Quick Overview
- 1#1: AppFolio - Cloud-based property management platform with integrated accounting for rent collection, AP/AR, financial reporting, and bank reconciliation.
- 2#2: Buildium - All-in-one property management software offering accounting tools for invoicing, expense tracking, general ledger, and tax-ready reports.
- 3#3: Yardi Breeze - Scalable real estate management solution with robust accounting features including trust accounting, budgeting, and multi-entity financials.
- 4#4: Entrata - Comprehensive platform for multifamily properties featuring advanced accounting, automated payments, and customizable financial dashboards.
- 5#5: RealPage - Enterprise property management software with integrated accounting for revenue management, expense allocation, and compliance reporting.
- 6#6: MRI Software - Global real estate platform providing sophisticated accounting modules for lease abstraction, accruals, and portfolio-level financials.
- 7#7: Rent Manager - Flexible property management tool with customizable accounting for multi-family, commercial, and single-family properties.
- 8#8: ResMan - Cloud property management software with accounting automation for leasing, maintenance billing, and real-time financial insights.
- 9#9: DoorLoop - Modern all-in-one platform combining property management and accounting with AI-driven automation for bookkeeping and reporting.
- 10#10: Stessa - Free automated accounting software tailored for rental property investors with bank syncing, P&L statements, and tax optimization.
These platforms were ranked by evaluating key factors including comprehensive accounting features (e.g., trust accounting, revenue management), user-friendliness, reliability, and overall value, ensuring they cater to the varied demands of real estate professionals, from small investors to enterprise operators.
Comparison Table
Explore the world of real estate management accounting software through our comparison table, showcasing tools like AppFolio, Buildium, Yardi Breeze, Entrata, RealPage, and more. This guide helps readers understand key features, pricing, and usability to find the best fit for their property management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Cloud-based property management platform with integrated accounting for rent collection, AP/AR, financial reporting, and bank reconciliation. | enterprise | 9.7/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Buildium All-in-one property management software offering accounting tools for invoicing, expense tracking, general ledger, and tax-ready reports. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.6/10 |
| 3 | Yardi Breeze Scalable real estate management solution with robust accounting features including trust accounting, budgeting, and multi-entity financials. | enterprise | 8.8/10 | 9.2/10 | 8.9/10 | 8.3/10 |
| 4 | Entrata Comprehensive platform for multifamily properties featuring advanced accounting, automated payments, and customizable financial dashboards. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 5 | RealPage Enterprise property management software with integrated accounting for revenue management, expense allocation, and compliance reporting. | enterprise | 8.4/10 | 9.2/10 | 7.5/10 | 7.8/10 |
| 6 | MRI Software Global real estate platform providing sophisticated accounting modules for lease abstraction, accruals, and portfolio-level financials. | enterprise | 8.4/10 | 9.1/10 | 7.2/10 | 7.8/10 |
| 7 | Rent Manager Flexible property management tool with customizable accounting for multi-family, commercial, and single-family properties. | specialized | 8.6/10 | 9.1/10 | 7.9/10 | 8.3/10 |
| 8 | ResMan Cloud property management software with accounting automation for leasing, maintenance billing, and real-time financial insights. | enterprise | 8.3/10 | 8.7/10 | 7.9/10 | 8.1/10 |
| 9 | DoorLoop Modern all-in-one platform combining property management and accounting with AI-driven automation for bookkeeping and reporting. | specialized | 8.7/10 | 8.8/10 | 9.0/10 | 8.5/10 |
| 10 | Stessa Free automated accounting software tailored for rental property investors with bank syncing, P&L statements, and tax optimization. | specialized | 8.2/10 | 7.9/10 | 9.1/10 | 9.5/10 |
Cloud-based property management platform with integrated accounting for rent collection, AP/AR, financial reporting, and bank reconciliation.
All-in-one property management software offering accounting tools for invoicing, expense tracking, general ledger, and tax-ready reports.
Scalable real estate management solution with robust accounting features including trust accounting, budgeting, and multi-entity financials.
Comprehensive platform for multifamily properties featuring advanced accounting, automated payments, and customizable financial dashboards.
