Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and EHR tailored to mental health practices.
- 2#2: TherapyNotes - Secure EHR and practice management software designed specifically for behavioral health professionals with robust progress notes and billing.
- 3#3: TheraNest - Affordable practice management tool for mental health providers featuring client portals, scheduling, billing, and reporting.
- 4#4: Practice Better - Comprehensive EMR and practice management system for wellness practitioners including psychologists with telehealth and automation features.
- 5#5: Jane - User-friendly scheduling, charting, and billing software for health practitioners with strong support for psychology practices.
- 6#6: MyClientsPlus - HIPAA-compliant EHR and billing solution optimized for behavioral health with intuitive note-taking and claims management.
- 7#7: CounSol - Practice management platform for counselors and therapists providing scheduling, secure messaging, billing, and telehealth.
- 8#8: ICANotes - Fast behavioral health EHR with customizable templates for psychiatric and psychological documentation and practice management.
- 9#9: Valant - Enterprise-grade behavioral health EHR and practice management system with advanced analytics and outcomes tracking.
- 10#10: Power Diary - Online practice management software for therapists featuring scheduling, notes, billing, and client portals with global accessibility.
We ranked these tools based on features, usability, compliance (notably HIPAA), and value, ensuring they meet the diverse operational and clinical demands of psychology practices.
Comparison Table
This comparison table explores leading Psychology Practice Management Software, featuring tools like SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane, and more, to assist mental health professionals in identifying solutions tailored to their practice workflows. Readers will discover key details about functionality, usability, and practical fit, enabling informed decisions that streamline operations and support client care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and EHR tailored to mental health practices. | specialized | 9.6/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR and practice management software designed specifically for behavioral health professionals with robust progress notes and billing. | specialized | 9.3/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 3 | TheraNest Affordable practice management tool for mental health providers featuring client portals, scheduling, billing, and reporting. | specialized | 8.7/10 | 8.9/10 | 8.6/10 | 8.8/10 |
| 4 | Practice Better Comprehensive EMR and practice management system for wellness practitioners including psychologists with telehealth and automation features. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.8/10 |
| 5 | Jane User-friendly scheduling, charting, and billing software for health practitioners with strong support for psychology practices. | specialized | 8.6/10 | 8.4/10 | 9.3/10 | 8.0/10 |
| 6 | MyClientsPlus HIPAA-compliant EHR and billing solution optimized for behavioral health with intuitive note-taking and claims management. | specialized | 7.8/10 | 8.1/10 | 7.4/10 | 8.0/10 |
| 7 | CounSol Practice management platform for counselors and therapists providing scheduling, secure messaging, billing, and telehealth. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 8 | ICANotes Fast behavioral health EHR with customizable templates for psychiatric and psychological documentation and practice management. | specialized | 8.3/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 9 | Valant Enterprise-grade behavioral health EHR and practice management system with advanced analytics and outcomes tracking. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 10 | Power Diary Online practice management software for therapists featuring scheduling, notes, billing, and client portals with global accessibility. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and EHR tailored to mental health practices.
Secure EHR and practice management software designed specifically for behavioral health professionals with robust progress notes and billing.
Affordable practice management tool for mental health providers featuring client portals, scheduling, billing, and reporting.
Comprehensive EMR and practice management system for wellness practitioners including psychologists with telehealth and automation features.
User-friendly scheduling, charting, and billing software for health practitioners with strong support for psychology practices.
HIPAA-compliant EHR and billing solution optimized for behavioral health with intuitive note-taking and claims management.
Practice management platform for counselors and therapists providing scheduling, secure messaging, billing, and telehealth.
Fast behavioral health EHR with customizable templates for psychiatric and psychological documentation and practice management.
Enterprise-grade behavioral health EHR and practice management system with advanced analytics and outcomes tracking.
Online practice management software for therapists featuring scheduling, notes, billing, and client portals with global accessibility.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and EHR tailored to mental health practices.
