Quick Overview
- 1#1: WebPT - Comprehensive cloud-based EMR and practice management platform designed specifically for physical therapy clinics with PT-specific documentation, billing, and outcomes tracking.
- 2#2: ClinicSource - All-in-one therapy EMR software offering customizable documentation, scheduling, billing, and compliance tools optimized for physical, occupational, and speech therapy.
- 3#3: Practice Perfect - Integrated EMR solution for rehabilitation professionals including PT, with advanced note-taking, telehealth, and revenue cycle management features.
- 4#4: PromptEMR - Web-based EMR tailored for PT, OT, and SLP practices, featuring efficient documentation templates, scheduling, and HIPAA-compliant billing.
- 5#5: Fusion Web Clinic - Therapy-specific EMR with robust documentation, MIPS reporting, outcomes measures, and practice management for physical therapy clinics.
- 6#6: TheraOffice - Practice management and EMR software providing PT-focused scheduling, billing, and electronic documentation for outpatient rehab clinics.
- 7#7: SimplePractice - User-friendly practice management and EMR platform supporting physical therapy with customizable notes, billing, and telehealth capabilities.
- 8#8: Jane App - Online booking, charting, and billing software for allied health professionals including PT, with intuitive EMR templates and secure messaging.
- 9#9: TheraPlatform - HIPAA-compliant therapy platform combining EMR, telehealth, billing, and resources specifically for physical and mental health therapists.
- 10#10: Power Diary - Practice management software with EMR features, scheduling, and invoicing suitable for physical therapy and other health practices.
These tools were chosen based on PT-specific functionality, reliability, user-friendliness, and overall value, ensuring they meet the unique needs of rehabilitation practices, including documentation, billing, and telehealth capabilities
Comparison Table
Choosing the right physical therapy electronic medical records software is key for optimizing practice workflows; our comparison table examines top tools like WebPT, ClinicSource, and Practice Perfect, highlighting features, usability, and tailored benefits for PT settings. Readers will discover which platform aligns with their practice size, patient management needs, and integration goals, simplifying the selection of efficient, patient-focused software.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WebPT Comprehensive cloud-based EMR and practice management platform designed specifically for physical therapy clinics with PT-specific documentation, billing, and outcomes tracking. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.5/10 |
| 2 | ClinicSource All-in-one therapy EMR software offering customizable documentation, scheduling, billing, and compliance tools optimized for physical, occupational, and speech therapy. | specialized | 9.1/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | Practice Perfect Integrated EMR solution for rehabilitation professionals including PT, with advanced note-taking, telehealth, and revenue cycle management features. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | PromptEMR Web-based EMR tailored for PT, OT, and SLP practices, featuring efficient documentation templates, scheduling, and HIPAA-compliant billing. | specialized | 8.2/10 | 7.8/10 | 9.1/10 | 8.4/10 |
| 5 | Fusion Web Clinic Therapy-specific EMR with robust documentation, MIPS reporting, outcomes measures, and practice management for physical therapy clinics. | specialized | 8.4/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 6 | TheraOffice Practice management and EMR software providing PT-focused scheduling, billing, and electronic documentation for outpatient rehab clinics. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 7 | SimplePractice User-friendly practice management and EMR platform supporting physical therapy with customizable notes, billing, and telehealth capabilities. | specialized | 8.1/10 | 7.7/10 | 9.2/10 | 8.0/10 |
| 8 | Jane App Online booking, charting, and billing software for allied health professionals including PT, with intuitive EMR templates and secure messaging. | specialized | 8.4/10 | 8.3/10 | 9.2/10 | 8.5/10 |
| 9 | TheraPlatform HIPAA-compliant therapy platform combining EMR, telehealth, billing, and resources specifically for physical and mental health therapists. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.7/10 |
| 10 | Power Diary Practice management software with EMR features, scheduling, and invoicing suitable for physical therapy and other health practices. | specialized | 8.0/10 | 7.8/10 | 8.5/10 | 8.1/10 |
Comprehensive cloud-based EMR and practice management platform designed specifically for physical therapy clinics with PT-specific documentation, billing, and outcomes tracking.
All-in-one therapy EMR software offering customizable documentation, scheduling, billing, and compliance tools optimized for physical, occupational, and speech therapy.
Integrated EMR solution for rehabilitation professionals including PT, with advanced note-taking, telehealth, and revenue cycle management features.
Web-based EMR tailored for PT, OT, and SLP practices, featuring efficient documentation templates, scheduling, and HIPAA-compliant billing.
