GITNUXSOFTWARE ADVICE
Business FinanceTop 10 Best Project Administration Software of 2026
Discover the top 10 best project administration software. Compare features, streamline workflows, and boost efficiency.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
monday.com
Automation recipes that trigger actions across boards, people, dates, and statuses
Built for teams managing projects and workflows across departments with low-code automation.
Smartsheet
Workflow automation with conditional logic and approval routing
Built for project teams needing spreadsheet-like planning, automation, and governance.
Asana
Automation rules that update assignments, due dates, and statuses based on triggers
Built for cross-functional teams running task-driven projects with visual planning.
Related reading
Comparison Table
This comparison table benchmarks project administration software across monday.com, Smartsheet, Asana, ClickUp, Wrike, and other leading platforms. It summarizes how each tool handles project tracking, task workflows, collaboration, and reporting so teams can match capabilities to their administration needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | monday.com Work management platform that supports project planning, task tracking, dashboards, and workflow automations. | all-in-one | 8.8/10 | 9.1/10 | 8.3/10 | 9.0/10 |
| 2 | Smartsheet Spreadsheet-style project management with automated workflows, dashboards, and resource and timeline tracking. | planning-and-automation | 8.1/10 | 8.3/10 | 8.0/10 | 7.8/10 |
| 3 | Asana Project administration for teams with tasks, timelines, workload views, portfolios, and approvals. | task-and-timeline | 8.3/10 | 8.7/10 | 8.4/10 | 7.7/10 |
| 4 | ClickUp Project management workspace that combines tasks, docs, goals, and reporting with customizable workflows. | flexible-workspace | 8.0/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 5 | Wrike Project administration with request intake, dependencies, portfolios, and real-time dashboards for cross-team delivery. | enterprise-workflow | 7.9/10 | 8.3/10 | 7.6/10 | 7.8/10 |
| 6 | Jira Software Agile project administration using issue tracking, sprint planning, workflows, and dashboards for delivery visibility. | issue-tracking | 8.1/10 | 8.6/10 | 7.6/10 | 7.9/10 |
| 7 | Confluence Team wiki and project documentation with spaces, templates, and integrations for project knowledge management. | documentation-collaboration | 8.0/10 | 8.6/10 | 7.6/10 | 7.7/10 |
| 8 | Trello Kanban-based project administration with boards, cards, automation rules, and team collaboration. | kanban | 7.9/10 | 8.0/10 | 8.7/10 | 6.9/10 |
| 9 | Teamwork Project management and collaboration suite with tasks, time tracking, client portals, and workflow approvals. | client-delivery | 8.2/10 | 8.6/10 | 7.9/10 | 8.0/10 |
| 10 | Basecamp Project administration focused on messages, to-dos, schedules, and file sharing for small to midsize teams. | lightweight-collaboration | 7.6/10 | 7.4/10 | 8.6/10 | 6.9/10 |
Work management platform that supports project planning, task tracking, dashboards, and workflow automations.
Spreadsheet-style project management with automated workflows, dashboards, and resource and timeline tracking.
Project administration for teams with tasks, timelines, workload views, portfolios, and approvals.
Project management workspace that combines tasks, docs, goals, and reporting with customizable workflows.
Project administration with request intake, dependencies, portfolios, and real-time dashboards for cross-team delivery.
Agile project administration using issue tracking, sprint planning, workflows, and dashboards for delivery visibility.
Team wiki and project documentation with spaces, templates, and integrations for project knowledge management.
Kanban-based project administration with boards, cards, automation rules, and team collaboration.
Project management and collaboration suite with tasks, time tracking, client portals, and workflow approvals.
Project administration focused on messages, to-dos, schedules, and file sharing for small to midsize teams.
monday.com
all-in-oneWork management platform that supports project planning, task tracking, dashboards, and workflow automations.
Automation recipes that trigger actions across boards, people, dates, and statuses
monday.com stands out with highly customizable work boards that can model projects, processes, and approvals in one place. It supports automations, dashboards, and reporting across statuses, owners, and timelines. Built-in views like Kanban, timelines, and Gantt-style planning help teams manage work visually. Project administration becomes more consistent through permission controls, templates, and integrations with common productivity and development tools.
