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Technology Digital MediaTop 10 Best Remote Conference Software of 2026
Discover top 10 remote conference software to boost team collaboration—compare tools, find the best fit, start connecting better today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Zoom Meetings
Breakout Rooms with host management controls during live meetings
Built for organizations running large remote conferences, training sessions, and moderated webinars.
Microsoft Teams
Breakout Rooms for structured small-group discussions during the same meeting
Built for organizations standardizing on Microsoft 365 for recurring remote conferences and collaboration.
Google Meet
Live captions with real-time transcript during meetings
Built for teams scheduling frequent calls with Google Workspace and light conferencing needs.
Related reading
Comparison Table
This comparison table evaluates Remote Conference Software for live meetings, including Zoom Meetings, Microsoft Teams, Google Meet, Cisco Webex Meetings, and GoTo Meeting. Readers can scan side-by-side differences in core conferencing features, collaboration options, and meeting controls to choose the best fit for each team’s workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Zoom Meetings Provides real-time video conferencing with screensharing, breakout rooms, and large-meeting capabilities for remote collaboration. | enterprise video | 8.7/10 | 9.0/10 | 8.7/10 | 8.2/10 |
| 2 | Microsoft Teams Delivers online meetings with video, audio, chat, and integrated calendar scheduling across Microsoft 365 accounts. | collaboration suite | 8.1/10 | 8.3/10 | 8.2/10 | 7.8/10 |
| 3 | Google Meet Enables browser and mobile video meetings with live captions, meeting recordings, and tight integration with Google Workspace. | web conferencing | 8.4/10 | 8.5/10 | 9.0/10 | 7.6/10 |
| 4 | Cisco Webex Meetings Supports secure video conferences with scheduling, recording, and collaboration features for remote teams. | enterprise meetings | 8.2/10 | 8.6/10 | 7.9/10 | 7.9/10 |
| 5 | GoTo Meeting Runs remote video conferences with screensharing, dial-in options, and meeting management for distributed teams. | managed meetings | 8.1/10 | 8.2/10 | 8.0/10 | 8.0/10 |
| 6 | RingCentral Video Meetings Provides video meetings with collaboration tools as part of a unified communications platform for remote work. | unified communications | 7.5/10 | 7.6/10 | 8.1/10 | 6.8/10 |
| 7 | Jitsi Meet Offers free, real-time video conferencing with WebRTC and supports self-hosted deployments for remote meetings. | open video | 8.2/10 | 8.3/10 | 8.4/10 | 7.7/10 |
| 8 | Whereby Enables fast video rooms accessible from a browser with simple sharing and minimal setup for remote conferences. | browser-first | 8.2/10 | 8.3/10 | 8.8/10 | 7.4/10 |
| 9 | UberConference Provides web-based conferencing with screen sharing and audio conferencing features for remote meetings. | web conferencing | 7.7/10 | 7.2/10 | 8.3/10 | 7.9/10 |
| 10 | BigBlueButton Delivers open-source browser-based web conferencing with virtual rooms, screen sharing, and session recording options. | open-source conferencing | 7.4/10 | 7.7/10 | 6.9/10 | 7.6/10 |
Provides real-time video conferencing with screensharing, breakout rooms, and large-meeting capabilities for remote collaboration.
Delivers online meetings with video, audio, chat, and integrated calendar scheduling across Microsoft 365 accounts.
Enables browser and mobile video meetings with live captions, meeting recordings, and tight integration with Google Workspace.
Supports secure video conferences with scheduling, recording, and collaboration features for remote teams.
Runs remote video conferences with screensharing, dial-in options, and meeting management for distributed teams.
Provides video meetings with collaboration tools as part of a unified communications platform for remote work.
Offers free, real-time video conferencing with WebRTC and supports self-hosted deployments for remote meetings.
Enables fast video rooms accessible from a browser with simple sharing and minimal setup for remote conferences.
Provides web-based conferencing with screen sharing and audio conferencing features for remote meetings.
Delivers open-source browser-based web conferencing with virtual rooms, screen sharing, and session recording options.
