Quick Overview
- 1#1: TherapyNotes - Comprehensive EHR and practice management software designed specifically for mental health professionals to handle notes, billing, scheduling, and telehealth.
- 2#2: SimplePractice - All-in-one platform for therapists offering scheduling, billing, telehealth, and client portals with intuitive tools for private practices.
- 3#3: TheraNest - Practice management solution for behavioral health providers featuring client management, insurance billing, reporting, and group therapy tools.
- 4#4: Jane - Cloud-based practice management for allied health professionals including psychologists, with scheduling, charting, billing, and online booking.
- 5#5: Practice Better - Integrated platform for wellness practitioners providing EMR, telehealth, billing, and client engagement features tailored for therapists.
- 6#6: My Clients Plus - EHR and billing software for mental health professionals with customizable notes, scheduling, claims processing, and compliance tools.
- 7#7: ICANotes - Psychiatry and therapy-specific EHR that generates notes quickly with templates, e-prescribing, and integrated billing for behavioral health.
- 8#8: CounSol - Secure practice management for counselors and therapists offering scheduling, billing, secure messaging, and teletherapy integration.
- 9#9: Kareo - Behavioral health platform providing revenue cycle management, EHR, patient engagement, and analytics for mental health practices.
- 10#10: Valant - Behavioral health EHR with outcome measurement tools, scheduling, billing, and telehealth for psychologists and psychiatrists.
We evaluated tools based on specialized functionality for behavioral health, user-friendly design, robustness of features, and overall value, ensuring they meet the unique demands of modern mental health professionals.
Comparison Table
This comparison table explores leading psychologist software tools—including TherapyNotes, SimplePractice, TheraNest, Jane, Practice Better, and more—to guide professionals in identifying the best fit for their practice. It breaks down key features, pricing, and unique strengths, helping readers make informed decisions tailored to their specific workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive EHR and practice management software designed specifically for mental health professionals to handle notes, billing, scheduling, and telehealth. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.2/10 |
| 2 | SimplePractice All-in-one platform for therapists offering scheduling, billing, telehealth, and client portals with intuitive tools for private practices. | specialized | 9.2/10 | 9.3/10 | 9.5/10 | 8.7/10 |
| 3 | TheraNest Practice management solution for behavioral health providers featuring client management, insurance billing, reporting, and group therapy tools. | specialized | 8.7/10 | 8.5/10 | 9.1/10 | 9.0/10 |
| 4 | Jane Cloud-based practice management for allied health professionals including psychologists, with scheduling, charting, billing, and online booking. | specialized | 8.6/10 | 8.8/10 | 9.3/10 | 8.1/10 |
| 5 | Practice Better Integrated platform for wellness practitioners providing EMR, telehealth, billing, and client engagement features tailored for therapists. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 7.8/10 |
| 6 | My Clients Plus EHR and billing software for mental health professionals with customizable notes, scheduling, claims processing, and compliance tools. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.4/10 |
| 7 | ICANotes Psychiatry and therapy-specific EHR that generates notes quickly with templates, e-prescribing, and integrated billing for behavioral health. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 8 | CounSol Secure practice management for counselors and therapists offering scheduling, billing, secure messaging, and teletherapy integration. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.1/10 |
| 9 | Kareo Behavioral health platform providing revenue cycle management, EHR, patient engagement, and analytics for mental health practices. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.5/10 |
| 10 | Valant Behavioral health EHR with outcome measurement tools, scheduling, billing, and telehealth for psychologists and psychiatrists. | enterprise | 8.0/10 | 8.5/10 | 7.8/10 | 7.5/10 |
Comprehensive EHR and practice management software designed specifically for mental health professionals to handle notes, billing, scheduling, and telehealth.
All-in-one platform for therapists offering scheduling, billing, telehealth, and client portals with intuitive tools for private practices.
Practice management solution for behavioral health providers featuring client management, insurance billing, reporting, and group therapy tools.
Cloud-based practice management for allied health professionals including psychologists, with scheduling, charting, billing, and online booking.
Integrated platform for wellness practitioners providing EMR, telehealth, billing, and client engagement features tailored for therapists.
EHR and billing software for mental health professionals with customizable notes, scheduling, claims processing, and compliance tools.
