maintenance, and classroom fixes. School staff can submit requests via app with photos and details, while technicians receive real-time instructions and updates. It offers analytics for tracking maintenance performance and reducing downtime in educational facilities.
Pros
- Highly intuitive mobile app ideal for field technicians and quick staff submissions
- Real-time chat and updates reduce response times for urgent school repairs
- Free plan available for basic needs, scaling affordably
Cons
- Lacks deep integrations with school-specific systems like SIS or attendance software
- Advanced reporting and custom fields limited in lower tiers
- Not optimized for very large districts with complex compliance requirements
Best For
Small to mid-sized schools or districts seeking a simple, mobile-friendly tool for everyday facility maintenance without high costs.
Pricing
Free forever plan; Pro at $16/user/month (annual); Enterprise custom pricing.
Limble CMMS
enterpriseIntuitive CMMS platform for school facility teams to handle work orders, asset management, preventive maintenance, and reporting seamlessly.
30-Day Implementation Guarantee, ensuring rapid deployment and immediate value for busy school maintenance teams.
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) that helps school facility teams manage work orders, track assets like HVAC systems and playground equipment, and schedule preventive maintenance to ensure safe and operational school environments. Its intuitive interface and mobile app enable custodians and maintenance staff to log issues, assign tasks, and monitor progress in real-time. With customizable reporting, it supports compliance tracking and cost control, making it suitable for educational facilities focused on efficient upkeep.
Pros
- Highly intuitive interface with minimal training required
- Strong mobile app for field technicians and custodians
- Quick setup and implementation, often within 30 days
Cons
- Limited school-specific features like room booking or event scheduling integrations
- Reporting and analytics lack advanced customization for large districts
- Pricing can become costly as user count or asset volume scales
Best For
Small to mid-sized schools or districts with straightforward maintenance needs seeking an easy-to-adopt CMMS without steep learning curves.
Pricing
Tiered pricing starts around $90-150 per user/month (billed annually), with custom quotes for larger deployments; free trial available.
Hippo CMMS
enterpriseAffordable web-based CMMS for schools to track work orders, manage inventory, schedule maintenance, and generate reports with unlimited users.
Drag-and-drop Kanban boards that provide a visual, real-time overview of work orders and priorities
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities like schools, enabling efficient work order management, preventive maintenance scheduling, and asset tracking. It supports maintenance requests from staff and teachers, inventory control, and customizable reporting to keep school buildings, grounds, and equipment in top condition. The platform's mobile app allows technicians to access tasks on the go, making it suitable for school facility teams handling routine and emergency repairs.
Pros
- Intuitive drag-and-drop Kanban boards for easy work order visualization
- Quick implementation with minimal training required
- Responsive mobile app for field technicians
Cons
- Limited native integrations with school-specific software like SIS or payroll systems
- Reporting lacks advanced customization for complex analytics
- Inventory tracking is functional but not as robust as dedicated asset platforms
Best For
Mid-sized schools with straightforward maintenance needs looking for an affordable, user-friendly CMMS.
Pricing
Starts at $195/month for up to 5 users (billed annually), scaling to $500+/month for larger teams; custom enterprise pricing available.
eMaint
enterpriseFlexible CMMS software designed for educational facilities to automate work orders, track assets, and optimize maintenance workflows.
No-code customization engine allowing quick tailoring of workflows to school maintenance protocols
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) that helps school facility teams manage work orders, assets, preventive maintenance, and inventory to ensure buildings, HVAC systems, and grounds remain operational. It offers customizable workflows, mobile access, and reporting dashboards tailored for maintenance efficiency in educational environments. While versatile across industries, it supports schools by streamlining reactive and proactive maintenance tasks without requiring extensive IT resources.
Pros
- Comprehensive asset and work order management with preventive scheduling
- Highly customizable without coding for school-specific needs
- Strong mobile app and reporting for real-time facility oversight
Cons
- Not specifically designed for school environments, lacking integrations like SIS or room booking
- Steeper learning curve for non-technical facility staff
- Custom pricing can be expensive for smaller districts
Best For
Mid-sized school districts with dedicated maintenance teams needing a scalable CMMS for multi-site facilities.
Pricing
Quote-based pricing starting around $60/user/month (billed annually), with tiers based on users, modules, and hosting.
Fiix
enterpriseModern CMMS with AI-powered insights for school facility management, including work orders, preventive maintenance, and analytics.
AI-driven maintenance predictions that optimize scheduling based on usage data
Fiix is a cloud-based CMMS platform primarily designed for asset management and maintenance operations across industries, enabling schools to track equipment, schedule preventive maintenance, and manage work orders efficiently. It supports mobile access for technicians, inventory control, and detailed reporting to minimize downtime in facilities like HVAC systems and groundskeeping tools. While versatile, it lacks native integrations tailored to educational workflows such as student safety compliance or parent reporting portals.
Pros
- Robust preventive maintenance scheduling and asset tracking
- Mobile-first app for real-time work order updates
- Strong analytics and reporting for facility performance
Cons
- Not specifically designed for schools, missing education-focused modules
- Pricing can be steep for smaller districts
- Customization required for optimal school use
Best For
Large school districts or campuses with professional maintenance teams handling complex asset portfolios.
Pricing
Quote-based pricing starting at around $45/user/month, scaling with assets and features; no long-term contracts required.
Asset Panda
enterpriseCustomizable asset management platform for schools to track equipment, manage maintenance requests, and handle facility inventories.
Drag-and-drop customization engine allowing non-technical users to build tailored asset relationships and workflows without coding
Asset Panda is a cloud-based asset management platform that helps schools track inventory, equipment, furniture, and other fixed assets across facilities. It supports maintenance scheduling, audits via mobile barcode/QR scanning, and custom workflows to streamline asset lifecycle management. The software provides reporting and compliance tools tailored for educational environments managing labs, classrooms, and grounds equipment. Though versatile, it focuses more on assets than comprehensive facility operations like space planning or advanced work orders.
Pros
- Highly customizable no-code fields and workflows for school-specific assets
- Unlimited users with strong mobile app for on-site scanning and updates
- Robust audit trails and reporting for compliance and depreciation tracking
Cons
- Limited native work order and preventive maintenance tools compared to dedicated CMMS
- No built-in space management or room booking features for facilities
- Pricing scales with asset volume, potentially costly for large districts
Best For
Mid-sized schools and districts prioritizing asset tracking, inventory control, and basic maintenance over full facility management suites.
Pricing
Custom quotes starting at ~$1,500/year for basic plans (up to 500 assets); scales with asset count, features, and enterprise add-ons; unlimited users included.
Conclusion
After reviewing the top 10 school facility management tools, SchoolDude clearly stands out as the leading choice, offering a comprehensive platform tailored for K-12 needs with solid work order handling, preventive maintenance, room scheduling, and asset tracking. Though SchoolOps excels for independent schools with its unified operations focus and FMX impresses with efficient cloud-based space and inventory management, SchoolDude’s all-in-one design and tailored features make it the top pick. Each tool solves unique challenges, but SchoolDude rises above for its depth of functionality and alignment with K-12 facility management demands.
Take the first step to streamline your school’s operations: try the top-ranked SchoolDude and discover how its robust features can transform facility management, freeing up time to focus on what truly matters—supporting students and staff.
Tools Reviewed
All tools were independently evaluated for this comparison