Quick Overview
- 1#1: JobDox - All-in-one restoration management software for job tracking, drying documentation, estimating, and invoicing.
- 2#2: Xactimate - Industry-standard estimating and sketching tool for restoration contractors handling insurance claims.
- 3#3: NextGear Solutions - Comprehensive CRM, project management, and accounting platform designed specifically for restoration companies.
- 4#4: Albiware - Cloud-based CRM and operations software tailored for water, fire, and mold restoration businesses.
- 5#5: PSA - Restoration-specific software for scheduling, job management, content tracking, and billing.
- 6#6: iRestore Software - Mobile-first restoration management system with real-time job updates and Xactimate integration.
- 7#7: Encircle - Digital platform for moisture mapping, photo documentation, and progress reporting in restoration jobs.
- 8#8: RestorSoft - ERP solution for restoration firms managing estimates, inventory, and financials.
- 9#9: CleanGuru - Scheduling, invoicing, and CRM tool for cleaning and restoration service providers.
- 10#10: CompanyCam - Photo and video documentation app used by restoration contractors for job site proof and sharing.
We ranked tools based on core functionality (e.g., scheduling, invoicing, claims management), reliability, user experience, and overall value, ensuring each entry addresses the unique demands of restoration businesses and delivers tangible workflow improvements.
Comparison Table
Restoration companies rely on specialized software to manage projects, streamline operations, and connect teams—this comparison table evaluates top tools like JobDox, Xactimate, NextGear Solutions, Albiware, PSA, and more, highlighting their key features, strengths, and best-fit scenarios. Readers will learn to identify which software aligns with their unique business needs, from job tracking to estimating, to enhance efficiency and client satisfaction.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | JobDox All-in-one restoration management software for job tracking, drying documentation, estimating, and invoicing. | specialized | 9.7/10 | 9.8/10 | 9.3/10 | 9.5/10 |
| 2 | Xactimate Industry-standard estimating and sketching tool for restoration contractors handling insurance claims. | specialized | 9.4/10 | 9.8/10 | 7.2/10 | 8.5/10 |
| 3 | NextGear Solutions Comprehensive CRM, project management, and accounting platform designed specifically for restoration companies. | specialized | 7.8/10 | 8.5/10 | 7.5/10 | 7.2/10 |
| 4 | Albiware Cloud-based CRM and operations software tailored for water, fire, and mold restoration businesses. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | PSA Restoration-specific software for scheduling, job management, content tracking, and billing. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.8/10 |
| 6 | iRestore Software Mobile-first restoration management system with real-time job updates and Xactimate integration. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 7 | Encircle Digital platform for moisture mapping, photo documentation, and progress reporting in restoration jobs. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 8 | RestorSoft ERP solution for restoration firms managing estimates, inventory, and financials. | enterprise | 7.6/10 | 8.1/10 | 7.2/10 | 7.3/10 |
| 9 | CleanGuru Scheduling, invoicing, and CRM tool for cleaning and restoration service providers. | specialized | 6.8/10 | 6.0/10 | 8.5/10 | 7.5/10 |
| 10 | CompanyCam Photo and video documentation app used by restoration contractors for job site proof and sharing. | specialized | 7.9/10 | 8.5/10 | 9.2/10 | 7.6/10 |
All-in-one restoration management software for job tracking, drying documentation, estimating, and invoicing.
Industry-standard estimating and sketching tool for restoration contractors handling insurance claims.
Comprehensive CRM, project management, and accounting platform designed specifically for restoration companies.
Cloud-based CRM and operations software tailored for water, fire, and mold restoration businesses.
Restoration-specific software for scheduling, job management, content tracking, and billing.
Mobile-first restoration management system with real-time job updates and Xactimate integration.
Digital platform for moisture mapping, photo documentation, and progress reporting in restoration jobs.
ERP solution for restoration firms managing estimates, inventory, and financials.
Scheduling, invoicing, and CRM tool for cleaning and restoration service providers.
Photo and video documentation app used by restoration contractors for job site proof and sharing.
JobDox
specializedAll-in-one restoration management software for job tracking, drying documentation, estimating, and invoicing.