Zoom Meetings
enterprise videoProvides real-time video conferencing with screensharing, breakout rooms, and large-meeting capabilities for remote collaboration.
Breakout Rooms with host management controls during live meetings
Zoom Meetings stands out with high-reliability real-time video and audio plus mature meeting management controls for large groups. It supports screen sharing, co-host moderation, breakout rooms, and recording options that fit remote conferences and workshops. The platform also integrates chat, calendar scheduling, and collaboration workflows that reduce switching between tools. Admin-facing controls support security settings and deployment needs across distributed teams.
Pros
- Strong video and audio quality with stable large-meeting performance
- Breakout rooms with host controls support structured workshops
- Recording options with cloud and local workflows for easy playback
Cons
- Feature depth adds setup complexity for strict security and policies
- Advanced administration can require dedicated configuration and oversight
- Live session tool switching can feel heavy for presenters
Best For
Organizations running large remote conferences, training sessions, and moderated webinars
More related reading
Microsoft Teams
collaboration suiteDelivers online meetings with video, audio, chat, and integrated calendar scheduling across Microsoft 365 accounts.
Breakout Rooms for structured small-group discussions during the same meeting
Microsoft Teams stands out for combining meeting, chat, calling, and document collaboration inside one workspace. It supports live video conferences with screen sharing, meeting recording, and large-audience options for webinars. It also integrates tightly with Microsoft 365 files and permissions, which helps maintain control over shared artifacts during remote conferences.
Pros
- Robust meeting controls with lobby management, role-based permissions, and reporting
- Screen sharing and recording are built into standard conference workflows
- Deep Microsoft 365 integration for sharing files with consistent access controls
- Chat, channels, and follow-up posts keep decisions and materials in one place
- Calendar invites and Outlook-style scheduling reduce coordination overhead
Cons
- Meeting navigation can feel heavy with many panels and options enabled
- Advanced breakout and event-style orchestration requires configuration effort
- Large meetings can produce UI lag on slower clients
- Some conference workflows depend on Microsoft licensing and admin setup
- External guest permissions can be confusing across organizations
Best For
Organizations standardizing on Microsoft 365 for recurring remote conferences and collaboration
Google Meet
web conferencingEnables browser and mobile video meetings with live captions, meeting recordings, and tight integration with Google Workspace.
Live captions with real-time transcript during meetings
Google Meet stands out for instant, browser-first video meetings tied to Google accounts. It supports live captions, recording via Google Drive when enabled, and screen sharing with active speaker layout. Calendar scheduling and join links reduce setup friction for recurring conferences.
Pros
- Browser-based meetings start quickly with low setup overhead
- Live captions improve accessibility for mixed-audio teams
- Calendar integrations streamline scheduling and recurring meeting access
- Screen sharing supports common collaboration workflows
- Recording to Google Drive enables simple post-meeting review
Cons
- Advanced meeting controls are limited versus dedicated conferencing suites
- WebRTC performance depends heavily on network quality and device hardware
- Meeting management tooling scales less effectively for large enterprises
Best For
Teams scheduling frequent calls with Google Workspace and light conferencing needs
Cisco Webex Meetings
enterprise meetingsSupports secure video conferences with scheduling, recording, and collaboration features for remote teams.
Enterprise meeting controls with policy-based security and centralized administration
Cisco Webex Meetings stands out for deep enterprise controls and extensive meeting management options that map well to regulated organizations. Core capabilities include high-quality multi-party video, screen sharing, interactive whiteboarding, and recorded meetings with searchable transcripts. The platform also supports breakout sessions, meeting templates, and integration with Cisco ecosystem tools for directory and security workflows. Administration features such as role-based controls and policy management help standardize conferencing across large teams.
Pros
- Breakout sessions and whiteboarding support structured, interactive meetings
- Strong admin controls with role-based permissions and policy management
- Recorded meetings include transcripts for faster review and knowledge reuse
Cons
- Advanced admin and meeting controls increase setup complexity for smaller teams
- UI can feel heavy during high-participant sessions compared with simpler tools
- Some collaboration workflows depend on tighter platform usage to work smoothly
Best For
Enterprises needing secure, well-governed conferencing with collaboration and recording
GoTo Meeting
managed meetingsRuns remote video conferences with screensharing, dial-in options, and meeting management for distributed teams.
