Quick Overview
- 1#1: SimplePractice - Comprehensive HIPAA-compliant practice management platform for therapists with automated scheduling, telehealth, billing, and client portals.
- 2#2: TherapyNotes - Behavioral health EHR software featuring intuitive scheduling, secure messaging, progress notes, and billing tailored for psychologists.
- 3#3: TheraNest - Affordable mental health practice management tool with online scheduling, client intake forms, billing, and reporting features.
- 4#4: Practice Better - All-in-one platform for wellness professionals offering customizable scheduling, charting, telehealth, and client management.
- 5#5: Jane App - Cloud-based practice management software with seamless online booking, charting, and telehealth for mental health practitioners.
- 6#6: CounSol - Counseling-specific software providing HIPAA-secure appointment scheduling, billing, and electronic prescribing for psychologists.
- 7#7: MyClientsPlus - Therapist-focused practice management system with scheduling calendars, superbills, and progress notes for efficient client handling.
- 8#8: IntakeQ - Online booking and forms platform designed for health professionals including psychologists, with scheduling and HIPAA compliance.
- 9#9: Valant - Behavioral health EHR solution with advanced scheduling, outcomes measurement, and population health management for practices.
- 10#10: Kareo - Practice management and billing software adaptable for mental health with integrated scheduling, claims processing, and analytics.
Tools were selected based on core features like HIPAA compliance, telehealth functionality, and billing integration, alongside usability, reliability, and overall value to prioritize practical, high-performance solutions for mental health practitioners.
Comparison Table
This comparison table examines leading psychologist scheduling software, featuring tools like SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane App, and others. It breaks down key features, usability, and unique benefits to help professionals identify the best fit. Readers will learn how each tool aligns with diverse practice needs, from scheduling efficiency to client management support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive HIPAA-compliant practice management platform for therapists with automated scheduling, telehealth, billing, and client portals. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Behavioral health EHR software featuring intuitive scheduling, secure messaging, progress notes, and billing tailored for psychologists. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | TheraNest Affordable mental health practice management tool with online scheduling, client intake forms, billing, and reporting features. | specialized | 8.7/10 | 8.9/10 | 8.5/10 | 9.2/10 |
| 4 | Practice Better All-in-one platform for wellness professionals offering customizable scheduling, charting, telehealth, and client management. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Jane App Cloud-based practice management software with seamless online booking, charting, and telehealth for mental health practitioners. | specialized | 8.7/10 | 9.2/10 | 8.8/10 | 8.0/10 |
| 6 | CounSol Counseling-specific software providing HIPAA-secure appointment scheduling, billing, and electronic prescribing for psychologists. | specialized | 8.2/10 | 8.4/10 | 8.7/10 | 7.9/10 |
| 7 | MyClientsPlus Therapist-focused practice management system with scheduling calendars, superbills, and progress notes for efficient client handling. | specialized | 8.0/10 | 8.3/10 | 7.7/10 | 7.5/10 |
| 8 | IntakeQ Online booking and forms platform designed for health professionals including psychologists, with scheduling and HIPAA compliance. | specialized | 8.5/10 | 9.0/10 | 8.3/10 | 8.1/10 |
| 9 | Valant Behavioral health EHR solution with advanced scheduling, outcomes measurement, and population health management for practices. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 10 | Kareo Practice management and billing software adaptable for mental health with integrated scheduling, claims processing, and analytics. | enterprise | 7.6/10 | 8.1/10 | 7.2/10 | 7.0/10 |
Comprehensive HIPAA-compliant practice management platform for therapists with automated scheduling, telehealth, billing, and client portals.
Behavioral health EHR software featuring intuitive scheduling, secure messaging, progress notes, and billing tailored for psychologists.
Affordable mental health practice management tool with online scheduling, client intake forms, billing, and reporting features.
All-in-one platform for wellness professionals offering customizable scheduling, charting, telehealth, and client management.
Cloud-based practice management software with seamless online booking, charting, and telehealth for mental health practitioners.
Counseling-specific software providing HIPAA-secure appointment scheduling, billing, and electronic prescribing for psychologists.
Therapist-focused practice management system with scheduling calendars, superbills, and progress notes for efficient client handling.
Online booking and forms platform designed for health professionals including psychologists, with scheduling and HIPAA compliance.
Behavioral health EHR solution with advanced scheduling, outcomes measurement, and population health management for practices.
