Quick Overview
- 1#1: AxisCare - AxisCare offers intuitive scheduling tools designed specifically for private duty home care agencies to manage caregivers, clients, and shifts efficiently.
- 2#2: ANOW - ANOW delivers real-time scheduling software that streamlines caregiver assignments, visit tracking, and compliance for private duty homecare.
- 3#3: AlayaCare - AlayaCare provides end-to-end home care management with advanced scheduling, EVV, and billing optimized for private duty services.
- 4#4: CareSmartz360 - CareSmartz360 enables automated scheduling, caregiver matching, and visit verification tailored for private duty and home health agencies.
- 5#5: HHAeXchange - HHAeXchange offers robust scheduling and EVV solutions to coordinate private duty caregivers and ensure regulatory compliance.
- 6#6: Rosemark by WellSky - Rosemark by WellSky provides scheduling software for non-medical home care with features for shift management and caregiver optimization.
- 7#7: CareVoyant - CareVoyant delivers cloud-based scheduling and workforce management for private duty homecare with real-time analytics.
- 8#8: Axxess HomeCare - Axxess HomeCare features mobile scheduling tools for assigning caregivers to private duty clients with integrated documentation.
- 9#9: ShiftCare - ShiftCare simplifies scheduling for home care providers with automated rostering and client-caregiver matching for private duty.
- 10#10: EvaCare - EvaCare offers AI-powered scheduling for home care agencies to efficiently plan private duty shifts and manage availability.
Tools were evaluated based on features (e.g., real-time assignment, EVV integration), usability, reliability, and value, ensuring a balanced look at both practical functionality and long-term benefit for private duty operations.
Comparison Table
Private duty scheduling software simplifies coordinating care assignments, caregiver availability, and client interactions, a vital asset for care agencies. This comparison table explores key tools like AxisCare, ANOW, AlayaCare, CareSmartz360, HHAeXchange, and more, equipping readers to understand unique features, strengths, and optimal uses.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AxisCare AxisCare offers intuitive scheduling tools designed specifically for private duty home care agencies to manage caregivers, clients, and shifts efficiently. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.3/10 |
| 2 | ANOW ANOW delivers real-time scheduling software that streamlines caregiver assignments, visit tracking, and compliance for private duty homecare. | specialized | 9.2/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | AlayaCare AlayaCare provides end-to-end home care management with advanced scheduling, EVV, and billing optimized for private duty services. | enterprise | 8.4/10 | 9.2/10 | 8.0/10 | 7.5/10 |
| 4 | CareSmartz360 CareSmartz360 enables automated scheduling, caregiver matching, and visit verification tailored for private duty and home health agencies. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | HHAeXchange HHAeXchange offers robust scheduling and EVV solutions to coordinate private duty caregivers and ensure regulatory compliance. | enterprise | 8.2/10 | 9.0/10 | 7.8/10 | 7.5/10 |
| 6 | Rosemark by WellSky Rosemark by WellSky provides scheduling software for non-medical home care with features for shift management and caregiver optimization. | enterprise | 8.5/10 | 9.0/10 | 8.0/10 | 8.0/10 |
| 7 | CareVoyant CareVoyant delivers cloud-based scheduling and workforce management for private duty homecare with real-time analytics. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 8 | Axxess HomeCare Axxess HomeCare features mobile scheduling tools for assigning caregivers to private duty clients with integrated documentation. | enterprise | 8.3/10 | 9.1/10 | 7.8/10 | 7.5/10 |
| 9 | ShiftCare ShiftCare simplifies scheduling for home care providers with automated rostering and client-caregiver matching for private duty. | specialized | 8.1/10 | 8.4/10 | 8.6/10 | 7.8/10 |
| 10 | EvaCare EvaCare offers AI-powered scheduling for home care agencies to efficiently plan private duty shifts and manage availability. | specialized | 7.6/10 | 8.2/10 | 7.4/10 | 7.1/10 |
AxisCare offers intuitive scheduling tools designed specifically for private duty home care agencies to manage caregivers, clients, and shifts efficiently.
ANOW delivers real-time scheduling software that streamlines caregiver assignments, visit tracking, and compliance for private duty homecare.
AlayaCare provides end-to-end home care management with advanced scheduling, EVV, and billing optimized for private duty services.
