Quick Overview
- 1#1: SimplePractice - All-in-one practice management software with robust online scheduling, telehealth, and billing tailored for behavioral health professionals.
- 2#2: Jane App - Cloud-based practice management platform offering seamless online booking, scheduling, charting, and payments for clinics and therapists.
- 3#3: Zocdoc - Marketplace platform that connects patients with providers and enables real-time appointment scheduling and reminders.
- 4#4: Acuity Scheduling - Flexible online appointment scheduling software with custom forms, payments, and integrations widely used by healthcare practices.
- 5#5: Calendly - Automated scheduling tool that eliminates back-and-forth emails for patient appointments with team and workflow integrations.
- 6#6: Kareo - Cloud-based practice management and billing software featuring intelligent scheduling and patient engagement tools.
- 7#7: DrChrono - Mobile-first EHR and practice management platform with advanced scheduling, telehealth, and patient portal features.
- 8#8: Practice Fusion - Free cloud-based EHR system with integrated appointment scheduling, charting, and e-prescribing capabilities.
- 9#9: Weave - Patient communication platform with automated scheduling, texting, payments, and reviews to streamline office workflows.
- 10#10: Solutionreach - Patient engagement software that optimizes scheduling, reminders, and communication to reduce no-shows and improve retention.
Chosen for their robust feature sets, intuitive design, technical reliability, and overall value, ensuring tools that deliver tangible benefits across scheduling, communication, and workflow management.
Comparison Table
PT practices require reliable scheduling tools to optimize operations, and this comparison table simplifies the choice by examining top options—including SimplePractice, Jane App, Zocdoc, Acuity Scheduling, Calendly, and more—through key features, usability, and practical advantages. Readers will uncover actionable details to select the software that best fits their workflow, from patient booking ease to integration with existing systems, ensuring a smoother, more efficient practice management experience.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one practice management software with robust online scheduling, telehealth, and billing tailored for behavioral health professionals. | specialized | 9.6/10 | 9.7/10 | 9.4/10 | 9.2/10 |
| 2 | Jane App Cloud-based practice management platform offering seamless online booking, scheduling, charting, and payments for clinics and therapists. | specialized | 9.3/10 | 9.2/10 | 9.6/10 | 8.7/10 |
| 3 | Zocdoc Marketplace platform that connects patients with providers and enables real-time appointment scheduling and reminders. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 7.9/10 |
| 4 | Acuity Scheduling Flexible online appointment scheduling software with custom forms, payments, and integrations widely used by healthcare practices. | other | 8.4/10 | 8.6/10 | 9.2/10 | 7.9/10 |
| 5 | Calendly Automated scheduling tool that eliminates back-and-forth emails for patient appointments with team and workflow integrations. | other | 8.2/10 | 7.8/10 | 9.5/10 | 8.4/10 |
| 6 | Kareo Cloud-based practice management and billing software featuring intelligent scheduling and patient engagement tools. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 7 | DrChrono Mobile-first EHR and practice management platform with advanced scheduling, telehealth, and patient portal features. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 8 | Practice Fusion Free cloud-based EHR system with integrated appointment scheduling, charting, and e-prescribing capabilities. | specialized | 7.8/10 | 8.0/10 | 7.5/10 | 9.5/10 |
| 9 | Weave Patient communication platform with automated scheduling, texting, payments, and reviews to streamline office workflows. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 10 | Solutionreach Patient engagement software that optimizes scheduling, reminders, and communication to reduce no-shows and improve retention. | specialized | 8.2/10 | 8.5/10 | 8.4/10 | 7.8/10 |
All-in-one practice management software with robust online scheduling, telehealth, and billing tailored for behavioral health professionals.
Cloud-based practice management platform offering seamless online booking, scheduling, charting, and payments for clinics and therapists.
Marketplace platform that connects patients with providers and enables real-time appointment scheduling and reminders.
Flexible online appointment scheduling software with custom forms, payments, and integrations widely used by healthcare practices.
Automated scheduling tool that eliminates back-and-forth emails for patient appointments with team and workflow integrations.
Cloud-based practice management and billing software featuring intelligent scheduling and patient engagement tools.