Psychiatry and therapy-specific EHR that generates notes quickly with templates, e-prescribing, and integrated billing for behavioral health.
Secure practice management for counselors and therapists offering scheduling, billing, secure messaging, and teletherapy integration.
Behavioral health platform providing revenue cycle management, EHR, patient engagement, and analytics for mental health practices.
Behavioral health EHR with outcome measurement tools, scheduling, billing, and telehealth for psychologists and psychiatrists.
TherapyNotes
specializedComprehensive EHR and practice management software designed specifically for mental health professionals to handle notes, billing, scheduling, and telehealth.
Fully customizable therapy note templates with one-click progress note generation from session templates
TherapyNotes is a comprehensive, cloud-based practice management and EHR platform tailored for mental health professionals, including psychologists, offering tools for scheduling, secure progress notes, billing, and telehealth. It enables customizable treatment plans, client portals for homework and payments, and automated insurance claims to streamline workflows. Designed specifically for behavioral health, it ensures HIPAA compliance and focuses on reducing administrative burdens while enhancing clinical documentation.
Pros
- All-in-one solution with integrated EHR, scheduling, and billing tailored for psychologists
- HIPAA-compliant with robust security and customizable note templates
- Outstanding customer support and frequent updates based on user feedback
Cons
- No free trial, only demos available
- Pricing can add up for larger practices despite volume discounts
- Limited third-party integrations compared to general EHR platforms
Best For
Solo psychologists or small mental health practices needing a specialized, user-friendly all-in-one tool for clinical and administrative tasks.
Pricing
Starts at $49/month per clinician (billed annually), $39/month for additional clinicians; includes setup fee and no contracts.
SimplePractice
specializedAll-in-one platform for therapists offering scheduling, billing, telehealth, and client portals with intuitive tools for private practices.
Seamless telehealth-to-EHR workflow, allowing psychologists to take session notes and generate superbills directly from video calls
SimplePractice is an all-in-one practice management platform tailored for mental health professionals like psychologists, offering scheduling, secure telehealth, electronic health records (EHR), billing, and client portals. It automates administrative tasks such as insurance claims submission, progress note templates, and outcome tracking to help clinicians focus on therapy. HIPAA-compliant and mobile-friendly, it supports both in-person and virtual practices with customizable workflows.
Pros
- Intuitive interface with minimal learning curve for busy psychologists
- Robust telehealth integration with session recording and direct EHR notes
- Automated billing and superbills streamline insurance reimbursements
Cons
- Higher pricing tiers add up for solo practices with add-on fees
- Limited advanced reporting and analytics customization
- Occasional mobile app sync issues reported by users
Best For
Solo psychologists or small mental health practices needing an user-friendly, HIPAA-secure platform for teletherapy, documentation, and billing.
Pricing
Starts at $29/month (Essentials) up to $99/month (Plus), plus $0.35-$1.25 per claim and add-ons for messaging/storage.
TheraNest
specializedPractice management solution for behavioral health providers featuring client management, insurance billing, reporting, and group therapy tools.
Automated superbills and insurance billing tailored specifically for psychotherapy CPT codes
TheraNest is a cloud-based practice management software designed for mental health professionals like psychologists, offering scheduling, electronic health records (EHR), billing, insurance claims, and telehealth integration. It includes a secure client portal for self-scheduling, payments, intake forms, and messaging, along with customizable progress notes and reporting tools. HIPAA-compliant and user-focused, it streamlines administrative tasks to allow more time for client care.
Pros
- Intuitive interface with minimal learning curve
- Affordable pricing with strong ROI for small practices
- Robust billing tools including superbills and insurance claims
Cons
- Limited third-party integrations
- Basic telehealth compared to dedicated platforms
- No native mobile app for clinicians
Best For
Solo psychologists or small mental health practices needing an affordable, all-in-one solution for scheduling, billing, and client management.
Pricing
Starts at $39/user/month (annual billing) for Essential plan; Premium at $49/user/month; discounts for annual prepay, with enterprise custom pricing.
Jane
specializedCloud-based practice management for allied health professionals including psychologists, with scheduling, charting, billing, and online booking.
