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Finance Financial ServicesTop 10 Best Pay Check Software of 2026
Top 10 pay check software ranked for payroll accuracy and reporting, with side-by-side notes on Paylocity, Rippling, Remote, and OnPay.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Paylocity is the best fit for mid-market payroll teams that need approval-ready workflow control along with strong HRIS and time integration, while OnPay works best for small businesses wanting flat-rate simplicity, and Rippling is a great pick if payroll must be tightly tied to HR and operational automation.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Paylocity
Configurable payroll processing workflow ties approvals to the payroll calendar for controlled off-cycle changes.
Built for fits when payroll teams need approval workflow control and strong HRIS plus time integration..
Rippling
Editor pickWorkflow automation can link employee lifecycle events to payroll-impacting updates through configurable triggers and actions.
Built for fits when teams need payroll tied to HR and operational automation with API-driven integrations..
OnPay
Editor pickOnPay's HR tools combine offer letters, onboarding, PTO tracking, org charts, and document storage with payroll records.
Built for fits when small businesses need payroll, HR, and benefits administration without enterprise complexity..
Comparison Table
Paylocity
mid-marketPayroll and human capital management for mid-market.
Configurable payroll processing workflow ties approvals to the payroll calendar for controlled off-cycle changes.
Paylocity supports multi-step payroll preparation with role-based approvals and configurable workflow rules tied to payroll calendars. It handles recurring payroll processing with gross-to-net calculation and generates pay stub PDFs and payment-ready registers for each payroll cycle. Integration depth is driven by HRIS sync and time-and-attendance import so earnings, deductions, and schedules flow into the payroll run without rekeying.
A tradeoff appears in governance and setup. To keep pay changes accurate across retroactive pay adjustment scenarios, teams must configure mapping for earnings and deductions and maintain consistent source-of-truth rules between HR, time, and payroll. Paylocity fits best when payroll operations need controlled review steps, frequent employee self-service updates, and reliable reporting for quarterly filing preparation.
- +Workflow approvals reduce errors during payroll preparation
- +Employee self-service keeps pay stubs and deduction changes consistent
- +HRIS sync and time imports minimize manual rekeying
- +Payroll history and audit trail support reconciliation work
- –Setup requires careful mapping for earnings and deductions
- –More complex changes can add steps to off-cycle runs
Payroll operations teams
Run payroll with approval workflow
Fewer pay run errors
HR operations teams
Coordinate employee deduction updates
Cleaner month-end adjustments
Show 2 more scenarios
Finance and accounting teams
Reconcile payroll to GL
Faster year-end reconciliation
Payroll reporting supports reconciliation work with payroll history and documented calculations.
Multi-site payroll admins
Process time imports across locations
More consistent pay results
Time-and-attendance import standardizes hours inputs for payroll calculations across sites.
Best for: Fits when payroll teams need approval workflow control and strong HRIS plus time integration.
Rippling
mid-marketUnified payroll, IT, and HR platform.
Workflow automation can link employee lifecycle events to payroll-impacting updates through configurable triggers and actions.
Rippling centralizes employee records and payroll inputs so HRIS sync updates, compensation changes, and benefits deduction data can move into payroll workflows with fewer manual handoffs. The automation layer can trigger events around lifecycle changes, off-cycle adjustments, and retroactive pay, while the API supports integration with time-and-attendance sources and downstream systems. A general ledger interface is supported to push payroll results into finance workflows.
The main tradeoff is that deep automation increases setup and change-management overhead because payroll-critical fields often depend on upstream HR and configuration rules. Rippling fits teams that need payroll plus cross-system workflow automation, such as syncing employee master data into payroll and coordinating related operational tasks.
