Quick Overview
- 1#1: SimplePractice - All-in-one EHR, practice management, billing, and telehealth solution designed for private mental health and wellness practices.
- 2#2: TherapyNotes - Comprehensive EHR and practice management software tailored for behavioral health professionals in private practice.
- 3#3: Jane - Integrated scheduling, charting, billing, and telehealth platform for independent health and wellness practitioners.
- 4#4: Kareo - Billing, practice management, and revenue cycle software that helps private practices streamline operations and get paid faster.
- 5#5: Practice Fusion - Free cloud-based EHR with charting, e-prescribing, and scheduling features for small private medical practices.
- 6#6: CharmHealth - EHR, practice management, and patient portal system offering patient engagement tools for private practices.
- 7#7: Elation Health - Clinician-focused EHR designed for independent primary care practices with intuitive workflows and interoperability.
- 8#8: DrChrono - Mobile-first EHR and practice management platform with scheduling, billing, and telehealth for private practices.
- 9#9: AdvancedMD - Full-suite practice management, EHR, and billing software for growing private medical practices.
- 10#10: athenahealth - Cloud-based EHR and practice management with revenue cycle management for larger private practices.
These solutions were chosen based on key metrics: feature completeness, user experience, reliability, and alignment with practice needs, ensuring they deliver exceptional performance for diverse private practices.
Comparison Table
Private practice software streamlines administrative and clinical tasks for professionals, with tools including SimplePractice, TherapyNotes, Jane, Kareo, Practice Fusion, and more. This comparison table outlines key features, usability, and functionality to help readers identify the best fit for their practice's specific needs and workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one EHR, practice management, billing, and telehealth solution designed for private mental health and wellness practices. | specialized | 9.4/10 | 9.7/10 | 9.2/10 | 8.9/10 |
| 2 | TherapyNotes Comprehensive EHR and practice management software tailored for behavioral health professionals in private practice. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Jane Integrated scheduling, charting, billing, and telehealth platform for independent health and wellness practitioners. | specialized | 9.1/10 | 9.2/10 | 9.6/10 | 8.7/10 |
| 4 | Kareo Billing, practice management, and revenue cycle software that helps private practices streamline operations and get paid faster. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 5 | Practice Fusion Free cloud-based EHR with charting, e-prescribing, and scheduling features for small private medical practices. | specialized | 8.2/10 | 8.0/10 | 8.5/10 | 9.5/10 |
| 6 | CharmHealth EHR, practice management, and patient portal system offering patient engagement tools for private practices. | specialized | 8.3/10 | 8.5/10 | 7.9/10 | 9.2/10 |
| 7 | Elation Health Clinician-focused EHR designed for independent primary care practices with intuitive workflows and interoperability. | specialized | 8.6/10 | 8.5/10 | 9.3/10 | 7.8/10 |
| 8 | DrChrono Mobile-first EHR and practice management platform with scheduling, billing, and telehealth for private practices. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.8/10 |
| 9 | AdvancedMD Full-suite practice management, EHR, and billing software for growing private medical practices. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 10 | athenahealth Cloud-based EHR and practice management with revenue cycle management for larger private practices. | enterprise | 8.1/10 | 9.2/10 | 7.3/10 | 7.6/10 |
All-in-one EHR, practice management, billing, and telehealth solution designed for private mental health and wellness practices.
Comprehensive EHR and practice management software tailored for behavioral health professionals in private practice.
Integrated scheduling, charting, billing, and telehealth platform for independent health and wellness practitioners.
Billing, practice management, and revenue cycle software that helps private practices streamline operations and get paid faster.
Free cloud-based EHR with charting, e-prescribing, and scheduling features for small private medical practices.
EHR, practice management, and patient portal system offering patient engagement tools for private practices.
Clinician-focused EHR designed for independent primary care practices with intuitive workflows and interoperability.
Mobile-first EHR and practice management platform with scheduling, billing, and telehealth for private practices.
