Quick Overview
- 1#1: AppFolio - All-in-one property management platform with robust accounting, financial reporting, and AP/AR automation for real estate businesses.
- 2#2: Buildium - Comprehensive property management software featuring integrated accounting, rent collection, and expense tracking tailored for real estate portfolios.
- 3#3: Yardi Breeze - Cloud-based property management solution with advanced accounting modules for leasing, billing, and financial management in real estate.
- 4#4: Rent Manager - Powerful property management system with full accounting capabilities including general ledger, tenant billing, and customizable reports.
- 5#5: DoorLoop - Modern all-in-one platform for property management and accounting with automated bookkeeping, invoicing, and tax preparation.
- 6#6: Entrata - Unified property management software with integrated accounting for resident payments, vendor management, and financial analytics.
- 7#7: QuickBooks Online - Cloud accounting software with real estate add-ons for tracking income, expenses, 1099s, and property-specific financials.
- 8#8: Stessa - Free real estate accounting tool for investors offering automated bookkeeping, P&L statements, and tax-ready reports.
- 9#9: Baselane - Banking and bookkeeping platform for landlords with automated categorization, profit/loss tracking, and Schedule E tax prep.
- 10#10: Landlord Studio - Mobile property management app with built-in accounting for rent tracking, expense management, and financial reporting.
We ranked these tools based on key factors including comprehensive features (accounting, automation, reporting), user experience, reliability, and value, ensuring they deliver robust performance and practicality for real estate professionals of all sizes.
Comparison Table
Managing real estate business finances effectively hinges on choosing the right accounting software, and our comparison table outlines top options like AppFolio, Buildium, Yardi Breeze, Rent Manager, DoorLoop, and more. This resource equips readers to evaluate features, pricing, and usability, ensuring they find tools that streamline tasks such as rent tracking, expense management, and financial reporting to match their unique business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio All-in-one property management platform with robust accounting, financial reporting, and AP/AR automation for real estate businesses. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Buildium Comprehensive property management software featuring integrated accounting, rent collection, and expense tracking tailored for real estate portfolios. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | Yardi Breeze Cloud-based property management solution with advanced accounting modules for leasing, billing, and financial management in real estate. | enterprise | 8.6/10 | 9.1/10 | 8.3/10 | 7.9/10 |
| 4 | Rent Manager Powerful property management system with full accounting capabilities including general ledger, tenant billing, and customizable reports. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 5 | DoorLoop Modern all-in-one platform for property management and accounting with automated bookkeeping, invoicing, and tax preparation. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 6 | Entrata Unified property management software with integrated accounting for resident payments, vendor management, and financial analytics. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 7 | QuickBooks Online Cloud accounting software with real estate add-ons for tracking income, expenses, 1099s, and property-specific financials. | enterprise | 8.1/10 | 8.0/10 | 8.5/10 | 7.5/10 |
| 8 | Stessa Free real estate accounting tool for investors offering automated bookkeeping, P&L statements, and tax-ready reports. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 9.8/10 |
| 9 | Baselane Banking and bookkeeping platform for landlords with automated categorization, profit/loss tracking, and Schedule E tax prep. | specialized | 8.7/10 | 8.5/10 | 9.1/10 | 9.3/10 |
| 10 | Landlord Studio Mobile property management app with built-in accounting for rent tracking, expense management, and financial reporting. | specialized | 8.2/10 | 8.0/10 | 9.2/10 | 8.5/10 |
All-in-one property management platform with robust accounting, financial reporting, and AP/AR automation for real estate businesses.
Comprehensive property management software featuring integrated accounting, rent collection, and expense tracking tailored for real estate portfolios.
Cloud-based property management solution with advanced accounting modules for leasing, billing, and financial management in real estate.
Powerful property management system with full accounting capabilities including general ledger, tenant billing, and customizable reports.
Modern all-in-one platform for property management and accounting with automated bookkeeping, invoicing, and tax preparation.
Unified property management software with integrated accounting for resident payments, vendor management, and financial analytics.
Cloud accounting software with real estate add-ons for tracking income, expenses, 1099s, and property-specific financials.
Free real estate accounting tool for investors offering automated bookkeeping, P&L statements, and tax-ready reports.
Banking and bookkeeping platform for landlords with automated categorization, profit/loss tracking, and Schedule E tax prep.
