GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best School Auction Software of 2026
Ranked comparison of school auction software for K-12 teams, covering GiveSmart, MobileCause, Qgiv, PayBee, and Auctria with tradeoffs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
PayBee is the strongest pick for schools that want receipt accuracy and payment reconciliation built into auction checkout, while 32 Auctions is the best low-cost entry if you’re running repeat silent events and need audit-ready outputs, and GiveSmart fits teams that rely on mobile bidding with staff dashboards.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
PayBee
Tax-deductible portion tracking drives receipt logic tied to auction payments and settlement.
Built for fits when schools need receipt accuracy and payment reconciliation across auction checkout workflows..
Auctria
Editor pickAuction reconciliation support that ties bid history to receipt output for staff wrap-up work.
Built for fits when district or multi-campus teams need consistent auction operations across repeated events..
GiveSmart
Editor pickEvent staff dashboards connect live auction tracking with checkout readiness during the same operating session.
Built for fits when schools need repeatable auction execution with mobile bidding and staff dashboards..
Comparison Table
PayBee
SMBAll-in-one fundraising event platform with auction and donation capabilities.
Tax-deductible portion tracking drives receipt logic tied to auction payments and settlement.
PayBee is a fit when the primary operational need is payment processing integration, receipt generation, and reconciliation support around auction night checkout. Core event workflows typically include bidder registration touchpoints, bidder payments collection, and closeout steps that help map payments back to auction items or purchases. Strong fit signals include support for card-present capture at checkout, plus card-not-present processing for mobile participation moments.
A practical tradeoff is that deep live-auction mechanics depend on how auction bidding is handled elsewhere in the event workflow, because PayBee’s differentiator centers on money movement and checkout. PayBee works well when a school already has item catalog and bid tracking in place and needs a consistent payment and receipt layer for each event cycle.
- +Checkout-focused payment workflows reduce manual receipt corrections after auctions
- +Tax-deductible portion handling supports receipt accuracy for donations
- +Card-present capture supports smooth auction night settlement
- +Reconciliation support ties payments back to event closeout needs
- –Live bidding logic depends on upstream auction participation tooling
- –Admin setup requires careful mapping between purchases and receipt rules
Development office operations
Auction night checkout and receipts
Fewer manual adjustments
Event finance teams
Payment reconciliation after close
Cleaner closeout ledger
Show 1 more scenario
Volunteer coordinators
Mobile buyer payment collection
Reduced payment friction
Handles card-not-present processing for buyers during mobile bidding participation.
Best for: Fits when schools need receipt accuracy and payment reconciliation across auction checkout workflows.
Auctria
SMBAuction event software supporting registration, bidding, and checkout for fundraisers.
Auction reconciliation support that ties bid history to receipt output for staff wrap-up work.
Auctria fits schools that need consistent operations across multiple events, because its admin workflow centers on building a reusable catalog structure and managing bidder activity during the event. The system supports live auction tracking, bid history retention, and receipt generation to support end-of-night reconciliation. It also supports mobile bidding workflows designed for bidder throughput during active bidding windows.
A key tradeoff is that governance and operations quality depend on how the school maintains catalogs and bidding configurations before the event. Auctria works best for districts and multi-campus teams that standardize item intake, paddle numbering, and bidder data entry across events so staff can run checklists without custom process changes.
- +Bidder-facing mobile bidding that supports fast auction-night participation
- +Admin controls for catalogs and bidding activity reduce last-minute spreadsheets
- +Bid history and receipt generation support straightforward end-of-night reconciliation
- +Workflow coverage for multi-event fundraising teams running repeat calendars
- –Setup discipline is required to keep item catalogs and bidding rules consistent
- –Some advanced reporting requires more staff time during reconciliation
- –Integration workflows can add operational steps for nonstandard data sources
- –Event configuration depth can feel heavy for small committees
School fundraising ops teams
Run repeat live auctions
Faster closeout and fewer corrections
Event coordinators
Support mobile bidder participation
Lower staff load during bidding
Show 1 more scenario
Finance and reconciliation staff
Reconcile bid outcomes to receipts
More consistent documentation
Bid history output feeds receipt generation for end-of-night accounting and audit trails.
