Quick Overview
- 1#1: New Innovations - Offers comprehensive residency management with scheduling, evaluations, duty hours tracking, milestones, and case logging.
- 2#2: MedHub - Delivers full-featured GME software for program administration, rotations, assessments, and ACGME compliance.
- 3#3: QGenda - Specializes in advanced workforce scheduling and time management for residents and faculty.
- 4#4: Symplr - Provides healthcare workforce management including resident credentialing, scheduling, and compliance tools.
- 5#5: One45 - Focuses on competency-based evaluations, portfolios, and assessments for residency training programs.
- 6#6: Clinician Nexus - Supports EPA-based assessments, milestones tracking, and learner portfolios for GME programs.
- 7#7: Amion - Enables physician and resident on-call scheduling with mobile access and real-time updates.
- 8#8: Elentra - Integrated learning management system for health professions education including residency rotations.
- 9#9: Thalamos - Streamlines residency interview scheduling, virtual visits, and application management for programs.
- 10#10: HealthStream - Manages continuing education, compliance training, and performance evaluations for residency staff.
We ranked these tools based on robust feature sets (including scheduling, evaluations, and compliance), user-centric design, reliability, and overall value, ensuring they deliver measurable impact for residency programs.
Comparison Table
Residency management software plays a vital role in optimizing administrative and training workflows for healthcare programs. This comparison table explores key tools such as New Innovations, MedHub, QGenda, Symplr, One45, and more, examining features, user experience, and adaptability to varied program needs. Readers will find actionable insights to identify the software that best suits their unique requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | New Innovations Offers comprehensive residency management with scheduling, evaluations, duty hours tracking, milestones, and case logging. | specialized | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | MedHub Delivers full-featured GME software for program administration, rotations, assessments, and ACGME compliance. | specialized | 9.3/10 | 9.6/10 | 8.7/10 | 9.0/10 |
| 3 | QGenda Specializes in advanced workforce scheduling and time management for residents and faculty. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | Symplr Provides healthcare workforce management including resident credentialing, scheduling, and compliance tools. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | One45 Focuses on competency-based evaluations, portfolios, and assessments for residency training programs. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 6 | Clinician Nexus Supports EPA-based assessments, milestones tracking, and learner portfolios for GME programs. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 7 | Amion Enables physician and resident on-call scheduling with mobile access and real-time updates. | specialized | 8.1/10 | 8.7/10 | 7.2/10 | 7.5/10 |
| 8 | Elentra Integrated learning management system for health professions education including residency rotations. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.9/10 |
| 9 | Thalamos Streamlines residency interview scheduling, virtual visits, and application management for programs. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 10 | HealthStream Manages continuing education, compliance training, and performance evaluations for residency staff. | enterprise | 7.3/10 | 7.8/10 | 6.8/10 | 7.0/10 |
Offers comprehensive residency management with scheduling, evaluations, duty hours tracking, milestones, and case logging.
Delivers full-featured GME software for program administration, rotations, assessments, and ACGME compliance.
Specializes in advanced workforce scheduling and time management for residents and faculty.
Provides healthcare workforce management including resident credentialing, scheduling, and compliance tools.
Focuses on competency-based evaluations, portfolios, and assessments for residency training programs.
Supports EPA-based assessments, milestones tracking, and learner portfolios for GME programs.
Enables physician and resident on-call scheduling with mobile access and real-time updates.
Integrated learning management system for health professions education including residency rotations.
Streamlines residency interview scheduling, virtual visits, and application management for programs.
Manages continuing education, compliance training, and performance evaluations for residency staff.
New Innovations
specializedOffers comprehensive residency management with scheduling, evaluations, duty hours tracking, milestones, and case logging.
Automated ACGME milestones tracking and real-time compliance reporting with milestone dashboards
New Innovations (new-innov.com) is the premier residency management software platform tailored for graduate medical education (GME) programs, offering an all-in-one solution for managing residencies and fellowships. It provides robust tools for block scheduling, rotation assignments, evaluations, procedure logging, duty hours tracking, ACGME milestones, and conference management. Used by over 90% of U.S. residency programs, it ensures compliance, streamlines workflows, and delivers actionable analytics for program directors and coordinators.
Pros
- Comprehensive feature set covering all aspects of residency management including scheduling, evaluations, and ACGME compliance
- Highly customizable workflows and reporting tailored to specific program needs
- Seamless integrations with EHRs like Epic and strong data security for HIPAA compliance
Cons
- Steep learning curve for initial setup and advanced customization
- High cost may strain budgets for smaller or independent programs
- Customer support can have variable response times during peak periods
Best For
Large academic medical centers and residency/fellowship programs needing a scalable, fully integrated GME management system.
Pricing
Custom enterprise pricing via quote; annual subscriptions typically $15,000–$60,000+ based on program size, residents, and modules.
MedHub
specializedDelivers full-featured GME software for program administration, rotations, assessments, and ACGME compliance.