- +API supports programmatic sync of employees, payroll outcomes, and related configuration
- +Automation rules reduce manual steps for lifecycle changes that affect payroll
- +Admin tooling supports coordinated governance across HR, payroll, and integrations
- +Finance mapping options support posting payroll results into accounting workflows
- –Automation depth can require governance discipline to avoid payroll-impacting misconfigurations
- –Complex workflows can increase time-to-launch for multi-entity rollouts
- –Payroll data dependencies on upstream inputs can amplify upstream data quality issues
- –Some payroll edge cases may need tailored configuration rather than out-of-the-box presets
Operations and IT automation teams
Sync onboarding and payroll-ready employee states
Fewer manual corrections
Finance integration teams
Send payroll results to accounting
Cleaner payroll journal entries
Show 2 more scenarios
HR and payroll shared services
Handle off-cycle adjustments with rules
Faster off-cycle processing
Configuration-driven workflows can route requests and calculate updated pay runs with reduced manual coordination.
Systems integrators and admins
Integrate time, HR, and payroll via API
Higher integration throughput
The API supports syncing employees and payroll-relevant fields so external systems do not require manual data entry.
Best for: Fits when teams need payroll tied to HR and operational automation with API-driven integrations.
OnPay
SMBCloud-based payroll with transparent flat-rate pricing.
OnPay's HR tools combine offer letters, onboarding, PTO tracking, org charts, and document storage with payroll records.
OnPay covers recurring payroll, off-cycle checks, direct deposit, new-hire reporting, and year-end forms while connecting with QuickBooks Online and Xero. Its HR layer adds offer letters, onboarding workflows, PTO tracking, org charts, employee documents, and benefits administration without splitting records across separate systems.
The tradeoff is narrower control depth for complex organizations with union rules, intricate approval hierarchies, or advanced labor analytics. Small professional-services firms, agencies, and nonprofits can run payroll and HR from one administrative workspace, while larger employers may need additional systems.
- +Payroll, HR, and benefits administration share one employee record.
- +Supports employees, contractors, multiple pay rates, deductions, and garnishments.
- +QuickBooks Online and Xero integrations reduce manual accounting preparation.
- +Built-in onboarding, PTO tracking, documents, and offer letters support routine HR work.
- –Advanced workforce scheduling and labor-cost analytics require connected applications.
- –Approval controls are less granular than enterprise payroll suites.
- –Union rules and prevailing-wage reporting require manual handling.
Professional-services firms
Run payroll and employee onboarding
Fewer disconnected admin tasks
Multi-state small employers
Manage distributed payroll
Cleaner distributed payroll
Show 1 more scenario
Nonprofit administrators
Pay employees and contractors
Consistent mixed-worker payroll
Separate worker types, deductions, and direct deposit support recurring nonprofit payroll runs.
Best for: Fits when small businesses need payroll, HR, and benefits administration without enterprise complexity.
ADP
enterpriseEnterprise payroll and human capital management platform.
Payroll audit trail reporting that traces pay run outcomes and retroactive pay adjustments for compliance review.
ADP is a payroll and pay statement system with deep automation for multi-entity payroll operations. It supports gross-to-net processing, tax table update workflows, and payroll audit trail reporting tied to recurring pay cycles.
ADP also connects payroll to HR records through integrations and keeps year-end reconciliation artifacts aligned for downstream accounting review. Administration tools include employee self-service access for pay stubs and controlled pay changes through governed workflows.
- +Strong payroll audit trail across pay runs and adjustments
- +Proven gross-to-net calculation handling for complex pay scenarios
- +Employee self-service portal for pay stub PDF access and review
- +Multi-entity processing supports payroll calendar control
- –Admin configuration for workflow controls can require specialized governance discipline
- –Integration depth depends on selected ADP modules and setup scope
- –Off-cycle payroll changes can create additional review steps
- –Reporting depth can require analyst time to map to accounting views
Best for: Fits when mid-market and enterprise teams need governed payroll operations and audit trail reporting across multiple entities.
QuickBooks Payroll
SMBPayroll integrated with QuickBooks accounting software.
Automatic payroll journal entry generation that maps payroll processing results into QuickBooks accounting.
QuickBooks Payroll calculates pay amounts, generates pay stubs, and prepares payroll reports inside the QuickBooks ecosystem. It supports direct deposit workflows and can import hours from compatible time-and-attendance sources to feed payroll runs.
Payroll processing includes tax forms, payroll journal entry creation for accounting integration, and tools for year-end reconciliation. Administration centers on employee access and controlled configuration for pay rules, deductions, and tax settings.
