Quick Overview
- 1#1: TherapyNotes - Comprehensive EHR platform designed for mental health professionals to create, customize, and securely manage detailed progress notes.
- 2#2: ICANotes - Fast and intuitive EHR system with customizable templates that enables behavioral health providers to generate progress notes in seconds.
- 3#3: SimplePractice - All-in-one practice management software with robust progress note tools, including templates and e-signatures for therapists.
- 4#4: Note Designer - Specialized progress note software with AI-assisted templates and auto-population features for quick and compliant documentation.
- 5#5: TheraNest - Practice management tool offering customizable progress note templates and integrated billing for mental health practices.
- 6#6: MyClientsPlus - EHR and billing software with extensive progress note libraries and customization options for counselors and therapists.
- 7#7: CounSol - Telehealth platform with secure progress note creation, storage, and sharing features tailored for counseling practices.
- 8#8: Jane - Appointment and charting software providing streamlined progress note entry with SOAP templates for allied health professionals.
- 9#9: Practice Better - Holistic practice management system featuring customizable progress notes, client portals, and telehealth integration.
- 10#10: TheraPlatform - Teletherapy platform with built-in progress note tools, video sessions, and HIPAA-compliant documentation features.
Tools were ranked based on critical factors: robust features (including customizable templates and AI assistance), adherence to security and compliance standards, ease of use for daily clinical tasks, and alignment with broader practice management needs. This balanced evaluation ensures relevance for professionals ranging from private counselors to large mental health clinics.
Comparison Table
This comparison table guides mental health and healthcare practitioners through popular progress note software, like TherapyNotes, ICANotes, SimplePractice, and others, highlighting key features, usability, and practical fit. Readers will learn to distinguish tools based on customization, EHR integration, and cost, ensuring they find the right solution for their specific practice needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive EHR platform designed for mental health professionals to create, customize, and securely manage detailed progress notes. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.3/10 |
| 2 | ICANotes Fast and intuitive EHR system with customizable templates that enables behavioral health providers to generate progress notes in seconds. | specialized | 8.8/10 | 9.4/10 | 8.5/10 | 8.2/10 |
| 3 | SimplePractice All-in-one practice management software with robust progress note tools, including templates and e-signatures for therapists. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 7.6/10 |
| 4 | Note Designer Specialized progress note software with AI-assisted templates and auto-population features for quick and compliant documentation. | specialized | 8.7/10 | 9.2/10 | 9.0/10 | 8.4/10 |
| 5 | TheraNest Practice management tool offering customizable progress note templates and integrated billing for mental health practices. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 8.3/10 |
| 6 | MyClientsPlus EHR and billing software with extensive progress note libraries and customization options for counselors and therapists. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 7 | CounSol Telehealth platform with secure progress note creation, storage, and sharing features tailored for counseling practices. | specialized | 7.8/10 | 7.5/10 | 8.4/10 | 8.0/10 |
| 8 | Jane Appointment and charting software providing streamlined progress note entry with SOAP templates for allied health professionals. | specialized | 8.4/10 | 8.7/10 | 8.6/10 | 8.1/10 |
| 9 | Practice Better Holistic practice management system featuring customizable progress notes, client portals, and telehealth integration. | specialized | 7.9/10 | 8.2/10 | 8.5/10 | 7.4/10 |
| 10 | TheraPlatform Teletherapy platform with built-in progress note tools, video sessions, and HIPAA-compliant documentation features. | specialized | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
Comprehensive EHR platform designed for mental health professionals to create, customize, and securely manage detailed progress notes.
Fast and intuitive EHR system with customizable templates that enables behavioral health providers to generate progress notes in seconds.
All-in-one practice management software with robust progress note tools, including templates and e-signatures for therapists.
Specialized progress note software with AI-assisted templates and auto-population features for quick and compliant documentation.
Practice management tool offering customizable progress note templates and integrated billing for mental health practices.
EHR and billing software with extensive progress note libraries and customization options for counselors and therapists.
Telehealth platform with secure progress note creation, storage, and sharing features tailored for counseling practices.