Mobile-first EHR and practice management platform with advanced scheduling, telehealth, and patient portal features.
Free cloud-based EHR system with integrated appointment scheduling, charting, and e-prescribing capabilities.
Patient communication platform with automated scheduling, texting, payments, and reviews to streamline office workflows.
Patient engagement software that optimizes scheduling, reminders, and communication to reduce no-shows and improve retention.
SimplePractice
specializedAll-in-one practice management software with robust online scheduling, telehealth, and billing tailored for behavioral health professionals.
HIPAA-secure online booking portal allowing patients to view real-time availability and self-schedule without staff intervention
SimplePractice is an all-in-one practice management platform tailored for health and wellness professionals, with robust patient scheduling at its core. It enables online self-scheduling, customizable calendars, automated reminders via SMS and email, and waitlist management to minimize no-shows. The software integrates seamlessly with telehealth, billing, and charting for streamlined workflows in solo or group practices.
Pros
- Intuitive drag-and-drop calendar with color-coding for easy appointment management
- HIPAA-compliant patient portal for 24/7 self-scheduling and portal access
- Automated reminders and confirmation texts that significantly reduce no-show rates
Cons
- Pricing scales up quickly for multi-provider practices or advanced add-ons
- Limited advanced reporting customization for scheduling analytics
- Occasional sync delays with external calendars like Google
Best For
Solo therapists, counselors, and small mental health practices seeking integrated, user-friendly patient scheduling with telehealth capabilities.
Pricing
Starts at $29/month (Essentials: scheduling & notes), $69/month (Professional: +billing & telehealth), $99/month (Plus: +advanced features); per-provider pricing with 30-day free trial.
Jane App
specializedCloud-based practice management platform offering seamless online booking, scheduling, charting, and payments for clinics and therapists.
Elegant, color-coded calendar with real-time availability and automated waitlist management
Jane App is a comprehensive practice management platform tailored for health and wellness practitioners, with robust patient scheduling at its core. It offers an intuitive calendar system for solo or group appointments, online self-scheduling portals, automated reminders, waitlists, and recurring bookings. Beyond scheduling, it integrates charting, billing, telehealth, and customizable intake forms, streamlining entire workflows for clinics.
Pros
- Stunningly intuitive interface with drag-and-drop scheduling
- Advanced features like waitlists, group sessions, and integrated telehealth
- Excellent mobile app for managing appointments on the go
Cons
- Pricing per practitioner scales quickly for larger teams
- Advanced reporting and custom integrations require higher tiers
- No free trial or plan, with a steeper learning curve for billing setup
Best For
Solo practitioners or small clinics in therapy, chiropractic, or wellness fields needing seamless scheduling integrated with clinical tools.
Pricing
Starts at $59 USD/month per practitioner (Essentials), $99 for Pro with telehealth and advanced forms, custom Enterprise pricing.
Zocdoc
specializedMarketplace platform that connects patients with providers and enables real-time appointment scheduling and reminders.
Massive searchable directory with patient reviews and insurance matching for effortless new patient acquisition
Zocdoc is an online marketplace that connects patients with healthcare providers, enabling real-time search, reviews, and instant appointment booking based on specialty, location, and insurance. For providers, it functions as patient scheduling software by syncing availability calendars, automating bookings, and helping fill open slots with new patients. It integrates with electronic health records (EHRs) and offers tools for managing patient communications and reminders.
Pros
- Vast patient marketplace drives new bookings and fills schedules
- Intuitive interface for both patients and providers
- Strong insurance verification and real-time availability syncing
Cons
- Pay-per-new-patient model can become costly for high-volume practices
- Limited customization options for scheduling rules and workflows
- Less effective for managing existing patient scheduling compared to dedicated PMS
Best For
Medical and dental practices focused on attracting and booking new patients through an online discovery platform.
Pricing
Providers pay $50-$300 per new patient booked (varies by specialty and location); no setup fees or subscriptions.
Acuity Scheduling
otherFlexible online appointment scheduling software with custom forms, payments, and integrations widely used by healthcare practices.