- +Creates accounting-ready payroll journal entries for QuickBooks general ledger
- +Time-and-attendance imports reduce manual hour entry for payroll runs
- +Direct deposit preparation supports automated payment delivery workflows
- +Tax form and reporting outputs are built around common payroll cycles
- –Payroll configuration changes can require careful review to avoid retroactive inconsistencies
- –Multi-state withholding and local jurisdiction handling can add setup complexity
- –Advanced payroll audit trails depend on how activities are recorded across modules
- –Some automation and integrations rely on external apps for full coverage
Best for: Fits when QuickBooks accounting alignment matters and payroll needs centralized reporting and journal posting.
Paycom
enterpriseSingle-database payroll and HR technology.
Off-cycle and retroactive pay adjustment workflows that preserve a clear payroll audit trail across runs.
Paycom fits payroll teams that need end-to-end HR and payroll execution with audit-ready workflows. It supports payroll processing and pay stub delivery inside a unified employee self-service experience.
Paycom also handles reporting workflows for payroll reconciliation and pay period accounting through its payroll journal and ledger-oriented integrations. For payroll control, it provides role-based administration and change tracking across payroll runs and employee data updates.
- +Employee self-service reduces manual pay stub and status inquiries
- +Role-based administration supports controlled payroll and HR access
- +Payroll run workflows track adjustments for off-cycle and retro pay changes
- +Integrated HR and payroll data reduces rekeying between systems
- –Complex setups can slow onboarding for multi-location payroll operations
- –General ledger mapping can require careful configuration for consistent journals
Best for: Fits when mid-market teams need controlled payroll workflows, employee self-service, and integration-ready reporting.
Workday
enterpriseCloud payroll and HCM for large enterprises.
Workday payroll ties HR changes to payroll runs and accounting interfaces with an end-to-end governed workflow.
Workday delivers payroll within a broader HR and finance suite, so payroll outputs map back to enterprise accounting workflows. Payroll processing is tied to HRIS master data and supports multi-entity operations with governance features like role-based access and audit logging.
Employee payments and pay stubs are handled through Workday’s employee self-service experience, while payroll events can be coordinated with time-and-absence inputs and downstream reporting needs. For teams that require strong integration control, Workday’s API and automation options support provisioning, synchronization, and payroll-related operational workflows.
- +HRIS-to-payroll master data alignment reduces manual reconciliation work
- +Role-based access and audit log coverage supports payroll governance
- +API supports HR, payroll, and finance integration patterns without custom exports
- +Enterprise finance interface supports mapping payroll outputs to accounting records
- –Payroll administration can feel complex without dedicated configuration ownership
- –Advanced payroll edge cases may require expert services to configure correctly
- –Time-and-absence input integration depends on setup of upstream data flows
- –Employee self-service payroll visibility depends on portal configuration and permissions
Best for: Fits when enterprise HR and finance integration drive payroll operations, approvals, and accounting traceability needs.
Remote
global payrollGlobal payroll and employment platform.
Employee and payroll workflows stay connected through centralized HR data sync across countries.
Remote couples international employment management with payroll operations, which helps teams centralize worker data across regions. Payroll workflows include pay runs, payslip generation, and direct deposit file support tied to local payroll rules.
The system also supports employee self-service for pay details and configuration-driven HRIS sync to keep payroll inputs consistent. Automation is driven through integrations and API-oriented extensibility rather than manual register exports and re-keying.
- +HRIS sync reduces payroll input drift across employment and pay changes
- +Employee self-service supports pay stub access without email back-and-forth
- +International focus streamlines multi-country setup for distributed workforces
- +API and integrations support automation for off-cycle adjustments and reporting
- –Complex tax and local configuration can require strong admin governance
- –Payroll reporting may require additional exports for advanced general ledger mapping
Best for: Fits when global teams need one system for employee changes and payroll execution with integration-driven automation.
Square Payroll
SMBPayroll built for businesses paying hourly and tipped workers.
Square Payroll generates payroll outputs directly from Square employee records, minimizing mapping between HR data and payroll runs.
Square Payroll processes payroll runs from Square’s commerce and HR workflows, with pay stub and direct deposit outputs for employees. It supports gross-to-net calculation, year-end reconciliation exports, and recurring pay schedules used for regular and off-cycle payroll runs.
Payroll data can be synchronized from Square’s employee and time capture records, reducing manual re-entry for employers already using Square’s ecosystem. Governance is handled through admin roles in Square’s workspace and audit logs tied to payroll actions and employee profile changes.
- +Works directly with Square employee profiles for fewer payroll data re-entries
- +Pay stub PDFs are generated alongside payroll runs for employee self-service
- +Payroll calendar and pay frequency settings reduce scheduling mistakes
- +Audit trail captures payroll run changes and key employee updates
- –Multi-state tax withholding and local tax jurisdiction coverage can be limited by setup scope
- –Less comprehensive general ledger interface depth than payroll-first systems
- –Garnishment processing options can require tighter operational oversight
- –Time-and-attendance import depends on data alignment with Square records
Best for: Fits when businesses already run HR and time capture in Square and want payroll processing with export-ready records.
BambooHR
SMBHR platform with integrated US payroll add-on.
BambooHR’s HRIS-to-payroll data linkage keeps pay inputs attached to employee profiles and updates via employee records.
BambooHR combines HRIS records with payroll administration workflows used by mid-market teams that already standardize employee data inside HR. The payroll setup process connects employee profiles to pay runs, pay stub generation, and recurring compensation fields used for gross-to-net calculation and year-end reconciliation workflows.
Employee self-service supports viewing pay stubs and updating HR details that can affect payroll inputs. For check-style payment operations, BambooHR centers the employee data model and HRIS-to-payroll synchronization more than deep payroll accounting tooling.
- +HRIS-first employee records reduce re-entry across payroll workflows
- +Employee self-service supports pay stub PDF access and payroll-related HR updates
- +Recurring compensation fields reduce manual payroll recalculation for standard roles
- +Audit trail for HR and payroll changes supports routine internal review
- –Payroll accounting exports are less detailed than systems built for journal-entry granularity
- –Automation depth for time-and-attendance imports depends on external data feeding
- –Multi-state tax and local jurisdiction handling is less transparent than payroll-first suites
- –Complex off-cycle payroll workflows require more operator checks
Best for: Fits when payroll is driven by HRIS employee data, and teams need pay stubs plus controlled pay inputs.
Conclusion
After evaluating 10 finance financial services, Paylocity stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right pay check software
Pay check software automates payroll preparation, payroll run execution, and post-run reporting using employee records and pay inputs from HR and time tracking systems. This guide covers Paylocity, Rippling, Remote, and eight additional tools based on payroll workflow control, automation depth, and integration behavior across payroll outcomes.
Coverage includes tools with configurable approvals tied to the payroll calendar in Paylocity, lifecycle-triggered payroll updates with API-driven automation in Rippling, and centralized HR data sync across countries in Remote. The sections that follow focus on how each system handles payroll journal entry generation, audit trail reporting, and off-cycle or retroactive pay adjustment workflows without increasing manual reconciliation work.
Pay check software for payroll run control, reporting accuracy, and audit trail traceability
Pay check software is a system that calculates gross-to-net results, supports payroll calendar-driven processing, and produces payroll register outputs used for payroll compliance and reporting. It also tracks changes such as retroactive pay adjustments and off-cycle payroll runs, then records payroll outcomes in a way finance teams can reconcile to accounting systems. Paylocity is built around configurable payroll processing workflows that tie approvals to the payroll calendar, which reduces errors when off-cycle changes occur.
Rippling focuses on API-driven automation that links employee lifecycle events to payroll-impacting updates through configurable triggers and actions. Remote centers on global HR data synchronization so employee changes and payroll execution stay connected across countries while employees access pay stubs through self-service workflows.
Payroll workflow control, integration automation, and accounting-ready outputs
Payroll accuracy depends on how a system controls payroll preparation and approval changes against the payroll calendar, then preserves traceability for off-cycle runs and retroactive pay adjustments. Pay check software must connect employee inputs to payroll outcomes so finance teams can reconcile results without repeating calculations.
Integration automation matters because HRIS updates, time-and-attendance imports, and downstream accounting artifacts arrive in different operational cadences. Tools like Paylocity, Rippling, and Remote differentiate through workflow configuration depth, API-driven lifecycle triggers, and global HR data synchronization that reduces pay input drift.
Payroll calendar-linked approvals and off-cycle change control
Paylocity ties configurable payroll processing workflow approvals to the payroll calendar so off-cycle changes follow controlled steps. Paycom uses off-cycle and retroactive pay adjustment workflows that preserve a clear payroll audit trail across runs.
API and trigger-based lifecycle automation for payroll-impacting updates
Rippling exposes API-driven sync for employees, payroll outcomes, and related configuration using configurable triggers and actions. Remote keeps employee and payroll workflows connected through centralized HR data sync across countries.
Accounting artifacts that map payroll results into the general ledger
QuickBooks Payroll automatically generates payroll journal entry outputs that map payroll processing results into QuickBooks general ledger. Workday ties payroll runs to accounting interfaces with an end-to-end governed workflow.
Governed audit trail for pay run outcomes and retroactive adjustments
ADP provides payroll audit trail reporting that traces pay run outcomes and retroactive pay adjustments for compliance review. Paycom and Workday both emphasize audit trail coverage, with Paycom focused on workflows across off-cycle and retroactive adjustments.
Employee self-service that stays consistent with payroll changes
Paylocity uses employee self-service to keep pay stubs and deduction changes consistent during payroll preparation. Paycom also reduces manual self-service inquiries by routing employee self-service through role-based administration.
Choose by workflow governance depth, integration shape, and finance reconciliation fit
A pay check software selection should start with how payroll changes move through approvals when payroll calendars intersect with off-cycle or retroactive needs. The next step should match the system’s integration automation model to how HR and time data arrive, especially when lifecycle events must update payroll inputs without manual re-entry.
This guide then maps accounting output behavior to the finance workflow. QuickBooks Payroll prioritizes journal entry generation for QuickBooks accounting, while ADP and Workday prioritize governed traceability for compliance and multi-entity operations.
Determine whether payroll edits require calendar-bound approvals
Select Paylocity if payroll teams need approvals tied to the payroll calendar for controlled off-cycle changes. Select Paycom if controlled off-cycle and retroactive workflows must maintain a clear audit trail across multiple runs.
Match the automation model to how HR and payroll data get updated
Select Rippling when payroll-impacting updates must be triggered from HR lifecycle changes through configurable actions and API-driven integrations. Select Remote when global employee changes and payroll execution must stay connected through centralized HR data synchronization across countries.
Align accounting output needs to the target finance system
Select QuickBooks Payroll when payroll must produce accounting-ready payroll journal entry results for QuickBooks general ledger. Select Workday when payroll must connect HR changes to payroll runs and accounting interfaces with end-to-end governed workflow.
Set the governance bar for audit trail and retroactive adjustments
Select ADP when governed payroll audit trail reporting must trace pay run outcomes and retroactive pay adjustments for compliance review. Select Workday when HRIS-to-payroll master data alignment and audit log coverage must support payroll governance across the organization.
Choose the data entry boundary that reduces rework
Select Square Payroll when payroll outputs should originate from Square employee records to minimize mapping between HR data and payroll runs. Select BambooHR when HRIS-first employee records must keep pay inputs attached to employee profiles so payroll changes follow employee record updates.
Teams that need payroll accuracy, traceability, and controlled change workflows
Payroll operations teams benefit most when pay check software ties approvals to the payroll calendar, supports off-cycle and retroactive workflows, and produces traceable payroll outcomes for reconciliation. Finance teams benefit when payroll results can be mapped into the general ledger workflow without manual reconstruction.
HR and IT teams benefit when integration automation reduces manual employee re-entry. Rippling and Remote target teams that need programmatic lifecycle automation or cross-country HR data synchronization so payroll inputs stay consistent.
Payroll operations leaders running off-cycle and retroactive adjustments
Paylocity fits teams that need approval workflow control bound to the payroll calendar for controlled off-cycle changes. Paycom fits teams that need off-cycle and retroactive adjustment workflows that preserve payroll audit trail clarity across runs.
