Quick Overview
- 1#1: SimplePractice - Comprehensive EHR and practice management platform for mental health professionals with telehealth, billing, scheduling, and secure client notes.
- 2#2: TherapyNotes - Specialized EHR for behavioral health practices offering intuitive progress notes, billing, scheduling, and HIPAA-compliant client portals.
- 3#3: TheraNest - Affordable practice management software for therapists with client management, billing, reporting, and telehealth integration.
- 4#4: ICANotes - Mental health EHR featuring one-click note generation, customizable templates, integrated billing, and treatment planning tools.
- 5#5: Practice Better - All-in-one platform for wellness pros including therapists, with charting, scheduling, telehealth, and automated billing.
- 6#6: Jane App - Cloud-based practice management for health practitioners with online booking, secure messaging, charting, and billing features.
- 7#7: Valant - Enterprise-grade behavioral health EHR and practice management system with advanced outcomes tracking and revenue cycle management.
- 8#8: MyClientsPlus - Billing and practice management software tailored for mental health providers with superbills, claims submission, and scheduling.
- 9#9: WriteUpp - Modern progress note and documentation tool for therapists with customizable templates, voice-to-text, and secure storage.
- 10#10: CounSol - Practice management suite for counseling professionals featuring scheduling, secure video, notes, and billing automation.
We ranked these tools based on a blend of robust features (including telehealth, billing, and note-taking capabilities), user-centric design, strict HIPAA compliance, and overall value, ensuring they meet the unique needs of mental health practices.
Comparison Table
This comparison table highlights key psychotherapy software options, such as SimplePractice, TherapyNotes, TheraNest, ICANotes, and Practice Better, to guide therapists in selecting the right tool for their practice. By comparing features, usability, and unique benefits, readers will gain clarity on which software aligns with their administrative, clinical, and client management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive EHR and practice management platform for mental health professionals with telehealth, billing, scheduling, and secure client notes. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | TherapyNotes Specialized EHR for behavioral health practices offering intuitive progress notes, billing, scheduling, and HIPAA-compliant client portals. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | TheraNest Affordable practice management software for therapists with client management, billing, reporting, and telehealth integration. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.8/10 |
| 4 | ICANotes Mental health EHR featuring one-click note generation, customizable templates, integrated billing, and treatment planning tools. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | Practice Better All-in-one platform for wellness pros including therapists, with charting, scheduling, telehealth, and automated billing. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 6 | Jane App Cloud-based practice management for health practitioners with online booking, secure messaging, charting, and billing features. | specialized | 8.7/10 | 8.9/10 | 9.3/10 | 8.2/10 |
| 7 | Valant Enterprise-grade behavioral health EHR and practice management system with advanced outcomes tracking and revenue cycle management. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 8 | MyClientsPlus Billing and practice management software tailored for mental health providers with superbills, claims submission, and scheduling. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.3/10 |
| 9 | WriteUpp Modern progress note and documentation tool for therapists with customizable templates, voice-to-text, and secure storage. | specialized | 8.4/10 | 9.0/10 | 8.5/10 | 7.9/10 |
| 10 | CounSol Practice management suite for counseling professionals featuring scheduling, secure video, notes, and billing automation. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 8.0/10 |
Comprehensive EHR and practice management platform for mental health professionals with telehealth, billing, scheduling, and secure client notes.
Specialized EHR for behavioral health practices offering intuitive progress notes, billing, scheduling, and HIPAA-compliant client portals.
Affordable practice management software for therapists with client management, billing, reporting, and telehealth integration.
Mental health EHR featuring one-click note generation, customizable templates, integrated billing, and treatment planning tools.
All-in-one platform for wellness pros including therapists, with charting, scheduling, telehealth, and automated billing.
Cloud-based practice management for health practitioners with online booking, secure messaging, charting, and billing features.
Enterprise-grade behavioral health EHR and practice management system with advanced outcomes tracking and revenue cycle management.
Billing and practice management software tailored for mental health providers with superbills, claims submission, and scheduling.
Modern progress note and documentation tool for therapists with customizable templates, voice-to-text, and secure storage.
Practice management suite for counseling professionals featuring scheduling, secure video, notes, and billing automation.
