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Finance Financial ServicesTop 10 Best Pay Stub Software of 2026
Compare top-rated pay stub software for easy, reliable payroll document creation. Find the best solution to streamline your financial records today.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Paychex Flex
Electronic pay statements delivered with administrator permission controls
Built for mid-size organizations needing pay stubs plus payroll and HR workflow coverage.
Gusto
Employee pay stub delivery through the Gusto employee portal
Built for businesses needing payroll-driven pay stubs with strong employee self-service.
Square Payroll
Direct pay-stub access for employees tied to Square Payroll processing
Built for small businesses using Square for payments that want simple pay stubs.
Comparison Table
This comparison table reviews pay stub software options used to generate payroll documents, including Paychex Flex, Gusto, Square Payroll, ADP Run, Ceridian Dayforce, and other leading platforms. It highlights differences in setup workflow, pay stub output options, and how each system handles payroll data so teams can pick the best fit for accurate, repeatable pay stub production.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Paychex Flex Generates and distributes employee pay stubs as part of an integrated payroll workflow with HR administration. | payroll suite | 8.4/10 | 8.8/10 | 7.9/10 | 8.3/10 |
| 2 | Gusto Creates pay stubs from payroll runs and provides employee self-service access to pay statements. | SMB payroll | 8.3/10 | 8.5/10 | 8.3/10 | 7.9/10 |
| 3 | Square Payroll Runs payroll and delivers electronic pay stubs to employees through payroll features tied to Square accounts. | payroll add-on | 7.3/10 | 7.0/10 | 8.2/10 | 6.9/10 |
| 4 | ADP Run Produces pay statements for employees directly from payroll processing with self-service delivery options. | enterprise payroll | 8.0/10 | 8.4/10 | 7.6/10 | 7.7/10 |
| 5 | Ceridian Dayforce Issues pay stubs through a unified payroll and HR platform with employee access to pay statements. | HR payroll platform | 8.1/10 | 8.6/10 | 7.8/10 | 7.6/10 |
| 6 | Paycor Generates employee pay stubs through payroll processing and supports digital delivery through employee portals. | midmarket payroll | 7.7/10 | 8.0/10 | 7.3/10 | 7.6/10 |
| 7 | UKG Pro Creates pay statements as part of payroll operations with configurable employee access to pay stubs. | HR payroll | 8.0/10 | 8.4/10 | 7.6/10 | 8.0/10 |
| 8 | Rippling Payroll Runs payroll and provides pay stubs to employees through Rippling’s HR and finance workflows. | cloud payroll | 8.1/10 | 8.4/10 | 8.0/10 | 7.8/10 |
| 9 | Intuit QuickBooks Payroll Generates pay stubs from QuickBooks Payroll and delivers pay statements to employees within the product. | accounting-linked payroll | 7.7/10 | 7.8/10 | 8.2/10 | 7.1/10 |
| 10 | Zoho Payroll Creates pay stubs tied to payroll runs and supports employee access to payslips in the Zoho ecosystem. | payroll automation | 7.3/10 | 7.2/10 | 7.6/10 | 7.3/10 |
Generates and distributes employee pay stubs as part of an integrated payroll workflow with HR administration.
Creates pay stubs from payroll runs and provides employee self-service access to pay statements.
Runs payroll and delivers electronic pay stubs to employees through payroll features tied to Square accounts.
Produces pay statements for employees directly from payroll processing with self-service delivery options.
Issues pay stubs through a unified payroll and HR platform with employee access to pay statements.
Generates employee pay stubs through payroll processing and supports digital delivery through employee portals.
Creates pay statements as part of payroll operations with configurable employee access to pay stubs.
Runs payroll and provides pay stubs to employees through Rippling’s HR and finance workflows.
Generates pay stubs from QuickBooks Payroll and delivers pay statements to employees within the product.
Creates pay stubs tied to payroll runs and supports employee access to payslips in the Zoho ecosystem.
Paychex Flex
payroll suiteGenerates and distributes employee pay stubs as part of an integrated payroll workflow with HR administration.
