Quick Overview
- 1#1: AppFolio - All-in-one property management platform with robust accounting, leasing, and financial reporting for real estate professionals.
- 2#2: Yardi - Enterprise-grade real estate management software offering comprehensive accounting, asset management, and analytics for large portfolios.
- 3#3: Buildium - Cloud-based property management solution with integrated accounting tools for tenant billing, expenses, and reporting.
- 4#4: Entrata - Unified platform for multifamily housing with advanced accounting, payments, and financial insights.
- 5#5: MRI Software - Scalable real estate management system featuring sophisticated accounting, lease administration, and portfolio reporting.
- 6#6: RealPage - Cloud property management software with integrated accounting for revenue management and financial operations.
- 7#7: Rent Manager - Versatile property management and accounting software supporting diverse real estate types with customizable reporting.
- 8#8: DoorLoop - Modern all-in-one property management tool with automated accounting, banking, and performance analytics.
- 9#9: ResMan - Cloud-based property management platform providing real-time accounting, leasing, and investor reporting.
- 10#10: Baselane - Banking and automated bookkeeping software designed for real estate investors to track income, expenses, and taxes.
Tools were chosen based on feature strength (including scalability, automation, and integration), user experience, reliability, and overall value, ensuring they meet the demands of both small and large real estate operations.
Comparison Table
This comparison table showcases leading real estate accounting software tools, including AppFolio, Yardi, Buildium, Entrata, MRI Software, and more, to assist real estate professionals in evaluating options. Readers will gain insights into key features, pricing structures, and usability to identify the best fit for managing property finances.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio All-in-one property management platform with robust accounting, leasing, and financial reporting for real estate professionals. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Yardi Enterprise-grade real estate management software offering comprehensive accounting, asset management, and analytics for large portfolios. | enterprise | 9.2/10 | 9.6/10 | 7.4/10 | 8.7/10 |
| 3 | Buildium Cloud-based property management solution with integrated accounting tools for tenant billing, expenses, and reporting. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 4 | Entrata Unified platform for multifamily housing with advanced accounting, payments, and financial insights. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | MRI Software Scalable real estate management system featuring sophisticated accounting, lease administration, and portfolio reporting. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 6 | RealPage Cloud property management software with integrated accounting for revenue management and financial operations. | enterprise | 8.1/10 | 8.7/10 | 7.2/10 | 7.9/10 |
| 7 | Rent Manager Versatile property management and accounting software supporting diverse real estate types with customizable reporting. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
| 8 | DoorLoop Modern all-in-one property management tool with automated accounting, banking, and performance analytics. | specialized | 8.4/10 | 8.9/10 | 8.2/10 | 7.9/10 |
| 9 | ResMan Cloud-based property management platform providing real-time accounting, leasing, and investor reporting. | specialized | 8.2/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 10 | Baselane Banking and automated bookkeeping software designed for real estate investors to track income, expenses, and taxes. | specialized | 8.4/10 | 8.2/10 | 8.8/10 | 9.5/10 |
All-in-one property management platform with robust accounting, leasing, and financial reporting for real estate professionals.
Enterprise-grade real estate management software offering comprehensive accounting, asset management, and analytics for large portfolios.
Cloud-based property management solution with integrated accounting tools for tenant billing, expenses, and reporting.
Unified platform for multifamily housing with advanced accounting, payments, and financial insights.
Scalable real estate management system featuring sophisticated accounting, lease administration, and portfolio reporting.
Cloud property management software with integrated accounting for revenue management and financial operations.
Versatile property management and accounting software supporting diverse real estate types with customizable reporting.
Modern all-in-one property management tool with automated accounting, banking, and performance analytics.
Cloud-based property management platform providing real-time accounting, leasing, and investor reporting.
Banking and automated bookkeeping software designed for real estate investors to track income, expenses, and taxes.
AppFolio
specializedAll-in-one property management platform with robust accounting, leasing, and financial reporting for real estate professionals.