Best for: Fits when district or multi-campus teams need consistent auction operations across repeated events.
GiveSmart
enterpriseMobile bidding and event management platform for fundraising auctions.
Event staff dashboards connect live auction tracking with checkout readiness during the same operating session.
GiveSmart’s core workflow covers catalog management for items, bidder registration flows, and mobile bidder engagement during the auction window. Live auction operations are handled through real-time bid visibility and staff-facing event dashboards that reduce guesswork during active bidding. Fund-a-need and item donation tracking workflows can be managed within the same event build, which reduces handoffs between separate tools.
A key tradeoff appears in how event staff must follow GiveSmart’s setup model before auction night, since missing configuration can impact paddle raise execution and checkout outputs. GiveSmart fits schools that run repeat auctions with consistent staff responsibilities and want fewer spreadsheet steps between catalog entry, bidding, and settlement.
- +Guided event build reduces missed steps across bidding and checkout
- +Mobile bidding supports active auction participation without paper
- +Live staff dashboards improve real-time visibility during bidding
- +Unified handling for fund-a-need and item donation tracking
- –Pre-event configuration discipline is required to avoid auction-night rework
- –Complex multi-event catalog reuse needs careful planning
- –Some custom reporting depends on exported artifacts rather than native views
- –Role delegation is workable but best suited to defined event teams
Development directors
Run a fund-a-need during gala
Cleaner settlement for giving campaigns
Auction coordinators
Manage item catalog and bidding
Fewer manual bid sheet errors
Show 2 more scenarios
Volunteer bid staff
Operate during live bidding windows
Lower intervention during active bidding
Bid visibility and staff views help coordinate paddle raise operations efficiently.
Business office teams
Complete auction night checkout and reconciliation
Faster closeout and reporting
Checkout outputs support reconciliation workflows after bidding closes.
Best for: Fits when schools need repeatable auction execution with mobile bidding and staff dashboards.
SchoolAuction.net
vertical specialistAuction management platform built specifically for school fundraising auctions.
Bid sheet generation and closeout reconciliation are organized around the event item catalog.
SchoolAuction.net targets school auction event workflows with tools for catalog-driven bidding, bidder registration, and post-event reconciliation. The system supports silent auction use cases and generates bid sheets and receipts tied to auction items.
Admin work centers on managing items, paddle assignment inputs, and event configuration for auction night operations. Integration depth and automation depend on how payment processing, donor data, and check-in steps connect to the broader fundraising stack used by the school.
- +Item catalog and bidding workflow align with school silent auction operations
- +Bid sheet and receipt outputs map to event items and bidder participation
- +Event configuration supports multi-step auction night logistics
- +Auction reconciliation supports consistent closeout around item-level outcomes
- –Automation and integration surface is narrower than larger fundraising suites
- –Governance controls such as detailed RBAC and audit logs may need extra process discipline
- –Complex multi-event rollups can require more manual coordination
- –Bidding rules customization depends on pre-event setup quality
Best for: Fits when schools need item-level silent auction workflows with bid sheet and receipt outputs, not deep enterprise integrations.
32 Auctions
SMBOnline silent auction platform offering free setup for small fundraising events.
Bid sheet generation and receipt generation driven from bidder and item activity, not manual spreadsheets.
32 Auctions runs school auctions with bidder registration, catalog and item management, and live bidding workflows. The system supports mobile bidding app use and generates on-site outputs like bid sheets and receipts tied to each bidder and item.
Admin controls center on event setup, paddle number assignment, and reconciliation support after bidding ends. The product’s operational focus fits schools that need repeatable auction-night processes across multiple events.
- +Mobile bidding app workflows for campus-scale bidder traffic
- +Bid sheet generation and receipt output tied to bidder activity
- +Item catalog management supports structured procurement and bundling
- +Event reconciliation tools help close out totals after bidding
- –Reserve price enforcement requires careful configuration per event
- –Multi-event management setup can become heavy for small admin teams
Best for: Fits when schools need mobile bidding plus audit-ready outputs for repeat fundraising events.
Handbid
SMBMobile bidding platform for silent and live auction fundraising events.