Host recording and playback directly from the GoTo Meeting session controls
GoTo Meeting stands out for reliable meeting hosting and calendar-based scheduling built for recurring conferences. It supports screen sharing, audio via VoIP or dial-in options, and participant controls that help hosts manage larger sessions. The platform also includes recording tools and basic meeting reporting to support post-meeting follow-up.
Pros
- Stable host controls for managing participants during live conferences
- Responsive screen sharing for presenting content with minimal friction
- Meeting recording and basic playback support for later review
Cons
- Limited collaboration workflows beyond standard screen sharing and Q&A
- Advanced analytics and engagement insights remain basic for large programs
- Breakout-style facilitation and role-based conferencing tools are not as deep
Best For
Teams running frequent client and internal meetings needing dependable hosting
RingCentral Video Meetings
unified communicationsProvides video meetings with collaboration tools as part of a unified communications platform for remote work.
RingCentral calendar-linked scheduling plus in-session participant and recording controls
RingCentral Video Meetings is distinct for its tight integration with RingCentral’s unified communications suite for calling, messaging, and conferencing. The platform supports scheduled meetings, live video with screen sharing, and controls such as participant management and meeting recording. Its workflow centers on rolling meetings into the same identity and admin experience used across RingCentral collaboration tools.
Pros
- Strong suite integration with RingCentral calling and messaging workflows
- Reliable meeting controls including participant management and recording
- Straightforward scheduling and joining experience across desktop and mobile
Cons
- Video-centric feature depth lags specialized conferencing platforms
- Advanced moderation and analytics options are limited compared to top tiers
- Customization flexibility for meeting branding is constrained
Best For
Organizations standardizing meetings inside RingCentral unified communications
More related reading
Jitsi Meet
open videoOffers free, real-time video conferencing with WebRTC and supports self-hosted deployments for remote meetings.
Self-hosted Jitsi Meet enables full control over meeting infrastructure
Jitsi Meet stands out for running browser-based video rooms with no installation for participants. Core capabilities include real-time screen sharing, multi-party conferencing, live chat, and meeting recording. It also supports moderation tools like controlling audio and video and managing connected users. Integration relies on standard web communication and optional self-hosting for organizations needing control over infrastructure and data flow.
Pros
- Browser-based meetings reduce friction with a simple room link
- Screen sharing and multi-party video work without complex setup
- Chat and basic moderation tools support structured sessions
Cons
- Advanced admin controls and reporting are limited versus enterprise suites
- Recording and retention workflows can be harder to standardize centrally
- Meeting reliability and media performance can vary with network conditions
Best For
Teams needing lightweight web conferencing with screen sharing and quick starts
Whereby
browser-firstEnables fast video rooms accessible from a browser with simple sharing and minimal setup for remote conferences.
Room-based conferencing with configurable join links and host controls
Whereby stands out for meeting experiences built around browser-based joining and a room-centric interface that reduces setup friction. It supports live video meetings with screen sharing, moderator controls, and common collaboration behaviors for remote conferences. Rooms can be preconfigured to enforce repeatable layouts and access rules for recurring events. It also integrates with external services to connect meetings to workflows and content destinations.
Pros
- Browser-first joining lowers friction for attendees without installs
- Room controls support consistent conference management for hosts
- Screen sharing enables straightforward live demos and presentations
- Recurring room setup streamlines repeat conferences and events
- Integrations help connect meetings to broader workflows
Cons
- Advanced webinar-grade tooling is limited versus dedicated webinar platforms
- Deep audience engagement features are not as extensive as top conference suites
- Large-scale conferencing capabilities can feel constrained for complex events
Best For
Small to mid-size conferences needing low-friction room-based video meetings
UberConference
web conferencingProvides web-based conferencing with screen sharing and audio conferencing features for remote meetings.