CareSmartz360 enables automated scheduling, caregiver matching, and visit verification tailored for private duty and home health agencies.
HHAeXchange offers robust scheduling and EVV solutions to coordinate private duty caregivers and ensure regulatory compliance.
Rosemark by WellSky provides scheduling software for non-medical home care with features for shift management and caregiver optimization.
CareVoyant delivers cloud-based scheduling and workforce management for private duty homecare with real-time analytics.
Axxess HomeCare features mobile scheduling tools for assigning caregivers to private duty clients with integrated documentation.
ShiftCare simplifies scheduling for home care providers with automated rostering and client-caregiver matching for private duty.
EvaCare offers AI-powered scheduling for home care agencies to efficiently plan private duty shifts and manage availability.
AxisCare
specializedAxisCare offers intuitive scheduling tools designed specifically for private duty home care agencies to manage caregivers, clients, and shifts efficiently.
Real-time family portal providing instant visit status updates, scheduling visibility, and communication tools unique to private duty care.
AxisCare is a leading cloud-based platform tailored for private duty home care agencies, offering robust scheduling, caregiver management, billing, and EVV compliance tools. It features drag-and-drop scheduling, automated shift filling, mobile apps for caregivers, and client/family portals for real-time communication and transparency. The software integrates seamlessly with payroll and billing systems, helping agencies optimize operations and ensure regulatory compliance.
Pros
- Advanced drag-and-drop scheduling with auto-fill capabilities
- Comprehensive EVV and compliance tools for Medicaid/private pay
- Intuitive mobile app and family portal for real-time updates
Cons
- Pricing can be steep for very small agencies
- Steeper learning curve for advanced custom reports
- Limited third-party integrations compared to some competitors
Best For
Mid-to-large private duty home care agencies needing an all-in-one solution for scheduling, compliance, and family engagement.
Pricing
Custom pricing starting at around $300/month for small agencies, scaling with users/visits (typically $5-10 per visit or per caregiver).
ANOW
specializedANOW delivers real-time scheduling software that streamlines caregiver assignments, visit tracking, and compliance for private duty homecare.
AI-powered scheduling optimizer that automatically assigns caregivers based on skills, location, and preferences
ANOW is a cloud-based platform tailored for private duty home care agencies, offering robust scheduling tools like drag-and-drop calendars, auto-scheduling, and real-time availability matching. It integrates EVV for visit verification, handles billing, payroll, and compliance reporting to streamline operations. The software supports mobile access for caregivers and provides analytics for agency growth and efficiency.
Pros
- Advanced drag-and-drop scheduling with AI-driven auto-matching
- Seamless EVV integration for regulatory compliance
- Strong mobile app and real-time notifications for caregivers
Cons
- Pricing scales steeply for small agencies
- Some reporting customization is limited
- Occasional learning curve for advanced features
Best For
Mid-sized private duty home care agencies seeking comprehensive scheduling and compliance management.
Pricing
Quote-based; typically $1.50-$3 per verified visit plus base fees from $200/month depending on agency size.
AlayaCare
enterpriseAlayaCare provides end-to-end home care management with advanced scheduling, EVV, and billing optimized for private duty services.
SmartMatch AI engine that intelligently matches caregivers to shifts based on skills, preferences, location, and compliance in real-time
AlayaCare is an all-in-one cloud-based platform designed for home care agencies, with robust scheduling tools tailored for private duty services including shift creation, caregiver matching, and real-time availability management. It features AI-powered auto-scheduling, drag-and-drop rostering, and mobile apps for caregivers and families to handle visits, timesheets, and communications seamlessly. The software integrates EVV, billing, and compliance reporting to support efficient private duty operations from scheduling to payment.
Pros
- AI-driven SmartMatch for optimal caregiver-patient assignments and auto-filling shifts
- Intuitive mobile apps enabling real-time scheduling updates and GPS tracking
- Seamless integration with EVV, billing, and reporting for full workflow automation
Cons
- Custom pricing lacks transparency and can be costly for small agencies
- Steep initial learning curve due to extensive feature set
- Implementation process may take several weeks with dedicated support needed
Best For
Mid-sized private duty home care agencies seeking scalable scheduling integrated with billing and compliance tools.
Pricing
Custom quote-based pricing starting around $100-200 per user/month depending on agency size, modules, and EVV needs; no public tiers available.