Appointment and charting software providing streamlined progress note entry with SOAP templates for allied health professionals.
Holistic practice management system featuring customizable progress notes, client portals, and telehealth integration.
Teletherapy platform with built-in progress note tools, video sessions, and HIPAA-compliant documentation features.
TherapyNotes
specializedComprehensive EHR platform designed for mental health professionals to create, customize, and securely manage detailed progress notes.
Intelligent auto-population of progress notes from patient data, treatment plans, and prior sessions for ultra-fast documentation.
TherapyNotes is a leading EHR and practice management software tailored for mental health professionals, with robust tools for creating and managing progress notes. It offers customizable templates in formats like SOAP, DAP, BIRP, and GIRP, allowing quick documentation with auto-population from patient histories and treatment plans. The platform ensures HIPAA compliance, seamless integration with scheduling and billing, and efficient workflows to reduce administrative burden.
Pros
- Highly customizable progress note templates with auto-fill capabilities
- Seamless integration of notes with billing, scheduling, and telehealth
- Strong HIPAA compliance and data security features
Cons
- Higher pricing may deter very small or startup practices
- Initial learning curve for advanced customization
- Limited native mobile app functionality compared to desktop
Best For
Mental health clinicians and group practices seeking an all-in-one, compliant platform for efficient progress note creation and practice management.
Pricing
Starts at $59/month per clinician (first user), $39/month for additional users; billed annually with a free trial available.
ICANotes
specializedFast and intuitive EHR system with customizable templates that enables behavioral health providers to generate progress notes in seconds.
Point-and-click progress note builder that auto-populates structured data and generates fully customizable notes in seconds
ICANotes is a cloud-based EHR software designed specifically for behavioral health professionals, focusing on rapid creation of progress notes, psychiatric evaluations, and treatment plans. Its point-and-click interface enables clinicians to generate detailed, compliant documentation with minimal typing, often in under two minutes per note. The platform also includes integrated billing, scheduling, telehealth, and E&M coding support to streamline mental health practices.
Pros
- Lightning-fast note generation with customizable templates
- Strong HIPAA compliance and automated E&M coding
- Comprehensive behavioral health-specific tools including outcomes tracking
Cons
- User interface feels somewhat dated and clunky
- Pricing can be steep for solo practitioners
- Limited customization outside behavioral health workflows
Best For
Mental health providers and group practices prioritizing speed and compliance in progress note documentation.
Pricing
Starts at $4.75 per user per day (unlimited notes) or about $125-$145 per user per month, with volume discounts available.
SimplePractice
specializedAll-in-one practice management software with robust progress note tools, including templates and e-signatures for therapists.
Auto-populating progress notes from intake forms and session data for faster, consistent documentation
SimplePractice is an all-in-one practice management platform tailored for mental health and wellness professionals, with robust progress note functionality including customizable templates like SOAP, DAP, BIRP, and intake forms that streamline documentation. It supports voice-to-text dictation, secure HIPAA-compliant storage, and integration with scheduling, billing, and telehealth for efficient session-to-note workflows. While not exclusively a note-taking tool, it excels in embedding progress notes within a full EHR system to reduce administrative burden.
Pros
- Highly customizable note templates and voice dictation for quick entry
- Seamless integration with billing, scheduling, and client portals
- HIPAA-compliant mobile app for notes on the go
Cons
- Higher pricing tiers required for full features like billing
- Steeper learning curve for users new to comprehensive EHR systems
- Limited advanced analytics or AI-assisted note generation compared to specialized tools
Best For
Mental health practitioners in solo or small practices needing integrated progress notes with practice management.
Pricing
Starts at $29/user/month (Essentials for notes/scheduling), $69 (Professional with billing), $99 (Enterprise); plus 2.8%+ processing fees and per-client telehealth charges.
Note Designer
specializedSpecialized progress note software with AI-assisted templates and auto-population features for quick and compliant documentation.
