Quick Overview
- 1#1: WebPT - Comprehensive cloud-based EMR, documentation, scheduling, billing, and analytics platform designed specifically for physical therapy and rehab practices.
- 2#2: Clinicient - All-in-one practice management solution with integrated EMR, revenue cycle management, and compliance tools for outpatient rehabilitation providers.
- 3#3: NetHealth - OPTIMA platform offering specialized EMR, outcomes tracking, and practice management for orthopedic and physical therapy clinics.
- 4#4: SimplePractice - User-friendly practice management software with EHR, telehealth, scheduling, and billing tailored for solo and small physical therapy practices.
- 5#5: PT Everywhere - Web-based documentation, scheduling, billing, and patient portal software optimized for physical therapy clinics.
- 6#6: Jane App - Intuitive online booking, charting, billing, and telehealth platform for physical therapy and allied health practitioners.
- 7#7: Power Diary - Secure online practice management system with scheduling, notes, invoicing, and telehealth for physical therapists.
- 8#8: Fusion Web Clinic - Cloud EMR software providing customizable documentation, billing, and scheduling for physical therapy practices.
- 9#9: Practice Better - Wellness-focused practice management with EMR, client portals, programs, and billing suitable for physical therapy.
- 10#10: HelloNote - AI-powered EMR with voice-to-text documentation, scheduling, and billing designed for physical therapy efficiency.
These tools were selected based on a blend of robust feature sets (including documentation, billing, and telehealth), intuitive design, reliable performance, and overall value, ensuring they meet the demands of modern physical therapy practices.
Comparison Table
Selecting the right physical therapy practice management software is critical for operational efficiency, and this comparison table evaluates leading tools like WebPT, Clinicient, NetHealth, SimplePractice, PT Everywhere, and more. Readers will gain insights into key features, usability, and suitability for different practice sizes, empowering them to find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WebPT Comprehensive cloud-based EMR, documentation, scheduling, billing, and analytics platform designed specifically for physical therapy and rehab practices. | specialized | 9.4/10 | 9.7/10 | 8.9/10 | 8.7/10 |
| 2 | Clinicient All-in-one practice management solution with integrated EMR, revenue cycle management, and compliance tools for outpatient rehabilitation providers. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | NetHealth OPTIMA platform offering specialized EMR, outcomes tracking, and practice management for orthopedic and physical therapy clinics. | specialized | 8.6/10 | 9.2/10 | 8.0/10 | 8.1/10 |
| 4 | SimplePractice User-friendly practice management software with EHR, telehealth, scheduling, and billing tailored for solo and small physical therapy practices. | specialized | 8.2/10 | 8.0/10 | 9.2/10 | 7.5/10 |
| 5 | PT Everywhere Web-based documentation, scheduling, billing, and patient portal software optimized for physical therapy clinics. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 6 | Jane App Intuitive online booking, charting, billing, and telehealth platform for physical therapy and allied health practitioners. | specialized | 8.6/10 | 8.5/10 | 9.3/10 | 8.0/10 |
| 7 | Power Diary Secure online practice management system with scheduling, notes, invoicing, and telehealth for physical therapists. | specialized | 8.1/10 | 7.7/10 | 9.2/10 | 8.4/10 |
| 8 | Fusion Web Clinic Cloud EMR software providing customizable documentation, billing, and scheduling for physical therapy practices. | specialized | 8.0/10 | 7.9/10 | 8.4/10 | 7.6/10 |
| 9 | Practice Better Wellness-focused practice management with EMR, client portals, programs, and billing suitable for physical therapy. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 8.0/10 |
| 10 | HelloNote AI-powered EMR with voice-to-text documentation, scheduling, and billing designed for physical therapy efficiency. | specialized | 7.2/10 | 7.4/10 | 8.1/10 | 6.9/10 |
Comprehensive cloud-based EMR, documentation, scheduling, billing, and analytics platform designed specifically for physical therapy and rehab practices.
All-in-one practice management solution with integrated EMR, revenue cycle management, and compliance tools for outpatient rehabilitation providers.
OPTIMA platform offering specialized EMR, outcomes tracking, and practice management for orthopedic and physical therapy clinics.
User-friendly practice management software with EHR, telehealth, scheduling, and billing tailored for solo and small physical therapy practices.
Web-based documentation, scheduling, billing, and patient portal software optimized for physical therapy clinics.
