Quick Overview
- 1#1: WebPT - Cloud-based EMR and practice management software specifically designed for physical therapy clinics to handle documentation, billing, and scheduling.
- 2#2: ClinicSource - Therapy-specific EHR platform that streamlines clinical documentation, SOAP notes, and compliance for physical and occupational therapists.
- 3#3: Clinicient InsightGO - Integrated documentation, billing, and revenue cycle management software optimized for outpatient rehabilitation practices including PT.
- 4#4: SimplePractice - User-friendly EHR and telehealth platform with robust documentation tools for physical therapists and other health professionals.
- 5#5: PtEverywhere - Telehealth-focused documentation and exercise prescription software tailored for physical therapy remote and in-clinic sessions.
- 6#6: Jane - Intuitive practice management software with customizable charting and documentation features for physical therapists.
- 7#7: TheraPlatform - HIPAA-compliant teletherapy and documentation platform offering SOAP notes and progress tracking for PT practices.
- 8#8: PromptEMR - Customizable EMR software with advanced documentation templates and billing integration for physical therapy clinics.
- 9#9: MedBridge - Rehab therapy platform combining documentation tools, patient education, and outcome tracking for physical therapists.
- 10#10: Fusion Web Clinic - Web-based therapy management software with documentation, scheduling, and billing features for pediatric and adult PT practices.
Tools were chosen based on tailored features (SOAP notes, exercise prescription, billing integration), user experience, and value, ensuring they meet the unique needs of PT clinics seeking efficiency and reliability.
Comparison Table
This comparison table explores top physical therapy documentation software—including WebPT, ClinicSource, Clinicient InsightGO, SimplePractice, and PtEverywhere—to simplify clinical workflow management. Readers will find breakdowns of key features, usability, and practical fit, helping them select the tool that best matches their practice’s unique requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WebPT Cloud-based EMR and practice management software specifically designed for physical therapy clinics to handle documentation, billing, and scheduling. | specialized | 9.4/10 | 9.7/10 | 8.6/10 | 8.9/10 |
| 2 | ClinicSource Therapy-specific EHR platform that streamlines clinical documentation, SOAP notes, and compliance for physical and occupational therapists. | specialized | 8.6/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 3 | Clinicient InsightGO Integrated documentation, billing, and revenue cycle management software optimized for outpatient rehabilitation practices including PT. | enterprise | 8.6/10 | 9.1/10 | 8.0/10 | 8.3/10 |
| 4 | SimplePractice User-friendly EHR and telehealth platform with robust documentation tools for physical therapists and other health professionals. | specialized | 8.6/10 | 8.8/10 | 9.1/10 | 8.0/10 |
| 5 | PtEverywhere Telehealth-focused documentation and exercise prescription software tailored for physical therapy remote and in-clinic sessions. | specialized | 8.3/10 | 9.0/10 | 8.0/10 | 7.7/10 |
| 6 | Jane Intuitive practice management software with customizable charting and documentation features for physical therapists. | specialized | 8.3/10 | 8.5/10 | 9.1/10 | 7.9/10 |
| 7 | TheraPlatform HIPAA-compliant teletherapy and documentation platform offering SOAP notes and progress tracking for PT practices. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 8 | PromptEMR Customizable EMR software with advanced documentation templates and billing integration for physical therapy clinics. | enterprise | 8.2/10 | 8.7/10 | 8.4/10 | 7.8/10 |
| 9 | MedBridge Rehab therapy platform combining documentation tools, patient education, and outcome tracking for physical therapists. | specialized | 7.8/10 | 7.5/10 | 8.3/10 | 7.6/10 |
| 10 | Fusion Web Clinic Web-based therapy management software with documentation, scheduling, and billing features for pediatric and adult PT practices. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 7.8/10 |
Cloud-based EMR and practice management software specifically designed for physical therapy clinics to handle documentation, billing, and scheduling.
Therapy-specific EHR platform that streamlines clinical documentation, SOAP notes, and compliance for physical and occupational therapists.
Integrated documentation, billing, and revenue cycle management software optimized for outpatient rehabilitation practices including PT.
User-friendly EHR and telehealth platform with robust documentation tools for physical therapists and other health professionals.
Telehealth-focused documentation and exercise prescription software tailored for physical therapy remote and in-clinic sessions.