Point-and-click note builder with 10,000+ searchable clinical phrases
Note Designer is a web-based progress note software designed specifically for mental health professionals, enabling quick creation of compliant SOAP, DAP, BIRP, and other note formats through customizable templates and a vast library of over 10,000 clinical phrases. It features a point-and-click interface that minimizes typing, allowing users to build detailed, personalized notes efficiently. The platform prioritizes HIPAA compliance and supports various therapy modalities, making documentation faster and more consistent.
Pros
- Extensive library of pre-written clinical phrases for rapid note assembly
- Highly customizable templates tailored to specific therapy styles
- Strong HIPAA compliance and audit-ready documentation
Cons
- Limited integrations with full EHR systems or billing software
- No dedicated mobile app, relying on web access
- Initial setup time required for template customization
Best For
Ideal for solo therapists or small mental health practices needing fast, template-driven progress notes without complex EHR features.
Pricing
Starts at $39/user/month (billed annually) or $49/month; includes unlimited notes and support.
TheraNest
specializedPractice management tool offering customizable progress note templates and integrated billing for mental health practices.
Auto-generation of superbills and claims directly from completed progress notes
TheraNest is a cloud-based EHR and practice management software tailored for mental health professionals, offering customizable progress note templates including SOAP, DAP, and BIRP formats. It streamlines documentation with features like treatment plans, outcome tracking, and secure client portals for note sharing. Integrated billing and scheduling make it a comprehensive tool beyond just progress notes.
Pros
- Customizable note templates and DSM-5 integration for efficient progress documentation
- HIPAA-compliant with strong security and client portal access
- Affordable all-in-one platform combining notes, billing, and scheduling
Cons
- Limited advanced AI or voice-to-text automation for notes compared to specialized tools
- Interface can feel busy for users focused solely on progress notes
- Some advanced reporting requires higher-tier plans
Best For
Solo therapists or small mental health practices needing integrated progress notes with billing and practice management.
Pricing
Starts at $39/user/month (Essentials, billed annually) up to $59/user/month (Premium), with a 30-day free trial.
MyClientsPlus
specializedEHR and billing software with extensive progress note libraries and customization options for counselors and therapists.
Drag-and-drop customizable progress note builder with pre-built behavioral health templates
MyClientsPlus is a cloud-based EHR and practice management software designed specifically for mental health professionals, offering robust tools for creating and managing progress notes. It provides customizable templates for formats like SOAP, DAP, and BIRP, along with DSM-5/ICD-10 integration for accurate documentation. Beyond notes, it includes scheduling, billing, and telehealth features to support comprehensive client care workflows.
Pros
- Highly customizable progress note templates with drag-and-drop builder
- Seamless integration of notes with billing and DSM-5 coding
- Strong customer support and training resources
Cons
- Dated user interface that can feel clunky
- Limited advanced reporting and analytics for notes
- Mobile app lacks full progress note editing capabilities
Best For
Small to medium-sized mental health practices seeking an all-in-one EHR with flexible note customization.
Pricing
Starts at $29.95 per user/month (Starter plan) up to $69.95+ (Complete/Enterprise), billed annually with a free trial.
CounSol
specializedTelehealth platform with secure progress note creation, storage, and sharing features tailored for counseling practices.
Customizable progress note builder with dropdown fields, auto-fill from prior sessions, and export options tailored for therapy documentation
CounSol is a practice management software designed for mental health professionals, offering customizable progress note templates that support SOAP, DAP, and other formats for efficient documentation. It integrates progress notes with scheduling, billing, telehealth, and a client portal to create a streamlined workflow for therapists. HIPAA-compliant and user-friendly, it caters to solo practitioners and small group practices seeking an all-in-one solution.
Pros
- Highly customizable progress note templates with auto-population from intake forms
- Seamless integration of notes with billing and scheduling for time savings
- Intuitive interface with mobile app support for on-the-go documentation
Cons
- Limited advanced analytics and reporting on progress notes
- Telehealth features are functional but lack some premium video tools
- Customer support response times can vary
Best For
Solo therapists or small counseling practices needing straightforward, integrated progress note tools without overwhelming complexity.
