Quick Overview
- 1#1: WebPT - Cloud-based EHR and practice management software designed specifically for physical therapy clinics, offering documentation, billing, scheduling, and outcomes tracking.
- 2#2: ClinicSource - All-in-one therapy EHR solution for physical and occupational therapists with integrated billing, scheduling, and customizable documentation templates.
- 3#3: PT Everywhere - Telehealth and EHR platform for physical therapists featuring exercise prescription, video integration, and patient progress tracking.
- 4#4: TheraPlatform - Integrated EHR, teletherapy, and practice management tool for physical therapists with HIPAA-compliant video and automated billing.
- 5#5: SimplePractice - Streamlined EHR and practice management software supporting physical therapy with intuitive scheduling, notes, and insurance billing.
- 6#6: Jane - Appointment scheduling and EHR app for physical therapists with charting, online booking, and secure messaging features.
- 7#7: MWTherapy - Cloud-based EMR for rehab therapists providing documentation, billing, and scheduling tailored to physical therapy workflows.
- 8#8: Practice Perfect - Comprehensive EMR and practice management system for physical therapy practices with advanced reporting and telehealth capabilities.
- 9#9: Power Diary - Online practice management software for therapists including EHR features, invoicing, and secure client portals for physical therapy.
- 10#10: myPTHub - All-in-one platform for personal trainers and physical therapists with exercise libraries, client tracking, and business management tools.
Tools were selected based on specialized features (e.g., outcomes tracking, telehealth integration), usability, reliability, and value, ensuring they address the unique needs of physical and occupational therapists.
Comparison Table
Physical therapy EHR software is critical for streamlining clinic operations and patient care, with a range of tools tailored to different practice needs. This comparison table explores leading platforms like WebPT, ClinicSource, PT Everywhere, TheraPlatform, SimplePractice, and more, equipping readers to evaluate features, usability, and functionality to find the best fit for their workflow and patient management goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WebPT Cloud-based EHR and practice management software designed specifically for physical therapy clinics, offering documentation, billing, scheduling, and outcomes tracking. | specialized | 9.4/10 | 9.6/10 | 8.9/10 | 8.7/10 |
| 2 | ClinicSource All-in-one therapy EHR solution for physical and occupational therapists with integrated billing, scheduling, and customizable documentation templates. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | PT Everywhere Telehealth and EHR platform for physical therapists featuring exercise prescription, video integration, and patient progress tracking. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | TheraPlatform Integrated EHR, teletherapy, and practice management tool for physical therapists with HIPAA-compliant video and automated billing. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.3/10 |
| 5 | SimplePractice Streamlined EHR and practice management software supporting physical therapy with intuitive scheduling, notes, and insurance billing. | specialized | 8.1/10 | 7.6/10 | 9.2/10 | 7.9/10 |
| 6 | Jane Appointment scheduling and EHR app for physical therapists with charting, online booking, and secure messaging features. | specialized | 8.7/10 | 8.8/10 | 9.3/10 | 8.2/10 |
| 7 | MWTherapy Cloud-based EMR for rehab therapists providing documentation, billing, and scheduling tailored to physical therapy workflows. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.5/10 |
| 8 | Practice Perfect Comprehensive EMR and practice management system for physical therapy practices with advanced reporting and telehealth capabilities. | enterprise | 8.4/10 | 8.7/10 | 7.9/10 | 8.2/10 |
| 9 | Power Diary Online practice management software for therapists including EHR features, invoicing, and secure client portals for physical therapy. | specialized | 8.4/10 | 8.2/10 | 9.0/10 | 8.5/10 |
| 10 | myPTHub All-in-one platform for personal trainers and physical therapists with exercise libraries, client tracking, and business management tools. | specialized | 7.8/10 | 8.1/10 | 7.9/10 | 7.6/10 |
Cloud-based EHR and practice management software designed specifically for physical therapy clinics, offering documentation, billing, scheduling, and outcomes tracking.
All-in-one therapy EHR solution for physical and occupational therapists with integrated billing, scheduling, and customizable documentation templates.
Telehealth and EHR platform for physical therapists featuring exercise prescription, video integration, and patient progress tracking.
Integrated EHR, teletherapy, and practice management tool for physical therapists with HIPAA-compliant video and automated billing.
Streamlined EHR and practice management software supporting physical therapy with intuitive scheduling, notes, and insurance billing.
