Quick Overview
- 1#1: SimplePractice - Comprehensive practice management platform for therapists with HIPAA-compliant EHR, telehealth, scheduling, billing, and client portals.
- 2#2: TherapyNotes - Secure EHR software designed specifically for behavioral health professionals featuring progress notes, billing, scheduling, and patient portals.
- 3#3: TheraNest - Affordable practice management tool for mental health practices offering scheduling, billing, EHR, and reporting features.
- 4#4: Practice Better - All-in-one platform for wellness practitioners including psychotherapy with telehealth, charting, billing, and client engagement tools.
- 5#5: Jane - Intuitive online booking, scheduling, charting, and billing software tailored for therapists and health practitioners.
- 6#6: My Clients Plus - HIPAA-compliant EHR and practice management solution for mental health professionals with customizable notes, billing, and scheduling.
- 7#7: CounSol - Practice management software for counseling professionals featuring secure video conferencing, documentation, billing, and appointment scheduling.
- 8#8: TheraPlatform - Integrated teletherapy and practice management system with video sessions, EHR, billing, and resource libraries for therapists.
- 9#9: WriteUpp - Modern EHR platform for behavioral health with intelligent note-taking, scheduling, billing, and outcome tracking.
- 10#10: Valant - Enterprise-grade behavioral health EHR offering advanced clinical workflows, billing, analytics, and telehealth capabilities.
Tools were chosen based on a focus on clinical utility, user experience, HIPAA compliance, comprehensive features (including EHR, billing, and telehealth), and overall value, ensuring they cater to the unique needs of therapists, counselors, and behavioral health practices.
Comparison Table
Navigating psychotherapy practice software can streamline workflows, and this table simplifies the process by comparing top tools like SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane, and more. Readers will learn about key features, usability, and suitability for diverse practice needs, helping them find the best fit for their work.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive practice management platform for therapists with HIPAA-compliant EHR, telehealth, scheduling, billing, and client portals. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR software designed specifically for behavioral health professionals featuring progress notes, billing, scheduling, and patient portals. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | TheraNest Affordable practice management tool for mental health practices offering scheduling, billing, EHR, and reporting features. | specialized | 8.7/10 | 8.8/10 | 8.5/10 | 9.0/10 |
| 4 | Practice Better All-in-one platform for wellness practitioners including psychotherapy with telehealth, charting, billing, and client engagement tools. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 5 | Jane Intuitive online booking, scheduling, charting, and billing software tailored for therapists and health practitioners. | specialized | 8.4/10 | 8.7/10 | 9.1/10 | 8.0/10 |
| 6 | My Clients Plus HIPAA-compliant EHR and practice management solution for mental health professionals with customizable notes, billing, and scheduling. | specialized | 8.2/10 | 8.7/10 | 7.4/10 | 8.5/10 |
| 7 | CounSol Practice management software for counseling professionals featuring secure video conferencing, documentation, billing, and appointment scheduling. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 8.4/10 |
| 8 | TheraPlatform Integrated teletherapy and practice management system with video sessions, EHR, billing, and resource libraries for therapists. | specialized | 8.3/10 | 8.6/10 | 8.4/10 | 8.1/10 |
| 9 | WriteUpp Modern EHR platform for behavioral health with intelligent note-taking, scheduling, billing, and outcome tracking. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.3/10 |
| 10 | Valant Enterprise-grade behavioral health EHR offering advanced clinical workflows, billing, analytics, and telehealth capabilities. | enterprise | 7.8/10 | 8.2/10 | 7.4/10 | 7.1/10 |
Comprehensive practice management platform for therapists with HIPAA-compliant EHR, telehealth, scheduling, billing, and client portals.
Secure EHR software designed specifically for behavioral health professionals featuring progress notes, billing, scheduling, and patient portals.
Affordable practice management tool for mental health practices offering scheduling, billing, EHR, and reporting features.
All-in-one platform for wellness practitioners including psychotherapy with telehealth, charting, billing, and client engagement tools.
Intuitive online booking, scheduling, charting, and billing software tailored for therapists and health practitioners.
HIPAA-compliant EHR and practice management solution for mental health professionals with customizable notes, billing, and scheduling.
Practice management software for counseling professionals featuring secure video conferencing, documentation, billing, and appointment scheduling.