Automated ACGME Milestone evaluation and reporting engine that maps assessments directly to competencies
MedHub is a comprehensive cloud-based residency management software tailored for graduate medical education (GME) programs, including residencies and fellowships. It streamlines critical workflows such as rotation and call scheduling, resident evaluations, competency and milestone tracking, duty hours logging, and ACGME compliance reporting. The platform serves program coordinators, directors, faculty, and residents with intuitive portals, mobile access, and robust analytics to enhance program oversight and efficiency.
Pros
- Extensive feature set including advanced scheduling, evaluations, and ACGME milestone tracking
- Strong compliance tools with automated reporting for regulatory requirements
- Mobile app enabling real-time access for residents and faculty
Cons
- High cost, especially for smaller programs
- Steep learning curve and lengthy initial setup process
- Limited native integrations with some EHR systems
Best For
Mid-to-large academic residency and fellowship programs needing an enterprise-grade GME solution with full ACGME compliance.
Pricing
Custom quote-based pricing per resident/user annually; typically $50-100 per resident/year depending on program size and modules.
QGenda
specializedSpecializes in advanced workforce scheduling and time management for residents and faculty.
AI-driven AutoScheduler that generates optimized, fair, and compliant schedules in minutes while balancing preferences and regulations
QGenda is a leading workforce management platform tailored for healthcare, with specialized tools for residency program scheduling and management. It automates complex shift and rotation schedules for residents, fellows, and faculty while ensuring ACGME duty hour compliance through built-in rules and monitoring. Additional features include time tracking, self-scheduling, payroll integration, and workforce forecasting to optimize staffing efficiency.
Pros
- Powerful rules-based scheduling engine handles intricate residency rotations and preferences
- Robust ACGME compliance tools with automated duty hour tracking and reporting
- Seamless integrations with EHR systems, payroll, and credentialing platforms
Cons
- Steep learning curve for initial setup and customization
- High enterprise-level pricing may not suit smaller programs
- Occasional performance lags with very large datasets
Best For
Large academic medical centers and residency programs requiring advanced scheduling compliance and scalability.
Pricing
Custom enterprise pricing via quote, typically $50-$150 per user/month depending on features and scale, with minimums in the tens of thousands annually.
Symplr
enterpriseProvides healthcare workforce management including resident credentialing, scheduling, and compliance tools.
Integrated ACGME-compliant milestone and evaluation management with real-time dashboards for accreditation readiness
Symplr Residency is a robust cloud-based platform tailored for managing graduate medical education (GME) programs, including resident scheduling, rotations, evaluations, and compliance tracking. It automates administrative tasks like duty hour monitoring, milestone reporting, and ACGME accreditation preparation to reduce program director workload. Integrated with symplr's broader healthcare operations suite, it supports large-scale academic medical centers in streamlining residency operations.
Pros
- Advanced scheduling with duty hour compliance and rotation optimization
- Automated ACGME reporting and milestone tracking
- Seamless integration with credentialing and workforce management tools
Cons
- Steep learning curve for initial setup and training
- Enterprise pricing may be prohibitive for smaller programs
- Limited flexibility for highly customized workflows
Best For
Large academic medical centers and hospital networks with complex multi-program GME needs requiring enterprise-level integration.
Pricing
Custom quote-based pricing, typically program- or user-based for enterprises; starts around $10,000+ annually depending on scale.
One45
specializedFocuses on competency-based evaluations, portfolios, and assessments for residency training programs.
Integrated CBME milestone tracking with automated progress reporting and competency-based assessments
One45 is a comprehensive residency management platform tailored for postgraduate medical education, particularly in Canada and the US. It streamlines core functions like rotation scheduling, evaluations, competency tracking, milestone reporting, and administrative workflows for residency programs. The software supports competency-based medical education (CBME) and ACGME requirements, helping program directors and coordinators manage residents efficiently.
Pros
- Advanced scheduling engine with duty hour compliance and conflict resolution
- Robust evaluation and milestone tracking aligned with CBME/ACGME standards
- Comprehensive reporting and analytics for accreditation and program improvement
Cons
- Custom pricing can be expensive for smaller programs
- Steep initial setup and customization learning curve
- Limited third-party integrations compared to some competitors
Best For
Ideal for mid-to-large residency programs in academic medical centers needing strong CBME support and accreditation compliance tools.
Pricing
Custom enterprise pricing based on program size and modules; typically starts at $10,000+ annually for mid-sized programs (contact for quote).
Clinician Nexus
specializedSupports EPA-based assessments, milestones tracking, and learner portfolios for GME programs.
AI-powered scheduling optimizer that automates rotations and minimizes conflicts
Clinician Nexus is a comprehensive cloud-based platform tailored for residency program management in graduate medical education (GME). It handles applicant tracking system (ATS) integration with ERAS, interview scheduling, resident evaluations, rotation management, and ACGME milestone tracking. The software provides program directors and coordinators with centralized tools to streamline administrative tasks and ensure compliance.
Pros
- Seamless ERAS integration for efficient applicant management
- Robust scheduling and rotation tools with automation
- Comprehensive reporting and ACGME compliance features
Cons
- Pricing can be steep for smaller programs
- Steeper learning curve for advanced customization
- Limited native mobile app functionality
Best For
Medium to large residency programs needing an integrated GME management solution with strong ERAS and compliance tools.