Customizable intake forms that capture detailed patient information before appointments
Acuity Scheduling is a user-friendly online appointment booking platform that allows healthcare providers to create customizable scheduling pages for patients to book, reschedule, or cancel appointments 24/7. It includes features like intake forms for collecting patient information, automated email and SMS reminders to reduce no-shows, and integrations with calendars, payment processors, and telehealth tools like Zoom. While versatile for various industries, it supports HIPAA compliance via a Business Associate Agreement on higher-tier plans, making it suitable for patient scheduling in compliant setups.
Pros
- Highly intuitive interface with drag-and-drop customization
- 24/7 patient self-scheduling reduces administrative burden
- Strong automation for reminders, confirmations, and payments
Cons
- HIPAA compliance limited to higher plans with additional setup
- Advanced reporting and analytics are basic
- Pricing can escalate with add-ons and high-volume usage
Best For
Small to mid-sized healthcare practices or solo providers seeking an easy, visually appealing scheduling tool without needing full EHR integration.
Pricing
Starts at $16/month (Emerging plan) up to $49/month (Powerhouse); HIPAA BAA available on select plans; 7-day free trial, no free tier.
Calendly
otherAutomated scheduling tool that eliminates back-and-forth emails for patient appointments with team and workflow integrations.
Seamless, real-time availability syncing across multiple calendars with one-click booking pages
Calendly is a versatile online scheduling platform that enables users to create shareable booking links tied to their calendar availability, automating appointment setting for meetings, consultations, or patient visits. It syncs with popular calendars like Google and Outlook, supports group events, workflows, and integrations with tools like Zoom for virtual sessions. While excellent for general use, its application to patient scheduling is strong for basics but limited in healthcare-specific compliance and features without upgrading to Enterprise.
Pros
- Extremely intuitive setup and user-friendly interface
- Robust calendar integrations and automated reminders
- Customizable event types with routing forms for basic triage
Cons
- HIPAA compliance only available on expensive Enterprise plan
- Lacks native EHR integrations or medical billing tools
- Limited advanced reporting and patient management features
Best For
Solo practitioners or small clinics seeking simple, embeddable appointment booking without complex clinical workflows.
Pricing
Free plan available; Essentials $10/user/mo (annual), Professional $15/user/mo, Teams $20/user/mo, Enterprise custom with HIPAA.
Kareo
specializedCloud-based practice management and billing software featuring intelligent scheduling and patient engagement tools.
Integrated revenue cycle management that links scheduling directly to billing codes and insurance verification
Kareo is a cloud-based practice management platform with integrated patient scheduling tools designed for independent medical practices. It offers online self-scheduling via patient portal, drag-and-drop calendars for multiple providers, automated SMS/email reminders, and waitlist management. The software seamlessly connects scheduling with EHR, billing, and telehealth for streamlined workflows.
Pros
- Seamless integration with EHR and billing for end-to-end practice management
- Robust patient self-scheduling portal with real-time availability
- Automated reminders and no-show reduction tools
Cons
- Steep learning curve for advanced customization
- Pricing can be high for very small practices
- Occasional reports of sync issues with external calendars
Best For
Ideal for small to mid-sized independent medical practices seeking an all-in-one solution with strong scheduling tied to billing and EHR.
Pricing
Custom pricing starting at around $160 per provider per month, with additional fees for claims processing and premium features.
DrChrono
specializedMobile-first EHR and practice management platform with advanced scheduling, telehealth, and patient portal features.
Native iPad app for real-time, touch-optimized scheduling and patient check-in on the go
DrChrono is a comprehensive cloud-based EHR platform that includes advanced patient scheduling tools tailored for medical practices of various sizes. It enables efficient appointment management through features like drag-and-drop calendars, online self-scheduling via patient portal, automated SMS/email reminders, and waitlist functionality. The software integrates scheduling seamlessly with electronic health records, billing, and telehealth for streamlined workflows.
Pros
- Intuitive drag-and-drop scheduling interface with color-coded calendars
- Patient self-scheduling portal and automated reminders reduce no-shows
- Strong mobile app support, especially for iPad users in clinical settings
Cons
- Pricing can be steep for smaller practices without full EHR needs
- Some users report occasional sync issues across devices
- Advanced customizations require additional setup or support
Best For
Small to medium-sized medical practices seeking an integrated EHR solution with reliable patient scheduling capabilities.