SimplePractice
specializedComprehensive EHR and practice management platform for mental health professionals with telehealth, billing, scheduling, and secure client notes.
Integrated outcome tracking and measurement tools that allow therapists to monitor client progress with standardized assessments embedded in sessions
SimplePractice is an all-in-one practice management software tailored for psychotherapists and mental health professionals, streamlining administrative tasks like scheduling, billing, and documentation. It features secure HIPAA-compliant telehealth, electronic health records (EHR) with customizable progress notes and treatment plans, a client portal for self-scheduling and payments, and automated insurance claims processing. This platform enables solo practitioners and group practices to deliver efficient, high-quality care both in-person and virtually.
Pros
- Comprehensive EHR with therapy-specific templates for notes, intakes, and treatment plans
- Seamless telehealth integration with EHR for fully virtual sessions
- Automated billing, superbills, and insurance eligibility checks saving significant time
Cons
- Pricing can escalate with add-ons like premium SMS or advanced reporting
- Limited advanced customization for reporting and analytics
- Mobile app occasionally lags for complex tasks like charting
Best For
Solo psychotherapists or small mental health practices needing a HIPAA-compliant, all-in-one solution for telehealth, billing, and documentation.
Pricing
Starts at $29/month (Essentials, annual billing) up to $99/month (Professional plan); includes telehealth, with add-ons for messaging ($10+/month) and insurance credentialing.
TherapyNotes
specializedSpecialized EHR for behavioral health practices offering intuitive progress notes, billing, scheduling, and HIPAA-compliant client portals.
One-click insurance claims submission with automated superbills and eligibility checks, achieving industry-leading clean claim rates for behavioral health.
TherapyNotes is a cloud-based practice management and EHR platform tailored for behavioral health professionals, including therapists, psychologists, and psychiatrists. It provides specialized tools for creating customizable progress notes, treatment plans, and DSM-5 aligned documentation, alongside scheduling, billing, insurance claims submission, and a secure client portal. The software emphasizes HIPAA compliance, streamlined workflows, and telehealth integration to reduce administrative burdens and enhance focus on client care.
Pros
- Comprehensive therapy-specific documentation tools with customizable templates
- Seamless billing and insurance claims processing with high clean claims rate
- Intuitive interface and excellent customer support tailored to mental health practices
Cons
- Pricing scales per user, which can be costly for larger groups
- Limited advanced reporting and customization options
- No native mobile app, relying on web-based access
Best For
Solo practitioners and small to medium-sized mental health practices seeking an all-in-one, user-friendly solution for documentation, billing, and scheduling.
Pricing
Starts at $49 per clinician per month (billed annually) for core features including notes, scheduling, and billing; additional fees for e-prescribing ($15/user/mo) and pay-per-use telehealth ($12.95/session).
TheraNest
specializedAffordable practice management software for therapists with client management, billing, reporting, and telehealth integration.
Integrated client portal with self-scheduling, secure messaging, and payment processing
TheraNest is a cloud-based practice management platform tailored for mental health professionals, offering comprehensive tools for scheduling, billing, client management, and HIPAA-compliant documentation. It streamlines psychotherapy workflows with features like secure telehealth sessions, customizable therapy notes, and an intuitive client portal for self-scheduling and payments. Ideal for solo practitioners and small group practices, it emphasizes ease of use and affordability without sacrificing essential functionality.
Pros
- Comprehensive suite including scheduling, billing, telehealth, and EHR tailored for therapy
- Affordable pricing with strong value for small practices
- HIPAA-compliant client portal enhances patient engagement
Cons
- Limited advanced customization for therapy note templates
- Telehealth features lag behind specialized video platforms
- Reporting dashboards could be more customizable and insightful
Best For
Small to medium-sized mental health practices seeking an all-in-one, budget-friendly solution for administrative tasks.
Pricing
Starts at $39/user/month (Basic), $49 (Premium), $59 (Complete); annual billing offers discounts, no setup fees.
ICANotes
specializedMental health EHR featuring one-click note generation, customizable templates, integrated billing, and treatment planning tools.