Pricing
Custom pricing based on program size and residents; typically starts at $4,000-$10,000 annually for mid-sized programs.
Amion
specializedEnables physician and resident on-call scheduling with mobile access and real-time updates.
Advanced self-scheduling and shift swap system that empowers residents to manage their own rotations with coordinator approval
Amion is a web-based scheduling platform tailored for healthcare professionals, particularly residency programs, enabling the creation and management of complex rotation schedules, on-call duties, and shift assignments. It features self-scheduling tools, sign-up sheets, and real-time updates accessible via web and mobile apps. While excelling in scheduling, it lacks comprehensive tools for evaluations, competency tracking, or duty hour compliance found in full residency management suites.
Pros
- Powerful scheduling engine handles intricate rotations and on-call patterns seamlessly
- Real-time shift swaps and self-signup reduce administrative burden
- Reliable mobile app for on-the-go access and notifications
Cons
- Dated user interface feels clunky and requires a learning curve
- Limited integration with broader residency management systems like evaluations or ACGME reporting
- Pricing scales quickly for larger programs, reducing value for small groups
Best For
Residency coordinators and program directors focused primarily on efficient scheduling and shift management in medical training programs.
Pricing
Subscription-based starting at around $10-15 per user/month for basic plans, with enterprise tiers customized upon request often exceeding $20/user/month.
Elentra
specializedIntegrated learning management system for health professions education including residency rotations.
Advanced Competency-Based Medical Education (CBME) tools with EPA entrustment and milestone tracking
Elentra is a comprehensive platform designed for health professions education, including residency management, offering tools for scheduling rotations, assessments, clinical logging, and competency tracking. It supports postgraduate medical education with features like milestone reporting, EPA evaluations, and faculty-resident collaboration. Tailored for academic health centers, it streamlines administrative workflows while fostering interactive learning environments.
Pros
- Highly customizable scheduling and rotation management
- Strong support for ACGME milestones and CBME frameworks
- Integrated portfolio and ePortfolio tools for resident development
Cons
- Steep learning curve for new administrators
- Limited native integrations with popular EHR systems
- Pricing lacks transparency with custom quotes only
Best For
Academic residency programs needing a specialized, education-focused management solution with robust assessment capabilities.
Pricing
Custom enterprise pricing; typically $20,000+ annually based on program size and modules.
Thalamos
specializedStreamlines residency interview scheduling, virtual visits, and application management for programs.
AI-driven automated interview scheduling that syncs calendars and confirms slots in real-time to eliminate double-bookings and no-shows
Thalamos is a cloud-based residency management platform tailored for medical residency and fellowship programs, streamlining the entire application lifecycle from ERAS integration to rank list submission. It excels in automating interview scheduling, applicant communication, and virtual interview hosting, significantly reducing administrative workload for program coordinators. The software supports compliance with NRMP and other matching services while providing tools for application review and data management.
Pros
- Seamless ERAS and NRMP integrations
- Automated interview scheduling reduces no-shows
- Intuitive interface with minimal training required
Cons
- Limited advanced analytics and reporting
- Customization options are somewhat basic
- Support response times can vary during peak seasons
Best For
Ideal for small to mid-sized residency programs needing an efficient, affordable tool for interview management and application processing.
Pricing
Flat annual fee starting at $4,500 per program, with tiered pricing based on applicant volume and additional features.
HealthStream
enterpriseManages continuing education, compliance training, and performance evaluations for residency staff.
Vast integrated content library with thousands of healthcare-specific courses and simulations for resident education
HealthStream is a comprehensive healthcare workforce development platform that includes residency management tools for tracking competencies, scheduling rotations, evaluations, and compliance training. It integrates learning management system (LMS) functionalities to deliver educational content tailored to medical residents and fellows. Primarily designed for hospitals and health systems, it supports ACGME requirements and streamlines administrative tasks in residency programs.
Pros
- Extensive library of compliance and clinical training content
- Strong integration with hospital HR and credentialing systems
- Robust reporting for ACGME accreditation and program analytics
Cons
- Interface feels dated and has a steep learning curve
- Scheduling tools lack the flexibility of dedicated residency platforms
- Custom pricing can be opaque and expensive for smaller programs
Best For
Large hospitals and health systems seeking an all-in-one solution for resident training and compliance within an existing enterprise ecosystem.
Pricing
Enterprise subscription model with custom pricing typically starting at $10,000+ annually based on users and modules.
Conclusion
The top 10 residency management tools deliver exceptional solutions, with New Innovations standing out as the top choice, boasting comprehensive features like scheduling, evaluations, and duty hours tracking. MedHub follows, excelling in GME program administration and ACGME compliance, while QGenda leads with advanced workforce scheduling. Each tool caters to distinct needs, ensuring the best fit for varied programs.
Discover the power of streamlined residency management—try New Innovations today to elevate your program's efficiency and effectiveness.
Tools Reviewed
All tools were independently evaluated for this comparison