Practice management and billing software adaptable for mental health with integrated scheduling, claims processing, and analytics.
SimplePractice
specializedComprehensive HIPAA-compliant practice management platform for therapists with automated scheduling, telehealth, billing, and client portals.
Advanced client self-scheduling portal with waitlist management and availability rules that automatically fills openings and sends notifications
SimplePractice is an all-in-one practice management platform designed specifically for mental health professionals like psychologists, offering robust scheduling tools such as online client self-scheduling, automated reminders, waitlists, and recurring appointment management. It integrates seamlessly with telehealth, billing, insurance claims, progress notes, and a secure client portal, all fully HIPAA-compliant to ensure patient privacy. This comprehensive solution streamlines administrative workflows, allowing psychologists to focus more on client care rather than paperwork.
Pros
- Intuitive scheduling with client self-booking, color-coded calendars, and automated SMS/email reminders
- Seamless integration of telehealth, billing, and documentation in one HIPAA-compliant platform
- Customizable intake forms, superbills, and outcome tracking tailored for psychological practices
Cons
- Pricing can be steep for very small or starting practices without high client volume
- Slight learning curve for advanced customization and reporting features
- Mobile app is functional but lacks some desktop-level scheduling depth
Best For
Solo psychologists or small mental health practices seeking a comprehensive, user-friendly scheduling solution integrated with telehealth and billing.
Pricing
All-in-one plan at $99 per provider/month (billed annually) or $119 monthly, including unlimited clients, scheduling, telehealth, billing, and more; 30-day free trial available.
TherapyNotes
specializedBehavioral health EHR software featuring intuitive scheduling, secure messaging, progress notes, and billing tailored for psychologists.
Fully integrated scheduling with EHR and billing, allowing one-click transitions from appointment booking to clinical documentation and claims filing
TherapyNotes is a comprehensive practice management platform tailored for mental health professionals like psychologists, featuring advanced scheduling tools including drag-and-drop calendars, online patient booking, automated SMS/email reminders, and waitlist management. It integrates seamlessly with electronic health records (EHR), progress notes, billing, and telehealth functionalities within a fully HIPAA-compliant environment. This all-in-one solution streamlines workflows, allowing psychologists to manage appointments efficiently alongside clinical documentation and administrative tasks.
Pros
- Intuitive drag-and-drop scheduling with color-coding and recurring appointment support
- Robust patient portal enabling self-scheduling and secure communication
- Seamless integration with billing, claims submission, and clinical notes to minimize double-entry
Cons
- Pricing can be steep for solo practitioners without volume discounts
- Limited native integrations with non-mental health specific tools
- Steeper learning curve for advanced features despite user-friendly interface
Best For
Solo psychologists or small mental health practices needing an integrated scheduling and EHR solution with strong HIPAA compliance.
Pricing
Starts at $49 per user per month (billed annually) or $59 monthly, with discounts for additional clinicians and a 90-day money-back guarantee.
TheraNest
specializedAffordable mental health practice management tool with online scheduling, client intake forms, billing, and reporting features.
Automated waitlist management that notifies and books clients into cancellations without manual intervention
TheraNest is a cloud-based practice management platform designed specifically for mental health professionals like psychologists, offering integrated scheduling, EHR, billing, and client management tools. It features an intuitive calendar for appointment booking, recurring sessions, automated reminders, and waitlist management to optimize psychologist schedules. The software also supports telehealth integration, secure messaging, and insurance claims processing, streamlining workflows for solo or group practices.
Pros
- Robust scheduling with drag-and-drop calendar, recurring appointments, and automated SMS/email reminders
- Seamless integration with billing, notes, and client portal for efficient psychologist workflows
- Affordable pricing with strong HIPAA compliance and responsive customer support
Cons
- Advanced reporting and custom forms limited to higher tiers
- Telehealth requires third-party integrations rather than native video
- Slight learning curve for non-tech-savvy users during initial setup
Best For
Solo psychologists or small mental health practices needing an affordable all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/user/month (Essentials, billed annually) up to $69/user/month (Professional tier) with features scaling by plan.
Practice Better
specializedAll-in-one platform for wellness professionals offering customizable scheduling, charting, telehealth, and client management.
Customizable client portal with interactive homework, worksheets, and progress tracking to enhance between-session engagement.