Integrated teletherapy and practice management system with video sessions, EHR, billing, and resource libraries for therapists.
Modern EHR platform for behavioral health with intelligent note-taking, scheduling, billing, and outcome tracking.
Enterprise-grade behavioral health EHR offering advanced clinical workflows, billing, analytics, and telehealth capabilities.
SimplePractice
specializedComprehensive practice management platform for therapists with HIPAA-compliant EHR, telehealth, scheduling, billing, and client portals.
Seamlessly integrated HIPAA-compliant telehealth with automatic session recording, transcription options, and direct linkage to EHR notes and billing
SimplePractice is a leading all-in-one practice management software tailored for psychotherapists and mental health professionals, streamlining administrative tasks like scheduling, billing, and documentation. It features a secure HIPAA-compliant telehealth platform, customizable EHR templates for progress notes, and a client portal for self-scheduling, payments, and homework assignments. The platform supports insurance billing, superbills, and outcomes tracking, enabling therapists to focus more on client care while ensuring compliance and efficiency.
Pros
- Comprehensive HIPAA-compliant tools including telehealth, EHR, and billing in one platform
- Intuitive client portal for self-service scheduling, payments, and secure messaging
- Robust insurance integration with eligibility checks and automated claims submission
Cons
- Additional per-claim fees (around 5-6%) can increase costs for high-volume billers
- Advanced customization options are somewhat limited compared to enterprise-level competitors
- Customer support response times can vary, especially during peak periods
Best For
Solo psychotherapists or small group practices seeking a user-friendly, all-in-one HIPAA-compliant solution for telehealth, billing, and documentation.
Pricing
Starts at $29/month (Essentials), $69/month (Professional), $99/month (Enterprise); plus 2.9% + 30¢ credit card fees and 5-6% per insurance claim.
TherapyNotes
specializedSecure EHR software designed specifically for behavioral health professionals featuring progress notes, billing, scheduling, and patient portals.
Customizable progress note templates with auto-fill from prior sessions and DSM/ICD code integration
TherapyNotes is a cloud-based practice management software tailored for behavioral health professionals, including therapists, psychologists, and counselors. It provides integrated tools for appointment scheduling, customizable progress notes and treatment plans, billing with superbills and insurance claims, secure telehealth, and a client portal for communication and forms. The platform emphasizes HIPAA compliance, efficiency, and reducing administrative burdens to enhance clinical focus.
Pros
- Highly specialized features for therapy notes, treatment plans, and outcome tracking
- Seamless billing and insurance integration with electronic claims
- Robust HIPAA-compliant security and intuitive mobile app
Cons
- Pricing can be steep for solo practitioners without volume discounts
- Limited customization options for advanced reporting
- No free trial, only demos available
Best For
Solo therapists and small to medium-sized mental health group practices needing an all-in-one, therapy-focused platform.
Pricing
Starts at $49 per user per month (billed annually), with discounts for additional users and multi-year commitments.
TheraNest
specializedAffordable practice management tool for mental health practices offering scheduling, billing, EHR, and reporting features.
Automated insurance billing and superbills generation tailored for mental health reimbursement
TheraNest is a cloud-based practice management software designed specifically for mental health professionals, including therapists, psychologists, and counselors. It streamlines operations with features like appointment scheduling, secure client portals, customizable progress notes, treatment plans, billing, and insurance claims processing. HIPAA-compliant and suitable for solo to medium-sized practices, it also supports telehealth and robust reporting to enhance psychotherapy practice efficiency.
Pros
- Comprehensive billing and insurance claims management with superbills
- Intuitive scheduling and client portal for easy communication
- Affordable pricing with strong HIPAA compliance and reporting tools
Cons
- Limited advanced customization for notes and forms
- Reporting features lack some depth for larger practices
- Mobile app is functional but not as robust as desktop
Best For
Solo therapists or small to medium psychotherapy practices needing an affordable all-in-one solution for scheduling, billing, and client management.
Pricing
Starts at $39/user/month (billed annually) for Basic plan, up to $59/user/month for Complete plan with advanced features.
Practice Better
specializedAll-in-one platform for wellness practitioners including psychotherapy with telehealth, charting, billing, and client engagement tools.