Full-suite practice management, EHR, and billing software for growing private medical practices.
Cloud-based EHR and practice management with revenue cycle management for larger private practices.
SimplePractice
specializedAll-in-one EHR, practice management, billing, and telehealth solution designed for private mental health and wellness practices.
Fully integrated billing with era-intelligent claims scrubbing and direct deposit payments
SimplePractice is a comprehensive all-in-one platform tailored for private practice health and wellness professionals, including therapists, counselors, and physicians. It streamlines operations with features like online scheduling, secure telehealth video sessions, customizable EHR documentation, automated billing and insurance claims, and a robust client portal for intake forms and payments. The software emphasizes HIPAA compliance, efficiency, and scalability for solo practitioners to mid-sized groups.
Pros
- All-in-one functionality covering scheduling, telehealth, EHR, and billing
- HIPAA-compliant with strong security and excellent customer support
- Intuitive interface and mobile app for on-the-go access
Cons
- Pricing can be steep for higher-tier features needed by growing practices
- Limited customization options in templates and reporting
- Occasional performance issues during peak usage or updates
Best For
Solo therapists, counselors, and small mental health practices needing a scalable, compliant solution for administrative and clinical workflows.
Pricing
Essentials ($29/mo), Professional ($69/mo), Enterprise (custom); annual billing offers discounts, plus per-client fees for telehealth.
TherapyNotes
specializedComprehensive EHR and practice management software tailored for behavioral health professionals in private practice.
Customizable therapy-specific progress note templates with integrated goal tracking and outcome measures
TherapyNotes is a cloud-based EHR and practice management platform tailored specifically for behavioral health professionals, including therapists, psychologists, and counselors. It offers comprehensive tools for scheduling appointments, creating customizable progress notes and treatment plans, handling insurance billing with electronic claims submission, and conducting secure telehealth sessions. The software emphasizes HIPAA compliance, streamlined workflows, and client portal access for intake forms and secure messaging.
Pros
- Highly specialized therapy documentation tools with SOAP notes, treatment plans, and outcome tracking
- Seamless insurance billing with superbills, claims scrubbing, and ERA posting
- Strong HIPAA security, telehealth integration, and responsive customer support
Cons
- Pricing can be steep for solo practitioners without multi-user discounts
- Limited third-party integrations compared to more general EHR platforms
- Steeper initial learning curve for non-tech-savvy users
Best For
Mental health private practices seeking a therapy-focused EHR with robust billing and documentation capabilities.
Pricing
Starts at $59 per clinician per month (billed annually); additional clinicians $39/month; includes most features with optional add-ons like premium telehealth.
Jane
specializedIntegrated scheduling, charting, billing, and telehealth platform for independent health and wellness practitioners.
Exceptionally polished, consumer-grade UI that makes navigation feel effortless and enjoyable compared to clunky legacy EMRs
Jane (jane.app) is a cloud-based practice management platform tailored for private practices in health and wellness fields like therapy, chiropractic, and massage therapy. It provides integrated tools for appointment scheduling, customizable SOAP charting, billing and insurance claims, secure telehealth, and a patient portal for self-booking and payments. The software emphasizes a modern, intuitive interface to streamline workflows and reduce administrative burdens for solo practitioners and small clinics.
Pros
- Intuitive, modern interface that rivals consumer apps
- Comprehensive all-in-one features including telehealth and billing
- Responsive customer support with live chat and training resources
Cons
- Per-client fees add up for practices with high volume
- Limited advanced reporting compared to enterprise tools
- Some customization options require workarounds
Best For
Solo practitioners and small wellness clinics seeking an easy-to-use, visually appealing platform without steep learning curves.
Pricing
Starts at $74 CAD/month (~$54 USD) for the first provider, $39 CAD/additional provider; first 40 active clients free, then $1 CAD/month per additional client; telehealth add-on $35 CAD/provider/month.
Kareo
specializedBilling, practice management, and revenue cycle software that helps private practices streamline operations and get paid faster.
