Quick Overview
- 1#1: Xactimate - Industry-standard cloud-based estimating and diagramming software for restoration claims and projects.
- 2#2: JobDox - Comprehensive end-to-end restoration management platform handling dispatch, content tracking, and invoicing.
- 3#3: Encircle - Mobile-first field documentation tool for photos, floor plans, and moisture mapping in water restoration.
- 4#4: Symbility Property - Cloud-based claims management software with line-item estimating and sketch tools for property restoration.
- 5#5: Albiware - All-in-one CRM, scheduling, and estimating software built specifically for restoration contractors.
- 6#6: PSA - Restoration-focused CRM and operations platform for lead management, job tracking, and QuickBooks integration.
- 7#7: SuccessWare21 - Full-featured business management suite for restoration firms including flat-rate pricing and dispatching.
- 8#8: Mitigate - Psychrometric calculator and drying documentation software for water damage restoration monitoring.
- 9#9: CompanyCam - Photo and video documentation platform that timestamps and organizes jobsite images for restoration teams.
- 10#10: InsideAdvisor Pro - Real-time sales enablement app delivering content and tools to restoration technicians in the field.
Tools were ranked based on feature depth, user experience, reliability, and value, ensuring they address the diverse needs of restoration contractors across estimating, dispatch, and documentation phases.
Comparison Table
This comparison table examines top restoration software tools—such as Xactimate, JobDox, Encircle, Symbility Property, and Albiware—to outline their core features and practical applications. Readers will discover how each platform addresses common restoration challenges, from claim management to project tracking, helping them identify the best fit for their workflow. By breaking down functionality and use cases, the table simplifies the selection process for professionals in the field.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Xactimate Industry-standard cloud-based estimating and diagramming software for restoration claims and projects. | enterprise | 9.5/10 | 9.8/10 | 7.9/10 | 8.7/10 |
| 2 | JobDox Comprehensive end-to-end restoration management platform handling dispatch, content tracking, and invoicing. | enterprise | 8.9/10 | 9.3/10 | 8.4/10 | 8.7/10 |
| 3 | Encircle Mobile-first field documentation tool for photos, floor plans, and moisture mapping in water restoration. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Symbility Property Cloud-based claims management software with line-item estimating and sketch tools for property restoration. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 5 | Albiware All-in-one CRM, scheduling, and estimating software built specifically for restoration contractors. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 6 | PSA Restoration-focused CRM and operations platform for lead management, job tracking, and QuickBooks integration. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 7 | SuccessWare21 Full-featured business management suite for restoration firms including flat-rate pricing and dispatching. | enterprise | 7.2/10 | 7.8/10 | 6.5/10 | 7.0/10 |
| 8 | Mitigate Psychrometric calculator and drying documentation software for water damage restoration monitoring. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.5/10 |
| 9 | CompanyCam Photo and video documentation platform that timestamps and organizes jobsite images for restoration teams. | specialized | 7.8/10 | 8.2/10 | 9.4/10 | 7.5/10 |
| 10 | InsideAdvisor Pro Real-time sales enablement app delivering content and tools to restoration technicians in the field. | specialized | 7.2/10 | 7.8/10 | 6.5/10 | 6.9/10 |
Industry-standard cloud-based estimating and diagramming software for restoration claims and projects.
Comprehensive end-to-end restoration management platform handling dispatch, content tracking, and invoicing.
Mobile-first field documentation tool for photos, floor plans, and moisture mapping in water restoration.
Cloud-based claims management software with line-item estimating and sketch tools for property restoration.
All-in-one CRM, scheduling, and estimating software built specifically for restoration contractors.
Restoration-focused CRM and operations platform for lead management, job tracking, and QuickBooks integration.
Full-featured business management suite for restoration firms including flat-rate pricing and dispatching.
Psychrometric calculator and drying documentation software for water damage restoration monitoring.
Photo and video documentation platform that timestamps and organizes jobsite images for restoration teams.
Real-time sales enablement app delivering content and tools to restoration technicians in the field.
