Quick Overview
- 1#1: TrustBooks - Specialized trust accounting software for real estate brokers that automates reconciliations, compliance, and client fund management.
- 2#2: AppFolio - Cloud-based property management platform with robust owner and tenant trust accounting, automated reconciliations, and financial reporting.
- 3#3: Buildium - Property management software featuring secure trust accounting, escrow handling, and regulatory compliance tools for real estate professionals.
- 4#4: Yardi Breeze - Scalable property management solution with advanced trust fund accounting, triple reconciliation, and multi-entity support.
- 5#5: ResMan - Integrated property management platform offering trust and escrow accounting with real-time reporting and bank integrations.
- 6#6: Entrata - Comprehensive multifamily management software with trust accounting, ledger management, and compliance features.
- 7#7: RealPage - Enterprise-grade property management system providing detailed trust accounting and escrow disbursement capabilities.
- 8#8: Rent Manager - Versatile property management software with customizable trust accounting modules and automated bank reconciliations.
- 9#9: DoorLoop - All-in-one property management tool with built-in trust accounting, ACH payments, and financial transparency.
- 10#10: Propertyware - Single-family focused property management software featuring trust fund tracking and compliance reporting.
Tools were chosen based on robust feature sets, user experience, reliability, and value, ensuring they address the unique challenges of trust accounting for brokers, managers, and firms.
Comparison Table
Real estate trust accounting software is critical for managing funds, ensuring compliance, and streamlining operations, and choosing the right tool requires comparing key features. This comparison table breaks down top platforms including TrustBooks, AppFolio, Buildium, Yardi Breeze, ResMan, and more, helping readers evaluate capabilities like integration, user-friendliness, and reporting. By exploring this guide, professionals can identify software that aligns with their specific business needs, from small firms to larger portfolios.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TrustBooks Specialized trust accounting software for real estate brokers that automates reconciliations, compliance, and client fund management. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | AppFolio Cloud-based property management platform with robust owner and tenant trust accounting, automated reconciliations, and financial reporting. | specialized | 9.1/10 | 9.4/10 | 8.6/10 | 8.2/10 |
| 3 | Buildium Property management software featuring secure trust accounting, escrow handling, and regulatory compliance tools for real estate professionals. | specialized | 8.7/10 | 9.2/10 | 8.3/10 | 8.1/10 |
| 4 | Yardi Breeze Scalable property management solution with advanced trust fund accounting, triple reconciliation, and multi-entity support. | enterprise | 8.6/10 | 9.1/10 | 8.2/10 | 7.8/10 |
| 5 | ResMan Integrated property management platform offering trust and escrow accounting with real-time reporting and bank integrations. | enterprise | 8.2/10 | 8.6/10 | 7.7/10 | 7.9/10 |
| 6 | Entrata Comprehensive multifamily management software with trust accounting, ledger management, and compliance features. | enterprise | 8.5/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 7 | RealPage Enterprise-grade property management system providing detailed trust accounting and escrow disbursement capabilities. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 8 | Rent Manager Versatile property management software with customizable trust accounting modules and automated bank reconciliations. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 9 | DoorLoop All-in-one property management tool with built-in trust accounting, ACH payments, and financial transparency. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.1/10 |
| 10 | Propertyware Single-family focused property management software featuring trust fund tracking and compliance reporting. | enterprise | 7.2/10 | 8.1/10 | 6.4/10 | 6.7/10 |
Specialized trust accounting software for real estate brokers that automates reconciliations, compliance, and client fund management.
Cloud-based property management platform with robust owner and tenant trust accounting, automated reconciliations, and financial reporting.
Property management software featuring secure trust accounting, escrow handling, and regulatory compliance tools for real estate professionals.
Scalable property management solution with advanced trust fund accounting, triple reconciliation, and multi-entity support.
Integrated property management platform offering trust and escrow accounting with real-time reporting and bank integrations.
Comprehensive multifamily management software with trust accounting, ledger management, and compliance features.
Enterprise-grade property management system providing detailed trust accounting and escrow disbursement capabilities.
Versatile property management software with customizable trust accounting modules and automated bank reconciliations.