Seamless end-to-end insurance billing with eligibility checks, superbills, and direct ERA payments
SimplePractice is a comprehensive, cloud-based practice management software tailored for mental health professionals like psychologists, therapists, and counselors. It offers an all-in-one solution for scheduling appointments, secure telehealth sessions, electronic health records (EHR), billing and insurance claims processing, and client portals for self-scheduling and secure messaging. The platform emphasizes HIPAA compliance, customizable documentation, and outcome tracking to support efficient practice management and improved client care.
Pros
- Integrated telehealth, scheduling, and billing streamline workflows
- HIPAA-compliant with robust security and customizable therapy notes
- Excellent customer support and mobile app for on-the-go access
Cons
- Additional per-claim fees for insurance billing can increase costs
- Steeper learning curve for advanced customization
- No free tier or trial without commitment
Best For
Solo psychologists or small mental health practices seeking a fully integrated, user-friendly platform for administrative tasks and teletherapy.
Pricing
Essentials plan at $29/month, Professional at $69/month, Enterprise custom; plus 4.5-6% per insurance claim and $0.30 per credit card transaction.
TherapyNotes
specializedSecure EHR and practice management software designed specifically for behavioral health professionals with robust progress notes and billing.
Therapy-specific progress note templates with structured fields and one-click superbill generation for effortless billing
TherapyNotes is a comprehensive, cloud-based EHR and practice management software tailored specifically for behavioral health professionals, including psychologists, therapists, and counselors. It provides integrated tools for scheduling appointments, creating customizable progress notes and treatment plans, handling billing and insurance claims, secure messaging, and telehealth sessions. HIPAA-compliant and designed to minimize administrative burden, it enables solo practitioners and group practices to focus more on client care.
Pros
- All-in-one platform with therapy-specific templates for notes and treatment plans
- Robust billing system with one-click superbills and high claims approval rates
- Secure client portal and integrated telehealth for seamless communication
Cons
- Higher pricing without tiered plans or free trial
- Initial learning curve for advanced customization
- Limited third-party integrations compared to general EHRs
Best For
Solo psychologists or small-to-medium mental health group practices needing a specialized, HIPAA-compliant solution for documentation, billing, and telehealth.
Pricing
$59 per clinician per month (minimum 2 months), all features included, billed monthly or annually with 60-day money-back guarantee.
TheraNest
specializedAffordable practice management tool for mental health providers featuring client portals, scheduling, billing, and reporting.
Automated insurance billing and superbills that simplify reimbursements and reduce administrative errors
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering tools for client scheduling, secure telehealth, progress notes, and treatment planning. It streamlines billing with automated insurance claims, superbills, and payment processing while ensuring HIPAA compliance. The platform also includes a client portal for self-scheduling and messaging, along with customizable reporting for practice insights.
Pros
- Affordable tiered pricing suitable for solo to mid-sized practices
- Robust billing and claims management with superbills
- Intuitive scheduling with recurring appointments and waitlists
Cons
- Limited third-party integrations compared to top competitors
- Advanced reporting locked behind higher plans
- Mobile app lacks full desktop functionality
Best For
Solo therapists and small-to-medium mental health practices needing a cost-effective, all-in-one HIPAA-compliant solution.
Pricing
Starts at $39/month (Essentials, up to 30 clients), $49/month (Premium, up to 100 clients), $69+/month (Professional, 101+ clients); billed annually with discounts.
Practice Better
specializedComprehensive EMR and practice management system for wellness practitioners including psychologists with telehealth and automation features.
Highly customizable client portal with journaling, goal tracking, and direct session note sharing for enhanced engagement
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including psychologists, offering tools for client scheduling, secure telehealth, customizable charting, billing, and a comprehensive client portal. It emphasizes HIPAA compliance and streamlines administrative tasks to allow practitioners to focus on client care. The software supports solo practitioners and small teams with features like automated reminders, superbills, and progress tracking.