Therapy-specific EMR with robust documentation, MIPS reporting, outcomes measures, and practice management for physical therapy clinics.
Practice management and EMR software providing PT-focused scheduling, billing, and electronic documentation for outpatient rehab clinics.
User-friendly practice management and EMR platform supporting physical therapy with customizable notes, billing, and telehealth capabilities.
Online booking, charting, and billing software for allied health professionals including PT, with intuitive EMR templates and secure messaging.
HIPAA-compliant therapy platform combining EMR, telehealth, billing, and resources specifically for physical and mental health therapists.
Practice management software with EMR features, scheduling, and invoicing suitable for physical therapy and other health practices.
WebPT
specializedComprehensive cloud-based EMR and practice management platform designed specifically for physical therapy clinics with PT-specific documentation, billing, and outcomes tracking.
Proprietary PT-specific documentation engine with 1,000+ customizable templates, AI-assisted macros, and seamless voice-to-text integration
WebPT is a leading cloud-based Electronic Medical Records (EMR) and practice management software tailored specifically for physical therapy (PT), occupational therapy (OT), and speech-language pathology (SLP) clinics. It provides comprehensive tools for documentation, scheduling, billing, compliance, and revenue cycle management (RCM), all integrated into a HIPAA-compliant platform. With features like outcomes tracking, MIPS reporting, and telehealth capabilities, WebPT helps practices streamline operations and maximize reimbursements while focusing on patient care.
Pros
- Highly specialized PT templates, macros, and voice dictation for efficient documentation
- Integrated billing and RCM with high clean claims rates and faster reimbursements
- Robust analytics, outcomes tracking, and MIPS compliance tools for data-driven decisions
Cons
- Premium pricing can be steep for solo or very small practices
- Initial setup and training require significant time investment
- Some advanced customizations and third-party integrations are limited
Best For
Physical therapy clinics of all sizes seeking a scalable, all-in-one EMR with superior billing and compliance features.
Pricing
Starts at $149/provider/month (billed annually) with tiered plans up to $225+, plus one-time setup fees (~$1,500+) and add-ons for RCM or telehealth.
ClinicSource
specializedAll-in-one therapy EMR software offering customizable documentation, scheduling, billing, and compliance tools optimized for physical, occupational, and speech therapy.
Defensible documentation engine with built-in regulatory compliance checks and automated outcomes measurement
ClinicSource is a cloud-based electronic medical records (EMR) and practice management software tailored for physical therapy, occupational therapy, and speech-language pathology clinics. It offers comprehensive tools for documentation including customizable SOAP notes, automated billing with high clean claims rates, scheduling, compliance reporting for MIPS, and patient outcome tracking. The platform supports multi-disciplinary and multi-location practices, integrating telehealth and patient portals to enhance efficiency and care delivery.
Pros
- Therapy-specific documentation with defensible SOAP notes and compliance automation
- Seamless billing integration with 98%+ clean claims rate and MIPS reporting
- Robust scheduling, outcomes tracking, and multi-location support
Cons
- Higher pricing may strain small solo practices
- Steeper learning curve for new users due to extensive features
- Mobile app lacks full functionality compared to web version
Best For
Mid-sized to large physical therapy clinics needing an all-in-one EMR with strong billing, compliance, and documentation tailored to rehab therapy.
Pricing
Custom subscription pricing, typically $500-$800 per provider per month depending on practice size and features.
Practice Perfect
specializedIntegrated EMR solution for rehabilitation professionals including PT, with advanced note-taking, telehealth, and revenue cycle management features.
Vast video-integrated exercise library for easy home exercise program creation and patient compliance.
Practice Perfect is a cloud-based EMR and practice management platform tailored for physical therapy and other rehabilitation practices, offering tools for patient documentation, scheduling, billing, and telehealth. It features customizable SOAP notes, a vast exercise library with videos, automated billing, and patient portals to streamline clinic workflows. The software emphasizes compliance with HIPAA standards and provides analytics for practice growth.
Pros
- Extensive PT-specific tools like exercise libraries and HEP builders
- Seamless integration of scheduling, billing, and telehealth
- Customizable documentation templates and robust reporting
Cons
- Steeper learning curve for advanced features
- Pricing higher for small or solo practices
- Mobile app lacks full desktop functionality
Best For
Mid-sized physical therapy clinics needing comprehensive EMR with strong telehealth and exercise prescription capabilities.
Pricing
Subscription starts at ~$145/provider/month (billed annually), with tiers based on users and features.
PromptEMR
specializedWeb-based EMR tailored for PT, OT, and SLP practices, featuring efficient documentation templates, scheduling, and HIPAA-compliant billing.
