Quick Overview
- 1#1: AppFolio - Comprehensive property management platform with secure online rent collection, autopay, and tenant portals.
- 2#2: Buildium - Cloud-based solution for automating rent payments, reminders, and late fees for property managers.
- 3#3: Entrata - Unified multifamily platform offering advanced online rent collection and payment processing.
- 4#4: Yardi Breeze - User-friendly property management software with seamless ACH and credit card rent payments.
- 5#5: DoorLoop - Modern all-in-one tool for property owners featuring fast rent collection and banking integrations.
- 6#6: Rentec Direct - Affordable rental software with integrated online payments and automated tenant billing.
- 7#7: Hemlane - Full-service platform simplifying rent collection through autopay and maintenance tracking.
- 8#8: Avail - Free landlord tools for easy online rent collection, lease signing, and tenant screening.
- 9#9: TenantCloud - All-in-one rental management with rent payment tracking and mobile app access.
- 10#10: RentRedi - Mobile-first rent collection app with instant ACH transfers and tenant communication.
These tools were chosen for their combination of intuitive design, reliable payment processing, automation capabilities, and overall value, prioritizing features that enhance efficiency and user experience.
Comparison Table
Rental collection software streamlines property management workflows, and this comparison table breaks down top tools like AppFolio, Buildium, Entrata, Yardi Breeze, and DoorLoop to help readers identify key features, pricing, and usability fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Comprehensive property management platform with secure online rent collection, autopay, and tenant portals. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Buildium Cloud-based solution for automating rent payments, reminders, and late fees for property managers. | enterprise | 9.2/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | Entrata Unified multifamily platform offering advanced online rent collection and payment processing. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 4 | Yardi Breeze User-friendly property management software with seamless ACH and credit card rent payments. | enterprise | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 5 | DoorLoop Modern all-in-one tool for property owners featuring fast rent collection and banking integrations. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 6 | Rentec Direct Affordable rental software with integrated online payments and automated tenant billing. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 9.0/10 |
| 7 | Hemlane Full-service platform simplifying rent collection through autopay and maintenance tracking. | specialized | 8.4/10 | 8.6/10 | 8.9/10 | 8.2/10 |
| 8 | Avail Free landlord tools for easy online rent collection, lease signing, and tenant screening. | other | 8.2/10 | 7.8/10 | 8.7/10 | 9.1/10 |
| 9 | TenantCloud All-in-one rental management with rent payment tracking and mobile app access. | specialized | 8.1/10 | 8.3/10 | 8.0/10 | 8.7/10 |
| 10 | RentRedi Mobile-first rent collection app with instant ACH transfers and tenant communication. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.2/10 |
Comprehensive property management platform with secure online rent collection, autopay, and tenant portals.
Cloud-based solution for automating rent payments, reminders, and late fees for property managers.
Unified multifamily platform offering advanced online rent collection and payment processing.
User-friendly property management software with seamless ACH and credit card rent payments.
Modern all-in-one tool for property owners featuring fast rent collection and banking integrations.
Affordable rental software with integrated online payments and automated tenant billing.
Full-service platform simplifying rent collection through autopay and maintenance tracking.
Free landlord tools for easy online rent collection, lease signing, and tenant screening.
All-in-one rental management with rent payment tracking and mobile app access.
Mobile-first rent collection app with instant ACH transfers and tenant communication.
AppFolio
enterpriseComprehensive property management platform with secure online rent collection, autopay, and tenant portals.
Advanced online payments with guaranteed ACH processing and built-in eviction protection integrations
AppFolio is a leading cloud-based property management software that streamlines rental collection through its advanced online payment portal, supporting ACH, credit cards, and autopay options. It automates rent reminders, late fees, and NSF handling while integrating seamlessly with full property management tools like tenant screening, leasing, and accounting. Designed for scalability, it provides real-time reporting and mobile access for efficient collections across portfolios of any size.
Pros
- Highly reliable online rent payments with multiple methods and autopay
- Automated reminders, late fees, and collections reporting
- Seamless integration with accounting and tenant portals
Cons
- Premium pricing may be steep for very small landlords
- Initial setup and learning curve for advanced features
- Custom quotes required; no public self-serve pricing
Best For
Property management companies and multi-family owners managing 50+ units seeking a comprehensive rental collection and management platform.
Pricing
Per-unit pricing starting around $1.40/unit/month with base fees and minimums (e.g., 50 units); custom quotes via demo.
Buildium
enterpriseCloud-based solution for automating rent payments, reminders, and late fees for property managers.
Buildium Payments: A fully integrated payment processing system with competitive rates, one-click autopay, and automatic late fee application
Buildium is a comprehensive property management software tailored for rental property owners and managers, offering robust online rent collection capabilities including ACH payments, credit card processing, and autopay options. It automates late fees, reminders, and NSF handling while integrating seamlessly with accounting tools for accurate financial tracking. Beyond collections, it provides tenant portals, maintenance requests, and reporting to streamline overall operations.