Xactimate
enterpriseIndustry-standard cloud-based estimating and diagramming software for restoration claims and projects.
Proprietary real-time price database with macro/pricing intelligence derived from millions of estimates for unparalleled restoration cost accuracy
Xactimate, from Xactware, is the gold standard estimating software for property restoration professionals, enabling precise line-item damage assessments, 3D sketches, and professional reports widely accepted by insurance carriers. It features comprehensive regional price lists updated monthly with real-market data, mobile apps for on-site estimating, and tools for scope management from water and fire damage to reconstruction. As the industry leader, it streamlines claims processing, peer review via XactAnalysis, and integration with accounting and project management systems.
Pros
- Unmatched insurer acceptance and industry standard status
- Hyper-accurate, regionally specific pricing database updated monthly
- Powerful sketching, reporting, and mobile tools for end-to-end workflows
Cons
- Steep learning curve requiring significant training
- High subscription costs prohibitive for small operations
- Occasional interface lag and update disruptions
Best For
Mid-to-large restoration contractors and independent adjusters handling high-volume insurance claims who prioritize accuracy and carrier compliance.
Pricing
Subscription tiers (Essentials, Premier, Elite) range from $265-$465/month or $2,800-$5,000/year per user, with volume discounts and training bundles available.
JobDox
enterpriseComprehensive end-to-end restoration management platform handling dispatch, content tracking, and invoicing.
Automated psychrometric calculator and drying progress tracker that ensures IICRC-compliant documentation with real-time equipment monitoring.
JobDox is a specialized job management platform tailored for restoration contractors, handling everything from job intake and Xactimate estimating to documentation and invoicing. It excels in moisture mapping, psychrometric calculations, content tracking, and compliance reporting for water, fire, and mold restoration projects. The software integrates seamlessly with QuickBooks and offers mobile access for field teams to update jobs in real-time.
Pros
- Deep Xactimate integration for fast, accurate estimating
- Comprehensive documentation tools including moisture maps and drying logs
- Strong mobile app for real-time field updates and photos
Cons
- Steep learning curve for non-tech-savvy teams
- Pricing can be high for small operations
- Limited customization options compared to general CRM tools
Best For
Mid-sized restoration firms needing robust, industry-specific tools for compliance-heavy jobs like water damage and drying documentation.
Pricing
Starts at $199/month for basic plans (up to 5 users), scales to $499+/month for enterprise with unlimited users and advanced features.
Encircle
specializedMobile-first field documentation tool for photos, floor plans, and moisture mapping in water restoration.
Interactive drying dashboard with live psychrometric charts and automated grain calculations
Encircle is a mobile-first, cloud-based software platform tailored for restoration professionals handling water, fire, smoke, and mold mitigation projects. It enables comprehensive job site documentation through annotated photos, real-time moisture logging, psychrometric calculations, drying progress tracking, and contents inventory management. The tool streamlines reporting, client communication, and integrates directly with Xactimate for seamless estimating and billing.
Pros
- Powerful mobile app for on-site photo annotation and moisture mapping
- Real-time collaboration and automated report generation
- Strong Xactimate integration for efficient workflows
Cons
- Pricing can be steep for very small teams
- Steeper learning curve for advanced psychrometric tools
- Limited offline functionality compared to some competitors
Best For
Mid-sized restoration contractors focused on water mitigation and documentation-heavy projects needing mobile efficiency and insurer integrations.
Pricing
Custom enterprise pricing starting around $150/user/month, with tiers based on users, storage, and advanced features.
Symbility Property
enterpriseCloud-based claims management software with line-item estimating and sketch tools for property restoration.
Symbility Sketch for interactive roof, room, and elevation diagramming with automatic measurements and cost calculations
Symbility Property is a robust claims estimating platform tailored for property restoration professionals, enabling detailed line-item estimates for damages from fires, floods, and other catastrophes. It features a comprehensive pricing database, mobile accessibility for on-site data capture, and seamless integration with insurance carriers for faster claim approvals. The software streamlines the restoration process by supporting collaboration, photo documentation, and customizable templates to ensure accurate scoping and budgeting.