All-in-one property management tool with built-in trust accounting, ACH payments, and financial transparency.
Single-family focused property management software featuring trust fund tracking and compliance reporting.
TrustBooks
specializedSpecialized trust accounting software for real estate brokers that automates reconciliations, compliance, and client fund management.
Automated daily three-way reconciliations that instantly flag and resolve discrepancies for unmatched accuracy
TrustBooks is a cloud-based trust accounting software tailored for real estate brokerages and property managers, specializing in secure handling of client trust funds, IOLTA compliance, and automated reconciliations. It streamlines three-way bank reconciliations, commission disbursements, owner statements, and detailed audit-ready reporting to minimize errors and ensure regulatory adherence. With real-time dashboards and mobile access, it empowers teams to manage high-volume transactions efficiently while maintaining transparency and security.
Pros
- Automated three-way reconciliations with daily discrepancy alerts
- Comprehensive compliance tools including IOLTA support and audit trails
- User-friendly interface with real-time reporting and mobile accessibility
Cons
- Pricing can be steep for very small brokerages
- Limited native integrations with some property management systems
- Initial setup requires data migration effort
Best For
Mid-to-large real estate brokerages handling high-volume trust accounts that prioritize compliance, automation, and scalability.
Pricing
Starts at $149/month for basic plans (up to 5 users), scales to custom enterprise pricing based on transaction volume and users.
AppFolio
specializedCloud-based property management platform with robust owner and tenant trust accounting, automated reconciliations, and financial reporting.
Automated trust account segregation and three-way reconciliations ensuring regulatory compliance and error-free owner/tenant fund management.
AppFolio is a cloud-based property management platform with integrated trust accounting capabilities designed for real estate professionals managing residential and commercial properties. It automates key trust accounting tasks like segregating tenant security deposits, owner funds, and escrow accounts, while providing bank reconciliations, audit-ready reports, and compliance tools to meet state regulations. The software also streamlines rent collection, maintenance, and owner distributions, offering real-time financial visibility across portfolios.
Pros
- Robust trust accounting with automated reconciliations and compliance reporting
- Seamless integration with full property management workflow
- Mobile app and online portals for tenants and owners
Cons
- Pricing scales per unit and can be costly for small portfolios
- Steeper learning curve due to extensive features
- Limited customization for advanced accounting needs
Best For
Mid-sized property management firms with 50+ units needing comprehensive trust accounting within an all-in-one platform.
Pricing
Custom quotes starting at ~$1.40 per unit/month (billed annually) with minimums around $250-300/month, plus add-ons for premium features.
Buildium
specializedProperty management software featuring secure trust accounting, escrow handling, and regulatory compliance tools for real estate professionals.
Automated trust liability tracking and state-specific compliance reports for security deposits and owner funds
Buildium is a comprehensive cloud-based property management software designed for residential real estate professionals, with robust trust accounting capabilities to manage security deposits, owner funds, and escrow accounts in compliance with state regulations. It automates rent collection, expense tracking, bank reconciliations, and generates detailed financial reports to ensure accurate segregation of trust liabilities from operating funds. Ideal for property managers, it provides owner portals for transparency and streamlines disbursements while minimizing errors in trust accounting.
Pros
- Strong trust accounting compliance with automated reconciliations and regulatory reporting
- Integrated property management tools reduce need for multiple software
- Scalable for portfolios from small to large with reliable bank integrations
Cons
- Pricing scales quickly for larger portfolios, adding per-unit fees
- Learning curve for advanced accounting features
- Limited customization in reporting templates
Best For
Residential property managers with 20+ units seeking an all-in-one platform with compliant trust accounting.
Pricing
Starts at $58/month (Essential, up to 20 units), $173/month (Growth, up to 100 units), $348/month (Premium, up to 250 units), plus $0.40-$0.80 per additional unit.
Yardi Breeze
enterpriseScalable property management solution with advanced trust fund accounting, triple reconciliation, and multi-entity support.