Intuitive practice management software with customizable charting and documentation features for physical therapists.
HIPAA-compliant teletherapy and documentation platform offering SOAP notes and progress tracking for PT practices.
Customizable EMR software with advanced documentation templates and billing integration for physical therapy clinics.
Rehab therapy platform combining documentation tools, patient education, and outcome tracking for physical therapists.
Web-based therapy management software with documentation, scheduling, and billing features for pediatric and adult PT practices.
WebPT
specializedCloud-based EMR and practice management software specifically designed for physical therapy clinics to handle documentation, billing, and scheduling.
WebPT Documentation Engine with AI-powered shortcuts and 1,000+ pre-built, customizable PT templates for unmatched efficiency
WebPT is a leading cloud-based electronic medical records (EMR) and practice management software tailored specifically for physical therapy clinics. It excels in streamlining patient documentation through customizable SOAP notes, flow sheets, and automated workflows compliant with HIPAA and MIPS requirements. The platform integrates documentation seamlessly with scheduling, billing, and outcomes tracking to optimize clinic operations and improve reimbursement rates.
Pros
- Vast library of over 1,000 PT-specific documentation templates and macros for rapid note completion
- Seamless integration of documentation with billing, scheduling, and compliance reporting
- Mobile app support for on-the-go documentation and patient engagement
Cons
- Steep learning curve for new users due to extensive features
- Higher pricing compared to general EMR alternatives
- Occasional reports of system slowdowns during peak usage
Best For
Mid-sized to large physical therapy practices needing a comprehensive, PT-optimized documentation and practice management solution.
Pricing
Starts at $125 per provider per month (billed annually), with custom enterprise pricing for larger clinics including add-ons.
ClinicSource
specializedTherapy-specific EHR platform that streamlines clinical documentation, SOAP notes, and compliance for physical and occupational therapists.
Therapy-specific documentation wizards with built-in goal banks and automated progress measures
ClinicSource is a cloud-based EMR and practice management platform tailored for outpatient therapy clinics, specializing in patient documentation for disciplines like physical, occupational, and speech therapy. It provides customizable SOAP notes, progress reports, treatment plans, and goal-tracking tools to streamline clinical workflows. The software also integrates billing, scheduling, and HIPAA-compliant features to support end-to-end practice management.
Pros
- Highly customizable documentation templates and therapy-specific forms
- Seamless integration of documentation with billing and scheduling
- Robust goal banks and progress tracking for compliance and outcomes
Cons
- Steep learning curve for new users due to extensive features
- Interface can feel dated and occasionally glitchy
- Higher pricing may not suit very small practices
Best For
Mid-sized outpatient therapy clinics focused on pediatrics or rehab needing integrated documentation and practice management.
Pricing
Subscription starts at $299/month for solo providers, scales to $500+ for multi-provider practices with per-user add-ons.
Clinicient InsightGO
enterpriseIntegrated documentation, billing, and revenue cycle management software optimized for outpatient rehabilitation practices including PT.
InsightGO Studio for drag-and-drop creation of unlimited custom documentation forms
Clinicient InsightGO is a cloud-based EHR and practice management software tailored for outpatient rehabilitation providers, focusing on efficient patient documentation. It offers customizable SOAP notes, flowsheets, outcome tracking, and automated compliance features to streamline clinical workflows. Integrated billing, scheduling, and revenue cycle management make it a comprehensive solution for therapy practices.
Pros
- Highly customizable documentation templates and macros for therapy-specific needs
- Seamless integration of documentation with billing and MIPS reporting
- Robust outcome measures and analytics for evidence-based practice
Cons
- Steep initial learning curve for complex customizations
- Pricing can be high for solo or small practices
- Occasional glitches in mobile documentation access
Best For
Mid-sized physical, occupational, and speech therapy clinics needing integrated documentation and revenue management.
Pricing
Custom quoted; typically $250-$500 per provider/month plus setup fees and add-ons for RCM.
SimplePractice
specializedUser-friendly EHR and telehealth platform with robust documentation tools for physical therapists and other health professionals.
