Quick Overview
- 1#1: AxisCare - AxisCare is a comprehensive cloud-based platform tailored for private duty home care agencies, offering scheduling, billing, EVV compliance, and caregiver management.
- 2#2: Aline - Aline provides an all-in-one solution for non-medical home care, streamlining client management, scheduling, payroll, and electronic visit verification.
- 3#3: CareSmartz360 - CareSmartz360 delivers end-to-end management for private duty homecare with advanced scheduling, billing, telehealth, and mobile apps for caregivers.
- 4#4: AlayaCare - AlayaCare is a global home care platform that manages the full client lifecycle, including intake, rostering, billing, and compliance for private duty services.
- 5#5: ShiftCare - ShiftCare simplifies private duty homecare operations with intuitive rostering, client care plans, invoicing, and real-time caregiver communication.
- 6#6: CareVoyant - CareVoyant offers a cloud-based home care software suite focused on scheduling, billing, analytics, and regulatory compliance for private duty agencies.
- 7#7: Alora - Alora provides home health and private duty software with robust billing, scheduling, clinical documentation, and EVV features.
- 8#8: WellSky Personal Care - WellSky Personal Care supports private duty homecare with integrated scheduling, billing, EVV, and payer management tools.
- 9#9: Rosemark - Rosemark is a user-friendly software for private home care agencies, specializing in scheduling, time tracking, and billing automation.
- 10#10: CareTime - CareTime offers an affordable, intuitive platform for managing private duty homecare schedules, payroll, billing, and client records.
We selected these tools based on key factors including comprehensive feature sets (scheduling, billing, compliance), user-friendliness, reliability, and overall value for agencies seeking to streamline their operations.
Comparison Table
This comparison table outlines key features, functionality, and practical use cases of leading Private Duty Homecare Software, including AxisCare, Aline, CareSmartz360, AlayaCare, ShiftCare, and more. Readers will discover how each tool aligns with their agency's needs, from scheduling and billing to client management and reporting, helping them make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AxisCare AxisCare is a comprehensive cloud-based platform tailored for private duty home care agencies, offering scheduling, billing, EVV compliance, and caregiver management. | specialized | 9.8/10 | 9.9/10 | 9.4/10 | 9.6/10 |
| 2 | Aline Aline provides an all-in-one solution for non-medical home care, streamlining client management, scheduling, payroll, and electronic visit verification. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | CareSmartz360 CareSmartz360 delivers end-to-end management for private duty homecare with advanced scheduling, billing, telehealth, and mobile apps for caregivers. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 4 | AlayaCare AlayaCare is a global home care platform that manages the full client lifecycle, including intake, rostering, billing, and compliance for private duty services. | enterprise | 8.6/10 | 9.1/10 | 8.2/10 | 8.3/10 |
| 5 | ShiftCare ShiftCare simplifies private duty homecare operations with intuitive rostering, client care plans, invoicing, and real-time caregiver communication. | specialized | 8.1/10 | 8.4/10 | 8.0/10 | 7.6/10 |
| 6 | CareVoyant CareVoyant offers a cloud-based home care software suite focused on scheduling, billing, analytics, and regulatory compliance for private duty agencies. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 7 | Alora Alora provides home health and private duty software with robust billing, scheduling, clinical documentation, and EVV features. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 8 | WellSky Personal Care WellSky Personal Care supports private duty homecare with integrated scheduling, billing, EVV, and payer management tools. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 9 | Rosemark Rosemark is a user-friendly software for private home care agencies, specializing in scheduling, time tracking, and billing automation. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.9/10 |
| 10 | CareTime CareTime offers an affordable, intuitive platform for managing private duty homecare schedules, payroll, billing, and client records. | specialized | 7.6/10 | 7.8/10 | 7.4/10 | 7.7/10 |
AxisCare is a comprehensive cloud-based platform tailored for private duty home care agencies, offering scheduling, billing, EVV compliance, and caregiver management.
Aline provides an all-in-one solution for non-medical home care, streamlining client management, scheduling, payroll, and electronic visit verification.
CareSmartz360 delivers end-to-end management for private duty homecare with advanced scheduling, billing, telehealth, and mobile apps for caregivers.
AlayaCare is a global home care platform that manages the full client lifecycle, including intake, rostering, billing, and compliance for private duty services.
ShiftCare simplifies private duty homecare operations with intuitive rostering, client care plans, invoicing, and real-time caregiver communication.