Automated three-way reconciliations for trust accounts, ensuring accuracy and compliance with minimal manual intervention
Yardi Breeze is a cloud-based property management software suite from Yardi Systems, offering robust trust accounting capabilities tailored for real estate professionals handling client funds, security deposits, and owner payments. It automates reconciliations, ensures regulatory compliance with features like three-way bank matching, and integrates seamlessly with leasing, maintenance, and reporting modules. Ideal for property managers and brokerages, it provides real-time financial visibility and scalability for growing portfolios.
Pros
- Comprehensive trust accounting with automated reconciliations and compliance tools
- Seamless integration with full property management suite
- Cloud-based with mobile access and real-time reporting
Cons
- Higher pricing for smaller operations
- Initial setup and learning curve for advanced features
- Limited customization without add-ons
Best For
Mid-sized property management firms and brokerages seeking integrated trust accounting within a scalable property management platform.
Pricing
Subscription-based, custom quoted; typically $1-3 per unit/month with minimum fees starting around $200-500/month depending on portfolio size.
ResMan
enterpriseIntegrated property management platform offering trust and escrow accounting with real-time reporting and bank integrations.
Automated three-way matching for trust accounts ensuring accurate reconciliations between bank statements, ledgers, and receipts
ResMan is a cloud-based property management platform with robust trust accounting features designed for multifamily, single-family, and commercial real estate operators. It handles security deposits, owner disbursements, and resident payments while ensuring compliance with trust accounting regulations through automated reconciliations and three-way matching. The software integrates trust accounting seamlessly with leasing, maintenance, and reporting modules for efficient fund management.
Pros
- Comprehensive trust accounting with automated bank reconciliations and compliance tools
- Seamless integration with full property management suite including AP/AR and owner portals
- Advanced reporting and customizable dashboards for trust fund oversight
Cons
- Steep learning curve for complex accounting setups
- Pricing can be high for smaller portfolios under 500 units
- Limited flexibility in custom trust account configurations
Best For
Mid-to-large property management firms handling multifamily portfolios that need integrated trust accounting with operational tools.
Pricing
Custom pricing per unit/month (typically $1.50-$3.00 based on units and features); requires sales quote.
Entrata
enterpriseComprehensive multifamily management software with trust accounting, ledger management, and compliance features.
Real-time trust fund separation and automated owner disbursement with built-in regulatory compliance checks
Entrata is a comprehensive cloud-based property management platform designed primarily for multifamily real estate, featuring robust trust accounting tools for handling security deposits, owner funds, and tenant payments with full compliance to regulations like those from state real estate boards. It integrates trust accounting seamlessly with leasing, rent collection, AP/AR, general ledger, and financial reporting, providing real-time reconciliations and audit trails. While powerful for mid-to-large portfolios, it excels in automating complex trust fund separations and disbursements.
Pros
- Comprehensive integration of trust accounting with full property management workflow
- Strong compliance features including automated reconciliations and audit trails
- Scalable for large multifamily portfolios with real-time reporting
Cons
- Steep learning curve due to extensive features
- High pricing model that scales with unit count
- Occasional reports of slower customer support response times
Best For
Mid-to-large multifamily property management companies needing an all-in-one platform with advanced trust accounting compliance.
Pricing
Custom quote based on units managed, typically $1.25–$2.50 per unit per month plus setup fees.
RealPage
enterpriseEnterprise-grade property management system providing detailed trust accounting and escrow disbursement capabilities.
Automated three-way reconciliation that matches bank statements, ledgers, and tenant records in real-time for compliance.
RealPage is a comprehensive property management platform with robust trust accounting features designed for real estate professionals managing multifamily and commercial properties. It automates security deposit tracking, owner disbursements, bank reconciliations, and compliance reporting to meet state-specific regulations. The software integrates with banking systems and provides audit-ready financial statements for large-scale operations.
Pros
- Scalable for enterprise-level portfolios with thousands of units
- Advanced automation for reconciliations and compliance
- Seamless integrations with banks and property management tools
Cons
- Steep learning curve and complex interface
- High cost unsuitable for small operators
- Customization requires professional services
Best For
Large property management companies handling multifamily or commercial portfolios with complex trust accounting requirements.