Browser-based meetings with no-install access for participants
UberConference centers on fast, browser-based web meetings without requiring desktop app installation. It supports scheduled meetings, recurring sessions, and core conferencing controls such as screen sharing and participant management. Conference recordings and transcript-style assets help teams reuse meeting outputs after the call ends. It also offers basic integration paths for embedding or linking meetings into existing workflows.
Pros
- Browser-first meeting experience reduces setup friction for invitees
- Recurring and scheduled meeting options support repeat workflows
- Screen sharing and participant controls cover everyday collaboration needs
- Recording and post-meeting access improves content reuse
Cons
- Advanced enterprise meeting governance features are limited for large deployments
- Collaboration tooling beyond meetings is relatively basic
- Transcription and searchable meeting artifacts lack depth compared with leaders
- Room-like production controls for webinars are not a primary focus
Best For
Distributed teams running routine meetings that need fast access and simple reuse
BigBlueButton
open-source conferencingDelivers open-source browser-based web conferencing with virtual rooms, screen sharing, and session recording options.
Integrated Etherpad-based collaborative whiteboard inside the meeting
BigBlueButton stands out for running open-source video conferencing sessions that can be hosted on self-managed infrastructure. It supports live audio and web conferencing with screen sharing, presentation tools, breakout rooms, chat, and media recording. Collaboration is strengthened by whiteboard and polling style interactions alongside typical meeting controls.
Pros
- Breakout rooms support structured group discussions within a single session
- Built-in whiteboard enables real-time visual collaboration during meetings
- Local recording stores session media without relying on third-party capture tools
Cons
- Setup and maintenance require technical effort for self-hosted deployments
- Interface design can feel dated compared with mainstream hosted conferencing tools
- Advanced integrations are limited compared with large vendor conferencing ecosystems
Best For
Organizations needing self-hosted web conferencing with whiteboard and room breakout workflows
Conclusion
After evaluating 10 technology digital media, Zoom Meetings stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Remote Conference Software
This buyer's guide explains how to evaluate remote conference software across Zoom Meetings, Microsoft Teams, Google Meet, Cisco Webex Meetings, GoTo Meeting, RingCentral Video Meetings, Jitsi Meet, Whereby, UberConference, and BigBlueButton. It focuses on practical decision points like breakout room control, live captions, enterprise governance, browser-first joining, and self-hosted deployment. It also highlights recurring selection pitfalls that match the limitations described for these tools.
What Is Remote Conference Software?
Remote conference software provides real-time video and audio conferencing with tools for screen sharing, session management, and meeting outputs like recordings and transcripts. Teams use it to run distributed meetings, webinars, training workshops, and recurring collaboration sessions without requiring every participant to be in the same location. Zoom Meetings and Microsoft Teams show what a full suite looks like with breakout rooms, recording workflows, and meeting controls for structured remote events. Google Meet shows the browser-first end of the spectrum with live captions and tight Google Workspace integration for quick recurring calls.
Key Features to Look For
The right feature set prevents meeting friction for participants and reduces administrative overhead for hosts and IT.
Breakout rooms with host management controls
Breakout rooms let one host run structured small-group discussions inside the same live session. Zoom Meetings and Microsoft Teams excel here with host controls that support workshop-style facilitation during an active meeting.
Live captions and real-time transcript support
Live captions improve accessibility for mixed-audio groups and reduce missed details during fast conversation. Google Meet delivers live captions with a real-time transcript view during meetings.
Enterprise-grade governance with policy-based security
Policy-based security and centralized administration help regulated organizations standardize conferencing across many teams. Cisco Webex Meetings focuses on enterprise meeting controls with centralized administration and role-based permissions backed by policy management.
Recording plus searchable transcripts for faster post-meeting reuse
Recording creates playback for people who could not attend and enables knowledge reuse. Cisco Webex Meetings supports recorded meetings with searchable transcripts, while Zoom Meetings offers recording options that fit both cloud and local playback workflows.
Browser-first room joining with low setup friction
Browser-first joining reduces invite friction because participants do not need to install desktop software. Jitsi Meet and UberConference emphasize no-install browser access via room links, while Whereby supports room-based conferencing with configurable join links.