Electronic pay statements delivered with administrator permission controls
Paychex Flex stands out for combining pay stub delivery with payroll administration and HR workflows in one system. It supports electronic pay statements with role-based access for employees and administrators. Core payroll features include pay calculation, tax-related processing support, and audit-friendly record retention for recurring payroll activity.
Pros
- Centralized employee pay statement access tied to payroll processing records
- Role-based permissions help control which users view pay statements
- Strong workflow coverage across HR and payroll reduces handoffs
Cons
- Setup and ongoing configuration can feel heavy for small organizations
- Reporting and exports require navigating system-specific payroll objects
Best For
Mid-size organizations needing pay stubs plus payroll and HR workflow coverage
Gusto
SMB payrollCreates pay stubs from payroll runs and provides employee self-service access to pay statements.
Employee pay stub delivery through the Gusto employee portal
Gusto stands out for combining payroll processing with employee self-service in one workflow. Pay stubs are generated from payroll runs and delivered through an employee portal so staff can view and download them. The system also supports W-2 and tax document readiness, tying pay reporting to year-end outputs. Benefits administration and HR records integrate with payroll so changes can flow into subsequent pay runs.
Pros
- Pay stubs are produced directly from payroll runs and stay audit-ready
- Employee portal enables self-service access to pay stubs and downloads
- Payroll changes and HR records flow into future pay calculations
Cons
- Pay stub customization options are limited compared with dedicated pay stub generators
- Complex exceptions can require careful setup to prevent payroll run errors
- Organizations needing deep reporting exports may find native reports restrictive
Best For
Businesses needing payroll-driven pay stubs with strong employee self-service
Square Payroll
payroll add-onRuns payroll and delivers electronic pay stubs to employees through payroll features tied to Square accounts.
Direct pay-stub access for employees tied to Square Payroll processing
Square Payroll stands out for bundling pay-stub generation with payroll execution inside the Square ecosystem. Teams can produce pay stubs for employees and run payroll from one place without juggling multiple payroll systems. The tool focuses on standard payroll workflows rather than deep pay-stub customization or complex compliance tooling. Reporting stays practical for common payroll needs like wages, taxes, and payroll history.
Pros
- Pay stubs generate as part of a unified Square payroll workflow
- Clear employee payroll views reduce errors during pay processing
- Good automation for recurring payroll tasks without extra configuration
Cons
- Pay-stub formatting options feel limited for highly customized layouts
- Fewer advanced compliance and document controls than specialized systems
- Integrations beyond Square are not as comprehensive for complex payroll setups
Best For
Small businesses using Square for payments that want simple pay stubs
ADP Run
enterprise payrollProduces pay statements for employees directly from payroll processing with self-service delivery options.
Pay stub generation from finalized payroll runs with earnings and deduction breakdowns
ADP Run stands out as a full payroll and HR workflow system that produces pay stubs directly from payroll runs. It supports recurring payroll processing, earnings and deductions setup, and standard pay stub line items tied to each paycheck. Payroll documents are organized around employees and pay periods, which helps HR teams keep pay history aligned with payroll activity.
Pros
- Pay stubs generate directly from payroll runs tied to employees and pay periods
- Supports detailed earnings and deductions mapping on paycheck documents
- Centralizes pay history alongside payroll processing workflows
Cons
- Setup complexity can slow down first-time payroll and pay stub configuration
- Pay stub output depends on correct payroll run configuration and calendars
- Document viewing and exports can feel limited compared with purpose-built stub tools
Best For
Companies using ADP payroll workflows that need accurate, consistent pay stubs
Ceridian Dayforce
HR payroll platformIssues pay stubs through a unified payroll and HR platform with employee access to pay statements.
Employee self-service pay statements generated from the Dayforce payroll system
Ceridian Dayforce stands out as a unified workforce suite that pairs payroll processing with self-service pay-stub delivery and document visibility. It supports pay statement access tied to HR and payroll data so employees can view and retrieve earnings and deductions without separate portals. Admin workflows connect pay stub availability to payroll runs, approvals, and role-based permissions across the organization.