Pros
- Extensive, regionally accurate pricing database with frequent updates
- Strong mobile app for field estimating and real-time collaboration
- Deep integrations with major insurance carriers for streamlined claims
Cons
- Steep learning curve for complex estimating tools
- Pricing is enterprise-oriented and can be costly for small firms
- Limited flexibility for highly custom restoration scenarios outside standard claims
Best For
Mid-to-large restoration contractors who frequently handle insurance claims and need carrier-integrated estimating tools.
Pricing
Custom enterprise subscriptions starting around $150/user/month, with volume discounts and add-ons for advanced features like Sketch.
Albiware
specializedAll-in-one CRM, scheduling, and estimating software built specifically for restoration contractors.
Advanced content packager with photo documentation and line-item export to Xactimate
Albiware is a cloud-based management platform tailored for restoration contractors handling water, fire, mold, and other damage restoration projects. It offers end-to-end workflow tools including job scheduling, Xactimate-integrated estimating, content inventory tracking, invoicing, and QuickBooks synchronization. The software also features a mobile app for field technicians and a customer portal for transparent communication and approvals.
Pros
- Seamless Xactimate integration for fast, accurate estimates
- Intuitive mobile app for real-time field updates
- Comprehensive content packing and inventory management
Cons
- Pricing can be steep for smaller teams
- Limited advanced customization options
- Occasional delays in third-party integrations
Best For
Mid-sized restoration companies needing robust industry-specific tools with strong estimating and mobile capabilities.
Pricing
Starts at $299/month for basic plans (up to 5 users), scaling to $599+/month for enterprise with custom add-ons.
PSA
specializedRestoration-focused CRM and operations platform for lead management, job tracking, and QuickBooks integration.
Built-in Xactimate line-item integration for seamless sketch-to-bid workflows directly within job files
PSA (thepsa.com) is a specialized ERP software tailored for restoration contractors, managing end-to-end operations from job intake and dispatching to drying progress tracking, content inventory, and invoicing. It integrates seamlessly with Xactimate for estimating and QuickBooks for accounting, supporting water, fire, mold, and biohazard restoration workflows. Designed for field and office use, it includes mobile apps for technicians to update job status in real-time.
Pros
- Industry-specific tools for restoration workflows like moisture mapping and content manipulation
- Robust integrations with Xactimate, QuickBooks, and carrier portals
- Mobile app enables real-time field updates and photo documentation
Cons
- Interface feels dated and has a steeper learning curve for new users
- Limited advanced customization without developer support
- Reporting capabilities lack modern visualization options
Best For
Mid-sized restoration firms needing a restoration-focused ERP with strong estimating and accounting integrations.
Pricing
Custom subscription pricing starting around $250/month per user, scaling with company size and modules selected.
SuccessWare21
enterpriseFull-featured business management suite for restoration firms including flat-rate pricing and dispatching.
Native Xactimate integration for seamless line-item estimating, drying progress tracking, and direct billing export
SuccessWare21 is a specialized business management platform tailored for restoration contractors, handling everything from job scheduling and dispatching to invoicing and accounting. It integrates deeply with industry tools like Xactimate for estimating and QuickBooks for financials, enabling end-to-end workflow automation. The software supports mobile access for field teams, real-time reporting, and CRM functionalities to streamline restoration operations.
Pros
- Industry-specific tools with strong Xactimate and QuickBooks integration
- Comprehensive job management including scheduling, dispatching, and mobile app
- Robust reporting and CRM for tracking jobs and customer interactions
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steeper learning curve for new users
- Pricing can be opaque and higher for smaller teams
Best For
Mid-sized restoration companies needing deep integration with Xactimate and an all-in-one platform for job-to-cash processes.
Pricing
Custom pricing typically starting at $200-$500/month per company, based on users and modules; contact for quote.