Appointment scheduling and EHR app for physical therapists with charting, online booking, and secure messaging features.
Cloud-based EMR for rehab therapists providing documentation, billing, and scheduling tailored to physical therapy workflows.
Comprehensive EMR and practice management system for physical therapy practices with advanced reporting and telehealth capabilities.
Online practice management software for therapists including EHR features, invoicing, and secure client portals for physical therapy.
All-in-one platform for personal trainers and physical therapists with exercise libraries, client tracking, and business management tools.
WebPT
specializedCloud-based EHR and practice management software designed specifically for physical therapy clinics, offering documentation, billing, scheduling, and outcomes tracking.
WebPT Outcomes Registry, the world's largest dataset of rehab therapy patient outcomes for evidence-based benchmarking and MIPS optimization
WebPT is a cloud-based electronic health record (EHR) and practice management platform tailored specifically for physical therapy clinics, streamlining documentation, scheduling, billing, and compliance. It offers PT-specific templates, outcomes tracking via the largest rehab therapy registry, and tools for MIPS reporting and telehealth. Designed to reduce administrative burdens, it supports solo practitioners to multi-location enterprises with robust integrations and analytics.
Pros
- PT-specific documentation and billing automation tailored to therapy workflows
- Extensive outcomes data from over 12 million patients for benchmarking
- Seamless integrations with payment processors, wearables, and referral networks
Cons
- Pricing can be steep for smaller practices with per-provider fees
- Initial setup and learning curve for advanced features
- Customer support response times vary during peak periods
Best For
Physical therapy clinics and multi-disciplinary rehab practices seeking a comprehensive, scalable EHR with strong analytics and compliance tools.
Pricing
Custom quotes starting at $149 per provider per month (billed annually), plus one-time implementation fees and add-ons for telehealth or analytics.
ClinicSource
specializedAll-in-one therapy EHR solution for physical and occupational therapists with integrated billing, scheduling, and customizable documentation templates.
Integrated MIPS compliance and rehab-specific outcomes measurement with automated reporting
ClinicSource is a cloud-based EHR and practice management software designed specifically for outpatient therapy clinics, including physical therapy, occupational therapy, and speech-language pathology. It provides comprehensive tools for documentation, scheduling, billing, compliance reporting, and patient engagement through features like customizable templates, telehealth, and a patient portal. The platform emphasizes efficiency with outcomes tracking, MIPS reporting, and high clean claims rates, making it suitable for multi-disciplinary rehab practices.
Pros
- All-in-one solution integrating EHR, billing, scheduling, and compliance
- Therapy-specific documentation with customizable templates and outcomes tracking
- Strong MIPS reporting and high billing accuracy (95%+ clean claims)
Cons
- Higher pricing may not suit solo or very small practices
- Initial learning curve and setup time for customization
- Limited advanced mobile app features compared to competitors
Best For
Mid-sized to large physical therapy clinics needing integrated billing, compliance, and documentation for multiple therapists.
Pricing
Custom subscription pricing, typically $500–$1,500+ per month based on users, locations, and features; quotes required.
PT Everywhere
specializedTelehealth and EHR platform for physical therapists featuring exercise prescription, video integration, and patient progress tracking.
Wireless documentation via iPad, allowing therapists to chart progress directly from the treatment table without desktops
PT Everywhere is a cloud-based EHR and practice management software designed specifically for physical therapy clinics, offering streamlined documentation, scheduling, billing, and patient engagement tools. It features PT-specific SOAP notes, a vast exercise video library for home exercise programs (HEPs), and wireless tablet documentation for efficiency during sessions. The platform supports telehealth, outcomes tracking, and compliance with HIPAA standards, making it ideal for mobile-first practices.
Pros
- Comprehensive PT-specific templates and exercise library with videos
- Strong mobile app and wireless documentation for in-room charting
- Integrated billing and scheduling with automated reminders
Cons
- Higher pricing compared to some competitors
- Limited third-party integrations
- Occasional performance lags with large patient volumes
Best For
Small to mid-sized physical therapy practices seeking a mobile-optimized EHR with robust exercise prescription tools.
Pricing
Starts at $125 per clinician/month (billed annually), with tiers up to $175/month for advanced features; custom enterprise pricing available.
TheraPlatform
specializedIntegrated EHR, teletherapy, and practice management tool for physical therapists with HIPAA-compliant video and automated billing.