CareSmartz360
specializedCareSmartz360 enables automated scheduling, caregiver matching, and visit verification tailored for private duty and home health agencies.
SmartMatch AI that automatically matches caregivers to shifts based on skills, location, and preferences
CareSmartz360 is an all-in-one home care management platform tailored for private duty agencies, offering advanced scheduling tools like drag-and-drop calendars, automated shift matching, and real-time notifications. It integrates EVV compliance, telephony-based scheduling, billing, and payroll to streamline operations and reduce administrative burdens. The software supports mobile access for caregivers and office staff, ensuring efficient coordination of private duty visits.
Pros
- Robust scheduling with AI-powered SmartMatch for optimal caregiver assignments
- Seamless EVV integration and mobile apps for real-time updates
- Comprehensive all-in-one suite including billing and telephony scheduling
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for very small agencies
- Interface occasionally feels cluttered with customization limits
Best For
Mid-sized private duty home care agencies needing scalable scheduling, EVV compliance, and integrated billing.
Pricing
Custom quotes; starts at ~$0.99/visit or $299+/month for subscriptions based on agency size and features.
HHAeXchange
enterpriseHHAeXchange offers robust scheduling and EVV solutions to coordinate private duty caregivers and ensure regulatory compliance.
Autofill AI-driven scheduling that automatically matches caregivers to shifts based on skills, availability, and preferences
HHAeXchange is a robust homecare management platform designed for private duty agencies, offering advanced scheduling tools alongside EVV, billing, payroll, and compliance features. It enables drag-and-drop scheduling, caregiver matching, and real-time shift management to optimize operations. The software also includes mobile apps for caregivers and clients, fostering better communication and visit verification.
Pros
- Comprehensive integration of scheduling, EVV, billing, and payroll
- Strong compliance tools for Medicaid and private pay
- Mobile-first design with caregiver and family portals
Cons
- Steep learning curve for new users
- Pricing can be high for small agencies
- Limited customization in reporting
Best For
Mid-sized to large private duty homecare agencies seeking an all-in-one operational platform.
Pricing
Custom pricing based on agency size, visits, and modules; typically starts at $500-$1,000/month for small agencies with per-visit fees.
Rosemark by WellSky
enterpriseRosemark by WellSky provides scheduling software for non-medical home care with features for shift management and caregiver optimization.
Intelligent scheduling optimizer that automatically assigns shifts based on availability, skills, geography, and preferences
Rosemark by WellSky is a robust home care management platform tailored for private duty agencies, offering advanced scheduling tools to manage caregiver shifts, client visits, and compliance needs. It features drag-and-drop scheduling, auto-fill capabilities, and integration with EVV for real-time visit verification. The software also supports billing, payroll, and caregiver mobile apps, streamlining operations for non-medical home care providers.
Pros
- Powerful scheduling with auto-optimization and skill-based matching
- Comprehensive mobile app for caregivers and real-time EVV compliance
- Seamless integration with billing and payroll systems
Cons
- Pricing can be steep for smaller agencies
- Some users report a learning curve for advanced features
- Reporting customization is somewhat limited
Best For
Mid-sized private duty home care agencies needing robust scheduling and full operational management.
Pricing
Custom pricing starting around $295/month for basic plans, scaling with agency size, users, and add-ons; quotes required.
CareVoyant
specializedCareVoyant delivers cloud-based scheduling and workforce management for private duty homecare with real-time analytics.
Intelligent auto-scheduling engine that optimizes caregiver assignments by skills, geography, and preferences to minimize overtime and gaps.
CareVoyant is a cloud-based home care management platform tailored for private duty agencies, offering robust scheduling tools to manage caregiver shifts, client visits, and compliance. It features drag-and-drop scheduling, auto-matching based on skills and availability, real-time notifications, and integrated EVV for visit verification. The software also handles billing, payroll, and reporting, making it a comprehensive solution for non-medical home care operations.
Pros
- Advanced scheduling with auto-fill, skill-matching, and recurring shift templates
- Integrated EVV, billing, and payroll for streamlined operations
- Mobile apps for caregivers and families with real-time updates
Cons
- Steep learning curve for complex features
- Custom pricing lacks transparency and can be costly for small agencies
- Customer support response times can vary
Best For
Mid-sized private duty home care agencies needing an all-in-one platform for scheduling, compliance, and billing.