Enterprise property management software with integrated accounting for revenue management, expense allocation, and compliance reporting.
Global real estate platform providing sophisticated accounting modules for lease abstraction, accruals, and portfolio-level financials.
Flexible property management tool with customizable accounting for multi-family, commercial, and single-family properties.
Cloud property management software with accounting automation for leasing, maintenance billing, and real-time financial insights.
Modern all-in-one platform combining property management and accounting with AI-driven automation for bookkeeping and reporting.
Free automated accounting software tailored for rental property investors with bank syncing, P&L statements, and tax optimization.
AppFolio
enterpriseCloud-based property management platform with integrated accounting for rent collection, AP/AR, financial reporting, and bank reconciliation.
AI-driven financial insights and automated reconciliations that provide real-time portfolio health dashboards
AppFolio is a comprehensive cloud-based property management platform tailored for real estate professionals, offering robust accounting tools for rent collection, accounts payable/receivable, general ledger management, and financial reporting. It integrates seamlessly with property operations, including tenant screening, maintenance tracking, and lease management, all accessible via a user-friendly web and mobile interface. Designed for scalability, it automates financial workflows to reduce manual errors and provide real-time insights into portfolio performance.
Pros
- Advanced accounting automation including bank reconciliations and customizable financial reports
- Seamless integration of accounting with tenant management and online payments
- Scalable for portfolios of any size with strong mobile accessibility
Cons
- Unit-based pricing can become costly for very small portfolios
- Steeper learning curve for advanced accounting customizations
- Some features like commercial-specific tools require higher-tier plans
Best For
Mid-to-large property management firms handling residential, commercial, or mixed portfolios that need integrated accounting and operations in one platform.
Pricing
Core plan starts at $1.40-$3.00 per unit/month for residential (minimum 50 units), with custom quotes for commercial and add-ons like premium inspections.
Buildium
enterpriseAll-in-one property management software offering accounting tools for invoicing, expense tracking, general ledger, and tax-ready reports.
Built-in general ledger and automated 1099 e-filing that handles complex multi-property accounting natively
Buildium is a comprehensive cloud-based property management software designed for residential real estate, with robust accounting features including automated rent collection, expense tracking, general ledger management, and financial reporting. It streamlines AP/AR processes, bank reconciliations, and tax preparation like 1099 filings, all within an integrated platform. Property managers can generate customizable P&L statements, balance sheets, and owner portals for transparent financial sharing.
Pros
- Powerful built-in accounting with AR/AP automation and full GL support
- Advanced reporting tools for P&L, cash flow, and year-end taxes
- Seamless integrations with banks, payment processors, and QuickBooks
Cons
- Pricing scales steeply with number of units managed
- Moderate learning curve for advanced accounting customizations
- Customer support response times can vary
Best For
Small to mid-sized residential property managers needing integrated accounting without separate bookkeeping software.
Pricing
Starts at $58/month for up to 20 units (Growth plan), $183/month for 100 units (Premium), plus per-unit fees and add-ons like e-signatures.
Yardi Breeze
enterpriseScalable real estate management solution with robust accounting features including trust accounting, budgeting, and multi-entity financials.
Real-time collaborative dashboards that unify accounting, leasing, and maintenance data for instant financial insights
Yardi Breeze is a cloud-based property management platform from Yardi Systems, designed specifically for real estate professionals handling residential, commercial, and multifamily properties. It integrates robust accounting features like automated AP/AR, general ledger management, tenant billing, financial reporting, and bank reconciliations with leasing, maintenance, and operations tools. This all-in-one solution enables real-time visibility into financial health and streamlines workflows for efficient property management.
Pros
- Comprehensive real estate-specific accounting tools including pro-rata utilities and escalations
- Intuitive cloud interface with strong mobile app for on-the-go access
- Seamless integration across operations, leasing, and finance for real-time data
Cons
- Pricing can be steep for very small portfolios
- Limited advanced customizations compared to enterprise alternatives
- Initial setup and data migration may require professional services
Best For
Small to mid-sized property management firms seeking a scalable, user-friendly all-in-one platform for accounting and operations.
Pricing
Subscription-based, typically $1-2 per unit/month plus base fees; custom quotes required based on portfolio size.