Automated moisture mapping and drying logs with built-in psychrometric calculator for effortless compliance and documentation
JobDox is a cloud-based job management platform tailored for restoration companies, handling everything from initial site inspections and moisture mapping to content inventories, drying documentation, and final invoicing. It integrates seamlessly with Xactimate for precise estimating and includes specialized tools like psychrometric calculators and real-time progress tracking for water, fire, storm, and mold jobs. The mobile app empowers field technicians to capture data on-site, ensuring compliance and efficiency across the entire restoration workflow.
Pros
- Deep integration with Xactimate and restoration-specific tools like moisture documentation and psychrometrics
- Robust mobile app for real-time field updates, photos, and crew scheduling
- Comprehensive content tracking and customer portal for transparent job progress
Cons
- Pricing can be steep for smaller restoration firms
- Steeper learning curve for advanced features like custom reporting
- Limited integrations outside core restoration ecosystem (e.g., fewer accounting options)
Best For
Mid-to-large restoration companies managing complex water, fire, and mold projects that require end-to-end automation and compliance documentation.
Pricing
Subscription starts at $149/user/month (billed annually), with tiered plans up to enterprise levels including unlimited jobs and advanced support.
Xactimate
specializedIndustry-standard estimating and sketching tool for restoration contractors handling insurance claims.
Its proprietary, bi-monthly updated price list database with over 900 line items and regional adjustments, making it the undisputed benchmark for restoration estimating accuracy.
Xactimate, from Xactware (a Verisk company), is the industry-standard estimating software for restoration professionals, specializing in creating precise line-item estimates for property damage from water, fire, smoke, mold, and storm events. It includes advanced sketching tools for floor plans and diagrams, a vast regionally adjusted price database updated twice monthly, and mobile apps for on-site data capture. Widely used by restoration contractors and insurers, it generates professional reports that streamline claims approval and billing.
Pros
- Comprehensive, regionally accurate price database updated bi-monthly
- Powerful 2D/3D sketching and diagramming for precise takeoffs
- Seamless integration with insurance carriers and mobile field tools
Cons
- Steep learning curve requiring significant training
- High subscription costs with no perpetual license option
- Occasional performance lags in complex projects
Best For
Mid-to-large restoration companies handling high-volume insurance claims that prioritize accuracy and industry standardization over simplicity.
Pricing
Subscription-based with tiered plans: Essentials (~$265/month annually), Premier (~$435/month), and Elite (~$535/month), including mobile access; volume discounts available.
NextGear Solutions
specializedComprehensive CRM, project management, and accounting platform designed specifically for restoration companies.
AI-powered intelligent estimating that auto-populates repair workflows and line-item details
NextGear Solutions is a cloud-based platform primarily designed for collision repair shops but adaptable for restoration companies handling vehicle restoration and repair workflows. It offers AI-powered estimating, job management, parts procurement, and customer communication tools to streamline operations from damage assessment to invoicing. While not natively tailored for property restoration like water or fire damage, it excels in automotive restoration scenarios with real-time workflow tracking and automation.
Pros
- AI-driven estimating speeds up damage assessments
- Integrated parts procurement from multiple suppliers
- Mobile app for on-site job updates and photos
Cons
- Lacks native support for property restoration specifics like drying logs or Xactimate integration
- Steep learning curve for non-automotive users
- Pricing can be high for smaller restoration teams
Best For
Mid-sized automotive restoration companies focused on collision and vehicle repair management rather than property damage.
Pricing
Custom subscription pricing starting around $200 per user/month, with enterprise plans based on shop size and features.
Albiware
specializedCloud-based CRM and operations software tailored for water, fire, and mold restoration businesses.
Integrated Xactimate line-item estimating directly within the mobile app for instant, accurate field quotes
Albiware is a cloud-based software platform tailored for restoration companies specializing in water, fire, mold, and disaster recovery projects. It offers comprehensive tools for job estimating with Xactimate integration, real-time dispatching, production tracking via mobile app, invoicing, and CRM functionality. The solution emphasizes field-office connectivity, allowing technicians to update progress, upload photos, and manage inventory on the go, while providing office staff with customizable dashboards and reporting.