AI prompt engine that converts voice or text inputs into structured SOAP notes and PT treatment plans in seconds
PromptEMR is a cloud-based electronic medical records (EMR) software that leverages AI-driven prompts to simplify documentation, scheduling, and billing for healthcare providers, including physical therapy practices. It enables quick generation of SOAP notes, treatment plans, and progress reports through natural language inputs, reducing administrative burden. The platform supports HIPAA compliance, patient portals, and basic telehealth, making it suitable for PT clinics focused on efficient workflows.
Pros
- AI-powered prompt-based documentation speeds up note-taking for busy PT sessions
- Intuitive, modern interface with mobile accessibility
- Affordable pricing with strong HIPAA compliance and patient portal
Cons
- Limited PT-specific tools like comprehensive exercise libraries or outcomes tracking compared to specialized competitors
- Fewer integrations with PT billing and scheduling hardware
- Relatively new platform with occasional AI inaccuracies in complex cases
Best For
Small to mid-sized physical therapy clinics seeking fast, AI-assisted documentation without needing deep specialization in rehab metrics.
Pricing
Starts at $99 per provider/month (billed annually), with tiered plans up to $199 for advanced features; custom enterprise pricing available.
Fusion Web Clinic
specializedTherapy-specific EMR with robust documentation, MIPS reporting, outcomes measures, and practice management for physical therapy clinics.
Outcomes4Confidence module for real-time patient progress tracking and national benchmarking
Fusion Web Clinic is a cloud-based electronic medical records (EMR) and practice management software tailored for physical therapy and outpatient rehabilitation clinics. It streamlines workflows with customizable SOAP notes, intelligent scheduling, automated billing, and HIPAA-compliant patient portals. The platform also includes outcomes tracking via Outcomes4Confidence, MIPS reporting, and telehealth integration to enhance clinical efficiency and revenue cycle management.
Pros
- Robust PT-specific documentation tools with customizable templates
- Seamless cloud access and mobile compatibility for on-the-go use
- Strong outcomes measurement and compliance reporting features
Cons
- Higher pricing may strain small solo practices
- Limited native integrations with some third-party tools
- Initial setup and training can take time for new users
Best For
Mid-sized physical therapy clinics looking for a comprehensive, web-based EMR with advanced outcomes tracking and billing automation.
Pricing
Custom pricing starting around $199/provider/month, with tiers based on users and features; includes implementation support.
TheraOffice
specializedPractice management and EMR software providing PT-focused scheduling, billing, and electronic documentation for outpatient rehab clinics.
Advanced drag-and-drop scheduling with multi-clinic support and automated waitlist management
TheraOffice is a cloud-based electronic medical records (EMR) and practice management software designed specifically for physical therapy and occupational therapy clinics. It offers comprehensive tools for patient scheduling, customizable SOAP note documentation, billing and claims processing, and compliance reporting. The platform includes a patient portal for self-scheduling and secure communication, helping practices streamline workflows and improve efficiency.
Pros
- PT-specific features like exercise libraries and outcome tracking tools
- Robust integrated billing with claims scrubbing and collections management
- Strong HIPAA compliance and customizable documentation templates
Cons
- Interface can feel dated with a moderate learning curve
- Pricing scales quickly for multi-provider practices
- Limited native mobile app functionality and third-party integrations
Best For
Mid-sized physical therapy clinics seeking an all-in-one solution with strong billing and scheduling capabilities.
Pricing
Quote-based subscription starting around $150-$300 per provider/month, depending on practice size and features.
SimplePractice
specializedUser-friendly practice management and EMR platform supporting physical therapy with customizable notes, billing, and telehealth capabilities.
AI-powered progress notes and voice transcription for quick, accurate PT session documentation
SimplePractice is an all-in-one practice management and EHR platform tailored for health professionals, including physical therapists, offering scheduling, secure documentation, billing, and telehealth capabilities. It supports customizable SOAP notes, treatment plan templates, and progress tracking suitable for PT workflows, along with a client portal for patient homework and exercise sharing. While versatile for small practices, it emphasizes administrative efficiency over deep PT-specific clinical tools like advanced outcomes measurement or HEP builders.
Pros
- Highly intuitive interface with mobile app access for on-the-go PT documentation
- Seamless billing and insurance claims processing with PT-specific CPT codes
- Integrated telehealth and client portal for virtual sessions and patient engagement
Cons
- Lacks specialized PT features like built-in exercise libraries or automated outcomes tracking
- Custom templates require setup time and may not fully match complex PT needs
- Pricing scales quickly for multi-provider practices without proportional PT depth
Best For
Solo physical therapists or small PT clinics prioritizing ease of use and administrative automation over specialized clinical tools.