Self-hosted deployment options for infrastructure control
Self-hosted deployments support organizations that want control over infrastructure and data flow. Jitsi Meet enables self-hosted meeting infrastructure, and BigBlueButton provides open-source browser-based conferencing that can run on self-managed systems with built-in collaboration tools.
How to Choose the Right Remote Conference Software
The decision process should start with meeting format needs and then map security, facilitation, and infrastructure constraints to a specific tool.
Match the conferencing format to the tooling depth
For moderated webinars and training where groups split into smaller sessions, select tools with breakout rooms that the host can manage during the live meeting. Zoom Meetings and Microsoft Teams provide structured breakout capability with host controls, while Whereby and UberConference focus more on room-style conferencing and everyday meeting workflows.
Plan for accessibility and post-meeting comprehension
If captions and transcripts are required for participation or review, prioritize Google Meet for live captions with real-time transcript support. If searchable transcripts and recording reuse are required across an enterprise, Cisco Webex Meetings adds recorded meeting transcripts that can speed knowledge reuse.
Decide between suite-native collaboration and standalone conferencing
If the organization standardizes on Microsoft 365 workflows, Microsoft Teams integrates meeting, chat, calendar scheduling, and Microsoft file permissions in one workspace. If the organization uses Google Workspace for recurring calls and wants browser-first friction reduction, Google Meet ties scheduling and join links to Google accounts.
Lock in moderation, recording workflow, and facilitation expectations for hosts
For teams that need host-led moderation and recordings that are easy to access immediately after the session, GoTo Meeting supports host recording and playback directly from session controls. For teams running more complex enterprise event patterns, Cisco Webex Meetings offers role-based controls and policy management that support consistent facilitation.
Choose your deployment model based on IT and data-control constraints
For organizations that want full infrastructure control, select self-hosted options like Jitsi Meet or BigBlueButton. BigBlueButton also adds integrated Etherpad-based whiteboard and supports breakout rooms, chat, and local recording in the self-managed model.
Who Needs Remote Conference Software?
Remote conference software benefits teams running repeatable live events, training workshops, and distributed collaboration sessions that require reliable audio, video, and meeting control.
Organizations running large remote conferences and moderated webinars
Zoom Meetings is built for large meeting performance and supports breakout rooms with host management controls for structured workshops. Zoom Meetings also includes screen sharing, recording options with cloud and local workflows, and mature meeting management for hosts managing bigger audiences.
Organizations standardizing on Microsoft 365 for recurring remote conferences
Microsoft Teams combines online meetings, chat, channels, and calendar scheduling across Microsoft 365 accounts to keep meeting decisions and materials in one workspace. It also supports breakout rooms with role-based permissions and lobby management for controlled access during recurring events.
Teams needing browser-first calls with accessibility features
Google Meet supports browser and mobile video meetings tied to Google accounts, with live captions and real-time transcript support during meetings. It also uses Google Drive for recording workflows when enabled, which supports simple post-meeting review for mixed teams.
Enterprises that need secure governance and centralized administration
Cisco Webex Meetings provides enterprise meeting controls with policy-based security and centralized administration that fit regulated conferencing needs. It also supports role-based permissions, recorded meetings with searchable transcripts, and collaboration tools like whiteboarding for enterprise workshops.
Common Mistakes to Avoid
Selection errors usually come from mismatching meeting facilitation depth, governance needs, and participant experience assumptions.
Buying a tool for its core video quality but skipping host facilitation controls
Teams that need structured workshops often require breakout room control during the live session, which Zoom Meetings and Microsoft Teams provide with host management controls. Choosing tools without breakout depth like UberConference and Whereby can leave facilitation gaps when meetings require guided small-group breakout workflows.
Underestimating the setup complexity of strict security and administration
Cisco Webex Meetings and Zoom Meetings include advanced administration controls that support governance but can require dedicated configuration effort for strict security policies. Organizations that cannot allocate configuration oversight may experience friction when advanced admin controls must be tuned before live events.
Assuming every tool delivers captions or transcript-grade accessibility
Google Meet includes live captions with a real-time transcript during meetings, which helps mixed-audio participation. Tools like Zoom Meetings and Cisco Webex Meetings can provide recording workflows and transcripts, but they do not position live captions the same way as Google Meet.