AI-powered Smart Reconciliation for automatic bank transaction matching and error-free financial accuracy
AppFolio is a leading cloud-based property management platform with robust real estate accounting features, including general ledger, accounts payable/receivable, bank reconciliations, and trust accounting compliance. It automates financial workflows like rent collection, expense tracking, and payroll while generating customizable reports for properties, owners, and portfolios. Designed for scalability, it provides real-time financial insights and integrates seamlessly with property operations to streamline accounting for residential and commercial real estate.
Pros
- Comprehensive real estate-specific accounting tools like trust accounting and automated reconciliations
- Seamless integration with property management, leasing, and maintenance modules
- Powerful reporting and analytics with real-time dashboards and owner portals
Cons
- Higher pricing tiers may not suit very small portfolios under 50 units
- Initial setup and data migration can require professional services
- Limited flexibility for highly customized accounting workflows without add-ons
Best For
Mid-to-large property management companies and real estate investors handling 50+ units who need integrated accounting and operational efficiency.
Pricing
Custom quotes starting at ~$1.40-$1.50 per unit/month after a minimum (e.g., $299/month for up to 200 units); Essentials plan for smaller users from $280/month.
Yardi
enterpriseEnterprise-grade real estate management software offering comprehensive accounting, asset management, and analytics for large portfolios.
Fund accounting module with investor portal for transparent, real-time equity management and distribution tracking across diverse real estate funds.
Yardi is a leading enterprise-level software platform tailored for real estate property management and accounting, offering modules like Yardi Voyager for comprehensive financial management across multifamily, commercial, and affordable housing portfolios. It handles core accounting functions such as general ledger, accounts payable/receivable, bank reconciliation, fund accounting, and investor reporting with real estate-specific compliance and tax features. The system integrates seamlessly with leasing, maintenance, and tenant portals to streamline operations for large-scale property owners and managers.
Pros
- Highly scalable for enterprise portfolios with thousands of units
- Robust real estate-specific accounting including fund accounting and 1099 compliance
- Extensive customization, reporting, and API integrations
Cons
- Steep learning curve requiring extensive training
- High implementation and customization costs
- Interface feels dated compared to modern cloud-native alternatives
Best For
Large real estate investment firms and property managers handling complex, multi-property portfolios that require integrated accounting and operations.
Pricing
Custom quote-based pricing; typically $1,500+ per month for mid-sized deployments, scaling with modules, users, and properties—enterprise setups often exceed $10,000/month.
Buildium
specializedCloud-based property management solution with integrated accounting tools for tenant billing, expenses, and reporting.
Automated owner portals with detailed monthly financial statements and direct deposit distributions
Buildium is a cloud-based property management software with robust accounting features tailored for residential real estate portfolios, automating rent collection, expense tracking, and financial reporting. It handles accounts payable/receivable, bank reconciliations, owner distributions, and tax compliance tools like 1099 filings. The platform integrates seamlessly with tenant management, maintenance tracking, and leasing workflows, providing a unified solution for property managers.
Pros
- Comprehensive accounting automation including rent payments, late fees, and owner statements
- Detailed financial reports and customizable dashboards for portfolio analysis
- Strong integration with bank accounts and payment processors for efficient reconciliation
Cons
- Pricing scales quickly with portfolio size, less ideal for very small operations
- Steep learning curve for advanced accounting customizations
- Limited support for commercial or multi-family accounting complexities compared to specialized tools
Best For
Mid-sized residential property management firms needing integrated accounting with tenant and maintenance management.
Pricing
Starts at $58/month for up to 20 units (Essential plan), with Growth ($175/month for 50 units) and Premium tiers; scales per unit and includes add-ons.
Entrata
enterpriseUnified platform for multifamily housing with advanced accounting, payments, and financial insights.
Real-time financial dashboards with AI-driven insights linking property performance to accounting data
Entrata is an all-in-one property management platform with integrated accounting software designed primarily for multifamily real estate operators. It handles core accounting functions like general ledger, accounts payable/receivable, bank reconciliations, rent collection, and financial reporting, all within a unified dashboard. The system automates workflows between leasing, maintenance, and finance, providing real-time insights for property owners and managers.
Pros
- Comprehensive integration of accounting with property management tools
- Advanced reporting and customizable dashboards for financial analysis
- Robust automation for rent payments and AP/AR processing
Cons
- Steep learning curve due to feature depth
- High pricing for smaller portfolios
- Limited flexibility for non-multifamily property types
Best For
Large multifamily property management companies needing end-to-end accounting and operations integration.
Pricing
Custom quote-based pricing, typically $1.25-$2.50 per unit per month plus implementation fees.
MRI Software
enterpriseScalable real estate management system featuring sophisticated accounting, lease administration, and portfolio reporting.
Sophisticated fund accounting and investor portal for automated distribution calculations and ownership reporting
MRI Software is a comprehensive enterprise platform specializing in real estate management, with robust accounting modules tailored for property owners, investors, and managers. It offers full-cycle accounting including general ledger, AP/AR, bank reconciliation, financial reporting, and real estate-specific functions like rent collection, escrow management, and lease accounting. Designed for scalability, it supports multi-entity portfolios across commercial, residential, and mixed-use properties, with strong compliance and audit trail features.
Pros
- Extensive real estate-specific accounting tools like automated rent rolls and lease abstractions
- Seamless integration across property management, investment, and accounting modules
- Advanced reporting, analytics, and multi-currency/multi-entity support
Cons
- Steep learning curve and complex interface for new users
- Lengthy and costly implementation process
- Premium pricing not ideal for small operations
Best For
Enterprise-level real estate firms and property managers handling large, complex portfolios across multiple asset classes.
Pricing
Custom quote-based pricing; typically $50,000+ annually for mid-sized deployments, scaling with portfolio size and modules.
RealPage
enterpriseCloud property management software with integrated accounting for revenue management and financial operations.
YieldStar-powered revenue optimization integrated directly with accounting for dynamic pricing and financial forecasting
RealPage is a comprehensive property management platform with integrated accounting software designed for real estate professionals managing multifamily, single-family, and commercial properties. It automates key financial processes including accounts payable/receivable, general ledger management, bank reconciliations, and customizable financial reporting. The solution scales well for large portfolios, offering real-time insights and seamless integration with leasing and revenue management tools.
Pros
- Robust automation for AP/AR, GL, and bank reconciliations tailored to real estate
- Advanced reporting and analytics for multi-property portfolios
- Strong scalability and integration with revenue management tools
Cons
- Steep learning curve and complex interface for new users
- High implementation costs and ongoing fees
- Customer support can be inconsistent for smaller clients
Best For
Mid-to-large property management companies handling multifamily or commercial portfolios that need integrated accounting with full property operations.
Pricing
Custom quote-based pricing, typically $1-$3 per unit per month depending on modules, portfolio size, and customizations.
Rent Manager
specializedVersatile property management and accounting software supporting diverse real estate types with customizable reporting.
Certified trust accounting with automated 1099 generation and IRS-compliant tax reporting
Rent Manager is a comprehensive property management software with robust real estate accounting capabilities, including a full general ledger, accounts payable/receivable, bank reconciliation, and automated invoicing. It integrates seamlessly with tenant management, maintenance tracking, and financial reporting to streamline operations for property owners and managers. Tailored for both residential and commercial portfolios, it ensures compliance with trust accounting standards and offers customizable dashboards for real-time insights.
Pros
- Full-featured double-entry accounting tailored for property management
- Extensive reporting and customizable financial dashboards
- Strong integration with tenant screening, leasing, and maintenance modules
Cons
- Steep learning curve due to extensive feature set
- Pricing can become costly for small portfolios or single properties
- Mobile app lacks full accounting functionality compared to desktop
Best For
Mid-sized property management companies and landlords handling 50+ units who need integrated accounting and operations management.
Pricing
Custom pricing based on units managed, starting around $1 per unit per month (minimum ~$55/month), with add-ons for advanced features and implementation fees.
DoorLoop
specializedModern all-in-one property management tool with automated accounting, banking, and performance analytics.
Automated trust accounting and bank feed reconciliation that ensures compliance and accuracy for multi-property portfolios
DoorLoop is a comprehensive property management platform with integrated accounting software designed for real estate investors, landlords, and property managers. It automates key accounting tasks like rent collection, expense tracking, bank reconciliations, general ledger management, and customizable financial reporting. The software supports trust accounting, 1099 filing, and multi-entity management, making it suitable for scaling portfolios.
Pros
- Robust accounting tools including automated reconciliations, AR/AP, and detailed financial reports
- Seamless integration with banks, QuickBooks, and payment processors like Stripe
- All-in-one platform reduces need for multiple tools
Cons
- Pricing scales with number of units, becoming costly for large portfolios
- Steeper learning curve for advanced accounting features
- Occasional reports of sync issues with external integrations
Best For
Mid-sized property managers and landlords with 10-100 units needing integrated accounting without separate bookkeeping software.
Pricing
Starts at $0/month for up to 3 units (Starter), $59/month for up to 10 units (Growth), $99+/month for larger portfolios (Pro/Premium); additional fees for premium features.
ResMan
specializedCloud-based property management platform providing real-time accounting, leasing, and investor reporting.
Investor portals with real-time, customizable financial reporting and document sharing
ResMan is an all-in-one property management platform with integrated accounting capabilities tailored for multifamily, single-family, and commercial real estate portfolios. It handles core accounting functions like general ledger, AP/AR automation, bank reconciliations, and financial reporting, while syncing seamlessly with operational tasks such as leasing and maintenance. The software emphasizes scalability for mid-to-large operators, providing investor portals and compliance tools to streamline real estate-specific financial workflows.
Pros
- Seamless integration of accounting with property operations for real-time financial insights
- Robust reporting suite including investor-grade portals and customizable dashboards
- Strong automation for rent collection, disbursements, and bank reconciliations
Cons
- Steep learning curve due to extensive feature set
- Pricing scales quickly for smaller portfolios
- Limited flexibility in custom accounting workflows compared to dedicated ERP systems
Best For
Mid-to-large property management firms with multifamily portfolios seeking integrated accounting and operations management.
Pricing
Custom pricing starting at about $1.25-$2.50 per unit per month, with tiers based on portfolio size and features; enterprise plans available.
Baselane
specializedBanking and automated bookkeeping software designed for real estate investors to track income, expenses, and taxes.
Seamless, free AI-powered bookkeeping that auto-syncs and categorizes bank transactions specifically for rental properties
Baselane is an all-in-one financial platform designed specifically for real estate investors and landlords, offering free banking, automated rent collection, and accounting software. It syncs directly with bank accounts to automatically categorize transactions, track expenses by property, and generate tax-ready financial reports like profit and loss statements. The tool simplifies bookkeeping for rental portfolios, making it easier to manage cash flow and prepare for taxes without manual data entry.
Pros
- Free core accounting and banking for unlimited properties
- Automated transaction categorization and property-level tracking
- Integrated rent collection and high-yield savings accounts
Cons
- Limited advanced reporting and customization options
- Primarily geared toward US users with fewer international features
- Relatively new platform with fewer third-party integrations
Best For
Small to mid-sized landlords and rental property investors seeking a cost-free, user-friendly solution for daily financial management and tax prep.
Pricing
Free for core banking, accounting, and rent collection; premium features like advanced analytics start at $29/month per property.
Conclusion
The reviewed real estate accounting software caters to varied professional needs, with AppFolio leading as the top choice, offering a robust mix of accounting, leasing, and reporting tools. Yardi and Buildium, ranked second and third, stand out as strong alternatives—Yardi excels for large portfolios with enterprise-grade analytics, while Buildium impresses with its user-friendly cloud-based design for seamless operations. Together, these tools address key challenges, from tracking income and expenses to streamlining financial reporting, ensuring users find the right fit for their business.
Elevate your real estate accounting with AppFolio—its all-in-one platform simplifies complex tasks, letting you manage properties and finances with ease. Explore it today to experience the difference.
Tools Reviewed
All tools were independently evaluated for this comparison