AI-powered Intelligent RCM that proactively identifies and resolves billing issues to boost collections
Kareo is a cloud-based platform tailored for independent medical practices, providing integrated electronic health records (EHR), practice management, medical billing, and revenue cycle management tools. It automates administrative workflows, streamlines claims processing, and offers patient engagement features to enhance efficiency. Designed for private practices, Kareo focuses on maximizing reimbursements while ensuring HIPAA compliance and interoperability with other healthcare systems.
Pros
- Powerful revenue cycle management with automated claims scrubbing and denial prevention
- Seamless cloud access and mobile app for providers
- Strong integrations with labs, pharmacies, and clearinghouses
Cons
- Pricing can be steep for very small practices
- Learning curve for advanced features
- Customer support response times vary
Best For
Small to mid-sized private practices prioritizing efficient billing and revenue optimization.
Pricing
Custom pricing starts at ~$300/provider/month for full EHR + PM suite; lower tiers for billing-only (~$140/provider/month).
Practice Fusion
specializedFree cloud-based EHR with charting, e-prescribing, and scheduling features for small private medical practices.
Fully free, cloud-based EHR with integrated e-prescribing and no hardware requirements
Practice Fusion is a cloud-based electronic health record (EHR) and practice management software tailored for small to medium-sized private practices. It provides tools for charting, e-prescribing, appointment scheduling, billing integration, and patient engagement via a portal. As one of the first fully free EHRs, it emphasizes ease of adoption with no upfront licensing fees, making it accessible for independent providers.
Pros
- Completely free core EHR functionality with no subscription fees
- Intuitive web-based interface requiring no installation
- Seamless e-prescribing and ONC-certified compliance features
Cons
- Occasional ads and promotional content within the interface
- Limited advanced customization and reporting capabilities
- Customer support primarily through tickets with variable response times
Best For
Solo practitioners or small private practices seeking a cost-free, straightforward EHR solution without complex setup.
Pricing
Free for core EHR features; optional paid add-ons for advanced billing, clearinghouse services, or premium support starting at $149/month.
CharmHealth
specializedEHR, practice management, and patient portal system offering patient engagement tools for private practices.
Free unlimited EHR plan for individual providers, enabling easy entry without subscription fees.
CharmHealth is a cloud-based electronic health record (EHR) and practice management platform designed specifically for private medical practices. It offers comprehensive tools including patient scheduling, customizable charting, billing, e-prescribing, telehealth, and a patient portal for self-scheduling and payments. The software is ONC-certified, supports multiple specialties, and emphasizes affordability with a free tier for solo providers.
Pros
- Highly affordable with a free plan for solo practitioners
- All-in-one solution covering EHR, PM, telehealth, and billing
- Customizable templates and strong mobile accessibility
Cons
- Steep learning curve for complex customizations
- Customer support response times can be inconsistent
- Reporting and analytics features are somewhat basic
Best For
Solo practitioners and small private practices needing a cost-effective, comprehensive EHR without high upfront costs.
Pricing
Free for solo providers; paid plans start at $199 per provider/month (billed annually), scaling with users and features.
Elation Health
specializedClinician-focused EHR designed for independent primary care practices with intuitive workflows and interoperability.
Patented one-page Patient Summary for instant clinical overviews
Elation Health is a cloud-based electronic health record (EHR) platform designed specifically for independent primary care practices, emphasizing clinician joy and efficient workflows. It offers intuitive charting, automated patient summaries, e-prescribing, telehealth, and a robust patient portal to streamline operations for solo and small practices. The software prioritizes minimal clicks and interoperability, helping physicians focus more on patient care than administrative tasks.
Pros
- Intuitive, clinician-first interface with minimal clicks
- Comprehensive primary care tools like one-page patient summaries and seamless e-prescribing
- Strong customer support and onboarding tailored to independent practices
Cons
- Higher pricing that may strain smaller budgets
- Limited customization and features for non-primary care specialties
- Billing and revenue cycle management are basic compared to dedicated tools
Best For
Independent primary care physicians or small practices prioritizing ease of use and clinician satisfaction over advanced customization.