Intuitive online booking, charting, billing, and telehealth platform for physical therapy and allied health practitioners.
Secure online practice management system with scheduling, notes, invoicing, and telehealth for physical therapists.
Cloud EMR software providing customizable documentation, billing, and scheduling for physical therapy practices.
Wellness-focused practice management with EMR, client portals, programs, and billing suitable for physical therapy.
AI-powered EMR with voice-to-text documentation, scheduling, and billing designed for physical therapy efficiency.
WebPT
specializedComprehensive cloud-based EMR, documentation, scheduling, billing, and analytics platform designed specifically for physical therapy and rehab practices.
WebPT Outcomes, an integrated patient-reported outcomes system that tracks progress with validated metrics and benchmarks against national data.
WebPT is a leading cloud-based electronic health record (EHR) and practice management software designed specifically for physical therapy clinics, streamlining documentation, scheduling, billing, and compliance. It offers PT-specific tools like customizable documentation templates, outcomes tracking via WebPT Outcomes, and revenue cycle management to maximize reimbursements. The platform supports telehealth, patient portals, and integrations with wearables and billing systems, making it a comprehensive solution for efficient practice operations.
Pros
- Industry-leading PT-specific documentation and workflows that reduce clinician time on notes
- Robust billing and compliance tools with high clean claim rates and MIPS reporting
- Integrated outcomes tracking and analytics for evidence-based care and practice growth
Cons
- Higher pricing that may strain smaller practices
- Initial learning curve for full customization and advanced features
- Occasional performance lags during peak usage
Best For
Mid-sized to large physical therapy practices seeking a scalable, all-in-one platform with deep industry specialization.
Pricing
Custom quote-based pricing starting at around $125-$200 per clinician per month, with additional fees for advanced modules like outcomes tracking.
Clinicient
specializedAll-in-one practice management solution with integrated EMR, revenue cycle management, and compliance tools for outpatient rehabilitation providers.
AI-powered revenue cycle management that optimizes claims processing and reduces denials
Clinicient is a comprehensive EHR and practice management software tailored for physical therapy clinics, offering integrated scheduling, billing, documentation, and patient engagement tools. It streamlines workflows with PT-specific templates, outcomes tracking, and compliance features to ensure regulatory adherence. The platform excels in revenue cycle management, helping practices maximize reimbursements and operational efficiency.
Pros
- Powerful revenue cycle management with automated claims scrubbing and denial management
- PT-specific documentation and outcomes tracking for evidence-based care
- Scalable for multi-location practices with robust reporting and analytics
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller practices
- Customer support response times can vary
Best For
Mid-sized to large physical therapy practices with multiple locations needing advanced billing and compliance capabilities.
Pricing
Custom quote-based pricing, typically starting at $150-$250 per provider per month, with add-ons for advanced modules.
NetHealth
specializedOPTIMA platform offering specialized EMR, outcomes tracking, and practice management for orthopedic and physical therapy clinics.
Proprietary Outcomes Network with millions of data points for patient benchmarking and evidence-based treatment planning
NetHealth is a cloud-based EHR and practice management software tailored for physical therapy, orthopedic, and musculoskeletal practices. It offers specialized tools for documentation, scheduling, billing, patient engagement, and outcomes tracking to streamline clinic workflows. The platform emphasizes data-driven decision-making through its extensive outcomes database and compliance features for MIPS reporting.
Pros
- PT-specific templates and HEP builder for efficient documentation
- Integrated billing with strong revenue cycle management and claims scrubbing
- Largest outcomes database for benchmarking and research-driven care
Cons
- Higher cost compared to general PMS options
- Initial setup and customization can be time-intensive
- Mobile app functionality lags behind some competitors
Best For
Mid-sized physical therapy clinics focused on outcomes measurement and regulatory compliance.
Pricing
Custom subscription pricing starting at ~$450/provider/month, plus implementation fees and add-ons for advanced modules.
SimplePractice
specializedUser-friendly practice management software with EHR, telehealth, scheduling, and billing tailored for solo and small physical therapy practices.
Customizable SOAP note builder and intake forms that adapt easily to physical therapy documentation needs
SimplePractice is a comprehensive practice management software tailored for health professionals, including physical therapists, offering tools for appointment scheduling, electronic health records (EHR), billing, and telehealth. It streamlines administrative tasks with a patient portal for self-scheduling, intake forms, and secure messaging, while supporting customizable progress notes and insurance claims submission. HIPAA-compliant and cloud-based, it's designed to reduce paperwork and improve efficiency for solo to mid-sized practices.
Pros
- Intuitive, mobile-friendly interface that minimizes training time
- Seamless integrated telehealth with video sessions and e-prescriptions
- Robust billing and insurance tools with superbills and ERA support
Cons
- Lacks advanced PT-specific features like exercise libraries or outcomes tracking found in specialized tools
- Pricing scales quickly with add-ons and additional users
- Custom reporting can be limited without higher tiers
Best For
Solo physical therapists or small clinics prioritizing ease of use and all-in-one functionality over deep PT analytics.
Pricing
Starts at $99/month (Essentials for solo users), $129/month (Professional), $169/month (Enterprise); additional fees for extra users ($30-60/month) and per-client portal/messaging.
PT Everywhere
specializedWeb-based documentation, scheduling, billing, and patient portal software optimized for physical therapy clinics.
Massive integrated video exercise library for customizable, patient-facing home exercise programs
PT Everywhere is a cloud-based EHR and practice management platform designed specifically for physical therapy clinics, offering tools for scheduling, documentation, billing, and patient management. It features mobile-optimized apps for therapists to document sessions on iPads or phones, a vast library of exercise videos for home exercise programs (HEP), and integrated telehealth capabilities. The software emphasizes compliance with HIPAA and supports outcomes tracking to demonstrate patient progress.
Pros
- Extensive PT-specific documentation templates and exercise library with 5,000+ videos
- Fully mobile app optimized for iPad use in clinics
- Seamless telehealth and patient portal for engagement
Cons
- Pricing scales quickly for multi-provider clinics
- Limited integrations with some accounting or referral software
- Steeper learning curve for advanced billing features
Best For
Small to mid-sized physical therapy practices (1-15 providers) seeking a mobile-first solution with strong HEP tools.
Pricing
Starts at $99 per provider/month (billed annually); tiered plans up to $199/provider/month with add-ons for telehealth and advanced reporting.
Jane App
specializedIntuitive online booking, charting, billing, and telehealth platform for physical therapy and allied health practitioners.
Highly customizable, template-based SOAP notes with PT-specific outcome measures and HEP generation
Jane App is a comprehensive practice management platform tailored for health and wellness professionals, including physical therapists, offering tools for appointment scheduling, online booking, customizable SOAP charting, billing, and telehealth. It streamlines administrative workflows with features like automated reminders, inventory tracking, and patient portals. Physical therapy practices benefit from its exercise prescription tools, outcome tracking, and mobile accessibility, making it suitable for solo practitioners to mid-sized clinics.
Pros
- Intuitive, modern interface with excellent mobile app support
- Customizable charting and forms tailored for PT documentation
- Seamless integration of scheduling, telehealth, and billing
Cons
- Per-provider pricing model scales expensively for larger teams
- Limited advanced analytics and reporting compared to enterprise solutions
- Fewer third-party EMR integrations than competitors
Best For
Small to medium-sized physical therapy practices seeking a user-friendly, all-in-one platform without complex setup.
Pricing
Starts at $59 USD/month per provider (Solo plan), with Pro ($99/month) and Group plans scaling by users and features; 30-day free trial available.
Power Diary
specializedSecure online practice management system with scheduling, notes, invoicing, and telehealth for physical therapists.
Fully integrated secure telehealth that automatically syncs with appointments and includes session recording options
Power Diary is a cloud-based practice management platform tailored for health professionals, including physical therapists, offering scheduling, telehealth, progress notes, billing, and client portals. It streamlines administrative tasks with customizable forms, automated reminders, and mobile accessibility, making it suitable for solo practitioners or small clinics. While versatile, it excels in general practice management but has fewer specialized physical therapy features compared to dedicated PT software.
Pros
- Highly intuitive interface with quick setup and mobile app support
- Seamless integrated telehealth for virtual PT sessions
- Robust client portal for self-scheduling, payments, and resource sharing
- Affordable pricing with strong customization for notes and forms
Cons
- Limited built-in PT-specific tools like exercise libraries or outcome measure tracking
- No direct insurance clearinghouse integration; relies on superbills
- Reporting and analytics are basic, lacking advanced PT metrics
Best For
Small physical therapy practices or solo therapists seeking an easy-to-use, all-in-one solution for scheduling, telehealth, and basic documentation without needing deep PT specializations.