Entrata
enterpriseComprehensive platform for multifamily properties featuring advanced accounting, automated payments, and customizable financial dashboards.
Unified platform that synchronizes accounting data with resident experience and leasing in real-time
Entrata is a comprehensive cloud-based property management platform with robust accounting features tailored for multifamily real estate operators. It handles core accounting functions like accounts payable/receivable, general ledger management, bank reconciliations, financial reporting, and automated rent collection. The software integrates seamlessly with leasing, maintenance, and resident portals to provide real-time financial insights and streamline operations for property managers.
Pros
- Integrated accounting with property management tools for end-to-end visibility
- Advanced reporting and analytics with customizable dashboards
- Automated workflows for AP/AR, invoicing, and compliance
Cons
- High cost unsuitable for small portfolios
- Steep learning curve and lengthy implementation
- Occasional customer support delays reported by users
Best For
Mid-to-large multifamily property management companies requiring integrated accounting and operational tools.
Pricing
Custom quote-based pricing, typically $0.75-$2.00 per unit per month based on portfolio size and features.
RealPage
enterpriseEnterprise property management software with integrated accounting for revenue management, expense allocation, and compliance reporting.
AI-powered revenue management (YieldStar) that dynamically optimizes rent pricing based on market data for superior financial performance.
RealPage is a leading enterprise-level property management platform with a robust accounting module designed for real estate professionals managing multifamily, single-family, and commercial properties. It offers comprehensive financial tools including general ledger, accounts payable/receivable, bank reconciliation, budgeting, and customizable reporting. The software integrates accounting seamlessly with leasing, maintenance, and revenue management features for streamlined operations across large portfolios.
Pros
- Extensive integration with property management tools
- Advanced financial reporting and analytics
- Scalable for enterprise-level portfolios
Cons
- Steep learning curve for new users
- High implementation and ongoing costs
- Limited flexibility for custom workflows
Best For
Large property management companies handling thousands of units that need integrated accounting and operations management.
Pricing
Custom quote-based pricing, typically $1.50-$3.00 per unit per month for core modules, with additional fees for advanced features and implementation.
MRI Software
enterpriseGlobal real estate platform providing sophisticated accounting modules for lease abstraction, accruals, and portfolio-level financials.
Property-level accrual engine handling straight-line rents, operating expense escalations, and CAM true-ups automatically
MRI Software is an enterprise-grade platform offering comprehensive real estate management solutions with robust accounting features, including general ledger, accounts payable/receivable, financial reporting, and property-specific accruals like straight-line rent and CAM reconciliations. It integrates seamlessly with leasing, maintenance, and portfolio management modules to provide end-to-end visibility for commercial, residential, and multifamily properties. Designed for scalability, it supports large organizations managing thousands of units across multiple markets.
Pros
- Deep real estate-specific accounting with automated accruals and escalations
- Highly scalable for enterprise portfolios with strong integration capabilities
- Advanced reporting and analytics for compliance and decision-making
Cons
- Steep learning curve and complex interface for new users
- Lengthy and costly implementation process
- Premium pricing may not suit smaller operations
Best For
Large real estate investment firms and property managers overseeing complex, high-volume portfolios.
Pricing
Quote-based enterprise pricing; typically starts at $50,000+ annually depending on modules, users, and portfolio size.
Rent Manager
specializedFlexible property management tool with customizable accounting for multi-family, commercial, and single-family properties.
Full double-entry accounting system with property-specific ledgers and seamless integration to all management modules
Rent Manager is an all-in-one property management software platform designed for managing residential, commercial, and short-term rental properties. It offers comprehensive accounting tools including general ledger, accounts payable/receivable, bank reconciliations, and customizable financial reporting. The software also handles tenant screening, rent collection, maintenance tracking, and utility billing, making it suitable for property managers seeking integrated operations.
Pros
- Robust accounting suite with full GL, AP/AR, and automated reconciliations
- Supports diverse property types and scales well for mid-to-large portfolios
- Extensive reporting and customization options
Cons
- Steep learning curve and somewhat dated interface
- Pricing can be expensive for small property owners
- Primarily Windows-based with web/mobile as supplements
Best For
Mid-sized property management companies needing advanced integrated accounting and operational tools.
