Quick Overview
- 1#1: QGenda - Automates complex physician scheduling, shift trading, time tracking, and compliance for healthcare organizations.
- 2#2: Amion - Provides web-based on-call scheduling, calendars, and paging for physicians and medical staff.
- 3#3: ShiftAdmin - Streamlines on-call scheduling with self-scheduling, swap requests, and mobile notifications for medical groups.
- 4#4: PerfectServe - Integrates secure clinical messaging with intelligent physician scheduling and shift management.
- 5#5: Symplr - Offers healthcare workforce scheduling, credentialing, and compliance management through Schedule360.
- 6#6: UKG - Delivers enterprise workforce management with advanced scheduling for healthcare shifts and compliance.
- 7#7: Call Scheduler - Manages physician on-call rotations, schedules, and notifications with customizable rules.
- 8#8: MedHub - Handles scheduling for resident physicians, rotations, and duty hours in graduate medical education.
- 9#9: When I Work - Enables shift scheduling, availability management, and swap requests adaptable for healthcare teams.
- 10#10: Deputy - Provides flexible workforce scheduling with labor forecasting and mobile time tracking for shifts.
Tools were evaluated based on feature depth, ease of use, reliability, and overall value, with a focus on balancing functionality to meet the unique demands of medical groups, hospitals, and graduate programs.
Comparison Table
Efficient on-call scheduling is vital for healthcare providers, balancing patient demand and provider workload. This comparison table examines top tools like QGenda, Amion, ShiftAdmin, PerfectServe, Symplr, and more, analyzing key features, usability, and integration. Readers will discover which software aligns best with their practice's specific needs and operational goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda Automates complex physician scheduling, shift trading, time tracking, and compliance for healthcare organizations. | specialized | 9.7/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Amion Provides web-based on-call scheduling, calendars, and paging for physicians and medical staff. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 3 | ShiftAdmin Streamlines on-call scheduling with self-scheduling, swap requests, and mobile notifications for medical groups. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
| 4 | PerfectServe Integrates secure clinical messaging with intelligent physician scheduling and shift management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Symplr Offers healthcare workforce scheduling, credentialing, and compliance management through Schedule360. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.4/10 |
| 6 | UKG Delivers enterprise workforce management with advanced scheduling for healthcare shifts and compliance. | enterprise | 7.6/10 | 8.1/10 | 7.0/10 | 6.9/10 |
| 7 | Call Scheduler Manages physician on-call rotations, schedules, and notifications with customizable rules. | specialized | 7.4/10 | 7.2/10 | 8.5/10 | 7.6/10 |
| 8 | MedHub Handles scheduling for resident physicians, rotations, and duty hours in graduate medical education. | specialized | 7.6/10 | 8.2/10 | 6.9/10 | 7.4/10 |
| 9 | When I Work Enables shift scheduling, availability management, and swap requests adaptable for healthcare teams. | other | 6.8/10 | 6.2/10 | 8.7/10 | 7.4/10 |
| 10 | Deputy Provides flexible workforce scheduling with labor forecasting and mobile time tracking for shifts. | other | 6.8/10 | 6.5/10 | 8.2/10 | 7.0/10 |
Automates complex physician scheduling, shift trading, time tracking, and compliance for healthcare organizations.
Provides web-based on-call scheduling, calendars, and paging for physicians and medical staff.
Streamlines on-call scheduling with self-scheduling, swap requests, and mobile notifications for medical groups.
Integrates secure clinical messaging with intelligent physician scheduling and shift management.
Offers healthcare workforce scheduling, credentialing, and compliance management through Schedule360.
Delivers enterprise workforce management with advanced scheduling for healthcare shifts and compliance.
Manages physician on-call rotations, schedules, and notifications with customizable rules.
Handles scheduling for resident physicians, rotations, and duty hours in graduate medical education.
Enables shift scheduling, availability management, and swap requests adaptable for healthcare teams.