Practice Better is an all-in-one practice management platform tailored for health professionals like psychologists, offering seamless online scheduling, secure telehealth video sessions, and customizable client portals. It includes features for charting, billing, insurance claims, and automated reminders to streamline administrative workflows. Designed for HIPAA compliance, it enables psychologists to manage appointments, track client progress, and handle payments efficiently from a single dashboard.
Pros
- Robust scheduling with waitlists, recurring appointments, and client self-booking
- HIPAA-compliant telehealth and integrated EHR/charting tools
- Comprehensive client portal for homework, intake forms, and secure messaging
Cons
- Higher pricing tiers can be costly for solo practitioners
- Steeper learning curve for advanced billing and customization features
- Limited integrations with some niche psychology assessment tools
Best For
Psychologists in solo or small group practices seeking an integrated solution for scheduling, telehealth, and client management without needing multiple tools.
Pricing
Starts at $29/month (Essentials, 1 user) up to $99/month (Pro, advanced features); billed annually with discounts, plus per-client fees for insurance billing.
Jane App
specializedCloud-based practice management software with seamless online booking, charting, and telehealth for mental health practitioners.
Customizable SOAP note templates and automated progress tracking integrated directly into the scheduling workflow
Jane App is a comprehensive practice management software tailored for health professionals like psychologists, offering seamless online scheduling, client self-booking, and automated reminders. It integrates telehealth video sessions, secure charting with customizable therapy note templates, and billing tools including insurance claims. Designed for solo practitioners and small clinics, it streamlines administrative tasks while prioritizing HIPAA-compliant security and client privacy.
Pros
- Intuitive calendar and online booking system reduces no-shows
- Built-in telehealth and secure messaging enhance virtual therapy
- Robust charting with psychology-specific templates and client portal
Cons
- Higher pricing tiers for advanced features may strain solo budgets
- Reporting and analytics are functional but not as advanced as competitors
- Mobile app occasionally lags during peak usage
Best For
Psychologists in private practice or small groups seeking an all-in-one platform for scheduling, telehealth, and client management.
Pricing
Starts at $59 USD per month per provider, with tiered plans up to $149+ for premium features like advanced billing and unlimited telehealth.
CounSol
specializedCounseling-specific software providing HIPAA-secure appointment scheduling, billing, and electronic prescribing for psychologists.
Built-in secure video telehealth that directly links to the scheduling calendar for effortless virtual appointments
CounSol is a HIPAA-compliant practice management platform tailored for mental health professionals like psychologists, offering integrated scheduling, telehealth, electronic health records, and billing tools. It enables easy appointment booking, automated reminders, client self-scheduling via a secure portal, and customizable progress notes. The software streamlines administrative tasks, allowing psychologists to focus more on client care while ensuring data security and compliance.
Pros
- Intuitive calendar and scheduling with drag-and-drop functionality and SMS/email reminders
- Seamless integrated telehealth for virtual sessions
- User-friendly client portal for intake forms and self-booking
Cons
- Limited advanced reporting and analytics compared to top competitors
- Pricing scales up quickly for multi-provider practices
- Mobile app has occasional syncing issues
Best For
Solo psychologists or small mental health practices seeking an all-in-one HIPAA-compliant solution with strong telehealth and scheduling features.
Pricing
Starts at $49/user/month (Basic), $69/user/month (Pro), $99/user/month (Premium); annual discounts available.
MyClientsPlus
specializedTherapist-focused practice management system with scheduling calendars, superbills, and progress notes for efficient client handling.
Unique perpetual licensing model allowing one-time purchase without ongoing subscription fees
MyClientsPlus is a comprehensive practice management platform tailored for mental health professionals like psychologists, offering robust scheduling tools including online appointment booking, multi-provider calendars, and automated SMS/email reminders. It integrates scheduling with HIPAA-compliant client portals, progress notes, billing, and telehealth capabilities for streamlined workflows. Designed for solo practitioners to small group practices, it emphasizes security and customization to fit behavioral health needs.
Pros
- HIPAA-compliant scheduling with online booking and automated reminders
- Integrated telehealth and client portal for efficient appointment management
- Customizable calendars supporting multiple providers and color-coding
Cons
- Interface feels somewhat dated compared to modern competitors
- Customer support response times can be inconsistent
- Advanced features require higher-tier plans, impacting value for solo users
Best For
Small to medium psychology practices needing an all-in-one HIPAA-secure solution for scheduling, billing, and notes without heavy customization.