Patient portal with secure, shared note access allowing clients to view and acknowledge treatment plans directly
SimplePractice is an all-in-one practice management platform tailored for mental health and wellness professionals, offering robust patient documentation tools such as customizable SOAP notes, progress notes, treatment plans, and intake forms. It streamlines documentation workflows with features like voice-to-text transcription, auto-save, and mobile app support for on-the-go charting. HIPAA-compliant and integrated with billing, scheduling, and telehealth, it reduces administrative burden while ensuring secure record-keeping.
Pros
- Extensive library of pre-built and customizable note templates
- Seamless integration with patient portal for shared documentation
- Voice dictation and mobile access for efficient charting
Cons
- Higher-tier plans required for unlimited clients and advanced features
- Limited advanced reporting and analytics on documentation trends
- Occasional mobile sync delays during peak usage
Best For
Solo practitioners or small mental health practices needing integrated documentation with practice management tools.
Pricing
Starts at $29/month (Essentials), $69/month (Enhanced), $99/month (Professional); plus $0.30-$1.20 per credit card claim and setup fees.
PtEverywhere
specializedTelehealth-focused documentation and exercise prescription software tailored for physical therapy remote and in-clinic sessions.
Voice-to-text documentation with AI-assisted auto-fill for rapid, accurate SOAP notes
PtEverywhere is a cloud-based EMR and practice management software tailored for physical therapy clinics, focusing on efficient documentation with customizable SOAP note templates, voice-to-text transcription, and mobile app support for on-the-go charting. It integrates scheduling, billing, and telehealth features to streamline clinic workflows. The platform emphasizes compliance with HIPAA and supports multi-location practices with centralized patient records.
Pros
- Robust documentation tools including voice recognition and customizable templates
- Strong mobile accessibility for therapists in the field
- Seamless integration of billing, scheduling, and telehealth
Cons
- Pricing can be high for solo practitioners or small clinics
- Occasional reports of software bugs and slow support response
- Steep learning curve for advanced customization
Best For
Mid-sized physical therapy clinics seeking comprehensive documentation and telehealth integration.
Pricing
Starts at $125 per provider/month (billed annually), with tiered plans up to $300+ for enterprise features; custom quotes for multi-location setups.
Jane
specializedIntuitive practice management software with customizable charting and documentation features for physical therapists.
Drag-and-drop form builder for creating fully customized, PT-specific documentation templates
Jane (jane.app) is an all-in-one practice management platform tailored for physical therapists and other health professionals, offering robust patient documentation tools including customizable SOAP notes, flow sheets, and treatment templates. It streamlines PT workflows by integrating documentation with scheduling, billing, telehealth, and patient intake forms. The software supports mobile access and automation features to reduce administrative burden during sessions.
Pros
- Highly customizable documentation templates and forms
- Seamless integration with scheduling and billing
- User-friendly interface with mobile app support
Cons
- Pricing scales quickly for multi-provider clinics
- Limited built-in PT-specific outcome measures
- Initial setup for custom templates requires time
Best For
Small to medium physical therapy practices needing an intuitive, integrated solution for documentation and overall clinic management.
Pricing
Starts at $65 per provider/month (annual billing) for core features, with add-ons and enterprise plans available.
TheraPlatform
specializedHIPAA-compliant teletherapy and documentation platform offering SOAP notes and progress tracking for PT practices.
Extensive library of pre-built, PT-customizable documentation templates and forms with real-time outcome tracking
TheraPlatform is a cloud-based practice management platform tailored for therapists, including physical therapy practices, offering comprehensive EHR tools for patient documentation such as customizable SOAP notes, progress reports, treatment plans, and outcome tracking. It integrates documentation seamlessly with scheduling, billing, and HIPAA-compliant telehealth features to streamline workflows. The software supports mobile access and pre-built templates to reduce administrative burden for PT providers.
Pros
- Robust customizable documentation templates including PT-specific SOAP notes and outcome measures
- Integrated billing, scheduling, and telehealth for efficient practice management
- HIPAA-compliant with strong security and mobile app support
Cons
- Steeper learning curve for customizing forms and navigating the interface
- Pricing scales quickly for multi-user practices without a free tier
- Limited advanced PT analytics and integrations compared to specialized competitors
Best For
Small to mid-sized physical therapy practices needing an all-in-one platform for documentation and operations.