Integrated virtual waiting room and in-app secure messaging for seamless client engagement during telehealth sessions
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness practitioners, including psychologists, offering scheduling, HIPAA-compliant telehealth, customizable charting, billing, and secure client communication. It streamlines administrative tasks with features like automated reminders, online booking, and a client portal for self-scheduling and payments. Designed for solo practitioners and small clinics, it emphasizes intuitive design and workflow efficiency to reduce no-shows and paperwork.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Comprehensive HIPAA-compliant telehealth and secure messaging
- Customizable charting templates and strong client portal
Cons
- Pricing scales quickly for multi-provider practices
- Limited advanced reporting and analytics compared to competitors
- Some integrations (e.g., certain EHRs) require workarounds
Best For
Psychologists in solo or small group practices seeking a user-friendly, all-in-one solution with seamless telehealth integration.
Pricing
Starts at $59 CAD/month per provider (Solo plan), up to $99+ for Group plans; telehealth and payment processing incur additional per-use fees.
Practice Better
specializedIntegrated platform for wellness practitioners providing EMR, telehealth, billing, and client engagement features tailored for therapists.
Program Builder for designing interactive client homework, courses, and wellness programs with progress tracking
Practice Better is an all-in-one practice management platform tailored for health professionals, including psychologists, offering tools for scheduling, secure telehealth, electronic health records (EHR), billing, and client portals. It enables customizable charting templates, secure messaging, and program builders for homework or wellness plans. The software streamlines administrative tasks while supporting HIPAA-compliant operations for mental health practices.
Pros
- Comprehensive EHR with customizable templates for progress notes and assessments
- Integrated telehealth, billing via Stripe, and a robust client portal for self-scheduling and forms
- Program builder for creating structured homework, courses, and wellness plans
Cons
- Pricing tiers lock key features like unlimited programs behind higher plans
- Limited third-party integrations compared to specialized psychology tools like SimplePractice
- Steeper learning curve for advanced customization and reporting
Best For
Ideal for solo psychologists or small group practices needing an integrated EHR, telehealth, and client engagement tools in one platform.
Pricing
Starts at $25/user/month (Solo, billed annually); Professional ($49/month) and Group ($79+/user/month) plans unlock advanced features; 14-day free trial.
My Clients Plus
specializedEHR and billing software for mental health professionals with customizable notes, scheduling, claims processing, and compliance tools.
Advanced insurance billing module with automated claims scrubbing, superbills, and payment posting tailored for behavioral health reimbursements
My Clients Plus is a web-based practice management software tailored for mental health professionals like psychologists, offering integrated tools for client scheduling, electronic health records (EHR), billing, insurance claims, and telehealth. It supports customizable progress notes, treatment plans, DSM-5/ICD-10 coding, and a secure client portal for messaging and self-scheduling. HIPAA-compliant and designed for solo to small group practices, it streamlines administrative workflows to enhance focus on therapy.
Pros
- Robust billing and insurance claims processing with superbills and ERA support
- Customizable therapy notes, forms, and treatment plans with DSM/ICD integration
- Reliable telehealth and client portal for secure communication
Cons
- Dated interface with occasional navigation glitches
- No native mobile app, relying on browser access
- Advanced features locked behind higher pricing tiers
Best For
Solo psychologists or small mental health practices seeking affordable, therapy-specific EHR and billing without enterprise complexity.
Pricing
Basic plan at $34.50/user/month, Premium at $49.50, Elite at $69.50 (annual billing; monthly higher; free trial available).
ICANotes
specializedPsychiatry and therapy-specific EHR that generates notes quickly with templates, e-prescribing, and integrated billing for behavioral health.
Intelligent point-and-click templates that instantly generate full SOAP or progress notes from selections
ICANotes is a specialized EHR software tailored for behavioral health professionals, including psychologists, offering streamlined documentation through intelligent, customizable templates that generate comprehensive progress notes quickly. It includes essential practice management features like scheduling, billing, e-prescribing, and telehealth integration. Designed primarily for mental health practices, it emphasizes compliance with HIPAA and supports various therapy modalities.
Pros
- Rapid auto-generated progress notes via point-and-click templates
- Strong psychiatric and therapy-specific documentation tools
- Integrated billing, scheduling, and e-prescribing
Cons
- Dated user interface with a learning curve
- Higher pricing without flexible tiers
- Limited advanced analytics or reporting
Best For
Solo psychologists or small mental health practices prioritizing fast, compliant documentation and billing efficiency.