Pricing
Starts at $49/user/month (billed annually) for Basic plan; Premium at $69/user/month includes advanced features like telehealth.
Jane
specializedAppointment and charting software providing streamlined progress note entry with SOAP templates for allied health professionals.
Drag-and-drop form builder for fully customizable progress note templates
Jane (jane.app) is a comprehensive practice management platform tailored for health and wellness practitioners, with strong capabilities for creating, customizing, and managing progress notes. It supports SOAP notes, customizable templates, and secure charting integrated with scheduling, billing, and telehealth. The software emphasizes efficiency for solo and group practices, allowing notes to be accessed across devices with HIPAA-equivalent security features.
Pros
- Highly customizable note templates and form builder
- Seamless integration with scheduling and telehealth
- Intuitive mobile app for on-the-go charting
Cons
- Pricing scales per practitioner, which can add up for larger teams
- Steeper learning curve for advanced customizations
- Primarily optimized for Canadian users with some regional compliance limitations
Best For
Solo therapists or small mental health practices seeking an all-in-one tool for progress notes and practice management.
Pricing
Starts at $59 CAD/month per practitioner for Solo plan; Group plans from $99 CAD/month with additional features.
Practice Better
specializedHolistic practice management system featuring customizable progress notes, client portals, and telehealth integration.
Custom form builder for fully tailored progress notes with automated super-bill generation
Practice Better is an all-in-one practice management platform for health and wellness practitioners, offering EHR tools including customizable progress note templates like SOAP, DAP, and session-specific forms. It streamlines documentation by integrating notes with scheduling, billing, telehealth, and client portals for secure sharing and outcome tracking. The software supports HIPAA compliance and is designed for efficient session note-taking in solo or group practices.
Pros
- Highly customizable progress note templates with SOAP/DAP support and multimedia attachments
- Seamless integration of notes with billing super-bills and client portals
- Intuitive mobile app for on-the-go note entry and voice-to-text transcription
Cons
- Limited advanced progress tracking analytics compared to specialized EHRs
- Pricing tiers lock key features behind higher plans
- Occasional interface glitches during peak usage
Best For
Solo or small-group holistic health practitioners needing integrated progress notes with practice management tools.
Pricing
Starts at $25/month (Solo, annual billing) up to $125+/month for Group plans; 14-day free trial available.
TheraPlatform
specializedTeletherapy platform with built-in progress note tools, video sessions, and HIPAA-compliant documentation features.
Vast library of therapy-specific progress note templates with auto-fill from session data
TheraPlatform is a comprehensive practice management platform tailored for therapists and mental health professionals, with strong progress note capabilities including customizable templates for SOAP, DAP, BIRP, and other formats. It streamlines documentation by integrating notes with scheduling, billing, telehealth, and EHR features, allowing for efficient session recording and compliance tracking. The software supports solo practitioners and group practices with HIPAA-secure storage and client portals for sharing notes.
Pros
- Extensive library of pre-built and customizable progress note templates
- Seamless integration of notes with billing, scheduling, and telehealth
- HIPAA-compliant with secure client portal for note access and signatures
Cons
- Moderate learning curve due to feature-rich interface
- Pricing scales up quickly for multi-user practices
- Limited advanced automation compared to specialized note tools
Best For
Small to medium-sized therapy practices seeking an all-in-one platform with solid progress note functionality.
Pricing
Starts at $39/user/month (Essentials), $49/user/month (Professional), $59/user/month (Premium); annual discounts available.
Conclusion
The reviewed software provides robust solutions for progress note management, with TherapyNotes leading as the top choice thanks to its comprehensive EHR features tailored to mental health professionals. ICANotes stands out for its speed and intuitive templates, while SimplePractice excels as a versatile, all-in-one tool. Each option offers distinct strengths, ensuring there’s a fit for various practice needs.
Take the next step in streamlining your practice—try TherapyNotes today to unlock efficient, secure, and customizable progress note management.
Tools Reviewed
All tools were independently evaluated for this comparison