CareVoyant offers a cloud-based home care software suite focused on scheduling, billing, analytics, and regulatory compliance for private duty agencies.
Alora provides home health and private duty software with robust billing, scheduling, clinical documentation, and EVV features.
WellSky Personal Care supports private duty homecare with integrated scheduling, billing, EVV, and payer management tools.
Rosemark is a user-friendly software for private home care agencies, specializing in scheduling, time tracking, and billing automation.
CareTime offers an affordable, intuitive platform for managing private duty homecare schedules, payroll, billing, and client records.
AxisCare
specializedAxisCare is a comprehensive cloud-based platform tailored for private duty home care agencies, offering scheduling, billing, EVV compliance, and caregiver management.
Intelligent scheduling engine that auto-assigns caregivers based on skills, preferences, geography, and real-time availability to minimize overtime and travel costs.
AxisCare is a leading all-in-one software platform designed specifically for private duty home care agencies, providing robust tools for scheduling, billing, electronic visit verification (EVV), client management, and caregiver coordination. It streamlines operations with mobile apps for caregivers, client/family portals, and automated payroll integration, ensuring compliance with industry regulations like Medicaid EVV mandates. The platform excels in scalability, supporting agencies from startups to enterprises with real-time reporting and analytics to drive business growth.
Pros
- Comprehensive feature set including advanced scheduling, EVV, and billing in one platform
- Exceptional customer support with dedicated onboarding and AxisCare University training
- Strong mobile apps and client portals enhancing caregiver retention and family satisfaction
Cons
- Pricing can be steep for very small agencies under 10 caregivers
- Initial setup and data migration may require significant time investment
- Some custom reporting features need higher-tier plans or add-ons
Best For
Mid-sized to large private duty home care agencies needing a scalable, compliance-focused solution with strong family engagement tools.
Pricing
Custom pricing based on agency size and features; starts around $250-$500/month for small agencies, scaling with users and modules.
Aline
specializedAline provides an all-in-one solution for non-medical home care, streamlining client management, scheduling, payroll, and electronic visit verification.
AI-powered scheduling engine that automatically assigns shifts based on caregiver skills, preferences, and real-time availability
Aline is a cloud-based software platform tailored for private duty homecare agencies, offering end-to-end management of scheduling, staffing, billing, and compliance. It features intelligent scheduling tools, electronic visit verification (EVV), mobile apps for caregivers and clients, and integrated payroll processing to streamline daily operations. The platform emphasizes real-time data visibility and automation to reduce administrative burdens while ensuring regulatory compliance.
Pros
- Robust EVV and scheduling optimization with AI-driven matching
- Intuitive mobile apps for caregivers and family portals
- Comprehensive reporting and analytics for business insights
Cons
- Custom pricing can be higher for smaller agencies
- Limited native integrations with some accounting software
- Initial setup requires dedicated training for full utilization
Best For
Mid-sized private duty homecare agencies seeking scalable automation and compliance tools.
Pricing
Custom quotes based on agency size and users; typically $49-$99 per caregiver/month with enterprise options.
CareSmartz360
specializedCareSmartz360 delivers end-to-end management for private duty homecare with advanced scheduling, billing, telehealth, and mobile apps for caregivers.
AI-powered Intelligent Scheduler that optimizes caregiver assignments based on skills, preferences, and real-time availability
CareSmartz360 is a cloud-based, all-in-one management platform tailored for private duty homecare agencies, offering tools for scheduling, billing, EVV compliance, caregiver management, and client CRM. It features mobile apps for caregivers and families, automated payroll, and advanced reporting to streamline daily operations and ensure regulatory adherence. The software supports scalability for growing agencies with integrations for QuickBooks and other systems.
Pros
- Comprehensive EVV and compliance tools with real-time visit verification
- Intelligent scheduling engine with auto-matching and drag-and-drop interface
- Robust mobile apps for caregivers, clients, and staff with GPS tracking
Cons
- Steeper learning curve for new users due to extensive features
- Custom pricing can be opaque and higher for smaller agencies
- Limited out-of-box customizations without add-ons
Best For
Medium to large private duty homecare agencies needing scalable, feature-rich software for complex scheduling and compliance.
Pricing
Custom quote-based pricing starting around $500/month for small agencies, scaling with users and modules.
AlayaCare
enterpriseAlayaCare is a global home care platform that manages the full client lifecycle, including intake, rostering, billing, and compliance for private duty services.