Patented 'Click & Type' progress note system that auto-generates full SOAP notes in seconds
ICANotes is a cloud-based electronic health record (EHR) platform tailored for behavioral health professionals, including psychotherapists, psychiatrists, and counselors. It excels in generating comprehensive progress notes, treatment plans, and assessments using customizable templates and auto-populating features based on DSM-5 criteria. The software also integrates e-prescribing, scheduling, billing, and telehealth capabilities to support full practice management while maintaining HIPAA compliance.
Pros
- Specialized behavioral health templates with DSM-5 integration for quick, compliant documentation
- Integrated e-prescribing and telehealth for streamlined psychotherapy workflows
- Robust security and HIPAA compliance with audit trails
Cons
- Steep initial learning curve for the note-building interface
- Higher pricing may not suit very small solo practices
- Limited third-party integrations compared to general EHRs
Best For
Ideal for mid-sized mental health practices and psychotherapists needing specialized, efficient documentation tools.
Pricing
Subscription starts at $299 per provider per month, with volume discounts and custom enterprise pricing.
Practice Better
specializedAll-in-one platform for wellness pros including therapists, with charting, scheduling, telehealth, and automated billing.
Robust client portal with interactive goals, homework, and journaling features to boost therapy outcomes
Practice Better is an all-in-one practice management platform tailored for health practitioners, including psychotherapists, offering scheduling, HIPAA-compliant telehealth, secure client messaging, and customizable charting. It features a robust client portal for intake forms, payments, homework assignments, and progress tracking, streamlining administrative workflows. The software supports SOAP notes, treatment plans, and billing tools like superbills, making it suitable for mental health private practices.
Pros
- Intuitive, modern interface with mobile app access
- Powerful client portal enhancing patient engagement and self-service
- Seamless integration of telehealth, scheduling, and secure messaging
Cons
- Limited advanced insurance claims processing (superbills primary)
- Note template customization could be more flexible for specialized therapy needs
- Reporting and analytics lack depth compared to dedicated EMRs
Best For
Solo or small psychotherapy practices prioritizing ease of use and client-facing tools over complex billing.
Pricing
Starts at $25/month (Starter plan) for basics; Pro plan at $69/month includes telehealth and billing; annual discounts available, no per-client fees.
Jane App
specializedCloud-based practice management for health practitioners with online booking, secure messaging, charting, and billing features.
Seamless integration of telehealth with virtual waiting rooms and in-app secure messaging, all within the same platform
Jane App is an all-in-one practice management software designed for health and wellness practitioners, including psychotherapists, offering scheduling, secure telehealth, customizable charting, billing, and patient communication tools. It streamlines administrative workflows with HIPAA-compliant features tailored for mental health practices, such as SOAP notes, intake forms, and secure messaging. Therapists can manage their entire practice from one intuitive platform, reducing the need for multiple tools.
Pros
- Intuitive and modern user interface with excellent mobile app support
- Robust integrated telehealth and secure client portal
- Strong billing and insurance claims processing for US and Canada
Cons
- Pricing scales quickly for group practices or additional features
- Limited advanced analytics or outcome tracking compared to therapy-specific tools
- Some customization options require higher-tier plans
Best For
Solo psychotherapists or small group practices needing a user-friendly all-in-one solution for scheduling, telehealth, and billing.
Pricing
Solo plans start at $49 USD/month per provider; group plans and add-ons (telehealth, billing) range from $74-$150+/month.
Valant
enterpriseEnterprise-grade behavioral health EHR and practice management system with advanced outcomes tracking and revenue cycle management.
Built-in outcome measurement tools with standardized scales to track psychotherapy progress and demonstrate treatment efficacy.
Valant is a cloud-based EHR and practice management platform tailored for behavioral health providers, including psychotherapists, offering scheduling, billing, clinical documentation, and telehealth capabilities. It includes psychotherapy-specific note templates, treatment planning, and outcome tracking to support clinical decision-making and compliance. The software streamlines administrative workflows while emphasizing secure patient data management and revenue cycle optimization for mental health practices.
Pros
- Specialized behavioral health tools like outcome measures and psych-specific templates
- Strong integrated billing and claims management with high clean claim rates
- Reliable telehealth and patient portal for virtual psychotherapy sessions
Cons
- Higher pricing may not suit solo practitioners
- Interface can feel somewhat dated and requires training
- Limited customization for unique practice workflows
Best For
Mid-sized psychotherapy practices needing robust clinical documentation, billing integration, and outcome tracking in one platform.