Pricing
Starts at $19.95/month (billed annually) for solo users; scales to $94.95/month for teams of 10+ practitioners, with a free trial available.
Fusion Web Clinic
specializedCloud EMR software providing customizable documentation, billing, and scheduling for physical therapy practices.
Wireless ink documentation and customizable SOAP note templates for efficient, tablet-based charting
Fusion Web Clinic is a cloud-based, all-in-one practice management software designed specifically for physical therapy and rehab clinics, offering integrated scheduling, EMR documentation, billing, and patient engagement tools. It supports HIPAA compliance, telehealth visits, customizable templates, and outcomes tracking to streamline workflows. The platform emphasizes mobile accessibility and multi-location support, making it suitable for growing PT practices.
Pros
- Intuitive interface with mobile app for on-the-go access
- Seamless integration of scheduling, documentation, and billing
- Strong HIPAA compliance and customer support
Cons
- Limited advanced analytics compared to top competitors
- Pricing can add up for multi-provider practices
- Some users report occasional glitches in reporting
Best For
Mid-sized physical therapy clinics seeking an user-friendly, integrated platform with telehealth and documentation focus.
Pricing
Starts at $99 per provider/month (billed annually), with tiers up to $199+ for advanced features and unlimited users.
Practice Better
specializedWellness-focused practice management with EMR, client portals, programs, and billing suitable for physical therapy.
Highly customizable client portal enabling patients to complete intake forms, view session notes, book appointments, and make payments independently
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including physical therapists, offering tools for scheduling, telehealth, customizable SOAP notes, billing, and client portals. It streamlines administrative tasks with features like automated reminders, online payments via Stripe, and HIPAA-compliant secure messaging. While versatile for general therapy practices, it lacks deep specialization in physical therapy-specific workflows such as advanced exercise prescription libraries or insurance claim scrubbing.
Pros
- Intuitive interface with drag-and-drop scheduling and mobile app support
- Robust client portal for self-service booking, forms, and payments
- Affordable pricing with strong telehealth and HIPAA compliance
Cons
- Limited PT-specific features like outcome measures or modality tracking
- Billing lacks advanced insurance integration and superbills customization
- No native exercise video libraries or progress tracking templates
Best For
Solo physical therapists or small clinics emphasizing telehealth, direct-pay models, and client self-management over complex insurance billing.
Pricing
Solo plan at $25/month; Group at $49/practitioner/month; Clinic at $99/practitioner/month; add-ons for telehealth ($15/month) and SMS credits.
HelloNote
specializedAI-powered EMR with voice-to-text documentation, scheduling, and billing designed for physical therapy efficiency.
One-click customizable SOAP notes that auto-populate from patient history and treatment plans
HelloNote is a cloud-based EMR and practice management software primarily designed for chiropractors but adaptable for physical therapy practices with features like customizable SOAP notes, scheduling, and billing. It streamlines documentation, patient management, and insurance claims processing to help PT clinics operate efficiently. While it offers solid core tools, it lacks deep specialization in PT-specific workflows such as exercise prescription libraries or modality tracking.
Pros
- Intuitive SOAP note builder speeds up documentation
- Integrated billing and scheduling reduce administrative time
- HIPAA-compliant with mobile access for on-the-go use
Cons
- Limited PT-specific templates and outcome measures
- No native telehealth integration
- Reporting capabilities are basic compared to PT-focused competitors
Best For
Small to mid-sized physical therapy practices seeking an affordable, user-friendly EMR with strong documentation tools.
Pricing
Starts at $149/month for solo providers, with tiered plans up to $299/month for multi-provider practices; custom enterprise pricing available.
Conclusion
The reviewed physical therapy practice management tools offer diverse solutions, with WebPT leading as the top choice, boasting a comprehensive cloud-based platform tailored to rehab practices. Clinicient and NetHealth follow, excelling in integrated management and orthopedic optimization respectively, making them strong alternatives for varied practice needs.
Begin streamlining your practice today by exploring WebPT, the top-ranked tool, and discover how it can elevate your operations.
Tools Reviewed
All tools were independently evaluated for this comparison