Mobile property management app with built-in accounting for rent tracking, expense management, and financial reporting.
AppFolio
enterpriseAll-in-one property management platform with robust accounting, financial reporting, and AP/AR automation for real estate businesses.
Integrated trust accounting with automated bank reconciliations and real-time owner portals for transparent financial distribution
AppFolio is a leading cloud-based property management platform with robust accounting capabilities tailored for real estate businesses, handling everything from rent collection and invoicing to general ledger management and financial reporting. It automates accounts payable/receivable, bank reconciliations, and trust accounting to ensure compliance with real estate regulations. The software integrates seamlessly with property operations, providing real-time insights for multi-family, commercial, and single-family portfolios.
Pros
- Comprehensive real estate-specific accounting tools including trust accounting and multi-entity support
- Advanced automation for rent payments, invoicing, and expense tracking
- Powerful reporting and analytics with customizable dashboards
Cons
- Pricing scales per unit, becoming costly for very large portfolios
- Steeper learning curve for users new to advanced property management software
- Limited flexibility in custom reporting compared to dedicated accounting platforms
Best For
Mid-sized to large property management companies and real estate investors needing integrated accounting and operations management.
Pricing
Custom pricing starting at about $1.40 per unit/month for small portfolios (1-20 units), with tiered plans up to $3+/unit for larger ones; includes add-ons for premium features.
Buildium
specializedComprehensive property management software featuring integrated accounting, rent collection, and expense tracking tailored for real estate portfolios.
Smart Reconciliation for automated bank transaction matching and trust accounting compliance
Buildium is a comprehensive cloud-based property management platform tailored for residential real estate professionals, with robust accounting features including automated rent collection, general ledger management, bank reconciliation, and trust accounting compliance. It streamlines financial operations by integrating AP/AR tracking, customizable financial reports, and expense management directly with tenant and maintenance workflows. This all-in-one solution helps property managers maintain accurate books while handling leasing, inspections, and resident communications efficiently.
Pros
- Powerful accounting automation tailored for real estate, including trust accounting and bank feeds
- Integrated tenant portal for seamless online rent payments and communication
- Scalable for small to mid-sized portfolios with strong reporting and compliance tools
Cons
- Pricing scales quickly with portfolio size, becoming expensive for larger operations
- Steep initial learning curve for advanced accounting customizations
- Limited advanced customization in financial reports compared to dedicated accounting software
Best For
Small to mid-sized residential property management companies needing integrated accounting and operations management.
Pricing
Starts at $58/month for up to 20 units (Value plan), with Growth ($183/month for 100 units) and Premium ($375/month for 250 units) tiers, plus $0.50-$1 per additional unit.
Yardi Breeze
enterpriseCloud-based property management solution with advanced accounting modules for leasing, billing, and financial management in real estate.
Real estate accrual accounting engine that automates complex revenue recognition and investor reporting compliant with industry standards.
Yardi Breeze is a cloud-based property management platform with integrated accounting software tailored for real estate businesses, handling general ledger, accounts payable/receivable, bank reconciliations, and financial reporting. It streamlines real estate-specific tasks like rent accounting, security deposit tracking, and investor distributions within a unified system. Designed for smaller to mid-sized portfolios, it combines accounting with leasing, maintenance, and tenant portals for end-to-end operations.
Pros
- Robust real estate-specific accounting including accrual methods and pro-rata utilities
- Seamless integration with property management workflows for accurate rent and expense tracking
- Cloud accessibility with mobile apps for on-the-go financial oversight
Cons
- Pricing scales quickly with portfolio size, potentially costly for small operations
- Initial setup and advanced accounting configuration have a learning curve
- Limited native support for non-real estate accounting needs or extensive customizations
Best For
Small to mid-sized property management companies managing residential or commercial portfolios up to 500 units that need integrated accounting and operations.
Pricing
Custom quotes based on units/properties; typically $1-2 per unit/month starting, with add-ons for advanced features like Breeze Premier.
Rent Manager
enterprisePowerful property management system with full accounting capabilities including general ledger, tenant billing, and customizable reports.
Advanced ownership accounting module that automates detailed profit/loss distributions and 1099 reporting per investor.
Rent Manager is an all-in-one property management software with robust accounting features tailored for real estate businesses, handling everything from tenant rent collection and ledger management to AP/AR, bank reconciliations, and financial reporting. It supports multi-entity portfolios, trust accounting, and compliance with real estate standards like IOLTA. The platform integrates property operations with accounting for seamless workflows, including owner statements and customizable P&L reports.
Pros
- Comprehensive real estate-specific accounting including tenant/owner ledgers and trust accounts
- Extensive reporting and customization options for financial insights
- Seamless integration with payment processors and over 300 third-party apps
Cons
- Steep learning curve due to extensive features
- Pricing scales quickly with portfolio size
- Interface feels dated compared to modern SaaS alternatives
Best For
Mid-sized property management firms and real estate investors seeking integrated accounting and operations management.
Pricing
Custom quote-based pricing starting at ~$1 per unit/month (minimums apply, e.g., $100-200/month for small portfolios) plus add-ons for advanced features.
DoorLoop
specializedModern all-in-one platform for property management and accounting with automated bookkeeping, invoicing, and tax preparation.
AI-powered financial insights and automated reconciliations that adapt to real estate cash flow patterns
DoorLoop is a comprehensive property management platform with integrated accounting tools tailored for real estate businesses, automating rent collection, expense tracking, and financial reporting. It offers features like accounts payable/receivable management, bank reconciliations, general ledger, and customizable financial statements to simplify bookkeeping for property owners and managers. The software also includes tenant screening, maintenance requests, and leasing tools, making it a full-suite solution for real estate operations.
Pros
- Robust real estate-specific accounting including automated bank sync and 1099 filing
- Seamless integration of property management and financial tools
- Real-time dashboards and customizable reports for better insights
Cons
- Pricing scales per unit, which can get expensive for large portfolios
- Advanced accounting customizations are somewhat limited
- Occasional reports of slower customer support response times
Best For
Small to mid-sized property management companies or landlords seeking an all-in-one platform with strong accounting capabilities.
Pricing
Starts at $59/month (Essentials plan for up to 50 units), $119/month (Pro), $199/month (Premium), plus per-unit fees for larger portfolios; custom enterprise pricing available.
Entrata
enterpriseUnified property management software with integrated accounting for resident payments, vendor management, and financial analytics.
Integrated accounting with dynamic resident self-service portals for payments and statements
Entrata is an all-in-one property management platform with robust accounting features designed for real estate businesses, especially multifamily operators. It streamlines rent collection, accounts payable/receivable, general ledger management, and financial reporting tailored to property portfolios. The software integrates accounting seamlessly with leasing, maintenance, and resident portals for efficient operations. Overall, it provides scalable financial tools for growing property management firms.
Pros
- Real estate-specific accounting with automated billing and collections
- Advanced financial reporting and analytics for multi-property portfolios
- Strong integration with resident payment portals and banking
Cons
- High pricing can be prohibitive for small operators
- Steep learning curve due to extensive features
- Less flexible for general business accounting outside property management
Best For
Multifamily property management companies needing integrated accounting within a full operations platform.
Pricing
Custom quotes based on units managed; typically $1.25+ per unit/month plus setup and add-on fees.
QuickBooks Online
enterpriseCloud accounting software with real estate add-ons for tracking income, expenses, 1099s, and property-specific financials.
Projects feature for tracking profitability and expenses on individual properties or deals
QuickBooks Online is a versatile cloud-based accounting software designed for small to medium-sized businesses, offering robust tools for invoicing, expense tracking, bank reconciliations, and financial reporting. For real estate businesses, it supports multi-property management through class and location tracking, project profitability analysis, and 1099 contractor payments, making it suitable for investors and small property managers. While it integrates well with specialized real estate apps like Rentec Direct or AppFolio, it lacks native features for advanced lease management or tenant portals.
Pros
- Class and location tracking enables easy segmentation of income and expenses across multiple properties
- Seamless integrations with property management tools like Buildium and DoorLoop
- Automated bank feeds, payroll, and 1099 filings streamline real estate operations
Cons
- No built-in tenant management, lease tracking, or maintenance request features
- Advanced plans required for multi-user access and inventory, increasing costs
- Custom reports needed for complex real estate-specific analytics like cap rates
Best For
Small real estate investors or property managers handling basic accounting across multiple properties while integrating with dedicated property management software.
Pricing
Starts at $30/month (Simple Start) up to $200/month (Advanced), with real estate users typically needing Plus ($90/month) or higher for classes, projects, and multiple users.
Stessa
specializedFree real estate accounting tool for investors offering automated bookkeeping, P&L statements, and tax-ready reports.
Free, unlimited automated bookkeeping and investor-grade performance dashboards
Stessa is a free accounting software tailored for real estate investors managing rental property portfolios. It automates bookkeeping by connecting to bank accounts, categorizing transactions, and providing real-time performance dashboards with key metrics like cash flow and cap rates. The platform generates investor-specific reports such as profit & loss statements, balance sheets, and tax-ready Schedule E forms, simplifying financial tracking and compliance.
Pros
- Completely free for unlimited properties and core accounting features
- Intuitive dashboards with real-time portfolio insights
- Automated bank sync and transaction categorization tailored to real estate
Cons
- Lacks built-in rent collection or full property management tools
- Limited advanced accounting features like multi-entity support
- Fewer integrations than enterprise-level competitors
Best For
Small to mid-sized real estate investors seeking simple, cost-free portfolio accounting and reporting without comprehensive property management needs.
Pricing
Free for unlimited properties with core bookkeeping and reporting; optional premium services like insurance and financing available.
Baselane
specializedBanking and bookkeeping platform for landlords with automated categorization, profit/loss tracking, and Schedule E tax prep.
High-yield FDIC-insured business banking seamlessly integrated with automated rental property bookkeeping
Baselane is an all-in-one financial platform tailored for real estate investors and landlords, providing FDIC-insured business banking, automated bookkeeping, and property management tools. It automates rent collection, expense categorization, invoicing, and generates key financial reports like P&L statements and tax-ready documents specifically for rental properties. The platform offers high-yield savings accounts with competitive APY, helping users earn on idle cash while streamlining accounting workflows.
Pros
- Integrated high-yield banking (up to 4.19% APY) with no monthly fees
- Automated bookkeeping and bank reconciliation tailored for rentals
- User-friendly dashboard with real-time property performance insights
Cons
- Limited advanced features for large-scale or commercial portfolios
- Fewer third-party integrations compared to enterprise solutions
- Customer support primarily email-based with slower response times
Best For
Ideal for small to mid-sized landlords and real estate investors managing 1-50 residential rental properties who want an affordable, automated alternative to traditional accounting software.
Pricing
Free core banking, bookkeeping, and rent collection; optional premium features like advanced reporting start at $10/month per property.
Landlord Studio
specializedMobile property management app with built-in accounting for rent tracking, expense management, and financial reporting.
AI-driven receipt scanning and auto-categorization paired with bank sync for hands-off bookkeeping
Landlord Studio is a mobile-first property management and accounting platform tailored for landlords and real estate investors. It streamlines rent collection, expense tracking, tenant screening, maintenance requests, and generates tax-ready financial reports like Schedule E. With automated bank sync and receipt scanning, it simplifies bookkeeping for rental portfolios without needing full accounting expertise.
Pros
- Highly intuitive mobile app for on-the-go management
- Automated bank reconciliation and receipt OCR for quick expense entry
- Tax-optimized reports including Schedule E exports
Cons
- Limited advanced accounting for large portfolios (enterprise features lacking)
- Full functionality requires higher pricing tiers based on property count
- Customer support can be slow outside business hours
Best For
Small to mid-sized landlords with 1-25 rental properties seeking simple, mobile-friendly accounting and basic property management.
Pricing
Lite ($12/mo for 1-3 units), Pro ($24/mo for 4-24 units), Premium ($48/mo for 25+ units); 14-day free trial, annual discounts available.
Conclusion
The reviewed tools provide robust solutions for real estate accounting, with AppFolio leading as the top choice, offering an all-in-one platform that excels in accounting, reporting, and automation. Buildium and Yardi Breeze stand out as strong alternatives, catering to different needs—whether for comprehensive property management integration or advanced cloud-based financial tools. Each option simplifies financial tasks, making alignment with specific business requirements key to success.
Begin streamlining your real estate accounting with AppFolio to experience its seamless all-in-one capabilities, or explore Buildium or Yardi Breeze if their specialized features better match your operational needs.
Tools Reviewed
All tools were independently evaluated for this comparison