Reserve price enforcement paired with live paddle raise tracking reduces closing-bid disputes for schools.
Handbid targets school fundraising auctions with tools for live bidding workflows, bid sheet generation, and item organization for both silent and live formats. Event organizers can configure bid increments, manage paddle raise number assignment, and track bids during the event.
Admin teams get operational controls for event setup, bidder entry points, and post-event reconciliation outputs such as bid history audit trails and receipts. Integration depth matters most for schools that already centralize payments, donor records, or event reporting and need consistent exports and system handoffs.
- +Live bidding workflow supports paddle raise tracking with clear real-time controls
- +Bid sheet generation and item organization reduce manual setup during event day
- +Bid history audit trail supports reconciliation for dispute resolution
- +Bid increment rules and reserve price enforcement help keep closing outcomes consistent
- –Advance configuration effort is required to match paddle numbers and bid increments
- –Automation and API extensibility are limited compared with deeper event platforms
Best for: Fits when school teams need live and silent auction execution with dependable bid reconciliation.
OneCause
enterpriseFundraising event platform combining auction management with donor engagement tools.
Bid history audit trail built to carry into auction reconciliation and payment or donor follow-through.
OneCause focuses on K-12 event fundraising workflows that connect auction bidding to donor and payment operations. The tool supports catalog and item handling for auction nights, including paddle-based bidding and the core bid history trail.
Admin users can configure auction sessions, manage check-in style inputs, and generate post-event reconciliation outputs needed for settlement. Integration work tends to center on pulling donor and payment context into the auction experience rather than building everything inside spreadsheets.
- +Strong linkage between auction operations and donor or payment context
- +Clear bid history audit trail for reconciliation and dispute handling
- +Session and catalog organization supports multi-day auction activity
- +Workflow consistency reduces event-night remapping between teams
- –Advanced automation needs setup discipline to avoid process drift
- –Customization for unique paddles and checkout flows can require configuration work
- –Reporting depth depends on how event data is entered and normalized
- –Integration throughput can lag if multiple systems push updates simultaneously
Best for: Fits when schools need auction workflows tied to donor and payment records for clean reconciliation.
Qtego
SMBAudience response and mobile bidding platform for fundraising auctions.
Mobile bidding experience paired with auction-night operations for schools, including check-in and receipt workflows tied to event execution.
Qtego is school auction software that centers live mobile bidding and event operations for K-12 fundraising teams. It supports a bidder registration flow, item catalog management, and bidding controls used during auction nights.
Qtego also covers receipt generation and post-event reconciliation workflows that schools use to close out fundraisers. Admin tooling is geared toward event check-in and managing auction staffing during multi-step execution.
- +Live mobile bidding reduces paddle handling during auction nights
- +Event staffing workflows support check-in and active auction operations
- +Receipt generation supports audit trails for donor acknowledgements
- +Item catalog management keeps lot details attached to outcomes
- –Integration depth for donor and finance systems appears limited without custom work
- –Automation coverage for reconciliation varies by event configuration
- –Fine-grained bid rule controls can require careful pre-event setup
- –Advanced analytics and bidder segmentation are not emphasized
Best for: Fits when schools run recurring auctions and need mobile bidding plus operational admin for check-in and checkout.
Accelevents
SMBEvent management platform with built-in silent auction and mobile bidding capabilities.
Multi-event management with reusable configuration lets schools run separate catalogs and bidder flows across repeated auctions.
Accelevents runs school fundraising auctions with workflows for bidder registration, live bidding, and post-auction reconciliation. The system supports multi-event management so teams can reuse configuration across events with separate catalogs and bidder data.
Admin controls focus on event setup, auction operations, and checkout outputs that align with common school auction night processes. Automation and integration surface center on payment and donor related data flows that reduce manual transfers between the auction and upstream donor systems.
- +Multi-event management keeps catalogs and bidder lists separated
- +Event setup supports repeatable operations for recurring school auctions
- +Checkout outputs support reconciliation after auction close
- +Integration focus reduces manual donor and payment data re-entry
- –Limited visibility into complex bid increment rules during live operations
- –Some workflow steps require training for smooth auction night throughput
Best for: Fits when a school team needs multi-event operations with predictable setup and reconciliation.
