Quick Overview
- 1#1: SimplePractice - All-in-one practice management platform with intuitive online scheduling, telehealth, and HIPAA-compliant patient booking for behavioral health professionals.
- 2#2: TherapyNotes - Secure electronic health record system featuring advanced appointment scheduling, reminders, and patient portal for mental health practices.
- 3#3: Jane - Cloud-based clinic management software with seamless online booking, waitlists, and automated reminders tailored for healthcare providers.
- 4#4: Zocdoc - Patient-provider marketplace enabling real-time appointment discovery, booking, and scheduling across thousands of healthcare practices.
- 5#5: Acuity Scheduling - Flexible appointment scheduling tool with online booking pages, calendar syncing, and client reminders suitable for medical practices.
- 6#6: Tebra - Integrated practice management solution offering patient scheduling, billing, and engagement tools for independent healthcare providers.
- 7#7: AdvancedMD - Cloud-based medical practice management software with robust scheduling, eligibility checks, and patient communication features.
- 8#8: athenahealth - Comprehensive EHR and practice management platform providing intelligent scheduling, revenue cycle management, and patient access.
- 9#9: Calendly - Automated scheduling software that eliminates back-and-forth emails for patient appointments with calendar integrations and reminders.
- 10#10: Solutionreach - Patient engagement platform focused on scheduling optimization, automated reminders, and communication to reduce no-shows.
Tools were chosen based on their ability to deliver core features like intuitive booking, automation, and compliance, paired with user-friendly design, reliability, and overall value for diverse healthcare settings.
Comparison Table
Patient scheduling software is critical for efficient healthcare operations, and this comparison table breaks down top tools like SimplePractice, TherapyNotes, Jane, Zocdoc, Acuity Scheduling, and more. Readers will learn how these solutions differ in key features, usability, and practice fit to choose the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one practice management platform with intuitive online scheduling, telehealth, and HIPAA-compliant patient booking for behavioral health professionals. | specialized | 9.6/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | TherapyNotes Secure electronic health record system featuring advanced appointment scheduling, reminders, and patient portal for mental health practices. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Jane Cloud-based clinic management software with seamless online booking, waitlists, and automated reminders tailored for healthcare providers. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | Zocdoc Patient-provider marketplace enabling real-time appointment discovery, booking, and scheduling across thousands of healthcare practices. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 7.8/10 |
| 5 | Acuity Scheduling Flexible appointment scheduling tool with online booking pages, calendar syncing, and client reminders suitable for medical practices. | specialized | 7.6/10 | 7.2/10 | 9.3/10 | 8.1/10 |
| 6 | Tebra Integrated practice management solution offering patient scheduling, billing, and engagement tools for independent healthcare providers. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 7 | AdvancedMD Cloud-based medical practice management software with robust scheduling, eligibility checks, and patient communication features. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 8 | athenahealth Comprehensive EHR and practice management platform providing intelligent scheduling, revenue cycle management, and patient access. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 9 | Calendly Automated scheduling software that eliminates back-and-forth emails for patient appointments with calendar integrations and reminders. | other | 7.6/10 | 7.1/10 | 9.4/10 | 7.9/10 |
| 10 | Solutionreach Patient engagement platform focused on scheduling optimization, automated reminders, and communication to reduce no-shows. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.6/10 |
All-in-one practice management platform with intuitive online scheduling, telehealth, and HIPAA-compliant patient booking for behavioral health professionals.
Secure electronic health record system featuring advanced appointment scheduling, reminders, and patient portal for mental health practices.
Cloud-based clinic management software with seamless online booking, waitlists, and automated reminders tailored for healthcare providers.
Patient-provider marketplace enabling real-time appointment discovery, booking, and scheduling across thousands of healthcare practices.
Flexible appointment scheduling tool with online booking pages, calendar syncing, and client reminders suitable for medical practices.
Integrated practice management solution offering patient scheduling, billing, and engagement tools for independent healthcare providers.
Cloud-based medical practice management software with robust scheduling, eligibility checks, and patient communication features.
Comprehensive EHR and practice management platform providing intelligent scheduling, revenue cycle management, and patient access.
Automated scheduling software that eliminates back-and-forth emails for patient appointments with calendar integrations and reminders.
Patient engagement platform focused on scheduling optimization, automated reminders, and communication to reduce no-shows.
SimplePractice
specializedAll-in-one practice management platform with intuitive online scheduling, telehealth, and HIPAA-compliant patient booking for behavioral health professionals.
HIPAA-secure patient self-scheduling portal with real-time availability and insurance eligibility checks
SimplePractice is an all-in-one practice management platform tailored for health and wellness professionals, with advanced patient scheduling capabilities including online booking, customizable calendars, and automated reminders. It enables seamless integration of scheduling with telehealth, billing, and EHR features, reducing administrative burdens. Designed for HIPAA compliance, it supports solo practitioners and small groups in efficiently managing appointments and patient interactions.
Pros
- Intuitive drag-and-drop calendar with color-coding and recurring appointments
- Patient portal for 24/7 self-scheduling and waitlist management
- Automated SMS/email reminders and confirmations to minimize no-shows
Cons
- Higher pricing tiers required for multi-provider practices
- Limited advanced customization options for scheduling templates
- Occasional integration delays with external calendars like Google
Best For
Ideal for solo therapists, counselors, and small mental health practices needing HIPAA-compliant scheduling integrated with telehealth and billing.
Pricing
Starts at $29/month (Solo plan) up to $99/month (Professional plan) per user, with add-ons for telehealth and additional providers.
TherapyNotes
specializedSecure electronic health record system featuring advanced appointment scheduling, reminders, and patient portal for mental health practices.
Service type scheduling rules that automatically enforce duration, buffer times, and provider matching
TherapyNotes is a HIPAA-compliant practice management software tailored for mental health professionals, offering robust patient scheduling tools integrated with notes, billing, and telehealth. Its calendar supports drag-and-drop scheduling, color-coded service types, recurring appointments, waitlists, and group sessions. Patients can self-schedule via a secure portal, with automated reminders sent via email, text, or phone to reduce no-shows.
Pros
- Intuitive drag-and-drop calendar with service type enforcement
- Secure patient portal for self-scheduling and reminders
- Seamless integration with billing and clinical documentation
Cons
- No free trial, only demos available
- Pricing per clinician can add up for large practices
- Primarily optimized for behavioral health, less flexible for other medical fields
Best For
Mental health practices needing integrated scheduling with EHR and billing features.
Pricing
Starts at $59/month per clinician (monthly billing) or $49/month (annual); scales with practice size.
Jane
specializedCloud-based clinic management software with seamless online booking, waitlists, and automated reminders tailored for healthcare providers.
Smart waitlist that automatically notifies and books clients for cancellations in real-time
Jane (jane.app) is a comprehensive practice management platform tailored for health and wellness practitioners, with robust patient scheduling at its core. It enables seamless online booking, customizable calendars, automated SMS/email reminders, and waitlist management to minimize no-shows and optimize clinic flow. The software integrates scheduling with charting, billing, telehealth, and secure client communication for an all-in-one solution.
Pros
- Highly customizable scheduling with support for group classes, recurring appointments, and waitlists
- Intuitive mobile app for on-the-go management
- Strong automation for reminders and intake forms
Cons
- Pricing scales per practitioner, which can be costly for larger teams
- Limited third-party integrations compared to enterprise solutions
- Initial setup requires time to configure advanced workflows
Best For
Solo practitioners or small to medium-sized allied health clinics needing integrated scheduling with client management tools.
Pricing
Starts at $74 CAD/month per practitioner (Starter plan); scales to $174 CAD/month (Premium) with more users and features; 14-day free trial.
Zocdoc
specializedPatient-provider marketplace enabling real-time appointment discovery, booking, and scheduling across thousands of healthcare practices.