Pricing
Custom quotes starting at $199 per provider/month for basic plans, up to $439+ for premium features; includes setup fees and per-user scaling.
Practice Fusion
specializedFree cloud-based EHR system with integrated appointment scheduling, charting, and e-prescribing capabilities.
Fully free patient self-scheduling portal integrated directly with EHR patient records
Practice Fusion is a free, cloud-based electronic health record (EHR) platform that includes an integrated patient scheduling module for managing appointments efficiently. It supports features like online patient self-scheduling, automated reminders via text/email, and calendar views for providers and staff. As part of a full EHR suite, scheduling seamlessly connects with patient charts, billing, and clinical workflows, making it suitable for small practices.
Pros
- Completely free with no subscription fees
- Integrated patient self-scheduling portal and automated reminders
- Seamless connection to full EHR for streamlined workflows
Cons
- Limited advanced scheduling options like complex recurring appointments or multi-resource allocation
- Customer support primarily via email/tickets with slow response times
- Interface can feel dated and requires some learning curve
Best For
Small practices and solo providers needing a no-cost, integrated EHR with reliable basic scheduling.
Pricing
100% free for core features including scheduling; no hidden fees or subscriptions.
Weave
specializedPatient communication platform with automated scheduling, texting, payments, and reviews to streamline office workflows.
Integrated two-way texting that ties directly into the scheduling workflow for instant confirmations and rescheduling
Weave is an all-in-one customer engagement platform tailored for small businesses like dental and medical practices, with strong patient scheduling features including 24/7 online booking and multi-location calendar management. It excels in reducing no-shows through automated text, email, and voice reminders, while integrating scheduling with payments, messaging, and reputation management. Overall, it's a comprehensive solution that streamlines front-office operations beyond basic scheduling.
Pros
- Automated reminders via text, email, and calls significantly reduce no-shows
- Seamless integration of scheduling with payments and two-way messaging
- User-friendly interface with mobile app for on-the-go management
Cons
- Pricing scales per provider/location and can get expensive for larger practices
- Advanced reporting and customization options are limited compared to enterprise tools
- Some features like calls require additional add-ons
Best For
Ideal for small to mid-sized healthcare practices, such as dental offices or solo providers, needing integrated scheduling and patient communication.
Pricing
Custom quotes starting at ~$500/year for Essentials plan per location/provider, with Pro and Enterprise tiers up to $2,000+/year including add-ons.
Solutionreach
specializedPatient engagement software that optimizes scheduling, reminders, and communication to reduce no-shows and improve retention.
Multi-channel intelligent reminders (text, email, IVR) that adapt to patient preferences and achieve up to 99% confirmation rates
Solutionreach is a comprehensive patient engagement platform designed for healthcare providers, with strong capabilities in patient scheduling through online self-booking, automated reminders, and waitlist management. It integrates seamlessly with popular EHR and practice management systems to streamline workflows and reduce administrative burdens. The software emphasizes communication, sending multi-channel reminders (text, email, voice) to minimize no-shows and improve patient experience.
Pros
- Multi-channel automated reminders significantly reduce no-show rates
- Seamless integration with major EHR/PM systems like Epic and Athenahealth
- User-friendly patient portal for self-scheduling and communication
Cons
- Pricing can be steep for small practices
- Limited advanced scheduling customization compared to dedicated tools
- Reporting and analytics are functional but not as in-depth as top competitors
Best For
Mid-sized to large healthcare practices prioritizing patient engagement and no-show reduction alongside scheduling.
Pricing
Custom subscription pricing, typically starting at $149 per provider per month, with tiers based on usage and features.
Conclusion
In comparing top scheduling software, SimplePractice emerges as the top choice, offering robust, all-in-one tools tailored for behavioral health. Jane App follows with seamless clinic management, and Zocdoc stands out as a patient-connecting marketplace with real-time scheduling. Each option meets distinct needs, but SimplePractice leads with its comprehensive features.
Take the first step to streamline your practice—try SimplePractice to experience its integrated scheduling, telehealth, and billing tools firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison