Quick Overview
- 1#1: QGenda - Automates complex physician scheduling with rules engines, self-scheduling, forecasting, and analytics for optimal coverage.
- 2#2: AMION - Delivers web-based physician scheduling calendars with paging, sign-up features, and group coordination tools.
- 3#3: PerfectServe - Combines secure clinical messaging with intelligent scheduling and on-call management for physicians.
- 4#4: SchedaMD - Optimizes scheduling for hospitalist physicians and APPs with automated rules, fairness, and reporting.
- 5#5: ShiftAdmin - Manages per diem and shift scheduling for healthcare staff including physicians with mobile approvals.
- 6#6: OneUp Healthcare - Provides customizable scheduling for physicians, nurses, and staff with bid systems and compliance tracking.
- 7#7: Deputy ShiftWizard - Offers shift-based scheduling for healthcare teams with real-time communication and fatigue management.
- 8#8: TigerConnect - Facilitates HIPAA-compliant messaging and on-call scheduling for physician coordination.
- 9#9: UKG Pro Workforce Management - Enterprise-grade scheduling platform supporting healthcare rules, forecasting, and large-scale physician management.
- 10#10: WorkForce Software - Delivers robust workforce scheduling for healthcare enterprises with compliance and optimization features.
Tools were selected based on their ability to meet physician-specific demands—including advanced rule-based automation, intuitive user design, and robust compliance features—paired with proven value, reliability, and comprehensive functionality across scheduling, communication, and workforce management.
Comparison Table
Navigating the landscape of physician scheduling software can be challenging, but this comparison table simplifies the process by evaluating key tools like QGenda, AMION, PerfectServe, SchedaMD, ShiftAdmin, and more. It breaks down each platform’s strengths, usability, and suitability for diverse practice settings, helping readers identify the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda Automates complex physician scheduling with rules engines, self-scheduling, forecasting, and analytics for optimal coverage. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.0/10 |
| 2 | AMION Delivers web-based physician scheduling calendars with paging, sign-up features, and group coordination tools. | specialized | 8.7/10 | 9.2/10 | 7.5/10 | 8.1/10 |
| 3 | PerfectServe Combines secure clinical messaging with intelligent scheduling and on-call management for physicians. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | SchedaMD Optimizes scheduling for hospitalist physicians and APPs with automated rules, fairness, and reporting. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 5 | ShiftAdmin Manages per diem and shift scheduling for healthcare staff including physicians with mobile approvals. | specialized | 7.6/10 | 7.4/10 | 8.7/10 | 8.2/10 |
| 6 | OneUp Healthcare Provides customizable scheduling for physicians, nurses, and staff with bid systems and compliance tracking. | specialized | 7.9/10 | 8.2/10 | 7.5/10 | 7.8/10 |
| 7 | Deputy ShiftWizard Offers shift-based scheduling for healthcare teams with real-time communication and fatigue management. | specialized | 6.8/10 | 6.2/10 | 8.5/10 | 7.5/10 |
| 8 | TigerConnect Facilitates HIPAA-compliant messaging and on-call scheduling for physician coordination. | specialized | 8.1/10 | 8.4/10 | 8.0/10 | 7.6/10 |
| 9 | UKG Pro Workforce Management Enterprise-grade scheduling platform supporting healthcare rules, forecasting, and large-scale physician management. | enterprise | 7.9/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 10 | WorkForce Software Delivers robust workforce scheduling for healthcare enterprises with compliance and optimization features. | enterprise | 7.6/10 | 8.2/10 | 6.9/10 | 7.1/10 |
Automates complex physician scheduling with rules engines, self-scheduling, forecasting, and analytics for optimal coverage.
Delivers web-based physician scheduling calendars with paging, sign-up features, and group coordination tools.
Combines secure clinical messaging with intelligent scheduling and on-call management for physicians.
Optimizes scheduling for hospitalist physicians and APPs with automated rules, fairness, and reporting.
Manages per diem and shift scheduling for healthcare staff including physicians with mobile approvals.
Provides customizable scheduling for physicians, nurses, and staff with bid systems and compliance tracking.
Offers shift-based scheduling for healthcare teams with real-time communication and fatigue management.
Facilitates HIPAA-compliant messaging and on-call scheduling for physician coordination.
Enterprise-grade scheduling platform supporting healthcare rules, forecasting, and large-scale physician management.
Delivers robust workforce scheduling for healthcare enterprises with compliance and optimization features.
QGenda
specializedAutomates complex physician scheduling with rules engines, self-scheduling, forecasting, and analytics for optimal coverage.
Scheduler AI that auto-generates fair, optimized schedules while respecting preferences, rules, and labor regulations
QGenda is a comprehensive physician scheduling platform designed for healthcare organizations, automating shift creation, time-off management, and call scheduling while ensuring fairness and compliance. It integrates AI-driven forecasting to predict staffing needs based on historical data and patient volume, alongside robust analytics for overtime tracking and productivity insights. The software supports multi-site operations with real-time mobile access, reducing manual coordination and burnout for physicians.
Pros
- AI-powered scheduling automation saves hours on manual tasks
- Advanced forecasting and analytics optimize staffing efficiency
- Seamless integrations with EHRs like Epic and Cerner
Cons
- High initial setup and customization time
- Enterprise pricing can be prohibitive for smaller practices
- Occasional mobile app glitches reported by users
Best For
Large hospitals and multi-specialty groups needing scalable, enterprise-grade scheduling with forecasting and compliance tools.
Pricing
Custom enterprise pricing based on organization size and users; typically starts at $10-20 per provider/month with annual contracts.
AMION
specializedDelivers web-based physician scheduling calendars with paging, sign-up features, and group coordination tools.
Advanced shift swap and auction system allowing physicians to trade shifts in real-time with admin approval workflows
AMION is a web-based physician scheduling software widely used by hospitals, academic medical centers, and large medical groups to create, manage, and distribute complex schedules including rotations, call shifts, and vacations. It enables self-scheduling, shift swaps, and sign-ups through an intuitive interface accessible via web browsers and mobile apps. The platform emphasizes equity in scheduling with tools for fairness checks and integrates with paging, email, and calendar systems for real-time updates and notifications.
Pros
- Highly customizable templates for complex, multi-specialty rotations and rules-based scheduling
- Robust self-service tools for shift swaps, requests, and sign-ups reducing admin workload
- Strong mobile accessibility and integrations with pagers, Outlook, and EHR systems
Cons
- Dated user interface that can feel clunky compared to modern SaaS tools
- Steep learning curve for administrators setting up advanced rules
- Limited reporting and analytics features without add-ons
Best For
Large hospitals and academic medical centers managing intricate physician schedules across multiple departments.
Pricing
Custom quote-based pricing, typically $10-25 per physician/month with minimums around $500-2,000/month for groups.
PerfectServe
specializedCombines secure clinical messaging with intelligent scheduling and on-call management for physicians.
Intelligent Scheduler with AI-driven rules engine that auto-generates compliant schedules based on preferences, certifications, and historical data
PerfectServe is a healthcare-focused platform that combines physician scheduling with secure communication tools, enabling automated shift creation, on-call management, and real-time updates for clinical teams. It uses rules-based automation to handle complex scheduling needs like preferences, compliance, and labor laws, while integrating seamlessly with directory services and messaging. This makes it ideal for coordinating schedules across hospitals and large practices, reducing manual errors and improving response times.
Pros
- Advanced rules-based automation for complex physician schedules
- Integrated secure messaging and directory for seamless on-call coordination
- Real-time notifications and self-service shift swaps to boost efficiency
Cons
- Enterprise pricing can be steep for smaller practices
- Initial setup and admin training require significant time
- Limited reporting customization compared to dedicated HR tools
Best For
Large hospitals and multi-site health systems seeking integrated scheduling and communication for physicians.
Pricing
Custom enterprise pricing, typically $15-25 per user/month with annual contracts and volume discounts.
SchedaMD
specializedOptimizes scheduling for hospitalist physicians and APPs with automated rules, fairness, and reporting.
Fair Share Engine that uses algorithms to automatically balance workloads and ensure equitable scheduling
SchedaMD is a cloud-based physician scheduling software tailored for medical practices, hospitals, and physician groups, offering tools for shift management, on-call rotations, and staff assignments. It features drag-and-drop scheduling, real-time notifications, and HIPAA-compliant data handling to ensure seamless coordination. The platform integrates with EHR systems and provides mobile access for physicians to view and swap shifts effortlessly.
Pros
- Advanced automation for fair shift distribution and on-call rotations
- Strong HIPAA compliance and EHR integrations
- Intuitive mobile app for real-time schedule access and swaps
Cons
- Initial setup requires configuration time
- Pricing scales quickly for larger groups
- Reporting features could be more customizable
Best For
Mid-to-large medical practices and hospitals managing complex on-call schedules and rotations.
Pricing
Custom pricing starting at around $5-10 per provider/month, with tiers for enterprise features.
ShiftAdmin
specializedManages per diem and shift scheduling for healthcare staff including physicians with mobile approvals.
Employee self-service shift trading that minimizes admin involvement in adjustments
ShiftAdmin is a cloud-based employee scheduling platform designed for shift-based workforces, offering drag-and-drop scheduling, shift trades, availability management, and team messaging. It streamlines roster creation and communication, making it viable for smaller healthcare settings like clinics. For physician scheduling, it handles basic shift assignments effectively but lacks specialized tools for on-call rotations, credentialing, or regulatory compliance common in hospitals.
Pros
- Intuitive drag-and-drop scheduling interface
- Mobile app for easy shift swaps and notifications
- Affordable pricing suitable for small practices
Cons
- Lacks advanced physician-specific features like on-call management or fatigue tracking
- Limited integrations with EHR or healthcare systems
- Basic reporting not ideal for complex analytics
Best For
Small to mid-sized physician practices or clinics needing simple, cost-effective shift scheduling without enterprise-level complexity.
Pricing
Starts at $29/location/month (Basic), $59/location/month (Pro), custom Enterprise pricing.
OneUp Healthcare
specializedProvides customizable scheduling for physicians, nurses, and staff with bid systems and compliance tracking.
Integrated credentialing and compliance checks that automatically verify physician qualifications during scheduling.
OneUp Healthcare is a cloud-based platform tailored for healthcare staffing agencies and organizations, focusing on physician scheduling, locum tenens management, and workforce optimization. It offers drag-and-drop scheduling, real-time availability tracking, automated shift filling, and compliance verification to streamline operations. The software also integrates credentialing, timekeeping, and billing features to support end-to-end staffing workflows.
Pros
- Comprehensive scheduling with auto-fill and notifications
- Strong compliance and credentialing tools
- Mobile accessibility for on-the-go management
Cons
- Interface can feel cluttered for new users
- Limited native integrations with major EHR systems
- Pricing requires custom quotes, lacking transparency
Best For
Healthcare staffing agencies and hospitals handling high volumes of locum tenens and per diem physician scheduling.
Pricing
Custom enterprise pricing starting at around $5,000/month for mid-sized agencies; quotes based on users, facilities, and modules.
Deputy ShiftWizard
specializedOffers shift-based scheduling for healthcare teams with real-time communication and fatigue management.
Real-time shift swapping and availability bidding that empowers employees to self-manage schedules
Deputy ShiftWizard is a cloud-based workforce management tool from deputy.com designed for efficient shift scheduling, time tracking, and employee communication across industries. It features drag-and-drop rostering, automated notifications, shift swapping, and mobile accessibility to streamline operations. While versatile for general shift work, it offers basic scheduling capabilities adaptable to smaller healthcare settings but falls short on physician-specific complexities like duty hour compliance or specialty rotations.
Pros
- Intuitive drag-and-drop scheduling interface
- Strong mobile app for on-the-go management and shift swaps
- Cost-effective with good integrations for payroll and time tracking
Cons
- Lacks advanced physician scheduling rules (e.g., fatigue management, seniority bidding)
- Limited customization for medical compliance like ACGME guidelines
- Reporting not tailored for healthcare analytics or credentialing
Best For
Small to mid-sized clinics or practices needing straightforward shift management without complex physician rostering requirements.
Pricing
Starts at $3.50/user/month (billed annually) for basic plans; scales to enterprise custom pricing with add-ons for advanced features.
TigerConnect
specializedFacilitates HIPAA-compliant messaging and on-call scheduling for physician coordination.
Real-time schedule publishing with automated alerts directly to smartphones via secure messaging
TigerConnect is a HIPAA-compliant clinical communication and collaboration platform that includes physician scheduling features for managing on-call rosters, shift swaps, and time-off requests. It provides real-time schedule visibility across mobile devices, automated notifications, and integration with EHR systems to streamline physician coordination. While not a standalone scheduling tool, it excels in embedding scheduling within secure messaging and alerting workflows for healthcare teams.
Pros
- Seamless integration of scheduling with secure messaging and voice/video calls
- Real-time mobile access and push notifications for schedule changes
- Strong HIPAA compliance and EHR integrations for enterprise healthcare
Cons
- Scheduling is secondary to core communication functions, lacking depth of dedicated tools
- Enterprise pricing can be high for smaller practices
- Initial setup and customization require IT involvement
Best For
Mid-to-large hospitals and health systems needing integrated communication and on-call scheduling for physicians.
Pricing
Custom enterprise pricing starting at around $15-25/user/month, billed annually with volume discounts; contact sales for quotes.
UKG Pro Workforce Management
enterpriseEnterprise-grade scheduling platform supporting healthcare rules, forecasting, and large-scale physician management.
AI-powered intelligent scheduling that automatically optimizes shifts while enforcing preferences, rules, and regulatory compliance
UKG Pro Workforce Management is an enterprise-grade platform designed for comprehensive workforce scheduling, time tracking, and labor optimization across industries, including healthcare. It supports physician scheduling through rules-based shift planning, compliance enforcement for regulations like HIPAA and labor laws, and demand forecasting to ensure adequate coverage. The solution integrates with HRIS and ERP systems, providing real-time analytics and mobile accessibility for managers and staff.
Pros
- Highly configurable rules engine for complex shift scheduling and compliance
- Advanced forecasting and analytics for demand-based staffing
- Seamless integrations with HR and payroll systems for large-scale operations
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- Lacks deep physician-specific features like acuity-based or ACGME duty-hour tracking out-of-the-box
- Premium pricing may not suit smaller practices
Best For
Large hospitals and multi-site health systems requiring scalable, rules-driven scheduling integrated with broader workforce management.
Pricing
Custom enterprise pricing, typically starting at $10-20 per user/month with modules; quote-based for full implementation.
WorkForce Software
enterpriseDelivers robust workforce scheduling for healthcare enterprises with compliance and optimization features.
AI-powered scheduling optimizer that dynamically balances labor costs, compliance rules, and staff preferences in real-time
WorkForce Software provides an enterprise workforce management suite with robust scheduling tools adaptable for healthcare, including physician rostering across shifts, on-call duties, and compliance rules. The platform automates schedule creation using predictive forecasting, employee preferences, and regulatory requirements like fatigue management. It integrates with HR, payroll, and time-tracking systems for comprehensive workforce oversight in large organizations.
Pros
- Scalable for large multi-site healthcare systems
- Advanced rules-based scheduling engine with forecasting
- Strong compliance and integration capabilities
Cons
- Complex setup and steep learning curve
- Enterprise pricing not ideal for small practices
- Less specialized for physician-specific needs like trading or certification tracking
Best For
Large hospitals and health networks needing integrated workforce management that includes physician scheduling alongside broader staff operations.
Pricing
Custom enterprise pricing via quote; typically $50,000+ annually for mid-sized deployments, scaling with users and modules.
Conclusion
A comprehensive look at physician scheduling tools positions QGenda as the top choice, with its advanced automation and analytics streamlining complex workflows. AMION and PerfectServe follow as strong alternatives, offering tailored web-based and integrated communication solutions, respectively. Each tool meets distinct needs, but QGenda stands out for its holistic coverage and optimization capabilities.
To enhance your scheduling efficiency, start with QGenda—its robust features make it the ideal starting point for any healthcare team seeking to elevate their operations.
Tools Reviewed
All tools were independently evaluated for this comparison