Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and customizable progress notes.
- 2#2: TherapyNotes - Secure EHR system tailored for behavioral health professionals with advanced note-taking, billing, and client management tools.
- 3#3: TheraNest - Cost-effective practice management software for mental health practices featuring scheduling, insurance billing, and client portals.
- 4#4: Jane App - User-friendly platform for health practitioners including psychologists with online booking, charting, and integrated payments.
- 5#5: Practice Better - Wellness practice management tool providing customizable forms, telehealth, scheduling, and HIPAA-secure client communication.
- 6#6: CounSol - Counseling-specific software with secure video therapy, documentation, billing, and appointment reminders.
- 7#7: ICANotes - Fast psychiatric EHR with intelligent note templates, e-prescribing, and comprehensive practice management features.
- 8#8: MyClientsPlus - HIPAA-compliant EHR and billing solution designed for behavioral health providers with robust reporting and scheduling.
- 9#9: Valant - Behavioral health EHR platform with outcomes measurement, analytics, telepsychiatry, and streamlined workflows.
- 10#10: WriteUpp - Modern therapy notes software integrated with scheduling, billing, and beautiful progress note templates for mental health pros.
These tools were rigorously evaluated based on feature depth, usability, security (including HIPAA compliance), and value, ensuring they align with the unique needs of behavioral health professionals.
Comparison Table
This comparison table highlights core features of popular psychologist practice management software, such as SimplePractice, TherapyNotes, TheraNest, Jane App, Practice Better, and others, tailored to support daily practice needs. Readers will gain insights into how each tool addresses scheduling, documentation, billing, and more, enabling informed decisions about the best fit for their unique practice requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and customizable progress notes. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR system tailored for behavioral health professionals with advanced note-taking, billing, and client management tools. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | TheraNest Cost-effective practice management software for mental health practices featuring scheduling, insurance billing, and client portals. | specialized | 8.7/10 | 8.6/10 | 9.2/10 | 9.0/10 |
| 4 | Jane App User-friendly platform for health practitioners including psychologists with online booking, charting, and integrated payments. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.2/10 |
| 5 | Practice Better Wellness practice management tool providing customizable forms, telehealth, scheduling, and HIPAA-secure client communication. | specialized | 8.3/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 6 | CounSol Counseling-specific software with secure video therapy, documentation, billing, and appointment reminders. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 7.9/10 |
| 7 | ICANotes Fast psychiatric EHR with intelligent note templates, e-prescribing, and comprehensive practice management features. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.6/10 |
| 8 | MyClientsPlus HIPAA-compliant EHR and billing solution designed for behavioral health providers with robust reporting and scheduling. | specialized | 8.1/10 | 8.4/10 | 7.6/10 | 8.0/10 |
| 9 | Valant Behavioral health EHR platform with outcomes measurement, analytics, telepsychiatry, and streamlined workflows. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.4/10 |
| 10 | WriteUpp Modern therapy notes software integrated with scheduling, billing, and beautiful progress note templates for mental health pros. | specialized | 8.1/10 | 8.6/10 | 7.9/10 | 7.6/10 |
All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and customizable progress notes.
Secure EHR system tailored for behavioral health professionals with advanced note-taking, billing, and client management tools.
Cost-effective practice management software for mental health practices featuring scheduling, insurance billing, and client portals.
User-friendly platform for health practitioners including psychologists with online booking, charting, and integrated payments.
Wellness practice management tool providing customizable forms, telehealth, scheduling, and HIPAA-secure client communication.
Counseling-specific software with secure video therapy, documentation, billing, and appointment reminders.
Fast psychiatric EHR with intelligent note templates, e-prescribing, and comprehensive practice management features.
HIPAA-compliant EHR and billing solution designed for behavioral health providers with robust reporting and scheduling.
Behavioral health EHR platform with outcomes measurement, analytics, telepsychiatry, and streamlined workflows.
Modern therapy notes software integrated with scheduling, billing, and beautiful progress note templates for mental health pros.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, and customizable progress notes.