Massive searchable video library of therapeutic exercises with embedding for custom home programs
TheraPlatform is an all-in-one EHR and practice management platform tailored for physical therapy and mental health practices, offering secure telehealth, scheduling, billing, and customizable documentation. It includes PT-specific tools like a vast video exercise library, home exercise programs (HEP), outcome tracking, and progress note templates compliant with HIPAA. The software streamlines workflows from intake to discharge, with a client portal for patient engagement.
Pros
- Extensive video exercise library with over 2,000 exercises for easy HEP creation
- Seamless telehealth integration with screen sharing and PT-specific tools
- Comprehensive billing and scheduling with insurance verification
Cons
- Steeper learning curve for advanced customization
- Limited mobile app functionality compared to desktop
- Customer support response times can vary
Best For
Small to mid-sized physical therapy practices seeking an integrated EHR with strong telehealth and exercise prescription capabilities.
Pricing
Starts at $49/user/month (Essentials), $69/user/month (Plus), $89/user/month (Complete); annual discounts and custom enterprise plans available.
SimplePractice
specializedStreamlined EHR and practice management software supporting physical therapy with intuitive scheduling, notes, and insurance billing.
Effortless telehealth with one-click video sessions and integrated charting
SimplePractice is a cloud-based EHR and practice management software primarily designed for behavioral health but adaptable for physical therapy practices. It streamlines scheduling, customizable documentation including SOAP notes, billing with insurance claims support, and secure telehealth sessions. While it offers solid general-purpose tools, it lacks deep PT-specific features like home exercise program builders or integrated outcome tracking.
Pros
- Intuitive interface with quick setup and mobile app access
- Strong billing automation and insurance eligibility checks
- Seamless telehealth integration for remote PT consultations
Cons
- Limited built-in PT-specific tools like exercise libraries or metrics tracking
- Pricing scales quickly with add-ons and per-provider costs
- Customization for advanced PT workflows requires extra configuration
Best For
Solo or small physical therapy practices seeking a user-friendly, all-in-one platform with excellent telehealth and general practice management.
Pricing
Starts at $29/month per provider (Starter plan); tiers up to $99+/month (Professional), plus 2.7% payment processing or $0.30/claim fees and telehealth add-ons.
Jane
specializedAppointment scheduling and EHR app for physical therapists with charting, online booking, and secure messaging features.
Comprehensive exercise prescription library with embedded instructional videos shareable directly to patients.
Jane (jane.app) is a cloud-based all-in-one practice management and EHR platform tailored for physical therapists and wellness practitioners. It streamlines clinic workflows with features like online scheduling, customizable SOAP notes, exercise libraries, integrated billing, and secure telehealth. The software emphasizes a modern, intuitive interface to handle patient records, treatment planning, and administrative tasks efficiently.
Pros
- Highly intuitive and modern user interface
- Customizable SOAP notes and flow sheets for PT documentation
- Built-in exercise library with videos for patient programs
Cons
- Pricing scales per provider, adding up for larger clinics
- Reporting and analytics are basic compared to enterprise solutions
- Some features optimized for Canadian regulations, less ideal for US users
Best For
Small to medium physical therapy clinics prioritizing ease of use and integrated telehealth.
Pricing
Starts at $74 CAD/month per provider for app-only; $99 CAD/month for full suite with billing and telehealth (annual billing discounts available).
MWTherapy
specializedCloud-based EMR for rehab therapists providing documentation, billing, and scheduling tailored to physical therapy workflows.
The intelligent scheduling system that automatically suggests optimal appointment slots based on provider availability, therapist specialties, and patient preferences
MWTherapy is a cloud-based EHR and practice management platform designed specifically for physical therapy, occupational therapy, and speech-language pathology clinics. It offers tools for streamlined documentation via customizable SOAP notes, intelligent scheduling, automated billing with insurance verification, and patient engagement features like a web-based exercise library. The software emphasizes compliance with HIPAA standards and includes telehealth capabilities to support modern practice needs.
Pros
- Highly intuitive interface that minimizes training time
- Robust billing and collections tools with built-in denial management
- Extensive exercise library with video integration for patient home programs
Cons
- Limited advanced analytics and reporting compared to enterprise solutions
- Fewer integrations with third-party apps like fitness trackers
- Customization options are somewhat basic for complex workflows
Best For
Small to mid-sized physical therapy practices seeking an affordable, user-friendly EHR without steep learning curves.