Seamlessly integrated telehealth with EHR charting and automated clinical note generation from video sessions
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including psychotherapists, offering scheduling, HIPAA-compliant telehealth, customizable EHR charting, billing, and client portals. It enables secure video sessions, progress tracking, intake forms, and automated reminders to streamline psychotherapy workflows. The software supports solo practitioners and small teams with tools for outcome measures and session notes, reducing administrative burdens.
Pros
- Comprehensive all-in-one features including telehealth and EHR tailored for therapy
- HIPAA-compliant with strong security for sensitive client data
- User-friendly client portal for homework, forms, and secure messaging
Cons
- Higher pricing tiers needed for advanced features like unlimited clients
- Steeper learning curve for customizing templates and reports
- Limited integrations compared to larger EHR systems
Best For
Solo or small psychotherapy practices seeking an integrated telehealth and practice management solution without needing extensive custom development.
Pricing
Starts at $25/month (Basic, 30 clients), $49/month (Pro, 100 clients), $79/month (Premium, unlimited clients); annual discounts available.
Jane
specializedIntuitive online booking, scheduling, charting, and billing software tailored for therapists and health practitioners.
Customizable charting templates with therapy-specific SOAP notes and goal-tracking integration
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness practitioners, including psychotherapists, offering scheduling, online booking, secure telehealth, customizable charting, billing, and a patient portal. It streamlines administrative workflows with HIPAA-compliant features and mobile accessibility. While versatile for solo to mid-sized practices, it excels in balancing clinical documentation with business operations for mental health professionals.
Pros
- Intuitive interface with drag-and-drop scheduling and mobile app support
- Comprehensive telehealth and customizable SOAP notes for therapy sessions
- Strong customer support with live chat and dedicated onboarding
Cons
- Pricing scales quickly for multi-provider practices
- Limited advanced reporting and analytics compared to enterprise tools
- Insurance billing features more optimized for Canadian providers
Best For
Solo or small psychotherapy practices seeking a user-friendly, all-in-one solution for scheduling, telehealth, and documentation without complex setup.
Pricing
Starts at $74 CAD/month per provider (billed annually), plus optional fees for telehealth ($4.95/session) and payment processing (2.9% + $0.30/transaction).
My Clients Plus
specializedHIPAA-compliant EHR and practice management solution for mental health professionals with customizable notes, billing, and scheduling.
Highly customizable psychotherapy note templates with built-in DSM-5 support and automated superbilling generation
My Clients Plus is a comprehensive practice management platform tailored for mental health professionals, including psychotherapists, offering secure EHR, scheduling, billing, and telehealth features. It provides therapy-specific tools like customizable progress notes, treatment plans, and outcome tracking to streamline clinical workflows. HIPAA-compliant and designed for solo to small group practices, it emphasizes efficient insurance claims processing and client communication.
Pros
- Robust insurance billing and claims management with direct clearinghouse integration
- Therapy-specific templates for progress notes, treatment plans, and outcome measures
- Affordable pricing with no long-term contracts and scalable tiers
Cons
- Dated interface that feels clunky compared to modern competitors
- Steep learning curve for customization and advanced features
- Limited integrations with third-party tools like QuickBooks or advanced telehealth platforms
Best For
Solo psychotherapists or small practices prioritizing insurance billing and customizable clinical documentation over a sleek user experience.
Pricing
Starts at $34.50/user/month (Basic, billed annually) up to $64.50/user/month (Premium); additional fees for telehealth and e-prescribing.
CounSol
specializedPractice management software for counseling professionals featuring secure video conferencing, documentation, billing, and appointment scheduling.
Seamless end-to-end telehealth integration that combines video sessions, scheduling, and payment collection in one workflow
CounSol is a comprehensive practice management platform tailored for psychotherapists and mental health professionals, offering tools for appointment scheduling, secure telehealth sessions, billing, and client documentation. It includes a HIPAA-compliant client portal for self-scheduling, secure messaging, and intake forms, streamlining administrative tasks. The software supports solo practitioners and small practices with features like insurance claims processing and progress note templates.
Pros
- Intuitive interface with quick setup and minimal learning curve
- Robust built-in telehealth with seamless scheduling integration
- Strong customer support and reliable HIPAA compliance
Cons
- Limited third-party integrations compared to larger competitors
- Reporting and analytics features lack advanced customization
- Mobile app functionality is basic and not fully featured
Best For
Solo therapists or small psychotherapy practices seeking an affordable, user-friendly all-in-one solution without complex setup.