Pros
- Flexible boards, fields, and views map complex project workflows without custom code
- Powerful automation rules reduce manual status updates across multi-step processes
- Dashboards and reporting provide real-time visibility into progress and bottlenecks
- Strong collaboration features link tasks, files, and updates within a single workspace
Cons
- Advanced setups can become complex when many teams and dependencies are modeled
- Reporting requires careful configuration to keep metrics consistent across projects
- Granular permission design may take extra effort in large, multi-department orgs
Best For
Teams managing projects and workflows across departments with low-code automation
More related reading
Smartsheet
planning-and-automationSpreadsheet-style project management with automated workflows, dashboards, and resource and timeline tracking.
Workflow automation with conditional logic and approval routing
Smartsheet stands out for combining configurable work management with spreadsheet-like usability and strong collaboration controls. Core project administration features include task tracking, dashboard reporting, automated workflows, and centralized intake through forms that write directly into sheets. Teams can manage schedules with Gantt views, maintain dependencies, and coordinate approvals using built-in workflow steps. Strong governance shows up in audit trails, permissioning, and reusable templates for repeatable project structures.
Pros
- Spreadsheet-first interface makes project tracking accessible for non-specialists
- Workflows automate status updates, routing, and conditional logic across projects
- Gantt scheduling and dependency views help coordinate timelines without separate tools
Cons
- Advanced reporting can feel complex when consolidating across many sheets
- Large programs with heavy dependencies require careful sheet and workflow design
- Resource-heavy dashboards can slow down collaboration for some workspaces
Best For
Project teams needing spreadsheet-like planning, automation, and governance
Asana
task-and-timelineProject administration for teams with tasks, timelines, workload views, portfolios, and approvals.
Automation rules that update assignments, due dates, and statuses based on triggers
Asana stands out with work management built around tasks, timelines, and team collaboration in a single shared space. Core capabilities include configurable project views, task assignment, due dates, comments, file attachments, and workflow statuses to track execution. The platform supports automation through rules and integrates with tools like Slack, Google Workspace, Microsoft 365, and GitHub to connect project updates to everyday systems.
Pros
- Multiple project views including boards, timelines, calendars, and dashboards
- Workflow automation with rules reduces manual status and assignment work
- Robust task collaboration with comments, mentions, and file attachments
Cons
- Advanced cross-project reporting needs setup and disciplined naming
- Complex dependency management can feel heavier than dedicated PM tools
- Automation rules can become difficult to audit at scale
Best For
Cross-functional teams running task-driven projects with visual planning
More related reading
ClickUp
flexible-workspaceProject management workspace that combines tasks, docs, goals, and reporting with customizable workflows.
Custom Dashboards with workload, status, and goal reporting across multiple projects
ClickUp stands out with a single workspace that combines tasks, docs, chat-style updates, and reporting into one operational system. Core project administration capabilities include flexible task views, goal tracking, workload management, automations, and dependency handling across projects. Teams can standardize processes with templates, then run day-to-day execution using recurring tasks, statuses, and custom fields. Built-in dashboards and reports support operational oversight without requiring separate reporting tools.
Pros
- Highly customizable task views and custom fields support varied project workflows
- Automation rules reduce manual updates across tasks, statuses, and assignees
- Powerful dashboards and reports provide project health visibility
- Templates and recurring tasks speed up repeatable project administration
- Native docs and updates keep execution notes close to work items
Cons
- Large projects can become complex to configure and govern consistently
- Some advanced reporting and permissions require careful setup
- Workflow performance and navigation feel less streamlined at high scale
Best For
Teams administering complex projects with custom workflows and strong reporting needs
Wrike
enterprise-workflowProject administration with request intake, dependencies, portfolios, and real-time dashboards for cross-team delivery.