Pricing
Starts at $39/user/month (Starter), $49/user/month (Professional), $69/user/month (Enterprise), billed annually with a 30-day free trial.
PromptEMR
enterpriseCustomizable EMR software with advanced documentation templates and billing integration for physical therapy clinics.
Real-time AI conversion of conversational voice prompts into structured, billable SOAP notes
PromptEMR is an AI-driven patient documentation platform designed specifically for healthcare providers to generate structured clinical notes efficiently. It leverages natural language processing and voice transcription to convert patient encounters into formatted SOAP notes, customizable templates, and billing codes from simple voice prompts or text inputs. The software integrates with existing EHR systems and emphasizes reducing administrative burden, allowing clinicians to complete documentation in minutes rather than hours.
Pros
- AI-powered voice-to-note transcription speeds up documentation significantly
- Highly customizable templates and prompts tailored to specialties
- HIPAA-compliant with strong focus on clinician workflow efficiency
Cons
- AI accuracy can falter with complex medical terminology or accents
- Limited native integrations with major EHRs like Epic or Cerner
- Pricing scales quickly for larger practices without transparent tiers
Best For
Solo practitioners or small to mid-sized clinics seeking AI-assisted documentation to cut charting time without full EHR overhauls.
Pricing
Starts at $99/provider/month for basic plans, up to $299/provider/month for premium features; custom enterprise pricing available.
MedBridge
specializedRehab therapy platform combining documentation tools, patient education, and outcome tracking for physical therapists.
Direct integration of documentation with a massive library of video-guided home exercise programs
MedBridge is an all-in-one platform for rehabilitation professionals, including physical therapists, that combines patient documentation tools with continuing education, home exercise programs (HEP), and patient engagement features. Its documentation module supports customizable SOAP notes, voice dictation, goal tracking, and integration with billing and telehealth. While not a standalone EMR, it streamlines workflows by linking documentation directly to evidence-based exercise libraries and compliance training.
Pros
- Integrated documentation with 35,000+ video-based exercises for HEP
- Customizable templates and voice-to-text for efficient note-taking
- Bundled CEU courses add professional development value
Cons
- Less robust billing and scheduling than dedicated PT EMRs
- Pricing reflects full-suite bundle, which may be overkill for documentation-only needs
- Steeper learning curve for non-education features
Best For
Physical therapy clinics wanting integrated documentation, patient HEP, and staff education in one platform.
Pricing
Subscription starts at ~$125/user/month for documentation + HEP; full platform $200+/user/month; custom enterprise quotes.
Fusion Web Clinic
specializedWeb-based therapy management software with documentation, scheduling, and billing features for pediatric and adult PT practices.
Ultra-fast documentation engine with auto-population and one-click flowsheets that cuts note completion time by up to 50%
Fusion Web Clinic is a cloud-based EMR platform designed specifically for physical therapy and occupational therapy clinics, focusing on efficient patient documentation. It offers customizable SOAP note templates, automated flow sheets, and progress report generation to streamline clinical workflows. The software integrates documentation with scheduling, billing, and patient portals, all while ensuring HIPAA compliance and mobile accessibility.
Pros
- Customizable templates speed up SOAP notes and documentation
- Seamless integration of documentation with billing and scheduling
- Mobile app for on-the-go access and wireless ink support
Cons
- Limited advanced analytics compared to enterprise solutions
- Fewer third-party integrations than competitors
- Occasional reports of slower customer support response
Best For
Small to mid-sized PT/OT clinics seeking an intuitive, affordable tool for daily patient documentation.
Pricing
Starts at $125 per clinician per month (billed annually), with tiered plans up to $225 for advanced features; custom enterprise pricing available.
Conclusion
Among the reviewed tools, the top choice for PT documentation software is WebPT, leading with its comprehensive cloud-based features for documentation, billing, and scheduling. ClinicSource and Clinicient InsightGO follow as strong alternatives, excelling in streamlining clinical workflows—ClinicSource for compliance and SOAP notes, and Clinicient for integrated revenue cycle management—each meeting distinct practice needs. Evaluating these options ensures finding software that aligns with both immediate efficiency and long-term operational goals.
Experience the difference of WebPT firsthand; its intuitive design and versatile tools are designed to simplify documentation and empower your practice.
Tools Reviewed
All tools were independently evaluated for this comparison