Pros
- Centralizes pay-stub generation inside the payroll workflow
- Role-based employee access for earnings and deduction visibility
- Strong auditability with integrated payroll and HR records
Cons
- Implementation complexity can slow initial deployment for pay stub needs
- User navigation can feel dense without configuration
- Advanced approvals and permissions require careful admin setup
Best For
Mid-size to enterprise teams needing integrated payroll and employee pay-stub self-service
Paycor
midmarket payrollGenerates employee pay stubs through payroll processing and supports digital delivery through employee portals.
Integrated Pay Statement delivery tied to payroll runs and employee records
Paycor stands out by combining pay stubs with broader HR and payroll operations for organizations that want pay data tied to employee records. It supports pay statement generation and delivery alongside payroll processing, helping keep earnings and deductions consistent with payroll runs. Report outputs and audit-friendly records are geared toward HR and finance workflows rather than standalone stub printing. Implementation typically benefits teams already using Paycor for payroll administration.
Pros
- Pay stubs reflect the same payroll setup used for payroll processing
- Centralized employee and payroll records simplify reconciliation and reporting
- Role-based access supports controlled visibility into pay statements
- Standard payroll reporting complements pay stub review workflows
Cons
- Pay stub workflows can feel dependent on the larger payroll system
- User navigation can require training for multi-department HR processes
- Less suited for organizations that need only standalone pay statement output
Best For
Organizations running payroll in one system and needing controlled pay statement access
UKG Pro
HR payrollCreates pay statements as part of payroll operations with configurable employee access to pay stubs.
Employee self-service pay statement access integrated with payroll run results
UKG Pro stands out for combining pay stub delivery with broader workforce management workflows across payroll, time, and HR data. Pay stub access is tied to employee self-service, including viewing and retrieving pay statements tied to payroll runs. The system supports auditing and controlled approvals by centralizing pay-related data rather than treating pay stubs as standalone documents. For organizations that standardize employee records and payroll calculations in one suite, UKG Pro reduces mismatch risk between time entries, earnings, and the resulting pay statements.
Pros
- Employee self-service pay statement viewing reduces manual pay-stub distribution
- Centralized payroll and HR data helps keep earnings and pay stubs consistent
- Audit-ready controls support traceability for pay statement changes
Cons
- Admin setup is complex because pay stubs depend on multiple upstream modules
- Reporting and customization can require specialist configuration work
- User experience varies across roles due to workflow-driven access controls
Best For
Organizations standardizing payroll, HR, and employee self-service pay-stub access
Rippling Payroll
cloud payrollRuns payroll and provides pay stubs to employees through Rippling’s HR and finance workflows.
Automated pay stub delivery driven by integrated HR and payroll data
Rippling Payroll stands out because it ties payroll processing to broader HR and employee data workflows inside one system. It supports pay stub generation and delivery with automated calculations for earnings, deductions, taxes, and pay schedules. The product also integrates with employee records and related HR actions so payroll outputs reflect changes without manual rework. For teams that need pay stubs plus operational consistency across HR workflows, it offers a cohesive workflow around employee data.
Pros
- Pay stub generation is automated from integrated employee and payroll data.
- HR workflow changes update payroll outcomes with less manual reconciliation.
- Clear visibility into earnings, deductions, and pay-period breakdowns.
Cons
- Complex org and pay rules can require careful setup to avoid errors.
- Advanced payroll workflows may feel harder for non-admin users.
- Reporting customization can be limiting compared with purpose-built payroll tools.
Best For
Teams needing automated pay stubs tied to HR workflows across employees
Intuit QuickBooks Payroll
accounting-linked payrollGenerates pay stubs from QuickBooks Payroll and delivers pay statements to employees within the product.
Pay stub generation linked directly to payroll runs and year-to-date totals
QuickBooks Payroll stands out for generating pay stubs inside the broader QuickBooks ecosystem tied to payroll runs and employee records. It supports producing pay stubs with consistent earnings and deductions, along with year-to-date views that match payroll activity. The tool also integrates payroll reporting with accounting workflows when QuickBooks is used for bookkeeping.