Pricing
Quote-based pricing starts at around $300 per provider per month, plus implementation fees and add-ons for telehealth or advanced analytics.
MyClientsPlus
specializedBilling and practice management software tailored for mental health providers with superbills, claims submission, and scheduling.
Extensive library of customizable psychotherapy-specific note templates and treatment plan builders
MyClientsPlus is a comprehensive EHR and practice management software tailored for mental health professionals, including psychotherapists. It provides tools for appointment scheduling, customizable progress notes, billing and insurance claims submission, secure telehealth, and a client portal for communication and assignments. The platform emphasizes HIPAA compliance and workflow efficiency for solo to small practices.
Pros
- Strong billing and insurance claims processing tailored for therapists
- Highly customizable therapy note templates and forms
- Integrated telehealth and client portal for seamless sessions
Cons
- User interface feels dated compared to modern competitors
- Steep learning curve for full customization and advanced features
- Limited mobile app capabilities for on-the-go use
Best For
Solo psychotherapists or small mental health practices needing robust billing and customizable documentation in one HIPAA-compliant platform.
Pricing
Starts at $49/user/month for basic plan; premium tiers $69-$99+/user/month include telehealth, advanced billing, and unlimited clients.
WriteUpp
specializedModern progress note and documentation tool for therapists with customizable templates, voice-to-text, and secure storage.
UppNotes: Structured, customizable progress note system with auto-fill, voice dictation, and built-in outcome tracking for therapy sessions
WriteUpp is a practice management software tailored for psychotherapists, psychologists, and counselors, focusing on streamlined progress note documentation, client management, and administrative tasks. It provides customizable note templates, secure client portals, appointment scheduling, billing, and outcome measure tracking to enhance clinical efficiency. Designed primarily for mental health professionals, it emphasizes compliance with privacy standards like HIPAA-equivalent protections and supports evidence-based note writing.
Pros
- Highly customizable and structured progress note templates that save time and ensure compliance
- Intuitive interface with mobile app support for on-the-go access
- Strong emphasis on data security and client privacy tailored for therapy practices
Cons
- Limited integrations with popular telehealth or EHR systems
- No native video conferencing, requiring third-party tools
- Pricing can feel steep for solo practitioners without advanced needs
Best For
Solo psychotherapists or small mental health practices prioritizing efficient, compliant progress note documentation over full telehealth suites.
Pricing
Starts at $49 AUD/month for basic solo plan (billed annually), scaling to $99+ AUD/month for teams with more storage and features.
CounSol
specializedPractice management suite for counseling professionals featuring scheduling, secure video, notes, and billing automation.
Built-in therapy-specific progress note templates with treatment plan tracking
CounSol is a cloud-based practice management software tailored for mental health professionals, offering tools for scheduling, secure telehealth, billing, and client management. It provides HIPAA-compliant features including a client portal for secure messaging and homework assignments, customizable progress notes, and automated insurance claims. Designed for simplicity, it supports solo practitioners and small practices in streamlining administrative tasks while focusing on psychotherapy delivery.
Pros
- HIPAA-compliant telehealth with unlimited sessions
- Intuitive scheduling and client portal
- Automated billing and superbills for insurance
Cons
- Limited advanced reporting and analytics
- No native mobile app for providers
- Customization options for notes are basic
Best For
Solo therapists or small mental health practices seeking an affordable, straightforward all-in-one platform.
Pricing
Starts at $49.95/month per provider for Essentials plan; Premium at $69.95/month includes advanced billing; annual discounts available.
Conclusion
The top three tools—SimplePractice, TherapyNotes, and TheraNest—clearly rose to the forefront, each with unique strengths that set them apart. SimplePractice claimed the top spot for its all-in-one EHR, telehealth, billing, and scheduling features, while TherapyNotes excelled with its intuitive progress notes and TheraNest stood out for its affordability. Together, they demonstrate the best in the field, catering to diverse needs and ensuring mental health professionals can find a solution that fits their practice.
Begin with SimplePractice to experience its comprehensive offerings, or explore TherapyNotes or TheraNest if their specific features align better with your practice—either way, these top tools enhance efficiency and client care.
Tools Reviewed
All tools were independently evaluated for this comparison