AI-powered intelligent scheduling that auto-matches caregivers to clients based on skills, preferences, and location
AlayaCare is a cloud-based platform tailored for home care agencies, providing end-to-end management for private duty homecare including scheduling, EVV, billing, and caregiver coordination. It features a mobile app for caregivers to clock in/out, document visits, and access schedules in real-time, alongside client portals for families to monitor care. The software emphasizes automation and compliance, supporting private pay models with customizable invoicing and reporting tools.
Pros
- Advanced AI-driven scheduling and caregiver matching optimizes visit efficiency
- Seamless EVV compliance and automated billing reduce administrative burden
- Robust mobile app and client portal enhance communication and transparency
Cons
- Pricing can be steep for very small agencies
- Initial setup and training require significant time investment
- Some users report occasional glitches in mobile reporting features
Best For
Mid-sized private duty homecare agencies seeking a scalable, feature-rich platform with strong automation.
Pricing
Custom quotes based on agency size and volume; typically $4-8 per visit or $200-500/month base subscription plus per-user fees.
ShiftCare
specializedShiftCare simplifies private duty homecare operations with intuitive rostering, client care plans, invoicing, and real-time caregiver communication.
Real-time collaborative rostering dashboard with auto-fill and conflict detection
ShiftCare is a cloud-based homecare management software focused on rostering, scheduling, and client care coordination for private duty homecare agencies. It enables efficient shift planning with drag-and-drop tools, real-time availability tracking, and a mobile app for caregivers to manage visits, timesheets, and notes. The platform also supports billing, invoicing, and compliance features tailored primarily for Australian providers like NDIS, making it adaptable for private pay homecare operations.
Pros
- Powerful drag-and-drop rostering for quick scheduling
- Comprehensive mobile app for caregivers with GPS check-ins
- Integrated billing and automated invoicing
Cons
- Limited native support for US-specific regulations like EVV
- Pricing can be steep for very small agencies
- Steeper learning curve for advanced compliance features
Best For
Mid-sized private duty homecare agencies prioritizing efficient scheduling and field staff mobility, especially those operating in Australia or similar markets.
Pricing
Starts at ~$20/user/month for Essentials plan; scales to Enterprise with custom quotes (billed annually).
CareVoyant
specializedCareVoyant offers a cloud-based home care software suite focused on scheduling, billing, analytics, and regulatory compliance for private duty agencies.
AI-driven scheduling optimizer with predictive staffing and real-time adjustments
CareVoyant is a comprehensive cloud-based platform tailored for home care agencies, including private duty homecare, offering scheduling, electronic visit verification (EVV), billing, payroll, and caregiver management. It features mobile apps for caregivers and clients, real-time analytics, and compliance tools to streamline non-medical care operations. The software supports private pay models with customizable workflows and robust reporting for efficient agency oversight.
Pros
- Advanced EVV with GPS, photo capture, and face-match for compliance
- Intuitive mobile apps for caregivers and real-time family updates
- Powerful analytics and customizable reporting dashboards
Cons
- Pricing can be high for very small agencies
- Steeper learning curve during initial setup
- User interface feels somewhat dated compared to newer competitors
Best For
Mid-sized private duty homecare agencies needing strong EVV compliance and all-in-one operational tools.
Pricing
Custom quote-based pricing; typically starts at $250-$500/month for small agencies, scaling with users/visits.
Alora
specializedAlora provides home health and private duty software with robust billing, scheduling, clinical documentation, and EVV features.
AloraFLEX mobile app enabling voice-to-text documentation and instant EVV submission directly from the field
Alora is a cloud-based EHR and management platform tailored for home health and private duty homecare agencies, providing end-to-end tools for scheduling, billing, and compliance. It features electronic visit verification (EVV), point-of-care documentation via a mobile app, caregiver management, and integrated payroll and billing for private pay clients. The software emphasizes HIPAA compliance and workflow automation to reduce administrative burdens and improve reimbursement rates.
Pros
- Comprehensive integration of scheduling, EVV, and billing reduces manual entry
- User-friendly mobile app for caregivers with real-time updates and documentation
- Strong compliance tools including HIPAA and state-specific EVV requirements
Cons
- Custom pricing lacks transparency and can be higher for smaller agencies
- Steeper learning curve for advanced billing and reporting features
- Limited advanced analytics compared to enterprise-level competitors
Best For
Small to mid-sized private duty homecare agencies seeking an all-in-one platform with robust EVV and mobile capabilities.