Real-time availability search across thousands of providers, enabling instant booking without phone calls
Zocdoc is a patient-facing platform that enables users to search for healthcare providers by specialty, location, insurance, and real-time availability, then book appointments instantly online. It also provides providers with scheduling tools to display open slots, manage bookings, and attract new patients through a vast directory. The service emphasizes verified reviews and insurance verification to streamline the patient-provider matching process.
Pros
- Extensive provider directory with real-time availability
- Seamless instant booking and automated reminders
- Verified patient reviews and insurance eligibility checks
Cons
- High cost per new patient for providers (around $35-50)
- Limited customization for provider scheduling workflows
- Primarily focused on new patient acquisition rather than full practice management
Best For
Healthcare providers and practices seeking to easily fill appointment slots and attract new patients from a large online marketplace.
Pricing
Free for patients; providers pay a fee per confirmed new appointment (typically $30-50 depending on market and specialty).
Acuity Scheduling
specializedFlexible appointment scheduling tool with online booking pages, calendar syncing, and client reminders suitable for medical practices.
Highly customizable booking pages and multi-step intake forms for tailored patient data collection
Acuity Scheduling is a user-friendly online appointment booking platform that allows healthcare providers to create customizable scheduling pages for patients to book, reschedule, or cancel appointments independently. It offers features like automated email/SMS reminders, intake forms for collecting patient information, calendar synchronization with Google/Outlook/iCal, and integrated payment processing. While versatile for general use, it lacks native HIPAA compliance and specialized medical integrations, limiting its suitability for regulated healthcare environments.
Pros
- Intuitive drag-and-drop interface for quick setup
- Customizable intake forms to gather patient details pre-appointment
- Automated reminders and confirmation emails reduce no-shows
Cons
- Not HIPAA compliant, risking issues with protected health information
- Limited integrations with EHR/EMR systems or telehealth platforms
- Reporting and analytics are basic without advanced healthcare metrics
Best For
Small wellness practices, therapists, or non-regulated clinics needing simple, patient self-service scheduling without strict compliance requirements.
Pricing
Free for 1 calendar; paid plans from $16/mo (Emerging) to $49/mo (Powerhouse), billed annually.
Tebra
enterpriseIntegrated practice management solution offering patient scheduling, billing, and engagement tools for independent healthcare providers.
Integrated revenue cycle management that links scheduling directly to billing and payments for faster reimbursements
Tebra is a comprehensive practice management platform tailored for independent healthcare providers, with robust patient scheduling features that include online self-booking, calendar syncing, and automated reminders. It integrates scheduling seamlessly with EHR, billing, and patient engagement tools to streamline workflows. The software supports multi-location practices and offers mobile access for on-the-go management.
Pros
- Seamless integration with EHR, billing, and telehealth
- Online patient self-scheduling and automated reminders
- Waitlist management and real-time availability updates
Cons
- Pricing can be steep for solo practitioners
- Steeper learning curve for full feature set
- Occasional reports of sync delays between modules
Best For
Mid-sized independent healthcare practices needing integrated scheduling with practice management and revenue cycle tools.
Pricing
Custom pricing starting at ~$299/provider/month, with tiers scaling based on features, users, and practice size.
AdvancedMD
enterpriseCloud-based medical practice management software with robust scheduling, eligibility checks, and patient communication features.
Intelligent scheduling with built-in insurance eligibility verification and automated revenue cycle tools directly from the appointment calendar
AdvancedMD is a comprehensive cloud-based practice management platform with robust patient scheduling capabilities, allowing practices to manage appointments through intuitive calendars, online self-scheduling, and automated reminders. It integrates seamlessly with EHR and billing modules to streamline workflows and reduce no-shows. Designed for medical practices of various sizes, it supports multi-location scheduling and real-time availability updates.
Pros
- Powerful scheduling tools including drag-and-drop calendars and multi-provider views
- Integrated patient portal for self-scheduling and reminders via SMS/email/IVR
- Seamless integration with EHR, billing, and telehealth for end-to-end practice management
Cons
- Steep learning curve for new users due to extensive features
- Higher pricing that may not suit small solo practices
- Occasional reports of customer support delays during peak times
Best For
Mid-sized to large medical practices seeking an all-in-one platform with advanced scheduling integrated into full practice management.