Mitigate
specializedPsychrometric calculator and drying documentation software for water damage restoration monitoring.
Interactive 3D moisture mapping with automated psychrometric calculations for real-time drying progress tracking
Mitigate by Next Gear Solutions is a cloud-based platform tailored for restoration contractors, specializing in water damage mitigation and drying management. It provides tools for moisture mapping, psychrometric calculations, equipment tracking, and real-time job documentation to streamline restoration projects. The software integrates with Xactimate for estimates and supports mobile access for on-site teams.
Pros
- Advanced psychrometric tools and 3D moisture mapping for precise drying management
- Seamless Xactimate integration and mobile app for field efficiency
- Comprehensive documentation and reporting for insurance claims
Cons
- Steep learning curve for non-technical users
- Pricing can be high for small operations
- Limited customization options compared to broader CRM platforms
Best For
Mid-sized restoration companies focused on water mitigation needing detailed drying and documentation tools.
Pricing
Subscription-based starting at $149/month per user, with tiers up to $299/month for advanced features and unlimited jobs.
CompanyCam
specializedPhoto and video documentation platform that timestamps and organizes jobsite images for restoration teams.
Interactive job site maps that automatically pin and organize every photo by exact GPS location for precise documentation.
CompanyCam is a mobile-first photo documentation platform tailored for contractors, enabling effortless capture, organization, and sharing of job site images with geotagging and annotations. In restoration software contexts, it shines for documenting water, fire, or storm damage, progress updates, and final walkthroughs to support insurance claims and client reports. It integrates with tools like Xactimate and JobNimbus, making it a strong visual companion rather than a full project management suite.
Pros
- Seamless mobile photo capture with auto-geotagging and before/after sliders
- Real-time sharing and collaboration for teams and clients
- Strong integrations with restoration staples like Xactimate
Cons
- Lacks core restoration functions like estimating, scheduling, or invoicing
- Pricing scales quickly for larger teams without solo advanced features
- Reporting and analytics are basic compared to full-suite competitors
Best For
Restoration contractors focused on visual documentation and proof-of-work for insurance claims rather than end-to-end project management.
Pricing
Freemium for solo users; paid plans start at $24/user/month (billed annually) for teams, up to $49/user/month for premium features.
InsideAdvisor Pro
specializedReal-time sales enablement app delivering content and tools to restoration technicians in the field.
Advanced Xactimate-native estimating engine that automates line-item generation from photos and notes
InsideAdvisor Pro is a cloud-based management software tailored for restoration contractors, offering tools for job tracking, estimating, scheduling, and customer relationship management. It integrates seamlessly with Xactimate for accurate damage assessments and invoicing, while providing mobile access for field teams to update job progress in real-time. The platform emphasizes workflow automation to help restoration businesses from water, fire, and mold remediation improve efficiency and profitability.
Pros
- Strong Xactimate integration for precise estimating and billing
- Comprehensive job management with mobile app for field updates
- Robust reporting and analytics for business insights
Cons
- Steep learning curve for new users due to feature depth
- Occasional glitches in mobile syncing reported by users
- Pricing can feel high for smaller operations without full feature utilization
Best For
Mid-sized restoration companies seeking an all-in-one platform with strong estimating tools and industry-specific workflows.
Pricing
Subscription-based starting at $299/month for basic plans, scaling to $999+/month for enterprise with custom add-ons; free trial available.
Conclusion
When it comes to restoration software, Xactimate stands out as the top choice, recognized for its industry-leading cloud-based estimating and diagramming tools that streamline claims and projects. JobDox follows closely, offering a comprehensive end-to-end platform for dispatch, content tracking, and invoicing, while Encircle excels with its mobile-first focus on field documentation, including photos, floor plans, and moisture mapping. Together, these tools cater to diverse needs, ensuring professionals have the right support to manage their work efficiently.
Ready to elevate your restoration operations? Begin with Xactimate—the top-ranked solution trusted by experts for its robust features and industry influence.
Tools Reviewed
All tools were independently evaluated for this comparison