Pricing
Starts at $149/user/month for basic plans, scaling to $300+/user/month for enterprise features; custom quotes required.
CounSol
specializedSecure practice management for counselors and therapists offering scheduling, billing, secure messaging, and teletherapy integration.
Seamless integration of scheduling, secure video telehealth, and automated billing in a single HIPAA-secure platform
CounSol is a practice management platform tailored for mental health professionals, including psychologists, offering tools for scheduling, secure telehealth sessions, billing, insurance claims, progress notes, and a client portal. It emphasizes HIPAA compliance and streamlines administrative workflows to reduce paperwork. The software supports solo practitioners and small practices with features like automated reminders and customizable forms.
Pros
- HIPAA-compliant telehealth integration with one-click scheduling
- User-friendly client portal for secure messaging and homework
- Reliable billing and insurance tools with quick claims submission
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Some customization options locked behind higher pricing tiers
- Mobile app lacks full desktop functionality
Best For
Ideal for solo psychologists or small mental health practices seeking an affordable, all-in-one solution for scheduling, telehealth, and billing.
Pricing
Starts at $44.95/month per provider (Essentials plan); Pro plan at $59.95/month includes telehealth; annual discounts available.
Kareo
enterpriseBehavioral health platform providing revenue cycle management, EHR, patient engagement, and analytics for mental health practices.
Advanced revenue cycle management with AI-driven claims scrubbing and denial prevention
Kareo is a cloud-based platform offering integrated EHR, practice management, billing, and telehealth solutions designed for independent healthcare practices, including psychologists. It excels in streamlining revenue cycle management with automated claims processing and denial management, while providing customizable behavioral health templates for progress notes and treatment plans. Psychologists can manage scheduling, patient portals, and compliance features like HIPAA adherence efficiently from one dashboard.
Pros
- Exceptional billing and claims management with high first-pass acceptance rates
- Integrated telehealth and patient engagement tools
- Robust analytics via Kareo Intelligence for revenue insights
Cons
- Steeper learning curve for non-billing features
- Higher pricing compared to therapy-specific alternatives
- Interface feels less intuitive and modern for clinical documentation
Best For
Psychology practices focused on insurance billing and revenue optimization that need a full-suite practice management tool.
Pricing
Starts at $110/provider/month for Billing, $160+ for Clinical/EHR bundles; custom enterprise pricing available.
Valant
enterpriseBehavioral health EHR with outcome measurement tools, scheduling, billing, and telehealth for psychologists and psychiatrists.
Advanced outcomes measurement module with automated progress tracking and population health analytics
Valant is a cloud-based electronic health record (EHR) and practice management platform tailored for mental health professionals, including psychologists. It offers tools for clinical documentation, appointment scheduling, billing, telehealth, and patient outcomes tracking with standardized assessments like PHQ-9 and GAD-7. The software emphasizes compliance, revenue cycle management, and data-driven insights to support evidence-based psychological care.
Pros
- Specialized behavioral health tools including outcomes measurement and analytics
- Strong integrated billing and claims management with high clean claim rates
- HIPAA-compliant telehealth and secure patient portal
Cons
- Pricing can be steep for solo practitioners
- Steep learning curve for advanced features
- Limited third-party integrations compared to competitors
Best For
Mid-sized psychology and mental health practices focused on outcomes tracking and efficient billing.
Pricing
Custom subscription pricing starting around $300 per provider per month, plus implementation fees and add-ons for telehealth or advanced analytics.
Conclusion
The top tools reviewed offer diverse solutions for mental health professionals, with TherapyNotes leading as the standout choice, providing a comprehensive mix of EHR, practice management, billing, scheduling, and telehealth features. Close contenders are SimplePractice, whose intuitive all-in-one platform suits private practices well, and TheraNest, a strong option with robust behavioral health tools including group therapy capabilities. Together, these three top picks cater to varied needs, ensuring practitioners can find the ideal fit to enhance their workflows.
Explore TherapyNotes to leverage its all-encompassing features and take your practice to the next level of efficiency and care.
Tools Reviewed
All tools were independently evaluated for this comparison