Wrike Dashboards with customizable reporting across tasks, statuses, and workload
Wrike stands out with work management built around customizable workflows and strong reporting for coordinating cross-functional projects. It supports project plans with tasks, dependencies, workload views, and timelines for tracking delivery status. Built-in automation and request intake help teams standardize recurring processes while keeping visibility across teams. Reporting tools and dashboards centralize progress metrics, risks, and execution signals for project administration.
Pros
- Highly configurable workflows for approvals, intake, and repeatable project processes
- Timeline views and dependency tracking support clear delivery sequencing
- Workload and capacity views highlight resourcing bottlenecks across teams
Cons
- Advanced configuration can increase setup time for non-admin users
- Reporting customization can feel complex without defined governance
- Project administration features can add overhead compared with simpler tools
Best For
Organizations managing multi-team projects needing configurable workflows and governance
Jira Software
issue-trackingAgile project administration using issue tracking, sprint planning, workflows, and dashboards for delivery visibility.
Workflow schemes with validators and post-functions for controlled issue state transitions
Jira Software stands out for configurable issue tracking that supports agile delivery workflows with boards, sprints, and automation. Core project administration capabilities include customizable issue types and fields, cross-project search, permissions, and workflows with status transitions. Administration also benefits from reporting like dashboards and built-in analytics, plus integrations for dependencies, releases, and collaboration. Teams can scale governance with granular project roles, issue-level security, and automation rules that reduce manual process drift.
Pros
- Highly configurable workflows with status conditions and validators
- Agile boards and sprint planning support day-to-day project administration
- Granular permissions and issue-level security enable strong governance
- Automation rules reduce repetitive triage and workflow steps
- Dashboards and reporting improve visibility across projects
Cons
- Workflow and scheme configuration can be complex to redesign safely
- Automation and permission models can create hidden operational complexity
- Reporting requires consistent issue hygiene to stay reliable
- Project administration setup takes time to standardize across teams
Best For
Teams running agile programs that need governed, workflow-driven project tracking
More related reading
Confluence
documentation-collaborationTeam wiki and project documentation with spaces, templates, and integrations for project knowledge management.
Jira smart linking that preserves context between Confluence pages and Jira issues
Confluence stands out with a strong wiki-first structure that turns project documentation into living pages linked across teams. It supports spaces, templates, approvals, and granular permissions so project administration can stay organized and controlled. Integration with Jira enables traceability from requirements, decisions, and meeting notes to issues and releases. Advanced search, page hierarchies, and permission inheritance help teams administer large document collections without relying on external tooling.
Pros
- Wiki-driven documentation with spaces and page hierarchies for structured project records
- Jira issue links connect decisions, specs, and meeting notes to delivery work
- Powerful permissions and approval workflows support governed project administration
- Advanced search and page templates accelerate consistent documentation and onboarding
Cons
- Task tracking depends on Jira, so Confluence alone cannot manage execution
- Complex permissions and nested spaces can become difficult for admins to troubleshoot
- Large wiki collections can feel slow without disciplined information architecture
- Reporting on project progress is indirect compared with dedicated project management tools
Best For
Teams managing governed project documentation and tying it to Jira delivery work
Trello
kanbanKanban-based project administration with boards, cards, automation rules, and team collaboration.
Card-based checklists and task templates inside Kanban boards for structured execution
Trello stands out with a board-and-card workflow that turns project administration into a visual Kanban system. Boards support lists, checklists, assignments, labels, due dates, and file attachments so teams can track work from intake to completion. Power-ups add integrations like calendar views and automation, and the platform supports comments for ongoing task communication. Reporting stays lightweight compared to portfolio-grade tools, which limits deep cross-project governance.
Pros
- Intuitive Kanban boards with drag-and-drop workflow control
- Cards support checklists, due dates, labels, and assignees
- Comments keep task-level context close to work items
- Automation via rules reduces manual status updates
- Power-ups expand functionality like calendars and integrations
Cons
- Limited native reporting for cross-project portfolio tracking
- Role-based governance and advanced dependencies are not Trello’s focus
- Complex programs require external tools or careful board design
- Resource-heavy projects can become cluttered without conventions
Best For
Teams managing workflows in visual boards with lightweight project governance
More related reading
Teamwork
client-deliveryProject management and collaboration suite with tasks, time tracking, client portals, and workflow approvals.