Integrated telehealth with EHR that allows secure video sessions directly linked to client charts and notes
SimplePractice is an all-in-one practice management software tailored for psychologists and mental health professionals, handling scheduling, billing, telehealth, and electronic health records (EHR). It provides HIPAA-compliant tools for client intake, progress notes with customizable templates, insurance claims processing, and a secure client portal for self-scheduling and payments. The platform integrates seamlessly to reduce administrative burdens, allowing psychologists to focus more on patient care.
Pros
- Comprehensive HIPAA-compliant features including telehealth, EHR, and automated billing
- Intuitive interface with mobile app support for on-the-go management
- Excellent customer support and extensive training resources
Cons
- Higher pricing tiers can be costly for solo practitioners
- Occasional limitations in advanced customization for forms and reports
- Per-claim fees add up for high-volume insurance billing
Best For
Solo psychologists or small mental health practices seeking a robust, user-friendly platform for streamlined operations and teletherapy.
Pricing
Starts at $29/month (Essentials), $69/month (Professional), $99/month (Plus); plus $0.30-$6 per claim and payment processing fees.
TherapyNotes
specializedSecure EHR system tailored for behavioral health professionals with advanced note-taking, billing, and client management tools.
Highly customizable progress note templates optimized for psychotherapy sessions with built-in DSM-5 criteria and treatment plan tracking
TherapyNotes is a comprehensive, cloud-based practice management software tailored specifically for behavioral health professionals, including psychologists, offering integrated tools for scheduling, progress notes, billing, telehealth, and client portals. It streamlines administrative workflows with HIPAA-compliant features, therapy-specific documentation templates, and automated insurance claims processing. Designed to reduce paperwork and enhance focus on patient care, it supports solo practitioners and group practices alike.
Pros
- Robust therapy-specific note templates and outcome tracking tools
- Seamless integrated billing with no per-claim fees and high clean claims rate
- Secure client portal and telehealth capabilities for efficient communication
Cons
- Steeper learning curve for new users due to dense feature set
- Pricing can be costly for very small solo practices
- Limited third-party integrations compared to general EHRs
Best For
Psychology practices of any size seeking an all-in-one, therapy-focused EHR with strong billing and documentation capabilities.
Pricing
Starts at $49/month for the first clinician ($39/month for additional users); includes most features with no per-claim billing fees; 90-day money-back guarantee.
TheraNest
specializedCost-effective practice management software for mental health practices featuring scheduling, insurance billing, and client portals.
Family and group scheduling with linked appointments and shared notes for therapy practices
TheraNest is a cloud-based practice management software tailored for mental health professionals like psychologists, offering scheduling, billing, client portals, and progress notes. It supports telehealth, insurance claims processing, treatment planning, and customizable reporting to streamline administrative tasks. HIPAA-compliant and designed for solo to mid-sized practices, it emphasizes ease of use and affordability without sacrificing core functionality.
Pros
- Highly intuitive interface with minimal learning curve
- Strong billing and claims management with superbills and ERA support
- Affordable pricing with robust features for small practices
Cons
- Limited advanced EHR customization for complex notes
- Telehealth functionality is functional but lacks some premium integrations
- Reporting dashboards could offer more granular analytics
Best For
Solo psychologists or small group practices needing an affordable, user-friendly all-in-one solution for scheduling, billing, and client management.
Pricing
Starts at $39/user/month (Essentials), $49/user/month (Professional), up to $69/user/month (Premium); free trial available.
Jane App
specializedUser-friendly platform for health practitioners including psychologists with online booking, charting, and integrated payments.
Intelligent waitlist and auto-fill scheduling that automatically matches available appointments with patient preferences to minimize no-shows.
Jane App is a comprehensive practice management platform tailored for health practitioners, including psychologists, offering tools for appointment scheduling, online booking, secure telehealth, billing, and customizable clinical charting. It streamlines administrative workflows with features like automated reminders, patient portals, and integrated payments, allowing psychologists to focus more on client care. The software emphasizes ease of use and HIPAA-compliant security, making it suitable for solo and small group practices.