Provides flexible workforce scheduling with labor forecasting and mobile time tracking for shifts.
QGenda
specializedAutomates complex physician scheduling, shift trading, time tracking, and compliance for healthcare organizations.
AI-Optimized Scheduling that predicts staffing needs and generates equitable schedules in one click
QGenda is a comprehensive workforce management platform tailored for healthcare organizations, specializing in physician scheduling, on-call rotations, and staffing optimization. It automates complex schedule creation using AI and rules-based engines to balance preferences, compliance, and forecasts. Additional modules cover time and attendance, credentialing, invoicing, and analytics for full visibility into workforce performance.
Pros
- Advanced AI-powered scheduling that auto-generates fair and compliant on-call rotations
- Seamless integrations with EHRs, payroll, and other healthcare systems
- Robust mobile app for self-scheduling, swaps, and real-time updates
Cons
- High cost may be prohibitive for small practices
- Initial setup and customization require significant time and training
- Occasional performance lags with very large datasets
Best For
Large hospitals and health systems with complex physician scheduling needs requiring automation and compliance.
Pricing
Custom enterprise pricing, typically $5-15 per provider/month with annual contracts and implementation fees.
Amion
specializedProvides web-based on-call scheduling, calendars, and paging for physicians and medical staff.
Physician self-service portal for easy shift swaps, sign-ups, and requests
Amion is a veteran web-based scheduling software tailored for physicians, hospitals, and medical groups to create, manage, and share on-call schedules, rotations, and calendars efficiently. It supports features like shift swaps, sign-up sheets, customizable views, and notifications via email, pager, or mobile app. With over 25 years in healthcare, it emphasizes simplicity and reliability for complex group scheduling needs.
Pros
- Highly customizable scheduling templates for rotations and on-call duties
- Excellent mobile app and multi-device access including pager integration
- Proven track record with widespread adoption in hospitals and physician groups
Cons
- User interface appears dated compared to modern competitors
- Limited native integrations with EHR systems or advanced analytics
- Pricing scales quickly for large groups without a la carte options
Best For
Mid-to-large medical practices and hospital departments needing robust, straightforward on-call scheduling without excessive complexity.
Pricing
Free for small groups (up to 10 schedules); paid plans start at ~$10-30 per user/month, with enterprise custom pricing.
ShiftAdmin
specializedStreamlines on-call scheduling with self-scheduling, swap requests, and mobile notifications for medical groups.
Recurring rotation templates that automatically generate fair on-call schedules based on user availability and preferences
ShiftAdmin is a cloud-based workforce scheduling platform tailored for shift-based operations, including physician on-call scheduling in healthcare settings. It allows administrators to create recurring rotations, assign on-call shifts via drag-and-drop, and facilitate self-service swaps or requests. The software supports mobile notifications, availability tracking, and basic reporting to streamline compliance with on-call protocols.
Pros
- Intuitive drag-and-drop interface for quick schedule creation and adjustments
- Strong mobile app for real-time notifications and shift confirmations
- Affordable pricing with HIPAA-compliant options for healthcare use
Cons
- Limited advanced analytics and custom reporting compared to specialized medical tools
- Fewer integrations with EHR systems like Epic or Cerner
- Auto-scheduling lacks deep customization for complex physician seniority rules
Best For
Small to mid-sized medical groups or hospitals seeking simple, cost-effective on-call rotation management without needing enterprise-level complexity.
Pricing
Starts at $29/month for Basic (up to 20 users), $79/month for Pro, with Enterprise custom pricing; free trial available.
PerfectServe
specializedIntegrates secure clinical messaging with intelligent physician scheduling and shift management.
Intelligent Escalation Engine that automatically routes and escalates urgent messages to the appropriate on-call physician based on real-time availability and rules.
PerfectServe is a healthcare-focused communication and scheduling platform that excels in physician on-call management, automating shift schedules, secure messaging, and rapid notifications. It integrates with EHR systems and paging networks to ensure clinicians receive critical alerts instantly while maintaining HIPAA compliance. The software streamlines on-call workflows for hospitals and physician groups, reducing response times and coordination errors.