Pros
- Intuitive, modern interface that's quick to learn and navigate
- Robust client portal for forms, payments, journaling, and homework
- Affordable pricing with strong HIPAA compliance and telehealth integration
Cons
- Limited support for advanced insurance claims and eligibility checks
- Reporting and analytics lack depth for larger practices
- Custom charting templates can feel basic for complex psychological documentation
Best For
Solo psychologists or small therapy practices prioritizing ease of use and client self-service over advanced billing.
Pricing
Starts at $25/month (Basic solo plan), $49/month (Plus), $69/month (Pro), up to $99+/month for teams; 14-day free trial, no contracts.
Jane
specializedUser-friendly scheduling, charting, and billing software for health practitioners with strong support for psychology practices.
Integrated telehealth that syncs directly with calendars, charting, and payments for effortless virtual sessions
Jane (jane.app) is an all-in-one practice management platform tailored for health professionals, including psychologists, offering scheduling, telehealth, customizable charting, billing, and secure client communication. It streamlines administrative workflows with HIPAA-compliant tools, online booking, and intake forms. Designed for private practices, it emphasizes a modern, intuitive interface to reduce no-shows and enhance client experience.
Pros
- Highly intuitive and visually appealing interface
- Seamless integration of telehealth with scheduling and charting
- Customizable templates for notes, forms, and questionnaires
Cons
- Pricing scales per provider, which can be costly for larger teams
- Billing features stronger for Canadian insurance than US
- Reporting and analytics lack depth for complex practices
Best For
Solo or small psychology practices prioritizing ease of use and an all-in-one solution for scheduling, telehealth, and documentation.
Pricing
Starts at $74 CAD/month per provider for Essentials plan; Pro at $99 CAD/month includes telehealth; additional per-client fees possible.
MyClientsPlus
specializedHIPAA-compliant EHR and billing solution optimized for behavioral health with intuitive note-taking and claims management.
Integrated superbill and insurance billing automation specifically designed for cash-pay mental health providers
MyClientsPlus is a cloud-based electronic health record (EHR) and practice management software tailored for mental health professionals, including psychologists, therapists, and counselors. It provides essential tools for scheduling appointments, creating customizable therapy notes and progress reports, handling billing with insurance claims and superbill generation, secure client portals, and integrated telehealth. The platform emphasizes HIPAA compliance and workflow efficiency to reduce administrative burdens in behavioral health practices.
Pros
- Robust billing tools with automated insurance claims and superbill generation optimized for mental health
- Customizable EHR templates for therapy notes and treatment plans
- Strong HIPAA compliance and reliable customer support for smaller practices
Cons
- User interface feels dated compared to modern competitors
- Limited third-party integrations and mobile app functionality
- Steeper learning curve for advanced billing features
Best For
Solo psychologists or small mental health practices seeking an affordable, billing-focused all-in-one solution without complex enterprise needs.
Pricing
Starts at $59/user/month (Essentials plan billed annually), up to $99/user/month (Complete plan); free trial available, no setup fees.
CounSol
specializedPractice management platform for counselors and therapists providing scheduling, secure messaging, billing, and telehealth.
Automated superbills and insurance billing tailored specifically for mental health reimbursements
CounSol is a practice management platform tailored for counseling and therapy practices, providing tools for appointment scheduling, billing, insurance claims, telehealth, and HIPAA-compliant electronic health records. It includes a client portal for secure messaging, intake forms, and self-scheduling, helping therapists manage administrative tasks efficiently. The software emphasizes mental health-specific features like progress notes and superbills, making it suitable for solo practitioners and small groups.
Pros
- Strong billing and insurance claims automation with therapy-specific superbills
- Integrated telehealth and secure client portal for streamlined communication
- HIPAA-compliant with customizable therapy note templates
Cons
- Limited third-party integrations compared to top competitors
- Interface feels somewhat dated and less modern
- Customer support response times can be inconsistent
Best For
Solo therapists or small counseling practices seeking a straightforward, therapy-focused all-in-one solution without complex custom needs.
Pricing
Starts at $49.95/month for solo providers (Starter plan), up to $149.95/month for group practices; telehealth included in higher tiers, with add-ons for premium support.