Pricing
Starts at $125/month for up to 3 providers (Essentials plan), scales to $175+/month for premium features with per-provider add-ons; free trial available.
Practice Perfect
enterpriseComprehensive EMR and practice management system for physical therapy practices with advanced reporting and telehealth capabilities.
Advanced exercise prescription module with a vast video library and printable HEP handouts tailored for physical therapy patients
Practice Perfect is a cloud-based EHR and practice management software designed specifically for physical therapy, occupational therapy, and other allied health practices. It provides customizable EMR charting, intelligent scheduling with drag-and-drop functionality, automated billing and claims processing, and integrated telehealth capabilities. The platform also includes PT-specific tools like an extensive exercise library, outcomes tracking, and a patient portal for home exercise programs and secure communication.
Pros
- Comprehensive PT-specific tools including exercise libraries and HEP builders with videos
- Strong scheduling and billing automation with high claims acceptance rates
- Integrated telehealth and patient portal for better engagement
Cons
- Interface feels dated and has a steeper learning curve for beginners
- Customization requires technical setup and can be time-consuming
- Pricing scales up quickly for multi-provider practices
Best For
Small to mid-sized physical therapy clinics seeking an all-in-one solution with robust scheduling, billing, and PT documentation features.
Pricing
Starts at $149 per provider per month (billed annually), with add-ons for telehealth and implementation fees around $500-$2,000.
Power Diary
specializedOnline practice management software for therapists including EHR features, invoicing, and secure client portals for physical therapy.
Built-in exercise library with embeddable videos, handouts, and progress tracking for efficient patient home programs
Power Diary is a cloud-based practice management and EHR software tailored for allied health professionals, including physical therapists, offering appointment scheduling, secure client records, billing, and telehealth capabilities. It supports customizable SOAP notes, treatment plans, exercise libraries with videos, and patient portals for homework and education materials. Designed for efficiency in small to medium practices, it streamlines workflows from intake to invoicing while ensuring HIPAA compliance.
Pros
- Intuitive, modern interface with mobile app support
- Strong telehealth and secure messaging integration
- Comprehensive exercise library with videos and handouts
Cons
- Limited advanced PT-specific outcome tracking tools
- Per-user pricing scales up for larger teams
- Fewer integrations with specialized PT billing systems
Best For
Solo practitioners or small physical therapy clinics needing an easy-to-use, all-in-one solution for scheduling, notes, and telehealth.
Pricing
Starts at $19.95/user/month (Standard), $49.95 (Premium), $69.95 (Essential); annual billing offers 20% discount, no client limits.
myPTHub
specializedAll-in-one platform for personal trainers and physical therapists with exercise libraries, client tracking, and business management tools.
Extensive customizable exercise library with video demos and automated HEP distribution via patient portal
myPTHub is a cloud-based EHR and practice management platform tailored for physical therapy clinics, offering streamlined documentation, scheduling, billing, and patient engagement tools. It includes PT-specific features like customizable SOAP notes, a comprehensive exercise library for home exercise programs (HEP), and telehealth integration. The software aims to reduce administrative burdens while supporting compliance with HIPAA and MIPS reporting.
Pros
- PT-specific tools like extensive exercise libraries and HEP delivery
- Affordable all-in-one solution with strong scheduling and billing
- User-friendly patient portal and mobile app access
Cons
- Limited third-party integrations compared to top competitors
- Occasional performance lags during peak usage
- Reporting and analytics could be more advanced
Best For
Small to mid-sized physical therapy practices seeking a cost-effective, PT-focused EHR without complex enterprise needs.
Pricing
Starts at $125/month for solo providers (billed annually), with tiered plans up to $300+/month for multi-provider clinics; includes free setup and training.
Conclusion
After evaluating the 10 tools, WebPT reigns as the top choice, offering a comprehensive mix of documentation, billing, scheduling, and outcomes tracking tailored to physical therapy workflows. ClinicSource stands out as a strong alternative with its customizable templates and integrated features, while PT Everywhere excels in telehealth and exercise prescription, making it ideal for practices focused on remote care. Together, these solutions highlight the best in physical therapy EHR software, each fitting different clinical needs.
Explore WebPT to streamline your practice—its robust design ensures efficiency and success. For alternative needs, don’t overlook ClinicSource or PT Everywhere, as they offer standout features to elevate your clinical operations.
Tools Reviewed
All tools were independently evaluated for this comparison