Pricing
Custom quote-based pricing, typically $1-2 per unit/month with minimum fees starting around $200-500/month plus add-ons.
ResMan
enterpriseCloud property management software with accounting automation for leasing, maintenance billing, and real-time financial insights.
Unified real-time financial dashboards that combine operational data with accounting metrics for instant portfolio insights
ResMan is a comprehensive cloud-based property management platform with robust accounting capabilities designed for multifamily, single-family, and commercial real estate portfolios. It streamlines financial operations including general ledger management, accounts payable/receivable, automated bank reconciliations, and customizable financial reporting. The software integrates accounting seamlessly with leasing, maintenance, and resident portals for a holistic view of property performance.
Pros
- Advanced accounting automation with real-time reconciliations and reporting
- Seamless integration between operations and financials for large portfolios
- Scalable architecture supporting thousands of units across multiple properties
Cons
- Steep learning curve for complex accounting setups
- Pricing can be prohibitive for small property managers
- Limited customization options in standard reporting templates
Best For
Mid-to-large property management companies handling multifamily or commercial portfolios that require integrated accounting and operations.
Pricing
Custom enterprise pricing, typically $1-3 per unit/month plus setup fees and add-ons for advanced accounting modules.
DoorLoop
specializedModern all-in-one platform combining property management and accounting with AI-driven automation for bookkeeping and reporting.
AI-driven bank reconciliation and transaction categorization for effortless bookkeeping
DoorLoop is a comprehensive property management software with robust accounting features tailored for real estate professionals, handling rent collection, expense tracking, invoicing, and financial reporting in one platform. It automates key accounting tasks like bank reconciliations, AP/AR management, and generates compliant reports such as P&L statements, balance sheets, and 1099 forms. Ideal for landlords and property managers, it integrates seamlessly with maintenance, tenant screening, and leasing tools to streamline operations.
Pros
- All-in-one integration of property management and accounting
- Automated rent collection with built-in ACH processing
- Strong financial reporting and trust accounting compliance
Cons
- Pricing scales steeply with larger portfolios
- Limited advanced ERP integrations for enterprises
- Occasional glitches in mobile app syncing
Best For
Small to medium-sized property management companies and landlords needing an intuitive, affordable accounting solution integrated with daily operations.
Pricing
Starts at $59/month for up to 20 units (Essentials), $99/month for 21-50 (Pro), $149/month for 51-100 (Elite), with custom enterprise pricing.
Stessa
specializedFree automated accounting software tailored for rental property investors with bank syncing, P&L statements, and tax optimization.
Automated, investor-grade performance analytics with portfolio-level benchmarking
Stessa is a cloud-based platform designed specifically for real estate investors to automate accounting, track portfolio performance, and generate financial reports for rental properties. It syncs with bank accounts and property management tools to categorize income and expenses automatically, providing real-time dashboards on cash flow, net operating income, and cap rates. Ideal for single-family and small multifamily portfolios, it simplifies tax preparation with Schedule E-ready reports.
Pros
- Completely free for core accounting and unlimited properties
- Intuitive automated bank reconciliation and categorization
- Investor-focused dashboards with key metrics like IRR and cash-on-cash return
Cons
- Limited advanced customization for reports and workflows
- No built-in tenant screening or maintenance request handling
- Relies on integrations for full property management capabilities
Best For
Small to mid-sized real estate investors seeking simple, automated financial tracking without ongoing software costs.
Pricing
Free for all core features with unlimited properties; optional premium support available.
Conclusion
The reviewed tools, spanning cloud-based platforms to free investor-focused solutions, each bring distinct strengths to real estate accounting. At the summit, AppFolio leads with its seamless integration of rent collection, AP/AR, and comprehensive financial reporting, ideal for holistic management. Buildium and Yardi Breeze follow as standout alternatives—Buildium for its all-in-one versatility, Yardi Breeze for scalable multi-entity management—catering to varied operational needs.
Take the first step toward streamlined financial management: Explore AppFolio to harness its integrated power and take control of your properties' financial health.
Tools Reviewed
All tools were independently evaluated for this comparison