IT and HR automation teams integrating payroll with HRIS and other systems
Rippling fits teams that want API-driven programmatic sync and configurable triggers that connect lifecycle events to payroll-impacting updates. Remote fits teams that need centralized HR data sync across countries to keep payroll execution aligned with employee changes.
Finance teams responsible for posting payroll journals and reconciling payroll results
QuickBooks Payroll fits teams that require automatic payroll journal entry generation that maps directly into QuickBooks general ledger. Workday fits teams that require HRIS-to-payroll alignment plus governed accounting interfaces with end-to-end workflow traceability.
Multi-entity organizations needing compliance-ready payroll audit trail reporting
ADP fits teams that need payroll audit trail reporting that traces pay run outcomes and retroactive pay adjustments for compliance review. Workday fits organizations where RBAC and audit log coverage support payroll governance across complex HR and finance structures.
Common pay check software pitfalls that break payroll accuracy or reconciliation
Payroll failures often come from workflow gaps during off-cycle changes, weak governance around configuration, or mismatched accounting output expectations. Another recurring issue is treating HR and payroll integration as a one-time setup instead of an ongoing automation boundary that must survive lifecycle events.
These pitfalls show up across tools with different strengths. Paylocity and Rippling reduce manual errors through workflow and automation depth, while simpler HR-first approaches may require connected applications for scheduling or advanced labor-cost analytics.
Approving off-cycle payroll edits without calendar-bound workflow control.
Paylocity is designed to tie configurable payroll processing workflow approvals to the payroll calendar so off-cycle changes follow controlled steps. Paycom is designed to preserve a clear audit trail across off-cycle and retroactive adjustment workflows.
Confusing lifecycle automation with governance, then letting payroll-impacting triggers run without review.
Rippling automation depth requires governance discipline to avoid payroll-impacting misconfigurations when workflows get complex. Workday also requires configuration ownership to keep governed payroll operations aligned with HR and finance processes.
Assuming payroll outputs will automatically match the accounting posting model without journal mapping validation.
QuickBooks Payroll generates payroll journal entries for QuickBooks general ledger, so journal posting expectations must match that mapping approach. When journal depth matters beyond payroll-first systems, ADP and Workday emphasize governed traceability for compliance review and multi-entity operations.
Overloading an HRIS-first setup without verifying advanced workforce scheduling and labor-cost needs.
OnPay combines HR tools like offer letters, onboarding, PTO tracking, org charts, and document storage with payroll records but advanced workforce scheduling and labor-cost analytics depend on connected applications. Paylocity and ADP generally offer deeper workflow control for payroll preparation and audit trail reporting.
How We Selected and Ranked These Tools
We evaluated each pay check software for payroll workflow control and change governance using configurable approvals tied to the payroll calendar, then for integration depth that supports automation and API-driven updates. We scored features at 40% weight based on audit trail reporting for pay run outcomes, off-cycle and retroactive adjustment workflows, and the ability to produce accounting-ready outputs.
We scored ease at 30% weight based on how quickly teams can execute payroll preparation steps without re-entry across employee profiles and payroll runs. We scored value at 30% weight, and Paylocity stood out by tying workflow approvals directly to the payroll calendar while keeping employee self-service consistent for pay stubs and deduction changes.
Frequently Asked Questions About pay check software
How do Paylocity and Paycom handle approval workflows for off-cycle payroll changes?
What data model mapping differences matter when integrating HRIS and time-and-attendance into payroll?
Which tools provide payroll APIs that support automation for employee and payroll outcomes?
How do Rippling and Workday support provisioning and role-based access across multiple teams?
When migrating payroll data, what artifacts need reconciliation to avoid year-end gaps?
What breaks if tax table update workflows are not aligned with payroll tax filing schedules?
Where does Paylocity fall short for teams that need international payroll execution in one system?
Which platform best fits small teams that need offer letters, PTO tracking, and payroll in the same workspace?
How do QuickBooks Payroll and Square Payroll handle payroll journal entry outputs for accounting integration?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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