Pros
- Pay stub details stay aligned with payroll runs and employee profiles
- Year-to-date summaries support faster reconciliation against payroll activity
- QuickBooks accounting integration reduces duplicate data entry
Cons
- Pay stub customization options are narrower than dedicated pay-stub generators
- Payroll setup complexity can slow first-time implementation for small teams
- Non-QuickBooks accounting workflows may require manual export or mapping
Best For
Small to mid-size teams using QuickBooks for payroll and bookkeeping
Zoho Payroll
payroll automationCreates pay stubs tied to payroll runs and supports employee access to payslips in the Zoho ecosystem.
Payslip generation driven by payroll runs from earnings and deduction components
Zoho Payroll stands out for bringing pay stub creation into a broader HR and payroll workflow with centralized employee profiles. It supports payroll runs, earnings and deduction components, and payslip generation tied to the payroll process. The system also includes approval-oriented task flows and reporting that helps audit pay calculations across periods. For teams using Zoho’s HR ecosystem, payslips and payroll data stay consistent across administrative and compliance tasks.
Pros
- Payslips are generated directly from payroll runs and line-item calculations
- Central employee records reduce duplicate data entry across pay periods
- Reports support review of earnings, deductions, and payroll outcomes
- Workflow and permissions support controlled approvals for payroll changes
Cons
- Pay stub outputs depend on correct payroll setup of components
- Complex pay rules can require careful configuration to avoid mistakes
- Customization depth for payslip layout is more limited than standalone pay-stub tools
Best For
Companies needing payroll and payslip output within an HR workflow
Conclusion
After evaluating 10 finance financial services, Paychex Flex stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Pay Stub Software
This buyer’s guide covers how to evaluate pay stub software that generates pay statements from payroll runs and delivers them through employee self-service portals. It compares Paychex Flex, Gusto, ADP Run, Ceridian Dayforce, UKG Pro, Rippling Payroll, and other pay stub solutions focused on audit-ready payroll records and role-based access. It also explains how workflow complexity, pay stub customization limits, and reporting constraints shape real-world fit across these tools.
What Is Pay Stub Software?
Pay Stub Software automates creation and delivery of employee pay statements by generating pay stubs from payroll processing runs and associating earnings and deductions with pay periods and employee records. It reduces manual distribution work by providing employee access in a portal or self-service view while keeping administrators aligned with payroll and HR workflows. Tools like Gusto generate pay stubs from payroll runs and deliver them through an employee portal. Enterprise workforce suites like Ceridian Dayforce and UKG Pro combine pay stub generation with role-based access, approvals, and audit-ready traceability across HR and payroll data.
Key Features to Look For
The right pay stub software should match how payroll is already calculated and managed so pay statements stay accurate and traceable across pay periods.
Payroll-run-linked pay stub generation
Look for pay stubs that are produced directly from finalized payroll runs so earnings and deductions map cleanly to each paycheck. ADP Run generates pay stubs tied to employees and pay periods with detailed earnings and deduction breakdowns, and Intuit QuickBooks Payroll links pay stub generation to QuickBooks Payroll runs plus year-to-date summaries.
Employee self-service payslip delivery and download access
Choose software that delivers pay statements through an employee portal so employees can view and retrieve them without HR manually sending documents. Gusto delivers pay stubs through the Gusto employee portal, and Ceridian Dayforce and UKG Pro provide self-service pay statement access tied to the payroll workflow and employee records.
Administrator permission controls and role-based access
Pay stub systems should restrict who can view or manage pay statements using role-based permissions so access matches internal HR and finance responsibilities. Paychex Flex emphasizes electronic pay statement delivery with administrator permission controls, and Rippling Payroll supports pay stub delivery driven by integrated HR and payroll data with access tied to employee workflows.
Integrated HR and payroll workflow consistency
Select tools that connect employee records, payroll calculations, and related HR changes so pay statements reflect updated information in future runs. Rippling Payroll updates payroll outcomes based on integrated HR workflow changes, and Paycor centralizes pay statement access tied to payroll runs and employee records to simplify reconciliation.