Pros
- Robust restoration-specific tools like Xactimate integration and real-time job tracking
- Intuitive mobile app for field technicians with photo documentation and GPS
- Strong QuickBooks sync and customizable workflows for efficient billing
Cons
- Pricing scales quickly for larger teams or advanced modules
- Some users report occasional mobile app glitches under heavy use
- Limited advanced analytics compared to enterprise competitors
Best For
Mid-sized restoration firms needing mobile-first job management and seamless estimating in the field.
Pricing
Starts at $125/month for basic plans (up to 5 users), with tiers up to $299+/month for unlimited users and premium features; custom enterprise quotes available.
PSA
specializedRestoration-specific software for scheduling, job management, content tracking, and billing.
Automated two-way Xactimate sync that pulls line items directly into job files for faster, error-free estimating.
PSA Software (psasoftware.com) is a cloud-based platform tailored for restoration companies, providing end-to-end job management, scheduling, dispatching, and invoicing tools. It excels in integrating with Xactimate for seamless estimating and supports mobile access for field teams handling water, fire, and mold remediation. The software streamlines workflows from lead capture to project completion, with real-time tracking and reporting to enhance operational efficiency.
Pros
- Deep Xactimate integration for accurate, automated estimating
- Intuitive mobile app for on-site technicians
- Comprehensive reporting and real-time job dashboards
Cons
- Limited advanced customization for complex workflows
- Steeper learning curve for non-tech-savvy users
- Pricing can feel steep for very small teams
Best For
Mid-sized restoration firms needing reliable Xactimate syncing and mobile job management without excessive complexity.
Pricing
Starts at $99/user/month for basic plans, scaling to $199+/user/month for premium features; custom quotes for enterprises.
iRestore Software
specializedMobile-first restoration management system with real-time job updates and Xactimate integration.
Advanced Xactimate integration for seamless line-item estimating and insurance billing directly within the platform
iRestore Software (irestorenow.com) is a cloud-based platform tailored for restoration companies specializing in water, fire, mold, and biohazard remediation. It provides end-to-end job management, including scheduling, dispatching, estimating, invoicing, and customer portals, with strong integrations to QuickBooks and industry tools like Xactimate. The software helps streamline operations for field techs and office staff, reducing paperwork and improving response times to emergency jobs.
Pros
- Deeply tailored for restoration workflows with emergency dispatch and job tracking
- Robust integrations with Xactimate, QuickBooks, and PSA tools
- Mobile app supports real-time updates from the field
Cons
- Pricing can be steep for smaller teams
- Occasional reports of sync issues with integrations
- Customization options are somewhat limited
Best For
Mid-sized restoration companies needing industry-specific tools for efficient job management and billing.
Pricing
Starts at $199/month for core plan (up to 5 users), with enterprise tiers at $499+/month; custom quotes available.
Encircle
specializedDigital platform for moisture mapping, photo documentation, and progress reporting in restoration jobs.
Advanced psychrometric engine and automated moisture content calculations that integrate directly with wireless moisture meters for precise, defensible drying documentation.
Encircle is a cloud-based software platform designed specifically for restoration companies handling water, fire, smoke, and mold mitigation projects. It provides comprehensive tools for job management, real-time documentation with photos, notes, and moisture readings, as well as drying progress tracking via psychrometric calculations. The mobile-first app enables field technicians to capture data on-site, generate interactive floor plans, and integrate with tools like Xactimate for seamless reporting and invoicing.
Pros
- Exceptional documentation tools with unlimited photo storage and moisture mapping
- Built-in psychrometrics calculator for accurate drying monitoring
- Strong mobile app with offline capabilities and hardware integrations
Cons
- Pricing can be steep for small restoration firms
- Learning curve for advanced features like custom sketches
- Limited third-party integrations beyond core restoration tools
Best For
Mid-sized restoration companies specializing in water damage who prioritize detailed field documentation and drying verification.
Pricing
Subscription-based with tiers starting at around $125/month for basic plans; scales to enterprise custom pricing based on users and jobs.