ICANotes
specializedFast behavioral health EHR with customizable templates for psychiatric and psychological documentation and practice management.
Intelligent Click & Type documentation system that dynamically generates comprehensive, compliant notes from simple selections
ICANotes is a cloud-based EHR and practice management software tailored for behavioral health professionals, including psychologists, psychiatrists, and therapists. It specializes in rapid, customizable clinical documentation with intelligent templates that auto-populate based on clinician inputs. The platform integrates scheduling, billing, e-prescribing, telehealth, and outcomes tracking to support comprehensive psychology practice management.
Pros
- Highly specialized behavioral health note templates with auto-fill and DSM-5 alignment
- Integrated e-prescribing and medication management
- Robust billing and claims management with high clean claim rates
- HIPAA-compliant telehealth and secure messaging
Cons
- Dated user interface that feels less modern than competitors
- Steep learning curve for new users despite documentation aids
- Custom pricing lacks transparency and can be expensive for solo practitioners
Best For
Psychology and psychiatry practices with high documentation volume that need specialized behavioral health EHR tools.
Pricing
Custom quotes required; typically starts at $129/user/month for core features, scaling with users and add-ons like e-prescribing.
Valant
enterpriseEnterprise-grade behavioral health EHR and practice management system with advanced analytics and outcomes tracking.
Advanced outcomes tracking module for measurement-based care with automated progress monitoring and reporting
Valant is a cloud-based EHR and practice management software tailored specifically for behavioral health providers, including psychology practices. It offers integrated tools for scheduling, clinical documentation, billing, telehealth, and patient engagement, with a focus on HIPAA compliance and behavioral health-specific workflows. The platform emphasizes measurement-based care through outcomes tracking and customizable treatment plans to improve clinical efficiency and revenue management.
Pros
- Specialized behavioral health templates and outcomes measurement for evidence-based care
- Robust integrated telehealth and billing with strong revenue cycle management
- Comprehensive compliance tools and customizable dashboards for practice oversight
Cons
- Higher pricing that may strain solo or small practices
- Moderate learning curve for full customization and advanced features
- Limited native integrations with non-behavioral health tools
Best For
Mid-sized psychology and behavioral health group practices needing a specialty-specific all-in-one EHR solution.
Pricing
Custom quote-based pricing, typically starting at $300-$500 per provider per month plus implementation fees.
Power Diary
specializedOnline practice management software for therapists featuring scheduling, notes, billing, and client portals with global accessibility.
Fully integrated telehealth with automatic session notes import and secure video recording tied directly to client records
Power Diary is a cloud-based practice management software designed for psychologists and allied health professionals, offering tools for appointment scheduling, secure client portals, progress notes, and billing. It includes integrated telehealth for virtual sessions, customizable forms, and automated reminders to streamline workflows. The platform emphasizes HIPAA-compliant security and mobile accessibility for on-the-go practice management.
Pros
- Intuitive and modern interface with minimal learning curve
- Seamless integrated telehealth and client self-booking portal
- Strong customer support with quick response times
Cons
- Per-practitioner pricing can become expensive for larger teams
- Limited advanced reporting and analytics features
- Fewer third-party integrations than some enterprise competitors
Best For
Small to medium-sized psychology practices or solo practitioners seeking an easy-to-use, all-in-one solution with strong telehealth capabilities.
Pricing
Starts at $19.95/month per practitioner (Basic plan with core scheduling and notes), scaling to $39.95 (Professional) and $69.95 (Enterprise) for advanced features like telehealth and custom forms; 14-day free trial available.
Conclusion
The reviewed tools excel in streamlining psychology practices, with SimplePractice leading as the top choice for its all-in-one, HIPAA-compliant platform tailored to mental health needs. TherapyNotes stands out for robust progress notes and billing, while TheraNest impresses with affordability—both strong alternatives depending on specific requirements. Each option simplifies operations, allowing practitioners to focus more on client care.
Begin optimizing your practice today—try SimplePractice and discover how an integrated system can elevate efficiency and support your work
Tools Reviewed
All tools were independently evaluated for this comparison