FrontStream
enterpriseAuction and fundraising platform serving schools and nonprofits.
Bid activity capture with reconciliation workflow that stays traceable from bidder record to closing outcomes.
FrontStream targets schools that need a bid-driving event workflow tied to registrations, payments, and auction-day operations. The system supports multi-day auction setup with catalog management, bidder records, and bid activity capture designed for audit-style reconciliation.
Administration centers on event configuration, user access control, and rule settings that affect reserve outcomes and closing notifications. Automation and integration focus on connecting payments and donor data so check-in, receipts, and post-event reporting can stay consistent.
- +Event configuration ties registration, bidding activity, and reconciliation into one workflow.
- +Bid history capture supports traceable post-event reconciliation.
- +Integration support reduces duplicate data entry for bidder and donor records.
- +Reserve-related rule configuration supports predictable closing behavior.
- –Setup depth requires careful event configuration to avoid rule mismatches.
- –Automation coverage depends on integration choices for receipts and payment outcomes.
Best for: Fits when schools need end-to-end auction operations with controlled bidding rules and reconciled outcomes.
Conclusion
After evaluating 10 entertainment events, PayBee stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right school auction software
Schools running silent auction bidding, live auction tracking, and auction reconciliation need software that can move from bidder participation to checkout outputs without manual spreadsheet stitching. This buyer's guide covers PayBee, Auctria, GiveSmart, SchoolAuction.net, 32 Auctions, Handbid, OneCause, Qtego, Accelevents, and FrontStream based on how each tool handles event execution and post-event wrap-up.
PayBee is the top-ranked option for tax-deductible portion tracking that drives receipt logic tied to auction payments and settlement. Auctria and GiveSmart get attention for operational consistency and staff workflows during auction night, while SchoolAuction.net and 32 Auctions focus more tightly on bid sheet generation and closeout outputs from event item or bidder activity.
School auction software for mobile bidding, checkout reconciliation, and receipt outputs
School auction software coordinates bidder registration, mobile bidding app participation, and auction-night workflows so closing outcomes can be reconciled back to bidder records and event items. The strongest systems connect bid activity to bid sheet generation, checkout readiness, and receipt generation so staff can reduce post-event correction work.
PayBee emphasizes tax-deductible portion tracking that plugs into receipt logic tied to auction payments and settlement, which matters when donations must be split correctly during checkout. Auctria and GiveSmart focus on operational wrap-up and staff visibility, with Auctria tying bid history to receipt output and GiveSmart using event staff dashboards that connect live auction tracking with checkout readiness during the same operating session.
School auction software features that determine checkout reconciliation quality
Auction night ends with staff reconciling bid outcomes to bidder records, item records, and payment or donor context. Systems that drive outputs from event activity reduce the manual spreadsheet stitching that creates errors during wrap-up.
Across this set, the strongest differentiators are how each product ties auction operations to reconciliation artifacts like bid sheets, receipt outputs, and staff dashboards. Tools also differ in how much event setup rigor they demand to keep rule enforcement consistent across repeated events.
Receipt and tax-deductible portion logic tied to settlement
PayBee uses tax-deductible portion tracking to drive receipt logic tied to auction payments and settlement. This focus fits schools that need donation splits to stay accurate during auction checkout.
Bid history to reconciliation output linkage for wrap-up
Auctria and OneCause both build bid history audit trail coverage that staff carry into auction reconciliation. Auctria ties bid history to receipt output for staff wrap-up work, while OneCause builds a bid history audit trail that continues into payment or donor follow-through.
Event staff dashboards that connect live tracking to checkout readiness
GiveSmart connects live auction tracking with checkout readiness through event staff dashboards in the same operating session. This reduces the risk of staff losing context between mobile bidding activity and checkout workflows.
Bid sheet generation and closeout reconciliation driven from item catalog structure
SchoolAuction.net generates bid sheets and closeout reconciliation based on the event item catalog, with bid sheet and receipt outputs mapping to event items and bidder participation. 32 Auctions generates bid sheet and receipt output driven from bidder and item activity rather than manual spreadsheets.
Reserve price enforcement and live paddle raise tracking
Handbid pairs reserve price enforcement with live paddle raise tracking to reduce closing-bid disputes for schools. This configuration is designed for teams that want real-time control during both silent and live execution.
Multi-event management that keeps catalogs and bidder flows separated
Accelevents and Accelevents emphasize multi-event management so schools run separate catalogs and bidder flows across repeated auctions. Accelevents supports reusable configuration for multi-event operations, while Accelevents-style separation is positioned to keep repeated runs predictable.
Choose based on the reconciliation path from bidder activity to receipt outputs
The fastest way to narrow the list is to map the auction-to-checkout workflow a school already runs. The deciding factor is whether the tool generates bid sheets, receipts, and staff wrap-up outputs from the same activity source or whether it forces manual corrections after checkout.
The second deciding factor is the level of event setup discipline the team can sustain. Tools that enforce reserve rules and align paddle number assignment tend to require upfront configuration, while tools that focus on dashboards and bid history linkage reduce operational guesswork during auction night.
Start with the reconciliation artifact that must be correct on auction night
If tax-deductible portion accuracy must match auction payments and settlement, select PayBee because tax-deductible portion tracking drives receipt logic tied to auction payments and settlement. If staff wrap-up needs a clear bid history audit trail carried into reconciliation, select Auctria because it ties bid history to receipt output for staff wrap-up work.
Decide whether staff need live operational context on one screen
If staff execution requires a live session view that connects live auction tracking with checkout readiness, select GiveSmart for its event staff dashboards. If reconciliation needs traceability from bidder record to closing outcomes, select FrontStream for its bid activity capture with a reconciliation workflow that stays traceable.
Match item-level silent auction workflows to bid sheet generation ownership
If bid sheets and receipts must align tightly to an event item catalog, select SchoolAuction.net because bid sheet generation and closeout reconciliation are organized around the event item catalog. If the school wants bid sheet and receipt output driven from bidder and item activity rather than item-only planning, select 32 Auctions.
Separate multi-event operations when repeated auctions run with different catalogs
If the school runs repeated events and needs multi-event management to keep catalogs and bidder lists separated, select Accelevents for multi-event management with reusable configuration. If the school needs predictable setup and reconciliation across recurring auctions with additional operational steps like check-in and checkout, select Qtego.
Use reserve price enforcement only when paddle rules can be configured and maintained
If the school needs reserve price enforcement alongside live paddle raise tracking to reduce closing-bid disputes, select Handbid. If staff can maintain catalog and bidding rules consistently across events to avoid reconciliation drift, select Auctria because setup discipline keeps item catalogs and bidding rules consistent.
Who should use each school auction software approach
School teams should select software based on how they run auction night and how they close out. The right fit depends on whether the team prioritizes receipt correctness, operational dashboards, item-level bid sheet outputs, or reserve price and paddle raise control.
The audience split also depends on staff capacity for configuration work. Some tools require upfront mapping between auction activity and receipt rules to keep wrap-up clean, while others emphasize operational guidance during execution.
Finance teams that must reconcile payments to tax-deductible receipt outputs
PayBee fits when tax-deductible portion tracking drives receipt logic tied to auction payments and settlement. This reduces manual receipt corrections after auctions and focuses on settlement-backed accuracy.
District or multi-campus event operators running repeated auctions with consistent catalog operations
Auctria fits teams that need consistent auction operations across repeated events because it provides admin controls for catalogs and bidding activity and ties bid history to receipt output. The tradeoff is that setup discipline is required to keep item catalogs and bidding rules consistent.
Event operations staff who need real-time execution context through checkout readiness
GiveSmart fits schools that want repeatable auction execution with mobile bidding and staff dashboards. It connects live auction tracking with checkout readiness during the same operating session to reduce operational context loss.
Auction chairs who run silent auction workflows centered on item catalogs and bid sheets
SchoolAuction.net fits teams that require bid sheet generation and closeout reconciliation organized around the event item catalog. It maps bid sheet and receipt outputs to event items and bidder participation to keep item-level operations coherent.