RestorSoft
enterpriseERP solution for restoration firms managing estimates, inventory, and financials.
Deep Xactimate integration allowing direct line-item import and sketch uploads for rapid, accurate estimates
RestorSoft is a cloud-based software platform tailored for restoration companies, offering end-to-end management of water, fire, and mold remediation jobs. It includes features like job scheduling, dispatching, Xactimate-integrated estimating, invoicing, and QuickBooks synchronization for seamless financial tracking. The mobile app enables field technicians to access real-time job details, upload photos, and update statuses on the go.
Pros
- Strong Xactimate and QuickBooks integrations for efficient estimating and accounting
- Comprehensive mobile app for field operations
- All-in-one platform covering job management to billing
Cons
- Higher pricing may deter small operations
- Moderate learning curve for new users
- Limited advanced reporting and customization options
Best For
Mid-sized restoration firms needing robust integrations for estimating and accounting without multiple tools.
Pricing
Starts at $149/user/month for core plan; custom enterprise pricing available.
CleanGuru
specializedScheduling, invoicing, and CRM tool for cleaning and restoration service providers.
Integrated Stripe payments for instant invoicing and collections directly from the mobile app
CleanGuru is a cloud-based scheduling and invoicing software primarily designed for cleaning businesses, offering tools for job scheduling, client management, employee dispatching, and mobile invoicing that can be adapted for basic restoration work. It supports QuickBooks integration, Stripe payments, and recurring job setups, making it suitable for straightforward operations. However, it lacks specialized restoration features like Xactimate compatibility, moisture mapping, or insurance billing portals.
Pros
- Simple, intuitive mobile app for scheduling and invoicing on the go
- Affordable pricing with QuickBooks sync for easy accounting
- Real-time payment processing via Stripe to speed up collections
Cons
- No native support for restoration-specific tools like Xactimate or drying logs
- Limited advanced reporting and job costing for complex restoration projects
- Basic customization options unsuitable for larger teams or insurance-heavy workflows
Best For
Small restoration companies or solo operators needing affordable, basic scheduling and billing without advanced industry-specific functionality.
Pricing
Starts at $29/month for solo users; scales to $99+/month for teams with more employees and features; 14-day free trial available.
CompanyCam
specializedPhoto and video documentation app used by restoration contractors for job site proof and sharing.
Tamper-proof, automatically geotagged and timestamped photos that create shareable job timelines for insurance claims and progress reports
CompanyCam is a mobile-first photo documentation platform tailored for contractors, including restoration companies, enabling teams to capture, organize, and share geotagged, timestamped photos with annotations and notes. It excels in creating visual timelines for jobs like water damage restoration, mold remediation, and repairs, facilitating easy sharing with clients, insurers, and subcontractors. While not a full job management suite, it integrates with tools like Jobber and Xactimate to enhance documentation workflows.
Pros
- Exceptional photo organization with automatic GPS, timestamps, and job-specific albums
- Real-time collaboration and secure sharing with clients/insurers via branded links
- Strong mobile app and integrations with restoration tools like Xactimate and SuccessWare
Cons
- Primarily photo-focused; lacks built-in scheduling, invoicing, or drying logs
- Pricing scales quickly for larger teams without solo advanced features
- Limited advanced analytics or reporting beyond photos
Best For
Restoration companies needing top-tier visual documentation and client communication as a supplement to existing job management software.
Pricing
Free Solo plan; Pro at $29/user/month (billed annually); Business custom pricing for enterprises.
Conclusion
After examining ten specialized tools for restoration businesses, JobDox leads as the top choice, integrating job tracking, drying documentation, estimating, and invoicing in a single platform. Xactimate remains a key player, renowned for insurance claim estimating and sketching, while NextGear Solutions excels with its combined CRM, project management, and accounting features for varied operational needs. These three set the standard, each addressing critical workflows to drive success in the field.
Don’t miss out on optimizing your operations—explore JobDox, the leading all-in-one tool, to streamline your restoration business today.
Tools Reviewed
All tools were independently evaluated for this comparison