Audit-friendly traceability across pay periods
Prefer platforms that keep pay statement history aligned with payroll processing so audits can trace what changed and when. Paychex Flex and Ceridian Dayforce both emphasize integrated payroll and HR records for auditability, and UKG Pro provides audit-ready controls with traceability for pay statement changes.
Earnings and deductions line-item visibility
Pay stub output should clearly show earnings and deductions so HR and finance teams can verify paycheck correctness. ADP Run supports detailed earnings and deductions mapping on paycheck documents, and Zoho Payroll generates payslips from payroll runs using earnings and deduction components.
How to Choose the Right Pay Stub Software
Choosing the right tool starts by matching pay stub delivery and document controls to the way payroll is run and managed in the organization.
Match pay stub creation to your payroll execution model
Select a solution that generates pay stubs from the same payroll runs that calculate wages, taxes, and deductions so documents stay consistent. ADP Run generates pay stubs directly from payroll runs with earnings and deduction breakdowns, while Gusto produces pay stubs from payroll runs and keeps them tied to year-end outputs like tax document readiness.
Verify employee self-service delivery meets internal expectations
Confirm employees can view and download pay statements through a built-in portal so HR can reduce manual distribution. Gusto, Ceridian Dayforce, and UKG Pro all provide employee self-service pay statement access tied to payroll operations and employee profiles.
Check administrator controls and approvals for document access
Ensure the system supports administrator permission controls and role-based access so only authorized users can view pay statements. Paychex Flex focuses on electronic pay statement delivery with administrator permission controls, and UKG Pro supports controlled approvals by centralizing pay-related data across payroll and HR modules.
Stress-test configuration complexity against team capacity
If the team has limited time for setup, prioritize tools that avoid heavy configuration and dense admin workflows. Paychex Flex and Ceridian Dayforce can feel heavy or dense during setup and navigation, while Square Payroll is positioned for simpler standard payroll workflows inside the Square ecosystem.
Validate reporting and exports fit finance review needs
Confirm that exports and reporting can support reconciliation and review without forcing users to navigate system-specific payroll objects. Paychex Flex notes that reporting and exports require navigating system-specific payroll objects, while Rippling Payroll and Paycor emphasize payroll-centered reporting outputs that can require training for multi-department workflows.
Who Needs Pay Stub Software?
Pay stub software fits best when payroll teams need accurate pay statement generation and employees need reliable self-service access.
Mid-size organizations needing pay stubs plus payroll and HR workflow coverage
Paychex Flex is best for mid-size organizations because it ties electronic pay statements to payroll processing with role-based permissions and centralized employee pay statement access. Ceridian Dayforce is also a strong fit for mid-size to enterprise teams that want integrated payroll and employee self-service pay statement delivery inside a unified workforce platform.
Businesses that want pay stubs delivered directly through an employee portal tied to payroll runs
Gusto is designed for payroll-driven pay stubs with employee self-service access through the Gusto employee portal. Rippling Payroll also suits teams needing automated pay stub delivery driven by integrated HR and payroll data workflows across employees.
Small businesses that use Square and want simple pay stubs from one place
Square Payroll is best for small businesses using Square for payments that want straightforward electronic pay stubs generated as part of the unified Square payroll workflow. This focus supports automation for recurring payroll tasks without extra configuration for highly customized layouts.
Teams standardizing payroll, HR, time, and approvals in a single suite
UKG Pro is best for organizations standardizing payroll, HR, and employee self-service pay statement access because it integrates pay statements with payroll run results. Zoho Payroll also fits organizations that need payslip generation inside a broader HR and payroll workflow with approval-oriented task flows and controlled access.
Common Mistakes to Avoid
Common failures come from choosing a tool that does not align pay stub output with payroll configuration, or from underestimating setup effort for integrated suites.
Choosing software that can’t keep pay stubs aligned with finalized payroll runs
Avoid tools that create pay statements disconnected from payroll run configuration because incorrect calendars or setup can break paycheck accuracy. ADP Run and Gusto both generate pay stubs directly from payroll runs, and QuickBooks Payroll links pay stubs to QuickBooks Payroll runs and year-to-date totals.