Workload management that shows assignments across teams and time to balance capacity
Teamwork stands out with its integrated project management and workload planning that connects tasks, time, and client-facing delivery in one workspace. Core capabilities include customizable project views, task dependencies, milestones, file sharing, and dashboards for tracking progress across teams and clients. It also supports client management with portal-style collaboration, approvals, and status visibility to reduce back-and-forth during delivery. Built-in automation and reporting help standardize recurring workflows and measure performance over time.
Pros
- Strong client collaboration with a dedicated portal-style experience
- Custom workflows with milestones, dependencies, and multiple project views
- Time tracking and resource workload tools support planning and capacity management
Cons
- Navigation can feel heavy when managing large portfolios
- Advanced configuration of workflows takes time for teams to master
Best For
Service teams managing client delivery, milestones, and tracked work across projects
Basecamp
lightweight-collaborationProject administration focused on messages, to-dos, schedules, and file sharing for small to midsize teams.
Message boards paired with to-dos per project
Basecamp stands out by centering project coordination around simple message threads, to-dos, and file sharing rather than complex workflows. It supports project-wide team chat, task assignment, due-date tracking, and shared documents with version history. Administrators can create and organize multiple projects, publish announcements, and control access through workspace membership. Roles, permissions, and automation remain intentionally lightweight compared with heavier project management platforms.
Pros
- Message boards and to-dos keep project decisions and work items in one place
- File storage supports shared documents across projects with clear visibility
- Calm, minimal UI reduces training time for day-to-day collaboration
- Guest access supports external stakeholders without overcomplicating project setup
- Recurring announcements help teams maintain consistent communication cadence
Cons
- Limited dependency management makes complex schedules harder to administer
- Automation and workflow customization stay minimal for advanced process needs
- Reporting and analytics are basic compared with dedicated PM suites
- No native resource planning tools for capacity and staffing decisions
- Search and navigation can feel slow across many active projects
Best For
Teams managing straightforward projects with conversation-first collaboration and shared docs
Conclusion
After evaluating 10 business finance, monday.com stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Project Administration Software
This buyer’s guide covers project administration software using concrete examples from monday.com, Smartsheet, Asana, ClickUp, Wrike, Jira Software, Confluence, Trello, Teamwork, and Basecamp. It maps each tool to the workflow outcomes organizations typically need from intake and approvals to task execution, dashboards, and governance.
What Is Project Administration Software?
Project administration software centralizes the planning, execution control, and reporting work needed to run projects consistently across teams. It usually combines workflow states, task assignments, dependency or timeline coordination, and dashboards that show progress and blockers. Teams use it to standardize repeatable processes through automation, templates, and governance controls like permissions and audit trails. monday.com models workflows across boards and statuses using low-code automation, while Smartsheet uses spreadsheet-style intake and conditional approval routing to administer work at scale.
Key Features to Look For
The right project administration tool depends on whether teams need governed workflow automation, accurate cross-project reporting, or collaboration structures that match how work is actually executed.
Workflow automation that updates people, dates, and statuses
Automation should trigger actions across work items so manual status chasing drops during execution. monday.com uses automation recipes that act across boards, people, dates, and statuses, and Asana uses automation rules that update assignments, due dates, and statuses from triggers.
Conditional logic and approval routing in workflows
Approval routing keeps project administration consistent when requests require reviews and gating. Smartsheet provides workflow automation with conditional logic and approval routing, and Wrike supports configurable workflows for approvals and repeatable delivery processes.
Dashboards and reporting for operational visibility
Project administration needs dashboards that surface risks, progress, and capacity bottlenecks without switching systems. ClickUp offers custom dashboards with workload, status, and goal reporting across multiple projects, and Wrike provides Wrike Dashboards with customizable reporting across tasks, statuses, and workload.
Multi-view planning with timelines, Kanban, or Gantt-style scheduling
Different project stakeholders interpret delivery plans best with different views. Smartsheet includes Gantt scheduling and dependency views, and monday.com supports built-in views like Kanban plus timeline-style planning to manage work visually.
Governance controls like permissions, issue-level security, or governed documentation
Governance prevents accidental edits and keeps workflows consistent across departments and clients. Jira Software provides granular permissions and issue-level security, while Confluence delivers space-level structure with granular permissions and approval workflows for governed project documentation.
Structured templates and repeatable administration patterns
Templates speed setup and reduce inconsistency across projects and recurring requests. Trello supports card-based task templates inside Kanban boards for structured execution, and ClickUp accelerates administration with templates and recurring tasks.
How to Choose the Right Project Administration Software
A practical selection process starts by matching administration needs to workflow modeling depth, governance requirements, and visibility demands across your teams.
Map execution to the work objects your teams already use
Teams that run work primarily as tasks and cross-functional action items usually align best with Asana, ClickUp, or Wrike because they centralize task execution with workflow statuses, assignments, comments, and dashboards. Teams that administer agile delivery programs should start with Jira Software because it ties project administration to issue types, sprint planning, and workflow schemes with controlled state transitions.
Define the workflow automation and approval gates that must be consistent
If project administration requires conditional approvals and routing, Smartsheet supports workflow automation with conditional logic and approval routing. If the goal is automation across multi-step processes that keep people, dates, and statuses synchronized, monday.com and Asana both emphasize automation rules triggered by board events and task triggers.
Choose the planning view that matches stakeholders and delivery timelines
Smartsheet is built around spreadsheet-like usability with Gantt scheduling and dependency views, which suits teams coordinating timelines without a separate planning tool. monday.com supports Kanban plus timelines and other visual planning views, while Trello delivers an intuitive Kanban board model with checklists and templates for execution.
Plan for governance from day one if multiple teams or clients need control
Jira Software supports granular permissions and issue-level security for governed administration of agile work, which helps teams reduce drift when workflows evolve. Confluence supports granular permissions and approval workflows for governed documentation, and it connects to Jira through Jira smart linking to preserve traceability.
Validate reporting needs and operational oversight expectations
If reporting must include workload and status health across multiple projects, ClickUp’s custom dashboards and Teamwork’s workload management for assignments across teams can match operational oversight needs. If dashboards must coordinate cross-team delivery signals and risks, Wrike Dashboards provide customizable reporting across tasks, statuses, and workload.
Who Needs Project Administration Software?
Project administration software fits teams that need consistent processes, clear execution status, and repeatable workflows across projects, not just ad hoc task tracking.
Departments and cross-functional teams that need low-code workflow automation across many project types
monday.com is designed for teams managing workflows across departments because its highly customizable boards and automation recipes can trigger actions across boards, people, dates, and statuses. ClickUp also fits complex administration because it combines tasks, custom fields, dependencies, and dashboards in one workspace.
Teams running spreadsheet-style intake and approval routing with governance
Smartsheet suits project teams that want spreadsheet-like planning while still enforcing governance through permissioning and workflow automation. Wrike is also a strong match when approvals and repeatable intake require configurable workflows and centralized dashboards.
Agile organizations that require governed issue workflows, sprint planning, and traceable delivery states
Jira Software is the direct fit because it provides configurable issue tracking with boards, sprints, workflow schemes with validators and post-functions, and automation rules that reduce triage drift. Confluence supports the documentation side of governed administration by linking decisions and specs to Jira issues through Jira smart linking.
Service teams and client delivery groups that need client portals and workload balancing
Teamwork fits service teams because it combines client portal collaboration, approvals, milestones, dependencies, and workload management with time tracking. Wrike also fits multi-team delivery where workload visibility and configurable workflows must keep execution aligned.
Common Mistakes to Avoid
Missteps usually come from underestimating governance complexity, overloading boards and sheets without conventions, or expecting lightweight tools to replace portfolio-grade administration.
Modeling a complex program in a tool that prioritizes lightweight governance
Trello’s board-and-card workflow stays intuitive, but it limits deep cross-project portfolio governance and can require careful board design for complex programs. Basecamp stays centered on message boards and to-dos, so dependency management and advanced process control are not its strengths for administering complex schedules.
Skipping workflow governance setup before scaling automation
Jira Software can create hidden operational complexity when workflow and permission models are redesigned without a safe standard, because automation and permission models can interact with issue state transitions. Asana automation rules can also become difficult to audit at scale if cross-project reporting relies on disciplined naming and consistent practices.
Expecting reports to be reliable without enforcing hygiene and configuration standards
Jira Software reporting requires consistent issue hygiene to keep dashboards reliable, which can fail when issue fields are inconsistently populated. Smartsheet advanced reporting can feel complex when consolidating across many sheets, which increases the need for careful sheet and workflow design.
Creating overloaded setups without templates and conventions
monday.com setup can become complex when many teams and dependencies are modeled, which makes granular permission design harder in large multi-department organizations. ClickUp can become complex to configure and govern consistently in large projects, so templates and recurring task standards matter for stable administration.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions: features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value. monday.com separated itself for many project administration use cases because its features score reflects flexible boards plus automation recipes that trigger actions across boards, people, dates, and statuses, which directly improves cross-stage consistency without custom code.
Frequently Asked Questions About Project Administration Software
Which project administration tool best models approvals and process steps across multiple teams?
monday.com fits teams that need approvals modeled as structured boards using automations and permission controls. Smartsheet supports approval routing as workflow steps with conditional logic, and Jira Software enforces approval-driven state changes through workflow schemes with validators.
What platform is most effective for spreadsheet-style planning with governance controls?
Smartsheet matches spreadsheet-first planning because intake forms write directly into centralized sheets and dashboards report on key metrics. Wrike and ClickUp provide governance through reusable templates and permissions, but Smartsheet’s sheet-centric workflow is the closer fit for spreadsheet operators.
Which option handles cross-functional work with strong workload and capacity visibility?
ClickUp provides custom dashboards for workload, status, and goals across projects using custom fields and reporting. Teamwork adds workload management that connects assignments to time for balancing capacity across teams and client workstreams.
Which tool is best for teams running agile programs with governed issue lifecycles?
Jira Software suits agile delivery because it runs work through sprints, boards, and customizable issue workflows. Wrike also supports configurable workflows and reporting, but Jira’s workflow-driven state transitions with permissions scale governance at issue level.
How should teams connect project documentation to delivery work and keep context traceable?
Confluence supports wiki-first project administration with spaces, templates, approvals, and granular permissions. Jira integration enables smart linking so Confluence pages remain traceable to Jira issues and release work.
Which platform supports visual planning while keeping reporting lightweight for day-to-day execution?
Trello works well for visual administration because board-and-card execution includes checklists, due dates, labels, and assignments. Reporting stays lighter than portfolio-grade tools, while monday.com and ClickUp provide deeper dashboards when reporting depth becomes a requirement.
What tool is most suitable for operational reporting without adding a separate reporting system?
ClickUp consolidates operational administration by combining tasks, docs, chat-style updates, dependencies, and reporting in one workspace. Wrike and monday.com also centralize reporting through dashboards, but ClickUp’s built-in reporting and workload views are designed to reduce reliance on external reporting.
Which solution best standardizes recurring intake and request intake into structured project work?
Smartsheet enables centralized intake via forms that write into sheets and trigger workflow logic with approval routing. Wrike supports automated request intake for recurring processes, and monday.com uses automation recipes to drive actions across boards, people, and statuses.
What common project administration problem is solved by using permissions, audit trails, and granular access?
Smartsheet addresses governance needs with audit trails, permissioning, and reusable templates for repeatable project structures. Confluence adds granular permissions and permission inheritance for document collections, while Jira Software and monday.com provide role-based controls to limit access to workflow actions and board content.
Which tool fits teams that want simple coordination centered on conversation, tasks, and shared documents?
Basecamp suits teams that prefer message-thread coordination paired with to-dos and shared files with version history. Asana and ClickUp can run task-driven administration at scale, but Basecamp’s intentionally lightweight structure reduces setup overhead for straightforward projects.
Tools reviewed
Referenced in the comparison table and product reviews above.
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