Pros
- Highly intuitive interface with minimal learning curve
- Seamless integration of scheduling, telehealth, and charting
- Responsive customer support and regular updates
Cons
- Per-provider pricing can become costly for larger practices
- Charting templates lack advanced customization for complex psychological assessments
- Reporting and analytics are functional but not as robust as specialized competitors
Best For
Solo psychologists or small practices needing an all-in-one, user-friendly solution for everyday management without steep technical demands.
Pricing
Starts at $74 CAD/month per provider (Launch plan), with Essentials at $109 and Growth at $169; additional fees for premium features like superbills.
Practice Better
specializedWellness practice management tool providing customizable forms, telehealth, scheduling, and HIPAA-secure client communication.
Integrated client portal with self-scheduling, payments, and homework/forms access, enhancing client engagement without extra tools
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including psychologists, offering scheduling, secure telehealth, customizable charting, billing, and client portals. It streamlines administrative tasks like appointment reminders, invoicing, and superbills for insurance reimbursement. The software emphasizes user-friendly automation and client engagement to support efficient private practices.
Pros
- Intuitive interface with quick setup and mobile app support
- Comprehensive telehealth and client portal for seamless virtual sessions
- Strong automation for reminders, payments, and customizable forms
Cons
- Limited advanced reporting and analytics compared to specialized EHRs
- No direct insurance claiming (relies on superbills)
- Customization options for notes and workflows can feel restrictive
Best For
Solo or small psychology practices seeking an affordable, easy-to-use all-in-one solution for telehealth and basic practice management.
Pricing
Starts at $29/month for Solo plan (1 provider), $49/month per provider for Group plan; annual discounts available, free trial offered.
CounSol
specializedCounseling-specific software with secure video therapy, documentation, billing, and appointment reminders.
Seamless one-click telehealth sessions directly from the scheduler with automatic note templates
CounSol is a cloud-based practice management software designed specifically for mental health professionals like psychologists, offering integrated scheduling, billing, telehealth, and client management tools. It features a secure client portal for online booking, intake forms, payments, and secure messaging, alongside customizable progress notes and HIPAA-compliant documentation. The platform streamlines administrative workflows, enabling practitioners to focus on therapy while handling insurance claims and superbills efficiently.
Pros
- Intuitive scheduling with online booking and text reminders
- HIPAA-compliant telehealth and client portal integration
- Strong customer support and therapist-focused customization
Cons
- Pricing scales per provider, costly for groups
- Limited advanced reporting and analytics
- Mobile app has occasional syncing issues
Best For
Solo psychologists or small private practices needing an all-in-one, user-friendly solution for scheduling and teletherapy.
Pricing
Starts at $49.95/month (Basic), $69.95/month (Premium), $99.95/month (Pro) per provider, with annual discounts available.
ICANotes
specializedFast psychiatric EHR with intelligent note templates, e-prescribing, and comprehensive practice management features.
Button-driven note builder that allows psychologists to generate detailed, compliant progress notes in minutes using pre-built psychiatric templates.
ICANotes is a cloud-based EHR and practice management software tailored for behavioral health professionals, including psychologists, offering specialized tools for clinical documentation, scheduling, billing, and telehealth. It features intuitive, button-driven templates for creating progress notes, treatment plans, and psychiatric evaluations compliant with HIPAA standards. The platform also includes e-prescribing, outcome measures tracking, and integrated revenue cycle management to streamline operations for mental health practices.
Pros
- Highly specialized templates for behavioral health documentation, enabling quick and standardized note creation
- Integrated billing, claims submission, and e-prescribing tailored for psychology practices
- Strong HIPAA compliance with secure telehealth and patient portal features
Cons
- Steep initial learning curve due to template-heavy interface
- Limited customization options for forms and workflows
- Pricing lacks transparency and can be costly for solo practitioners
Best For
Small to mid-sized psychology practices prioritizing efficient, compliant clinical documentation and behavioral health-specific workflows.
Pricing
Subscription-based starting at around $150 per user per month (exact pricing requires a demo quote); additional fees for advanced features like e-prescribing.