Relying on highly customized pay stub layouts when formatting depth is limited
Avoid expecting highly customized pay-stub layouts from general payroll platforms that focus on standard workflows. Square Payroll and QuickBooks Payroll both state that pay-stub formatting or customization options feel limited compared with dedicated pay-stub generators.
Underestimating admin setup complexity in integrated HR and payroll suites
Avoid selecting a fully integrated suite without allocating time for role-based permissions, approvals, and upstream module configuration. Ceridian Dayforce and UKG Pro both describe implementation or admin setup complexity that can slow initial deployment and require careful configuration.
Assuming exports and reporting will be straightforward for finance reconciliation
Avoid planning on simple pay stub export workflows if reporting requires navigating specialized payroll objects or needs specialist configuration. Paychex Flex notes that reporting and exports require navigating system-specific payroll objects, and Zoho Payroll and Paycor emphasize review-oriented reporting tied to correct payroll setup and employee workflows.
How We Selected and Ranked These Tools
We evaluated every tool on three sub-dimensions. Features received a weight of 0.4, ease of use received a weight of 0.3, and value received a weight of 0.3. Overall rating is the weighted average of those three numbers using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Paychex Flex separated from lower-ranked tools by combining role-based administrator permission controls for electronic pay statements with strong workflow coverage across HR and payroll, which lifted its features score while still keeping overall usability acceptable.
Frequently Asked Questions About Pay Stub Software
Which pay stub software best fits teams that need payroll and HR workflows in one system?
Paychex Flex fits teams that want pay stub delivery plus payroll administration and HR workflow coverage in a single system. Ceridian Dayforce also supports pay statement access tied to HR and payroll data, with admin workflows connecting pay stub availability to payroll runs.
What tool provides employee self-service access to pay stubs through a dedicated portal?
Gusto delivers pay stubs through the Gusto employee portal after each payroll run. UKG Pro and Ceridian Dayforce also center pay statement viewing and retrieval on employee self-service tied to payroll results.
Which option is strongest when pay stubs must come directly from finalized payroll runs with earnings and deductions breakdowns?
ADP Run generates pay stubs directly from payroll runs and organizes documents by employee and pay period with earnings and deduction line items. Paycor similarly ties pay statement generation and delivery to payroll runs so earnings and deductions stay consistent.
Which pay stub software works best for small businesses already using Square for payments?
Square Payroll bundles pay-stub generation with payroll execution inside the Square ecosystem. It focuses on standard workflows for wages, taxes, payroll history, and keeps pay stub access aligned with Square Payroll processing.
What solution helps reduce mismatches between time entries, payroll calculations, and the resulting pay statements?
UKG Pro reduces mismatch risk by centralizing payroll, time, and HR data so pay stubs reflect the same payroll run inputs used across workforce records. Rippling Payroll also keeps pay stub outputs consistent by driving pay stub delivery from integrated HR and payroll data.
Which software ties pay stubs to year-to-date reporting and accounting workflows for bookkeeping alignment?
Intuit QuickBooks Payroll generates pay stubs with year-to-date views that match payroll activity and connects payroll reporting to accounting workflows when QuickBooks is used. Gusto also supports year-end outputs like W-2 readiness that are tied to payroll processing and reporting.
Which platform is best for organizations that want permission-controlled pay statement access for administrators?
Paychex Flex supports electronic pay statements with role-based access so administrators can control who can view pay information. Ceridian Dayforce adds role-based permissions and admin workflows that connect pay statement availability to payroll runs.
What tool is designed for audit-friendly record handling tied to recurring payroll activity?
Paychex Flex emphasizes audit-friendly record retention for recurring payroll activity alongside role-based electronic pay statements. ADP Run also supports accurate document organization by employee and pay period, which helps HR teams keep pay history aligned with payroll activity.
Which pay stub software is a good fit for teams running payroll and HR actions from integrated employee records?
Rippling Payroll automates pay stub delivery driven by integrated HR and employee data workflows, so changes flow into subsequent payroll outputs without manual rework. Zoho Payroll similarly centralizes employee profiles and generates payslips from payroll runs using configured earnings and deduction components.
Tools reviewed
Referenced in the comparison table and product reviews above.
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