Pricing
Subscription plans start at $39/user/month (billed annually); perpetual license options from $1,495 one-time plus optional maintenance fees.
IntakeQ
specializedOnline booking and forms platform designed for health professionals including psychologists, with scheduling and HIPAA compliance.
Advanced customizable intake form builder with therapy-specific templates, e-signatures, and logic branching for efficient client assessments
IntakeQ is an all-in-one practice management software tailored for health professionals like psychologists, featuring online appointment scheduling, customizable intake forms, and HIPAA-compliant telehealth. It automates client onboarding with digital forms, SMS/email reminders, and secure client portals for self-scheduling and payments. The platform integrates billing, insurance claims, and progress note templates to streamline mental health practice workflows.
Pros
- HIPAA-compliant with strong security for sensitive client data
- Highly customizable intake forms with conditional logic
- Seamless online scheduling and automated reminders
Cons
- Customer support response times can be inconsistent
- Limited advanced reporting for larger practices
- No dedicated mobile app for providers
Best For
Solo psychologists or small mental health practices needing integrated scheduling, intake, and telehealth tools.
Pricing
Essentials ($49.90/mo), Standard ($79.90/mo), Premium ($99.90/mo); 14-day free trial, monthly billing, no long-term contracts.
Valant
enterpriseBehavioral health EHR solution with advanced scheduling, outcomes measurement, and population health management for practices.
Built-in measurement-based care tools for tracking patient outcomes and progress with validated assessment scales
Valant is a cloud-based electronic health record (EHR) and practice management platform tailored for behavioral health providers, including psychologists, offering integrated scheduling, billing, and clinical documentation tools. Its scheduling features include drag-and-drop calendars, patient self-scheduling portals, automated reminders, and waitlist management to optimize appointment flow. Designed for mental health practices, it emphasizes HIPAA compliance, telehealth integration, and outcomes measurement to support evidence-based care.
Pros
- Specialized behavioral health templates and outcomes tracking for psychologists
- Seamless integration of scheduling with EHR, billing, and telehealth
- Robust security and HIPAA compliance with mobile accessibility
Cons
- Higher cost structure unsuitable for solo practitioners
- Learning curve for full customization and advanced reporting
- Pricing requires custom quotes with limited transparency
Best For
Mid-sized behavioral health practices needing an integrated EHR and scheduling solution with clinical outcome tools.
Pricing
Custom quote-based pricing, typically $150-$350 per provider per month depending on practice size and features.
Kareo
enterprisePractice management and billing software adaptable for mental health with integrated scheduling, claims processing, and analytics.
Integrated insurance eligibility verification directly within the scheduling workflow
Kareo is a cloud-based practice management platform designed for healthcare providers, including psychologists, offering integrated scheduling tools alongside EHR, billing, and telehealth capabilities. Its scheduling features include online patient booking, automated reminders via text/email, customizable calendars, and recurring appointment support, all HIPAA-compliant. While robust for multi-faceted practices, it prioritizes revenue cycle management over standalone scheduling customization tailored specifically to therapy sessions.
Pros
- Seamless integration of scheduling with billing and EHR for streamlined workflows
- HIPAA-compliant patient portal for self-scheduling and reminders
- Real-time calendar views with drag-and-drop rescheduling and multi-provider support
Cons
- Higher pricing better suited for larger practices than solo psychologists
- Steeper learning curve due to comprehensive feature set
- Less specialized for psychology-specific needs like session note templates in scheduling
Best For
Psychology practices seeking an all-in-one platform that combines scheduling with strong billing and compliance tools.
Pricing
Subscription-based starting at ~$160/user/month for Clinical + Billing suite; custom quotes and billing-only options available.
Conclusion
The review of psychologist scheduling software revealed standout tools, with SimplePractice leading as the top choice, offering comprehensive, HIPAA-compliant features for therapists. TherapyNotes and TheraNest followed closely, with TherapyNotes excelling in intuitive behavioral health EHR tools and TheraNest impressing with its affordable, all-in-one approach for various practice needs.
Take the first step toward a more organized practice—explore SimplePractice's robust capabilities today and discover why it's the go-to solution for psychologists aiming to simplify scheduling, billing, and client management.
Tools Reviewed
All tools were independently evaluated for this comparison