MyClientsPlus
specializedHIPAA-compliant EHR and billing solution designed for behavioral health providers with robust reporting and scheduling.
Customizable psychotherapy-specific progress note templates with built-in outcome measures
MyClientsPlus is a cloud-based practice management software tailored for mental health professionals, including psychologists, offering integrated scheduling, billing, electronic health records (EHR), and telehealth features. It provides customizable therapy note templates, treatment plans, and progress tracking tools compliant with HIPAA standards. The platform streamlines administrative tasks while supporting secure client communication through a patient portal.
Pros
- Therapy-specific EHR templates for progress notes and treatment plans
- Integrated billing with insurance claims scrubbing and superbills
- Built-in telehealth and secure client portal for virtual sessions
Cons
- Dated user interface that can feel clunky
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Solo psychologists or small mental health practices needing robust documentation and billing tools without complex setup.
Pricing
Starts at $34.50/user/month (Basic), $49.50 (Standard), $69.50 (Premium); annual discounts available, custom quotes for groups.
Valant
specializedBehavioral health EHR platform with outcomes measurement, analytics, telepsychiatry, and streamlined workflows.
Behavioral health outcomes module with automated tracking of validated assessment scales like PHQ-9 and GAD-7
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health providers, including psychologists, offering scheduling, billing, clinical documentation, and telehealth capabilities. It emphasizes mental health-specific workflows with customizable templates, outcome tracking using validated scales, and a patient portal for engagement. Designed for solo to mid-sized practices, it streamlines administrative tasks while supporting evidence-based care through analytics and reporting.
Pros
- Specialized behavioral health EHR with outcome measurement tools
- Strong integrated billing and revenue cycle management with high clean claims rates
- Reliable telehealth and mobile access for providers
Cons
- Higher pricing that may strain smaller practices
- Moderate learning curve for advanced customization
- Limited third-party integrations compared to competitors
Best For
Mid-sized psychology practices needing robust mental health-specific documentation and billing automation.
Pricing
Custom quote-based pricing, typically $299+ per provider per month including EHR, billing, and telehealth.
WriteUpp
specializedModern therapy notes software integrated with scheduling, billing, and beautiful progress note templates for mental health pros.
Advanced clinical notes system with drag-and-drop templates, outcome measures, and progress tracking tailored for therapeutic documentation
WriteUpp is an Australian-based practice management software tailored for allied health professionals, including psychologists, offering tools for scheduling, secure client messaging, telehealth, and billing. It excels in customizable clinical documentation with SOAP notes, forms builder, and outcome tracking to support evidence-based practice. The platform ensures compliance with local standards like AHPRA and integrates with Medicare for streamlined claims.
Pros
- Powerful customizable notes and forms builder for detailed psychological assessments
- Seamless Medicare and private billing integration for Australian practices
- Built-in telehealth and secure client portal for remote sessions
Cons
- Primarily optimized for Australian regulations, limiting global appeal
- Some advanced reporting features feel clunky and require workarounds
- Higher pricing tiers needed for multi-user practices without proportional value gains
Best For
Australian psychologists in small to medium practices seeking strong clinical documentation and local billing compliance.
Pricing
Starts at $49/month for solo users (Essentials plan), up to $199/month for teams (Enterprise), billed annually with a free trial.
Conclusion
The top three tools—SimplePractice, TherapyNotes, and TheraNest—emerge as leaders, each bringing distinct value to psychologists. SimplePractice, our top choice, shines with its all-in-one, HIPAA-compliant platform that effortlessly handles scheduling, telehealth, billing, and note-taking. TherapyNotes impresses with its advanced EHR tailored for behavioral health, while TheraNest stands out for its cost-effectiveness, making it ideal for practices prioritizing reliability. For varied needs, other tools in the list offer solid options, but these three define excellence.
Begin optimizing your practice by trying SimplePractice—its intuitive design and comprehensive features can transform daily workflows, freeing time to focus on what matters most: your clients.
Tools Reviewed
All tools were independently evaluated for this comparison