Pricing
Custom quote-based pricing, typically $2-5 per unit/month plus setup fees for enterprise plans.
Rent Manager
specializedVersatile property management software with customizable trust accounting modules and automated bank reconciliations.
Three-way bank reconciliation for trust accounts, ensuring accurate matching of ledger, bank statements, and receipts.
Rent Manager is a comprehensive property management software platform designed for real estate professionals, offering robust trust accounting capabilities to manage client funds, security deposits, and owner distributions securely. It integrates accounting, leasing, maintenance, and reporting tools to streamline operations for residential, commercial, and HOA properties. The software ensures compliance with real estate trust accounting standards through features like three-way reconciliations and multi-entity ledger management.
Pros
- Powerful trust accounting with automated reconciliations and owner disbursements
- Integrated property management suite reduces need for multiple tools
- Extensive customization and reporting options for complex portfolios
Cons
- Steep learning curve due to extensive features
- Pricing can be high for small operators
- Occasional interface glitches reported in recent updates
Best For
Mid-to-large property management firms requiring integrated trust accounting and full property lifecycle management.
Pricing
Custom pricing starts at about $1 per unit/month (minimums apply), with add-ons for advanced modules; enterprise plans quoted individually.
DoorLoop
specializedAll-in-one property management tool with built-in trust accounting, ACH payments, and financial transparency.
Automated trust account reconciliation with built-in compliance tools for real estate regulations
DoorLoop is a comprehensive property management platform with specialized trust accounting features designed for real estate professionals managing rental properties. It automates rent collection, owner distributions, and trust account reconciliations while ensuring compliance with regulations through segregated ledgers and detailed audit trails. Beyond accounting, it includes tenant portals, maintenance tracking, and marketing tools for end-to-end operations.
Pros
- Robust trust accounting with automated triple reconciliation and compliance reporting
- Intuitive modern interface with mobile app support
- Scalable automation for rent, maintenance, and owner payouts
Cons
- Pricing scales per unit, which can be costly for large portfolios
- Fewer native integrations than top competitors like AppFolio
- Some advanced trust reporting requires higher-tier plans
Best For
Small to mid-sized property management firms seeking an all-in-one platform with reliable trust accounting at a competitive price.
Pricing
Tiered plans starting at $59/month (Plus, up to 50 units), $99/month (Pro, up to 200 units), and custom Enterprise pricing; additional fees for premium features like ACH payments.
Propertyware
enterpriseSingle-family focused property management software featuring trust fund tracking and compliance reporting.
Certified Trust Accounting module with automated three-way reconciliations for owner, tenant, and bank ledgers
Propertyware, by RealPage, is a comprehensive property management software platform with integrated accounting features tailored for multifamily real estate operations, including trust accounting for security deposits, owner funds, and disbursements. It automates financial reconciliations, ledger management, and compliance reporting to meet real estate trust regulations. While robust for larger portfolios, it excels in scalability but may feel bloated for pure trust accounting needs.
Pros
- Scalable for large multifamily portfolios with automated trust reconciliations
- Strong compliance tools for real estate trust accounting standards
- Integrated with RealPage ecosystem for seamless data flow
Cons
- Steep learning curve and complex interface for accounting tasks
- High cost not ideal for small firms or basic trust needs
- Overkill features dilute focus on core trust accounting
Best For
Large-scale multifamily property managers handling complex trust accounts across thousands of units.
Pricing
Custom enterprise pricing; typically $1-2 per unit/month plus setup fees, requires sales quote.
Conclusion
The reviewed tools offer a range of features to streamline real estate trust accounting, with TrustBooks standing out as the top choice due to its specialized focus on broker needs, including automated reconciliations and compliance. AppFolio and Buildium, respectively, provide strong alternatives—AppFolio through its robust cloud-based property management integration, and Buildium with its emphasis on secure escrow handling and regulatory tools—each catering to distinct operational priorities.
Whether managing client funds, ensuring compliance, or simplifying reconciliations, starting with TrustBooks can elevate your trust accounting processes, making it a standout pick for real estate professionals seeking efficiency and reliability.
Tools Reviewed
All tools were independently evaluated for this comparison