Pros
- Advanced automated scheduling with drag-and-drop calendars and rule-based assignments
- Real-time escalation and intelligent routing for on-call communications
- Seamless integration with EHRs, pagers, and hospital directories
Cons
- Enterprise-level pricing can be prohibitive for small practices
- Initial setup and customization require significant IT involvement
- Mobile app occasionally experiences connectivity issues in low-signal areas
Best For
Mid-to-large hospitals and multi-specialty groups needing robust, integrated on-call scheduling and secure clinician communication.
Pricing
Custom enterprise pricing; typically $15-35 per user/month with organization-wide minimums and annual contracts.
Symplr
enterpriseOffers healthcare workforce scheduling, credentialing, and compliance management through Schedule360.
Unified integration of on-call scheduling with real-time provider credentialing verification
Symplr is a comprehensive healthcare operations platform with robust scheduling software that supports physician on-call rotations, staff shift management, and rules-based automation to ensure compliance and coverage. It integrates scheduling with credentialing, time tracking, and analytics for streamlined workforce management in hospitals and health systems. The tool excels in handling complex, large-scale scheduling needs while prioritizing regulatory adherence.
Pros
- Advanced rules engine for fair on-call distribution based on seniority and preferences
- Deep integration with credentialing and compliance modules
- Real-time mobile access and notifications for physicians
Cons
- Steep learning curve and complex initial setup
- Enterprise pricing often too high for small practices
- Limited flexibility for highly customized non-standard workflows
Best For
Large hospitals and health systems requiring integrated scheduling with compliance and credentialing tools.
Pricing
Custom enterprise pricing, typically subscription-based starting at $50,000+ annually depending on modules and users.
UKG
enterpriseDelivers enterprise workforce management with advanced scheduling for healthcare shifts and compliance.
AI-driven workforce forecasting and dimensional scheduling engine for predictive coverage optimization
UKG (Ultimate Kronos Group) is an enterprise-grade workforce management platform with scheduling capabilities that can be adapted for physician on-call rotations in healthcare settings. It offers automated scheduling, shift bidding, fatigue monitoring, and compliance tools to manage complex schedules across clinical staff. While powerful for large organizations, it is primarily designed for general workforce management rather than specialized physician scheduling needs like residency call fairness algorithms.
Pros
- Scalable for large hospitals with multi-site support
- Deep integration with HR, payroll, and timekeeping
- Mobile app for real-time schedule access and swaps
Cons
- Not purpose-built for physician-specific on-call rules
- Steep learning curve and complex initial setup
- High enterprise pricing without transparent costs
Best For
Large healthcare systems needing integrated workforce management that encompasses physician on-call alongside other staff scheduling.
Pricing
Custom quote-based enterprise pricing; typically $50,000+ annually depending on users and modules.
Call Scheduler
specializedManages physician on-call rotations, schedules, and notifications with customizable rules.
Automated shift swap requests with manager approval workflow
Call Scheduler (callscheduler.net) is a web-based scheduling platform designed for managing on-call rotations, particularly suited for physician groups and medical practices. It enables administrators to create recurring schedules, assign shifts, facilitate swap requests, and send automated email notifications. The tool supports calendar integrations and provides mobile-friendly access for viewing schedules on the go.
Pros
- Straightforward setup for recurring on-call rotations
- Efficient shift swap and approval workflow
- Affordable pricing with no user limits on basic plans
Cons
- Lacks advanced HIPAA-specific compliance features for larger practices
- Reporting and analytics are basic compared to enterprise tools
- No native mobile app; relies on web responsiveness
Best For
Small to mid-sized physician groups or departments seeking a simple, cost-effective tool for basic on-call scheduling without needing extensive customization.
Pricing
Starts at $19/month for the Basic plan (unlimited schedules and users), $49/month for Pro with advanced features like SMS notifications; annual discounts available.