Pricing
Custom quote-based pricing, typically $1-3 per visit or monthly subscriptions starting at $500+ depending on agency size and modules.
Axxess HomeCare
enterpriseAxxess HomeCare features mobile scheduling tools for assigning caregivers to private duty clients with integrated documentation.
AI-driven Smart Scheduling that automatically optimizes shifts based on caregiver availability, skills, and client needs
Axxess HomeCare is a comprehensive cloud-based platform tailored for home care agencies, with robust scheduling capabilities for private duty services including shift management, caregiver matching, and visit verification. It integrates scheduling seamlessly with electronic health records (EHR), billing, and compliance tools to streamline operations. The software supports mobile access for caregivers and includes EVV compliance for accurate tracking and reporting.
Pros
- Seamless integration with EHR, billing, and compliance features
- AI-powered smart scheduling for optimized caregiver assignments
- Strong mobile app support for real-time scheduling and EVV
Cons
- Higher pricing suitable for larger agencies rather than small ones
- Steeper learning curve due to extensive feature set
- Customization can require additional setup time
Best For
Mid-to-large private duty home care agencies seeking an all-in-one platform that integrates scheduling with full agency management.
Pricing
Custom enterprise pricing, typically starting at $400-$600/month based on users and modules, with per-user fees around $99+.
ShiftCare
specializedShiftCare simplifies scheduling for home care providers with automated rostering and client-caregiver matching for private duty.
Smart rostering engine that automatically matches carers to shifts based on availability, skills, location, and preferences
ShiftCare is a cloud-based workforce management platform tailored for home care agencies, specializing in shift scheduling, rostering, and client management. It enables drag-and-drop scheduling, automated roster matching based on carer skills and preferences, real-time timesheets, and compliance tools for standards like NDIS. The software also includes mobile apps for carers and clients, facilitating visit confirmations, care notes, and invoicing integration.
Pros
- Intuitive drag-and-drop scheduling with smart auto-rostering
- Comprehensive mobile apps for carers and real-time tracking
- Strong compliance and reporting for home care regulations
Cons
- Pricing is quote-based and can be costly for small agencies
- Limited native integrations with US-specific systems like EVV
- Steeper learning curve for advanced compliance features
Best For
Medium to large home care agencies in Australia or similar markets needing robust rostering and NDIS compliance.
Pricing
Custom quote-based pricing, typically starting at $5-10 per active carer/month with tiered plans (Starter, Pro, Enterprise).
EvaCare
specializedEvaCare offers AI-powered scheduling for home care agencies to efficiently plan private duty shifts and manage availability.
AI-assisted auto-scheduling that optimizes caregiver assignments based on skills, preferences, and location
EvaCare is a cloud-based platform tailored for private duty home care agencies, providing tools for efficient caregiver scheduling, client management, and compliance. It features drag-and-drop scheduling, electronic visit verification (EVV), integrated billing, and a mobile app for caregivers to clock in/out and view shifts. The software emphasizes real-time updates, automated notifications, and reporting to streamline operations and reduce administrative burdens.
Pros
- Robust drag-and-drop scheduling with real-time availability matching
- Strong EVV compliance and mobile app for caregivers
- Integrated billing and payroll automation
Cons
- Limited third-party integrations (e.g., some EHRs)
- Reporting customization lacks depth for advanced users
- Pricing can be steep for very small agencies
Best For
Small to mid-sized private duty home care agencies seeking an all-in-one solution for scheduling and compliance.
Pricing
Custom pricing based on agency size, typically $300-$1,500/month for 10-50 caregivers, with per-visit or per-user options.
Conclusion
Evaluating 10 private duty scheduling tools reveals a range of strengths, but one stands out as the top choice. AxisCare leads with intuitive, agency-focused scheduling that streamlines caregiver, client, and shift management. ANOW and AlayaCare follow closely, offering robust alternatives—ANOW for real-time coordination, AlayaCare for end-to-end management—catering to diverse operational needs.
Ready to elevate your scheduling? Begin with AxisCare to experience efficient, user-friendly tools that prioritize both efficiency and care quality.
Tools Reviewed
All tools were independently evaluated for this comparison