Pricing
Starts at $349 per provider per month (billed annually), with higher tiers up to $549; includes setup fees and per-patient charges for some features.
DrChrono
specializedMobile-first EHR and practice management platform with scheduling, billing, and telehealth for private practices.
Award-winning native iPad app for seamless bedside charting and practice management
DrChrono is a cloud-based EHR and practice management software tailored for private medical practices, offering scheduling, billing, patient portals, telemedicine, and customizable charting. It emphasizes mobile accessibility with a highly regarded iPad app for on-the-go documentation and workflow efficiency. The platform integrates with labs, pharmacies, and wearables to streamline operations and enhance patient engagement.
Pros
- Native iOS app excels for mobile charting and point-of-care use
- Strong revenue cycle management with automated billing and claims
- Customizable templates and robust integrations with labs/pharmacies
Cons
- Pricing is on the higher end, especially for small practices
- Initial setup and customization have a learning curve
- Customer support can be inconsistent during peak times
Best For
Tech-forward private practices with iOS devices and multi-provider teams needing mobile EHR and billing integration.
Pricing
Starts at $199/provider/month for core plans; scales with features and users—custom quotes required.
AdvancedMD
enterpriseFull-suite practice management, EHR, and billing software for growing private medical practices.
Sophisticated revenue cycle management that automates claims, denials, and collections to maximize reimbursements
AdvancedMD is a cloud-based electronic health record (EHR) and practice management software designed specifically for private medical practices, offering tools for scheduling, billing, patient records, and telehealth. It integrates revenue cycle management to streamline claims processing and payments while ensuring HIPAA compliance. The platform supports practices of various sizes with customizable workflows and reporting capabilities.
Pros
- Robust integrated EHR and practice management
- Advanced revenue cycle management for billing efficiency
- Cloud-based access with strong security and compliance
Cons
- Steep learning curve and complex interface
- High cost especially for smaller practices
- Limited customization options without add-ons
Best For
Mid-sized private practices seeking scalable billing and revenue optimization tools.
Pricing
Quote-based pricing starting at around $400-$700 per provider per month, depending on modules and practice size.
athenahealth
enterpriseCloud-based EHR and practice management with revenue cycle management for larger private practices.
AI-powered revenue cycle management with predictive analytics for claims optimization
Athenahealth offers a cloud-based electronic health record (EHR) and practice management platform designed for healthcare providers, including private practices. It streamlines clinical workflows, patient scheduling, billing, and revenue cycle management with strong interoperability features. The software includes patient engagement tools, analytics for population health, and AI-driven insights to enhance efficiency and outcomes.
Pros
- Comprehensive revenue cycle management with high first-pass claim rates
- Robust interoperability and population health analytics
- Cloud-based accessibility with strong mobile app support
Cons
- Steep learning curve and complex interface
- High implementation time and costs
- Opaque and premium pricing structure
Best For
Mid-sized private practices needing advanced billing, analytics, and interoperability in an all-in-one platform.
Pricing
Custom quote-based pricing, typically $300-$600 per provider per month including EHR, PM, and support services.
Conclusion
The top 10 tools reviewed offer varied solutions, but the top three—SimplePractice, TherapyNotes, and Jane—emerged as leaders. SimplePractice stands out as the top choice, excelling with its all-in-one EHR, practice management, billing, and telehealth designed specifically for mental health and wellness practices. TherapyNotes and Jane follow closely: TherapyNotes for comprehensive behavioral health support, and Jane for an integrated platform that simplifies scheduling, charting, and telehealth.
To optimize your practice operations and focus on care, exploring SimplePractice is a strong starting point—its tailored features make it a standout choice for many private practices
Tools Reviewed
All tools were independently evaluated for this comparison