Pricing
Starts at $49.95/month per provider (Basic plan); Premium at $69.95/month includes advanced billing; custom Enterprise pricing available.
TheraPlatform
specializedIntegrated teletherapy and practice management system with video sessions, EHR, billing, and resource libraries for therapists.
Built-in supervision dashboard for managing supervisees, session notes, and compliance tracking
TheraPlatform is an all-in-one practice management software tailored for mental health professionals, offering HIPAA-compliant EHR, secure telehealth, scheduling, billing, and client portals. It includes customizable therapy note templates, progress tracking, group session management, and supervision tools for training clinicians. The platform streamlines administrative tasks while providing resources like a library of worksheets and homework assignments to enhance client engagement.
Pros
- Comprehensive integration of telehealth, EHR, and billing in one platform
- Customizable notes and forms with therapy-specific templates
- Strong tools for supervision, groups, and client homework assignments
Cons
- Higher-tier features locked behind premium plans
- Limited third-party integrations compared to larger competitors
- Billing setup can have a moderate learning curve for complex insurance claims
Best For
Solo therapists or small-to-medium psychotherapy practices needing an affordable, therapy-focused all-in-one solution with telehealth and supervision capabilities.
Pricing
Starts at $39/user/month (billed annually) for Basic, $49 for Professional, $69 for Advanced, with Enterprise custom pricing; 30-day free trial available.
WriteUpp
specializedModern EHR platform for behavioral health with intelligent note-taking, scheduling, billing, and outcome tracking.
Comprehensive client portal with self-booking, digital forms, and secure messaging
WriteUpp is a cloud-based practice management platform tailored for psychotherapists, counsellors, and mental health practitioners, primarily in the UK. It provides secure client scheduling, customizable progress notes, invoicing, payments, and a self-service client portal for booking and forms. The software emphasizes GDPR compliance and therapy-specific tools like goal tracking and supervision logs to streamline clinical workflows.
Pros
- Intuitive, modern interface with minimal learning curve
- Therapy-focused templates for notes, goals, and supervision
- Unlimited clients and strong GDPR compliance for UK users
Cons
- No built-in telehealth (relies on Zoom integration)
- Limited advanced reporting and analytics
- UK-centric features may limit US adoption (no HIPAA)
Best For
Solo UK-based psychotherapists or small practices seeking an affordable, user-friendly tool for notes, scheduling, and client communication.
Pricing
Starts at £29/month (Solo plan, excl. VAT) billed annually, up to £99/month for larger practices; free trial available.
Valant
enterpriseEnterprise-grade behavioral health EHR offering advanced clinical workflows, billing, analytics, and telehealth capabilities.
Advanced outcomes measurement with embedded scales like PHQ-9 and GAD-7 for tracking patient progress over time
Valant is a cloud-based electronic health record (EHR) and practice management software designed specifically for behavioral health and psychotherapy practices. It offers tools for clinical documentation, appointment scheduling, billing, telehealth, and outcomes measurement to streamline operations and ensure HIPAA compliance. The platform emphasizes revenue cycle management and data-driven insights for mental health providers.
Pros
- Comprehensive billing and revenue cycle management with high claim acceptance rates
- Integrated telehealth and outcomes tracking using standardized behavioral health measures
- Strong HIPAA compliance and customizable reporting for regulatory needs
Cons
- Steep learning curve due to feature-rich interface
- Pricing is custom and often higher, less ideal for solo practitioners
- Limited mobile app functionality compared to competitors
Best For
Mid-sized psychotherapy practices or groups seeking robust billing, analytics, and compliance tools.
Pricing
Custom pricing starting around $299 per provider per month, with additional fees for telehealth and advanced modules.
Conclusion
These top 10 psychotherapy practice software solutions cater to diverse needs, with SimplePractice leading as the top choice, offering a comprehensive package整合EHR, telehealth, scheduling, and billing. TherapyNotes and TheraNest follow closely, excelling in specialized behavioral health focus and affordability respectively, ensuring there’s a strong option for varying practice requirements.
Take the next step in optimizing your practice—start with SimplePractice to leverage its robust features and enhance your workflow and client care.
Tools Reviewed
All tools were independently evaluated for this comparison