Pricing
Custom quotes based on agency size and users; typically $250-$600/month starting point with per-visit or per-user add-ons.
WellSky Personal Care
enterpriseWellSky Personal Care supports private duty homecare with integrated scheduling, billing, EVV, and payer management tools.
Advanced EVV suite with Surety Systems for seamless state compliance and real-time visit capture across telephony, app, and fixed devices
WellSky Personal Care is a robust enterprise-grade software solution tailored for private duty homecare agencies, providing end-to-end management of scheduling, billing, caregiver assignments, and client care. It includes electronic visit verification (EVV), payroll integration, and compliance tools to meet state regulations. The platform emphasizes scalability for growing agencies with advanced reporting and analytics to optimize operations.
Pros
- Comprehensive EVV compliance with multiple verification methods including telephony and mobile app
- Strong scheduling and caregiver management tools with shift optimization
- Integrated billing, payroll, and robust analytics for data-driven decisions
Cons
- Steep learning curve due to extensive feature set and complex interface
- Custom pricing can be expensive for small agencies
- Mobile app lacks some advanced desktop functionalities
Best For
Mid-to-large private duty homecare agencies needing scalable, compliance-focused enterprise software.
Pricing
Custom quote-based pricing, typically starting at $200+ per user/month depending on agency size, modules, and EVV requirements.
Rosemark
specializedRosemark is a user-friendly software for private home care agencies, specializing in scheduling, time tracking, and billing automation.
Interactive scheduling whiteboard for real-time shift visualization and management
Rosemark is a cloud-based software platform designed specifically for private duty home care agencies, providing tools for scheduling, billing, electronic visit verification (EVV), and caregiver management. It features a visual scheduling whiteboard, mobile apps for caregivers and clients, and robust reporting to ensure compliance and operational efficiency. The solution streamlines administrative tasks, allowing agencies to focus on care delivery while maintaining HIPAA compliance.
Pros
- Intuitive visual scheduling whiteboard with drag-and-drop functionality
- Strong EVV compliance and real-time visit tracking
- Dedicated customer support and reliable mobile apps
Cons
- Limited third-party integrations compared to competitors
- Pricing can be steep for very small agencies
- Advanced reporting requires some customization
Best For
Small to mid-sized private duty home care agencies seeking straightforward scheduling and EVV tools without complex enterprise features.
Pricing
Custom quote-based pricing starting around $200/month for small agencies, scaling with users and features; free demo available.
CareTime
specializedCareTime offers an affordable, intuitive platform for managing private duty homecare schedules, payroll, billing, and client records.
Flexible EVV system supporting telephony, GPS, and mobile app verification for full compliance
CareTime is a cloud-based software platform tailored for private duty homecare agencies, offering tools for scheduling, time tracking, billing, and caregiver management. It includes EVV compliance features via mobile app, telephony, and GPS, along with client portals and reporting dashboards. The solution aims to simplify operations for small to mid-sized agencies while ensuring regulatory adherence.
Pros
- Robust EVV compliance with multiple visit verification methods
- User-friendly mobile app for caregivers and scheduling
- Comprehensive billing and payroll integration
Cons
- Limited third-party integrations compared to competitors
- Reporting customization could be more advanced
- Occasional glitches in mobile app reported by users
Best For
Small to medium private duty homecare agencies seeking affordable EVV-compliant scheduling and billing without complex enterprise features.
Pricing
Starts at $99/month for basic plans (up to 10 caregivers), with Pro at $199/month and custom Enterprise pricing; pay-per-visit options available.
Conclusion
The review of private duty homecare software highlights tools with varied strengths, where three stand out as exceptional choices. AxisCare leads as the top pick, offering a comprehensive cloud-based platform that integrates scheduling, billing, EVV compliance, and caregiver management seamlessly. Aline and CareSmartz360 follow, each a robust alternative—Aline for its all-in-one non-medical focus, and CareSmartz360 for end-to-end management and telehealth features. Together, these three redefine efficiency for homecare agencies.
Begin optimizing your operations by exploring AxisCare, the top-ranked platform designed to simplify complex workflows and enhance care delivery. Its integrated capabilities make it the ideal choice for agencies seeking both reliability and versatility.
Tools Reviewed
All tools were independently evaluated for this comparison