Choosing a hosted-only platform when infrastructure control is required
Jitsi Meet and BigBlueButton support self-hosted deployment models for full control over meeting infrastructure. Using hosted-only tools like Microsoft Teams or Zoom Meetings can conflict with infrastructure or data-flow requirements when organizations require self-management.
How We Selected and Ranked These Tools
We evaluated each remote conference software solution on three sub-dimensions: features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3. The overall rating is the weighted average of those three sub-dimensions using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Zoom Meetings separated from lower-ranked tools primarily through feature strength in breakout rooms with host management controls during live meetings, paired with strong meeting reliability for large groups. That combination pushed its weighted score higher because breakout facilitation directly affects how workshops and moderated webinars run in practice.
Frequently Asked Questions About Remote Conference Software
Which remote conference software handles large, moderated webinars with breakout rooms and co-host controls?
Zoom Meetings supports breakout rooms with host management controls during live sessions, plus co-host moderation features for large audiences. Microsoft Teams also supports breakout rooms inside the same meeting, and Webex Meetings provides structured enterprise meeting templates for governed webinars.
What option best consolidates meetings, chat, calling, and document collaboration for Microsoft 365 teams?
Microsoft Teams combines live video conferencing with chat, calling, and document collaboration in one workspace. That integration streamlines permission handling for shared files during remote conferences, which is harder to replicate with Zoom Meetings or Google Meet.
Which tool is most frictionless for browser-first meetings with instant join links and real-time captions?
Google Meet is browser-first for Google account users and provides live captions with a real-time transcript during meetings. Jitsi Meet also runs in the browser with no participant installation, while UberConference focuses on fast browser-based access for recurring sessions.
Which remote conference platform fits regulated organizations that need policy-based security, role controls, and searchable recording transcripts?
Cisco Webex Meetings targets regulated environments with deep enterprise controls, role-based administration, and policy management for standardized access. It also supports recorded meetings with searchable transcripts, which can reduce time spent on post-session review.
What software integrates remote conferences into an existing unified communications stack with shared identity and admin experience?
RingCentral Video Meetings integrates conferencing with RingCentral’s unified communications suite, including scheduling and admin controls that align with the same identity layer. This reduces workflow switching compared with tools like Whereby or GoTo Meeting that operate as standalone meeting experiences.
Which platform is best for organizations running recurring meetings that rely on calendar scheduling and dial-in options?
GoTo Meeting emphasizes calendar-based scheduling for recurring conferences and supports audio via VoIP or dial-in participation. Google Meet and Zoom Meetings also support calendar scheduling, but GoTo Meeting’s host controls are designed for repeatable session management.
Which open-source option supports self-hosted video conferencing with whiteboard, breakout rooms, and collaborative document editing?
BigBlueButton provides self-managed web conferencing with live audio and screen sharing plus breakout rooms, chat, and meeting recording. It also includes an Etherpad-based collaborative whiteboard and polling-style interactions, which are built into the meeting experience.
Which tool supports a room-based meeting workflow with preconfigured layouts and moderator controls for recurring events?
Whereby centers on room-centric conferencing with browser-based joining and moderator controls for live sessions. It allows preconfigured rooms to enforce repeatable layouts and access rules, which works well for recurring remote conferences that need consistent entry points.
What should teams look for when deciding between Zoom Meetings and Jitsi Meet for meeting infrastructure control?
Zoom Meetings delivers a managed conferencing platform with mature meeting management controls like breakout rooms and recording options. Jitsi Meet shifts infrastructure control toward the organization via optional self-hosting, which can be essential when data flow and deployment boundaries must be tightly managed.
Which software helps teams reuse meeting outputs after the call with transcripts and recording assets?
UberConference supports conference recordings and transcript-style assets designed for post-meeting reuse after the session ends. Cisco Webex Meetings goes further for enterprise workflows by providing recorded meetings with searchable transcripts, which speeds retrieval for compliance and training documentation.
Tools reviewed
Referenced in the comparison table and product reviews above.
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