Pros
- Highly reliable online rent collection with multiple payment methods and autopay
- Integrated accounting and financial reporting saves time
- User-friendly resident portal for tenant self-service
Cons
- Steeper learning curve for new users
- Pricing scales quickly with portfolio size
- Limited customization in some reporting features
Best For
Mid-sized property managers overseeing 50-500 rental units who need an all-in-one platform with strong rent collection and accounting integration.
Pricing
Starts at $58/month for 1-20 units (Essential plan), with Growth ($165 for 50 units) and Premium ($365 for 250 units) tiers; additional fees per unit beyond base limits.
Entrata
enterpriseUnified multifamily platform offering advanced online rent collection and payment processing.
Unified Resident Portal that combines rent payments, service requests, and communication in a single mobile-friendly interface
Entrata is a full-featured property management platform designed primarily for multifamily housing, with robust rental collection capabilities through its resident portal that supports online payments via ACH, credit/debit cards, and e-checks. It automates rent reminders, late fees, payment plans, and partial payments while providing real-time tracking and reporting for property managers. The software integrates rent collection with leasing, maintenance, and accounting modules for a seamless workflow.
Pros
- Comprehensive payment options including autopay, one-time payments, and flexible plans
- Strong automation for reminders, late fees, and NSF handling
- Deep integration with full property management suite for end-to-end operations
Cons
- High cost structure unsuitable for small properties
- Steep learning curve due to extensive features
- Pricing lacks transparency and requires custom quotes
Best For
Large multifamily property managers seeking an all-in-one platform with advanced rent collection and resident engagement tools.
Pricing
Custom enterprise pricing based on units and features; often $1-3 per unit/month plus setup fees.
Yardi Breeze
enterpriseUser-friendly property management software with seamless ACH and credit card rent payments.
Seamless resident portal with one-click payments and integrated late fee automation
Yardi Breeze is a cloud-based property management platform designed for small to mid-sized rental portfolios, offering robust rent collection tools including online payments via ACH, credit card, and autopay setups. It features a resident self-service portal for payments, automated late fee assessments, rent reminders, and detailed financial reporting. The software integrates rent collection with broader property management functions like leasing and maintenance, providing a unified experience for property managers.
Pros
- Comprehensive integration of rent collection with accounting and property management
- User-friendly resident portal and mobile app for easy payments
- Flexible payment options with autopay and multiple methods
Cons
- Pricing can be steep for very small portfolios
- Some advanced customizations require higher-tier plans
- Reporting could be more customizable for complex needs
Best For
Small to mid-sized property managers handling multifamily or single-family rentals who want an all-in-one cloud solution.
Pricing
Custom pricing starting around $1-2 per unit per month, with additional transaction fees; requires quote.
DoorLoop
specializedModern all-in-one tool for property owners featuring fast rent collection and banking integrations.
AI-driven automation for rent collection, including predictive late payment alerts and one-click partial payment processing
DoorLoop is an all-in-one property management platform designed for landlords and property managers, with strong capabilities in automating rental collections through online payments, ACH transfers, credit cards, and checks. It features automated rent reminders, late fee calculations, and a tenant portal for self-service payments, reducing manual chasing. The software also integrates rent collection with broader tools like tenant screening, maintenance tracking, and accounting for streamlined operations.
Pros
- Comprehensive online rent collection with ACH, cards, and Apple/Google Pay
- Automated reminders, late fees, and NSF handling
- Seamless integration with full property management suite
Cons
- Pricing scales quickly for larger portfolios
- Steep learning curve for advanced features
- Customer support can be slow during peak times
Best For
Small to mid-sized property managers (10-100 units) needing integrated rent collection and management tools.
Pricing
Starts at $59/month for up to 10 units; scales to $1-2 per additional unit with Pro/Enterprise plans and custom quoting.
Rentec Direct
specializedAffordable rental software with integrated online payments and automated tenant billing.
Free unlimited access for portfolios under 10 units, ideal for entry-level users
Rentec Direct is a cloud-based property management platform with robust rental collection tools, enabling tenants to pay rent online via ACH, credit/debit cards, or money orders through a secure tenant portal. It automates rent reminders, late fees, and recurring billing while providing landlords with real-time financial tracking and customizable reports. Beyond collections, it supports tenant screening, lease management, and maintenance requests, serving as an all-in-one solution for property owners.
Pros
- Highly affordable with a free tier for up to 10 units
- Reliable online payment processing with low fees
- Strong automation for reminders and late fees
Cons
- Interface feels dated compared to modern competitors
- Limited advanced analytics for large portfolios
- Customer support can be slow during peak times
Best For
Small to mid-sized landlords and independent property managers seeking cost-effective rent collection without complex enterprise needs.