MedHub
specializedHandles scheduling for resident physicians, rotations, and duty hours in graduate medical education.
Seamless integration of on-call scheduling with automated ACGME duty hours logging and violation alerts
MedHub is a comprehensive residency and fellowship management platform designed primarily for graduate medical education (GME) programs, offering robust scheduling tools for rotations, on-call duties, and clinic assignments. It automates physician on-call scheduling for residents and fellows while integrating duty hours tracking, ACGME compliance reporting, and evaluation workflows. While effective for academic settings, it is less optimized for general hospital physician scheduling outside of training programs.
Pros
- Integrated scheduling with ACGME duty hours compliance and fatigue monitoring
- Comprehensive GME tools including evaluations, milestones, and reporting
- Customizable templates for complex residency rotation and call schedules
Cons
- Steep learning curve and dated user interface
- High cost with limited transparency on pricing
- Not ideal for non-academic or hospital-wide physician scheduling needs
Best For
Residency and fellowship program directors in academic medical centers needing integrated on-call scheduling with compliance tracking.
Pricing
Custom enterprise pricing based on program size; typically $5,000–$20,000+ annually per program.
When I Work
otherEnables shift scheduling, availability management, and swap requests adaptable for healthcare teams.
OpenShift™ pool, allowing staff to claim available on-call shifts instantly via app
When I Work is a cloud-based employee scheduling platform primarily designed for shift-based industries, offering tools for creating schedules, managing shift trades, tracking time-off requests, and facilitating team communication through a mobile app. For physician on-call scheduling, it supports basic shift assignment, availability collection, and notifications, making it suitable for straightforward rotations. However, it lacks specialized healthcare features like duty-hour compliance, fatigue management, or integrations with electronic health records (EHR) systems.
Pros
- Intuitive interface with drag-and-drop scheduling
- Strong mobile app for shift swaps and notifications
- Affordable and scalable pricing tiers
Cons
- No built-in support for medical-specific rules like rest periods or rotations
- Limited integrations with healthcare systems or pagers
- Basic customization may require workarounds for complex on-call needs
Best For
Small medical practices or clinics needing simple, mobile-friendly on-call scheduling without advanced regulatory compliance.
Pricing
Free for basic use; paid Essential plan at $2/user/month, Plus at $3.50/user/month (billed annually).
Deputy
otherProvides flexible workforce scheduling with labor forecasting and mobile time tracking for shifts.
Employee Marketplace for instant shift trades and self-rostered on-call coverage
Deputy is a cloud-based workforce management platform designed for shift scheduling, time tracking, and employee communication across various industries, including healthcare. It enables managers to create drag-and-drop schedules, manage on-call rotations, and facilitate shift swaps via a mobile app. While effective for general staff rostering, it lacks deep specialization for complex physician on-call algorithms or medical compliance integrations.
Pros
- Intuitive drag-and-drop scheduling interface
- Strong mobile app for shift swaps and notifications
- Real-time availability tracking and automation rules
Cons
- Limited customization for physician-specific on-call rotations
- Basic healthcare compliance features without deep HIPAA or EHR integrations
- Scalability issues for very large medical groups
Best For
Small to mid-sized medical practices or clinics needing simple staff and on-call scheduling without advanced medical software integrations.
Pricing
Starts at $3.50 per active user/month (Essential plan, billed annually), with Plus ($5.25/user/month) and Enterprise (custom pricing).
Conclusion
The top 10 tools each bring unique strengths, but QGenda leads as the best physician on call scheduling solution, excelling in automating complex processes like shift trading and compliance. Amion and ShiftAdmin are strong alternatives, offering web-based simplicity and self-scheduling flexibility, respectively, to suit varying organizational needs.
Explore QGenda today to experience streamlined, efficient, and reliable on-call scheduling that elevates healthcare operational workflows.
Tools Reviewed
All tools were independently evaluated for this comparison