Schools with live paddle raise workflows and reserve enforcement as a dispute-avoidance requirement
Handbid fits when live and silent auction execution require reserve price enforcement paired with live paddle raise tracking. This approach targets closing-bid disputes by enforcing reserve logic and tracking paddle raise outcomes in real time.
Common failure modes during school auction software selection and setup
Mistakes usually occur when configuration expectations do not match operational reality. Auction-night workflows fail most often when staff cannot keep catalogs, bidding rules, paddle assignments, and receipt logic aligned.
The second common issue is choosing based on mobile bidding alone while underestimating how reconciliation outputs get generated. Bid sheets, receipts, and wrap-up dashboards need consistent inputs or reconciliation quality drops and manual correction work increases.
Selecting a tool for mobile bidding and assuming checkout reconciliation will match without receipt-rule mapping
PayBee requires careful mapping between purchases and receipt rules for tax-deductible portion handling, so unclear mapping creates receipt corrections later. This is also why the winning path is tying receipt outputs to settlement logic rather than treating receipts as an afterthought.
Buying for multi-event execution but underestimating the configuration discipline to keep bidding rules consistent
Auctria flags that setup discipline is required to keep item catalogs and bidding rules consistent, and drift increases reconciliation friction. Accelevents supports multi-event separation through reusable configuration, but schools still need training to keep bid execution predictable across runs.
Ignoring reserve enforcement and paddle rule alignment until auction night
Handbid’s reserve price enforcement depends on matching paddle numbers and bid increment rules through advance configuration. Schools that cannot do that upfront often spend auction night handling disputes instead of running the event.
Choosing a catalog-centric bid sheet workflow when the event team needs broader integration and automation surface
SchoolAuction.net narrows automation and integration surface compared with larger fundraising suites, so teams needing deeper integrations can hit operational constraints. In that case, operators often switch to platforms like Auctria or GiveSmart that emphasize event execution workflows and reconciliation linkage.
Assuming advanced reconciliation reporting will be effortless even when staff must reconcile bid activity manually
Auctria notes that some advanced reporting requires more staff time during reconciliation, which impacts wrap-up throughput. Schools that need high-volume post-event reporting should plan for staff time or choose tools that reduce reconciliation steps through built-in bid history to receipt linkage.
How We Selected and Ranked These Tools
We evaluated PayBee, Auctria, GiveSmart, SchoolAuction.net, 32 Auctions, Handbid, OneCause, Qtego, Accelevents, and FrontStream on feature coverage, ease of event execution, and value for school operations. Features counted for 40% of the score because bid sheet generation, staff dashboards, reconciliation traceability, and tax-deductible portion tracking directly change wrap-up workload.
Ease of use and value each counted for 30% because schools need fast setup for repeated events and a manageable operational workload during reconciliation. PayBee ranked first because tax-deductible portion tracking drives receipt logic tied to auction payments and settlement, which reduces receipt corrections after auctions compared with tools that focus primarily on auction execution dashboards or bid sheet generation.
Frequently Asked Questions About school auction software
How do GiveSmart and Auctria handle repeat auctions without rebuilding bidder and catalog work each time?
Which tools tie bid history to reconciliation outputs during auction closeout?
What breaks if bidder registration data does not map cleanly into item catalogs for silent and live formats?
How do reserve price and paddle raise tracking reduce closing-bid disputes in live auctions?
When is Mobile bidding required, and which tools cover it alongside checkout and reconciliation?
How do PayBee and OneCause differ when receipts must reflect how funds were applied during checkout?
Which tool provides bid sheet generation organized around the event item catalog instead of only bidder outputs?
How do admin controls differ between GiveSmart and Qtego for auction-night staffing workflows?
What is the tradeoff between multi-event management reuse and item-level customization across auctions?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
- Entertainment EventsTop 10 Best Online Auction Software of 2026
- Education LearningTop 10 Best School Fundraising Software of 2026
- Entertainment EventsTop 10 Best Auction Site Software of 2026
- Communication MediaTop 10 Best School Publishing Services of 2026
- General KnowledgeTop 10 Best School Website Design Services of 2026
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