Pricing
Free for up to 10 units; $45/month for 11-25 units, $65/month for 26-50 units, scaling up with volume discounts available.
Hemlane
specializedFull-service platform simplifying rent collection through autopay and maintenance tracking.
Guaranteed 2-day rent payment processing with built-in late fee automation and tenant reminders
Hemlane is a user-friendly property management platform tailored for landlords and small property managers, with robust rent collection at its core. It automates rent payments via ACH, credit cards, and cash apps, complete with reminders, late fees, and one-click collections. Beyond collections, it includes tenant screening, e-sign leases, maintenance requests, and basic accounting integrations for streamlined rental operations.
Pros
- Seamless automated rent collection with multiple payment options and reminders
- Intuitive mobile app for on-the-go management
- Free tier available for basic rent collection needs
Cons
- Advanced accounting features require integrations with third-party tools
- Pricing scales quickly for larger portfolios
- Customer support can be slow during peak times
Best For
Small landlords and independent property managers handling 1-50 units who want simple, automated rent collection without complex enterprise tools.
Pricing
Free plan for basic rent collection; paid plans start at $29/month (up to 10 units), $49/month (up to 25 units), with custom enterprise pricing.
Avail
otherFree landlord tools for easy online rent collection, lease signing, and tenant screening.
Fee-free ACH rent collection for landlords with seamless autopay setup
Avail (avail.co) is an all-in-one property management platform tailored for individual landlords and small-scale property owners, offering seamless online rent collection via ACH, credit/debit cards, and autopay. It automates rent reminders, late fees, and provides detailed financial reporting to streamline cash flow management. Beyond collections, it integrates tenant screening, customizable lease creation, and maintenance request handling for a holistic rental experience.
Pros
- Completely free for landlords on core rent collection features
- Intuitive setup with quick tenant payment adoption
- Integrated autopay and late fee automation reduces manual work
Cons
- Transaction fees for credit/debit card payments borne by tenants
- Limited advanced reporting for larger portfolios
- Customer support primarily email-based with slower response times
Best For
DIY landlords and small property owners managing under 20 units who seek a cost-free, user-friendly rent collection tool.
Pricing
Free for unlimited units with basic features; premium plans start at $7/unit/month for advanced tools; optional tenant-paid screening fees ($30-50).
TenantCloud
specializedAll-in-one rental management with rent payment tracking and mobile app access.
Free online rent collection with no monthly fees on the basic plan, including ACH and card payments
TenantCloud is a comprehensive cloud-based property management software designed for landlords and property managers to handle rentals efficiently. It features robust online rent collection tools, including ACH payments, credit/debit cards, and autopay options, with automated late fee application and payment reminders. The platform also includes tenant screening, maintenance requests, lease management, and accounting integrations, all accessible via a user-friendly web and mobile app.
Pros
- Free plan supports up to 75 units with online rent collection
- Multiple payment methods and automated reminders reduce collection efforts
- Integrated tenant portal and mobile app for easy access
Cons
- Payment processing fees (2.99% for cards, $2 for ACH)
- Customer support can be slow during peak times
- Some users report occasional bugs in reporting features
Best For
Small to mid-sized landlords and property managers seeking an affordable all-in-one platform for rent collection and property management.
Pricing
Free forever plan for up to 75 units; Premium plans start at $15/property/month with advanced features.
RentRedi
specializedMobile-first rent collection app with instant ACH transfers and tenant communication.
Mobile-first app with guaranteed 2-3 day ACH rent deposits
RentRedi is a mobile-first property management platform focused on streamlining rent collection for landlords and small property managers. It enables online rent payments via ACH, debit, or credit card with automated reminders and late fees, alongside tenant screening and basic lease management. The software integrates with accounting tools like QuickBooks for easy financial tracking and reporting.
Pros
- Affordable per-unit pricing model
- Intuitive mobile app for on-the-go management
- Fast ACH payments with no tenant fees
Cons
- Limited advanced features for large portfolios
- Customer support response times can vary
- Additional fees for premium services like screening
Best For
Small landlords and independent property managers seeking a simple, cost-effective rent collection tool.
Pricing
Starts at $1 per unit/month for core rent collection; Pro plan at $2/unit/month; extras like tenant screening from $30/report.
Conclusion
Evaluating top rental collection software reveals AppFolio as the clear winner, offering a comprehensive platform with secure online rent collection, autopay, and tenant portal features. Buildium and Entrata follow closely, each excelling in automation—Buildium for streamlined payment reminders and late fees, Entrata for unified multifamily processing—making them strong alternatives for varied needs. Ultimately, the best choice hinges on individual workflows, but AppFolio shines as the go-to solution for efficiency and all-in-one management.
Don’t miss out on simplified rental operations: try AppFolio today to unlock seamless rent collection, automated processes, and improved tenant satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison