Quick Overview
- 1#1: SimplePractice - Comprehensive practice management platform for therapists and psychologists with EHR, scheduling, telehealth, billing, and client portals.
- 2#2: TherapyNotes - EHR software tailored for behavioral health providers featuring progress notes, billing, scheduling, and secure messaging.
- 3#3: TheraNest - Affordable practice management tool for mental health professionals including client management, invoicing, and reporting.
- 4#4: Practice Better - All-in-one platform for wellness professionals with customizable forms, telehealth, billing, and automated reminders.
- 5#5: Jane - Cloud-based practice management software with online booking, charting, and teletherapy for independent practitioners.
- 6#6: CounSol - HIPAA-compliant software for counseling practices offering scheduling, secure video, notes, and billing integration.
- 7#7: TheraPlatform - Integrated telehealth and practice management solution with video conferencing, worksheets, and progress tracking for therapists.
- 8#8: ICANotes - Behavioral health EHR focused on fast, customizable progress notes, auto-coding, and E&M billing support.
- 9#9: MyClientsPlus - Practice management software for mental health pros with scheduling, billing, to-do lists, and treatment plan templates.
- 10#10: Valant - Enterprise-level behavioral health EHR with outcomes measurement, billing, and analytics for larger practices.
Tools were ranked based on a balance of comprehensive features (including scheduling, secure messaging, and outcomes tracking), user-friendly design, adherence to industry standards (such as HIPAA), and overall value, ensuring they deliver meaningful support across diverse practice sizes and specializations.
Comparison Table
This comparison table outlines key features of leading psychologist practice software, such as SimplePractice, TherapyNotes, TheraNest, Practice Better, and Jane. Readers will discover details about scheduling, documentation, and billing tools to identify the best fit for their unique practice requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive practice management platform for therapists and psychologists with EHR, scheduling, telehealth, billing, and client portals. | specialized | 9.4/10 | 9.6/10 | 9.3/10 | 9.0/10 |
| 2 | TherapyNotes EHR software tailored for behavioral health providers featuring progress notes, billing, scheduling, and secure messaging. | specialized | 9.2/10 | 9.5/10 | 8.9/10 | 8.7/10 |
| 3 | TheraNest Affordable practice management tool for mental health professionals including client management, invoicing, and reporting. | specialized | 8.6/10 | 8.8/10 | 8.5/10 | 8.7/10 |
| 4 | Practice Better All-in-one platform for wellness professionals with customizable forms, telehealth, billing, and automated reminders. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 5 | Jane Cloud-based practice management software with online booking, charting, and teletherapy for independent practitioners. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 8.1/10 |
| 6 | CounSol HIPAA-compliant software for counseling practices offering scheduling, secure video, notes, and billing integration. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 7 | TheraPlatform Integrated telehealth and practice management solution with video conferencing, worksheets, and progress tracking for therapists. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.5/10 |
| 8 | ICANotes Behavioral health EHR focused on fast, customizable progress notes, auto-coding, and E&M billing support. | specialized | 8.4/10 | 8.8/10 | 8.5/10 | 7.9/10 |
| 9 | MyClientsPlus Practice management software for mental health pros with scheduling, billing, to-do lists, and treatment plan templates. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.7/10 |
| 10 | Valant Enterprise-level behavioral health EHR with outcomes measurement, billing, and analytics for larger practices. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
Comprehensive practice management platform for therapists and psychologists with EHR, scheduling, telehealth, billing, and client portals.
EHR software tailored for behavioral health providers featuring progress notes, billing, scheduling, and secure messaging.
Affordable practice management tool for mental health professionals including client management, invoicing, and reporting.
All-in-one platform for wellness professionals with customizable forms, telehealth, billing, and automated reminders.
Cloud-based practice management software with online booking, charting, and teletherapy for independent practitioners.
HIPAA-compliant software for counseling practices offering scheduling, secure video, notes, and billing integration.
Integrated telehealth and practice management solution with video conferencing, worksheets, and progress tracking for therapists.
Behavioral health EHR focused on fast, customizable progress notes, auto-coding, and E&M billing support.
Practice management software for mental health pros with scheduling, billing, to-do lists, and treatment plan templates.
Enterprise-level behavioral health EHR with outcomes measurement, billing, and analytics for larger practices.
SimplePractice
specializedComprehensive practice management platform for therapists and psychologists with EHR, scheduling, telehealth, billing, and client portals.
Seamless telehealth-to-EHR integration, enabling psychologists to take notes, bill, and track outcomes directly from video sessions without switching apps.
SimplePractice is an all-in-one practice management platform tailored for mental health professionals like psychologists, offering secure EHR, scheduling, telehealth, billing, and client portals. It streamlines administrative tasks with HIPAA-compliant tools, customizable progress notes, and automated insurance claims processing. Designed to enhance efficiency, it allows psychologists to focus more on therapy while handling compliance and payments seamlessly.
Pros
- Comprehensive HIPAA-compliant EHR with customizable templates for psychological assessments and notes
- Integrated telehealth and secure client portal for messaging, homework, and outcome tracking
- Excellent customer support and intuitive mobile app for on-the-go management
Cons
- Pricing can be steep for solo practitioners without insurance billing needs
- Limited advanced reporting and analytics compared to enterprise tools
- Occasional delays in claim processing during peak times
Best For
Solo psychologists or small group practices needing a user-friendly, all-in-one HIPAA-secure solution for telehealth, billing, and documentation.
Pricing
Starter ($29/user/mo annual), Essential ($69/user/mo), Professional ($99/user/mo); plus 4.5-6% payment processing and $0.15-$1.19 per claim fees.
TherapyNotes
specializedEHR software tailored for behavioral health providers featuring progress notes, billing, scheduling, and secure messaging.
Award-winning progress note system with auto-populating templates and speech-to-text for rapid, compliant documentation
TherapyNotes is a specialized EHR and practice management software tailored for mental health professionals like psychologists, offering streamlined tools for progress notes, treatment planning, scheduling, and billing. It provides HIPAA-compliant features including a secure client portal, insurance claims processing, and telehealth integration to support efficient solo or group practices. The platform emphasizes behavioral health workflows with customizable templates aligned to DSM-5 standards.
Pros
- Therapy-specific note templates and treatment planners with DSM prompts
- Seamless insurance billing and claims with high clean claim rates
- Strong HIPAA compliance and intuitive to-do lists for workflow management
Cons
- No free trial, only personalized demos available
- Pricing can add up for practices with multiple add-ons like telehealth
- Limited advanced reporting and customization options compared to enterprise tools
Best For
Solo psychologists or small therapy practices prioritizing clinical documentation, billing efficiency, and HIPAA security.
Pricing
Starts at $59 per clinician per month (billed annually), including core EHR, scheduling, and billing; telehealth at $15/session or subscription add-ons.
TheraNest
specializedAffordable practice management tool for mental health professionals including client management, invoicing, and reporting.
Automated superbills and family/group billing support for complex mental health caseloads
TheraNest is a cloud-based practice management and EHR software tailored for mental health professionals, including psychologists, offering tools for client scheduling, secure messaging, progress notes, treatment planning, billing, and telehealth. It streamlines administrative workflows with HIPAA-compliant features, customizable forms, and robust reporting to help practices manage caseloads efficiently. The platform supports solo practitioners and group practices with features like family billing and client portals for self-scheduling and payments.
Pros
- Comprehensive billing and insurance claims management with scrubbing
- Customizable therapy note templates and treatment plans
- Unlimited clients and strong client portal for engagement
Cons
- Telehealth lacks advanced video features compared to specialists
- Limited third-party integrations
- Occasional reports of slow customer support response times
Best For
Solo psychologists or small-to-medium mental health practices needing an affordable, all-in-one EHR with strong billing capabilities.
Pricing
Starts at $39/user/month (Essentials, billed annually) up to $59/user/month (Premium); no per-client fees, free data migration.
Practice Better
specializedAll-in-one platform for wellness professionals with customizable forms, telehealth, billing, and automated reminders.
Programs feature for creating automated, trackable client homework and wellness journeys
Practice Better is a comprehensive practice management platform tailored for health and wellness professionals, including psychologists, offering scheduling, HIPAA-compliant telehealth, customizable charting, and billing tools. It features a robust client portal for secure messaging, self-scheduling, forms, and progress tracking, streamlining administrative tasks and client engagement. The software supports outcome measures, goal setting, and automated programs, making it suitable for therapy practices focused on holistic care.
Pros
- Intuitive interface with mobile app for easy adoption
- Strong HIPAA-compliant telehealth and client portal
- Customizable forms, notes, and outcome tracking tools
Cons
- Limited advanced EHR integrations and reporting
- Pricing scales quickly for multi-user practices
- Occasional performance issues with high-volume use
Best For
Solo psychologists or small therapy practices needing user-friendly telehealth and client engagement without complex setup.
Pricing
Starts at $29/month for solo plans (Standard), $49+/user/month for group plans (Plus/Pro), with 14-day free trial.
Jane
specializedCloud-based practice management software with online booking, charting, and teletherapy for independent practitioners.
Seamlessly integrated telehealth with real-time charting and secure in-app messaging, allowing psychologists to document sessions without switching apps
Jane (jane.app) is a comprehensive practice management software tailored for health and wellness practitioners, including psychologists, offering tools for appointment scheduling, secure telehealth, customizable charting, billing, and client communication. It streamlines administrative workflows with features like automated reminders, insurance claiming, and a patient portal for self-scheduling and secure messaging. Designed with a modern, intuitive interface, Jane emphasizes compliance (PIPEDA/HIPAA-equivalent) and efficiency for mental health practices.
Pros
- Highly intuitive and visually appealing interface that reduces the learning curve
- Strong telehealth integration with secure video and in-session note-taking
- Customizable charting templates specifically suited for psychological SOAP notes and progress tracking
Cons
- Per-client monthly fees can make costs scale quickly for larger practices
- Limited third-party integrations compared to some US-focused competitors
- Billing features are more optimized for Canadian insurance, with some US limitations
Best For
Solo or small psychology practices seeking a user-friendly, all-in-one platform with excellent telehealth and charting for streamlined virtual sessions.
Pricing
Starts at $74 CAD/month per provider (Starter plan), plus $3-5 CAD per active client/month and optional per-appointment fees; scales to $149+ for premium plans.
CounSol
specializedHIPAA-compliant software for counseling practices offering scheduling, secure video, notes, and billing integration.
Robust client portal enabling self-scheduling, secure messaging, and outcome tracking directly with patients
CounSol is a cloud-based practice management software tailored for mental health professionals like psychologists, offering tools for appointment scheduling, secure video conferencing, billing, and electronic health records. It includes a client portal for self-scheduling, secure messaging, and sharing resources, all while maintaining HIPAA compliance. The platform emphasizes simplicity and efficiency for solo or small practices, reducing administrative burdens.
Pros
- Intuitive interface with minimal learning curve
- Strong HIPAA-compliant telehealth and client portal
- Responsive customer support via chat and phone
Cons
- Pricing scales quickly for multiple providers
- Limited advanced reporting and analytics
- Fewer integrations with third-party tools compared to competitors
Best For
Solo psychologists or small mental health practices seeking a straightforward, all-in-one solution without complex setup.
Pricing
Starts at $49.50/month per provider for the Basic plan; Premium at $69/month and Enterprise at $99/month, billed annually with a 30-day free trial.
TheraPlatform
specializedIntegrated telehealth and practice management solution with video conferencing, worksheets, and progress tracking for therapists.
Vast built-in library of 500+ customizable therapy worksheets, assessments, and homework assignments
TheraPlatform is a comprehensive practice management software tailored for mental health professionals, including psychologists, offering HIPAA-compliant telehealth, electronic health records (EHR), scheduling, billing, and secure client portals. It includes customizable documentation tools such as progress notes, treatment plans, and intake forms, along with a library of over 500 therapy worksheets and homework assignments. The platform supports individual, group, and family sessions, making it suitable for solo practitioners and small practices seeking an all-in-one solution.
Pros
- Extensive library of therapy-specific tools and worksheets
- Robust telehealth with group session support
- Affordable all-in-one platform with strong billing integration
Cons
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to top competitors
- Customer support response times can vary
Best For
Solo psychologists or small practices needing therapy-focused tools and telehealth without complex enterprise features.
Pricing
Starts at $39/user/month (Essentials), $69 (Professional), $99 (Complete); 14-day free trial, billed annually.
ICANotes
specializedBehavioral health EHR focused on fast, customizable progress notes, auto-coding, and E&M billing support.
Buttonology point-and-click system for completing detailed notes in minutes without extensive typing
ICANotes is a cloud-based EHR and practice management software tailored for behavioral health professionals, including psychologists, psychiatrists, and therapists. It excels in rapid documentation through point-and-click templates that auto-populate progress notes, treatment plans, and assessments specific to mental health practices. Additional features include integrated scheduling, billing, e-prescribing, telehealth, and compliance tools for HIPAA and meaningful use requirements.
Pros
- Ultra-fast point-and-click documentation with behavioral health-specific templates
- Seamless integration of billing, scheduling, and e-prescribing
- Strong focus on compliance and outcome tracking for psychologists
Cons
- Pricing scales up quickly for multi-user practices
- Limited integrations with non-behavioral health tools
- Initial setup and customization can require training
Best For
Solo psychologists or small behavioral health practices prioritizing quick, template-driven charting and specialty-specific workflows.
Pricing
Starts at approximately $145 per user per month (billed annually), with add-ons for telehealth and advanced reporting; custom quotes required.
MyClientsPlus
specializedPractice management software for mental health pros with scheduling, billing, to-do lists, and treatment plan templates.
Advanced superbills and billing module tailored for mental health reimbursement and cash practices
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals, including psychologists, offering scheduling, customizable progress notes, billing, and telehealth capabilities. It supports HIPAA compliance with secure client portals for intake forms, payments, and communication. Designed for solo to small group practices, it streamlines administrative tasks while allowing therapists to focus on client care.
Pros
- Comprehensive billing and superbills optimized for cash-pay psychology practices
- Highly customizable notes and forms for therapy documentation
- Strong HIPAA compliance and responsive customer support
Cons
- Dated user interface that feels clunky compared to modern competitors
- Limited third-party integrations and mobile app functionality
- Steeper learning curve for advanced customization
Best For
Small psychology practices prioritizing affordable billing tools and customizable therapy notes over cutting-edge design.
Pricing
Starts at $29/user/month (Basic), up to $69/user/month (Premium) with a 30-day free trial; additional fees for telehealth.
Valant
enterpriseEnterprise-level behavioral health EHR with outcomes measurement, billing, and analytics for larger practices.
Automated Measurement-Based Care with real-time patient outcomes tracking via standardized assessments
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health providers, including psychologists, offering scheduling, billing, telehealth, and clinical documentation tools. It emphasizes measurement-based care with automated patient-reported outcomes tracking using standardized scales. The platform supports solo to enterprise-level practices with features like e-prescribing, patient portals, and revenue cycle management.
Pros
- Specialized behavioral health templates and outcomes measurement tools
- Strong integrated billing and claims management for efficient revenue cycles
- Reliable telehealth and patient engagement portal
Cons
- Higher cost structure with custom pricing
- User interface feels somewhat dated and less intuitive
- Steeper learning curve for customization and advanced features
Best For
Mid-sized psychology or behavioral health practices needing robust outcomes tracking and billing integration.
Pricing
Custom subscription pricing starting around $300-$500 per provider per month, plus implementation fees and add-ons.
Conclusion
The reviewed practice software encompasses a variety of powerful tools to enhance efficiency for psychologists, with SimplePractice leading as the top choice, offering a comprehensive package of features. TherapyNotes and TheraNest stand out as strong alternatives, each specializing in unique areas—TherapyNotes for tailored behavioral health support and TheraNest for affordability—catering to diverse practice needs.
Take the next step to streamline your practice: explore SimplePractice to leverage its all-in-one capabilities and prioritize what matters most—your clients and care.
Tools Reviewed
All tools were independently evaluated for this comparison