Pricing
Starts at $29/user/month (Essential), $59 (Professional), $99+ (Enterprise); annual billing required, with add-ons for advanced features.
Jane App
specializedOnline booking, charting, and billing software for allied health professionals including PT, with intuitive EMR templates and secure messaging.
Customizable exercise handout builder with photo/video integration for patient home programs
Jane App is an all-in-one practice management platform designed for physical therapists and wellness practitioners, offering tools for scheduling, customizable SOAP notes, billing, and telehealth. It supports efficient patient management with features like online booking, exercise libraries, and automated reminders to streamline clinic workflows. The software emphasizes user-friendly design and integrates patient engagement through a secure client portal.
Pros
- Intuitive interface with mobile app access
- Strong telehealth and online booking capabilities
- Excellent customer support and onboarding
Cons
- Limited advanced reporting and analytics
- Some customization requires workarounds
- Pricing scales quickly for multi-provider clinics
Best For
Small to medium-sized physical therapy clinics seeking an user-friendly, all-in-one EMR solution without complex setup.
Pricing
Starts at $74 CAD/month per provider (annual billing) for Solo plan; higher tiers like Standard ($99) and Plus ($149) add features; free trial available.
TheraPlatform
specializedHIPAA-compliant therapy platform combining EMR, telehealth, billing, and resources specifically for physical and mental health therapists.
Built-in library of 1,000+ therapeutic exercises with embeddable videos for easy patient assignment and home programs
TheraPlatform is a cloud-based, all-in-one practice management platform tailored for physical therapists, offering HIPAA-compliant EMR, scheduling, billing, telehealth, and documentation tools. It includes PT-specific features like customizable SOAP notes, progress tracking, goal setting, and an extensive library of therapeutic exercises with embedded videos. The software streamlines workflows for solo practitioners and small clinics by integrating client portals, insurance claims, and reporting in a single intuitive interface.
Pros
- Comprehensive all-in-one solution combining EMR, billing, scheduling, and unlimited telehealth
- Extensive PT-focused exercise library with videos and customizable templates
- Affordable pricing with strong HIPAA compliance and client portal features
Cons
- Limited advanced customization for complex reporting and workflows
- No dedicated mobile app, relying on web responsiveness
- Occasional learning curve for billing and claims setup
Best For
Small to mid-sized physical therapy practices or solo practitioners needing an affordable, integrated EMR with telehealth and PT-specific tools.
Pricing
Starts at $39/provider/month (billed annually) for Essentials plan; $49 for Plus and $69 for Premium, with unlimited telehealth and add-ons like e-signatures.
Power Diary
specializedPractice management software with EMR features, scheduling, and invoicing suitable for physical therapy and other health practices.
Visual exercise library with customizable handouts and QR code sharing for home exercise programs
Power Diary is a cloud-based practice management and EMR software tailored for allied health professionals, including physical therapists, offering tools for patient records, scheduling, billing, and telehealth. It supports customizable SOAP notes, exercise prescription libraries, progress tracking, and a client portal for home exercise programs. Designed primarily for small to medium practices, it streamlines administrative tasks while maintaining HIPAA-compliant security.
Pros
- Intuitive interface with mobile app support for on-the-go access
- Customizable templates and exercise libraries for PT-specific documentation
- Integrated telehealth and client portal for patient engagement
Cons
- Limited advanced PT outcome measures and analytics compared to specialized EMRs
- Pricing scales quickly for multi-user practices
- Some integrations are region-specific (stronger in Australia)
Best For
Small to medium physical therapy practices seeking an user-friendly all-in-one solution without deep specialization needs.
Pricing
Starts at $19.95/month per practitioner (Starter plan), up to $69.95/month (Enterprise) with per-user scaling and annual discounts.
Conclusion
This review of leading physical therapy electronic medical records software underscores standout options, with WebPT emerging as the top choice, featuring a comprehensive, PT-tailored platform that integrates documentation, billing, and outcomes tracking. Close successors ClinicSource and Practice Perfect also excel—ClinicSource for customizable tools across therapies, and Practice Perfect for advanced telehealth and revenue management—offering solid alternatives for varied practice needs.
Don’t miss out on optimizing your clinic’s workflow: explore WebPT, the top-ranked solution, to experience its specialized features designed to enhance efficiency and patient care.
Tools Reviewed
All tools were independently evaluated for this comparison