Pricing
Custom subscription pricing starting at around $729/month for core scheduling and billing (per provider), with higher tiers for full EHR integration; quotes required.
athenahealth
enterpriseComprehensive EHR and practice management platform providing intelligent scheduling, revenue cycle management, and patient access.
Intelligent scheduling optimizer that uses AI to suggest appointment slots based on historical no-show rates and provider efficiency
athenahealth is a cloud-based electronic health record (EHR) and practice management platform that offers robust patient scheduling tools as part of its athenaOne suite. It enables online appointment booking, automated reminders via text/email, customizable scheduling templates, and real-time provider availability views to streamline operations. The software excels in integrating scheduling with clinical workflows, billing, and patient engagement features, reducing administrative burdens for healthcare providers.
Pros
- Seamless integration with EHR, billing, and revenue cycle management
- Advanced automation including patient self-scheduling and AI-driven reminders
- Scalable for multi-location practices with high reliability and uptime
Cons
- High subscription costs with custom pricing
- Steep learning curve and complex interface for new users
- Customer support response times can be inconsistent
Best For
Mid-sized to large medical practices seeking an all-in-one integrated scheduling solution with EHR capabilities.
Pricing
Custom subscription pricing per provider/month, typically starting at $300-$500 depending on practice size and modules selected; no public tiers.
Calendly
otherAutomated scheduling software that eliminates back-and-forth emails for patient appointments with calendar integrations and reminders.
Universal booking links that embed anywhere and route patients to the right provider or service
Calendly is a versatile online scheduling platform that allows healthcare providers to create shareable booking links for patients to self-schedule appointments based on real-time calendar availability. It integrates with major calendars like Google and Outlook to prevent double-bookings and includes features such as automated email/SMS reminders, time buffers, and customizable workflows. While effective for basic patient appointment management, it lacks deep healthcare-specific tools like EMR integrations or native telehealth support.
Pros
- Intuitive setup with drag-and-drop customization for booking pages
- Robust calendar integrations and conflict prevention
- Automated reminders and workflows reduce no-shows
Cons
- HIPAA compliance limited to expensive Enterprise plan
- No native EMR/EHR integrations or medical-specific forms
- Lacks built-in payments or advanced patient management features
Best For
Solo practitioners or small clinics needing simple, embeddable scheduling without complex healthcare compliance requirements.
Pricing
Free plan available; paid tiers from Essentials ($8/user/mo) to Professional ($12/user/mo), Teams ($16/user/mo), and Enterprise (custom pricing with HIPAA).
Solutionreach
specializedPatient engagement platform focused on scheduling optimization, automated reminders, and communication to reduce no-shows.
Intelligent multi-channel reminders (text, email, voice, IVR) with customizable timing and two-way confirmation to drastically cut no-show rates.
Solutionreach is a comprehensive patient engagement platform designed for healthcare providers, with robust patient scheduling capabilities including online self-scheduling and real-time availability viewing. It automates appointment reminders via text, email, phone, and IVR to minimize no-shows, and integrates seamlessly with popular EHRs and practice management systems. The software also supports patient portals for easy access to schedules, billing, and communication, making it a full-service tool for streamlining front-office operations.
Pros
- Powerful multi-channel reminders that effectively reduce no-shows by up to 30-50%
- Seamless integrations with major EHRs like Epic, Cerner, and Athenahealth
- User-friendly patient portal for self-scheduling and communication
Cons
- Pricing can be steep for small practices, often requiring custom quotes
- Steeper learning curve for advanced features and setup
- Occasional reports of sync delays with certain EHR integrations
Best For
Mid-sized to large healthcare practices seeking an all-in-one patient engagement solution with strong scheduling and communication tools.
Pricing
Custom pricing typically starts at $200-$400 per provider per month, with additional fees for advanced features and volume-based scaling.
Conclusion
Evaluating these top 10 tools shows a market equipped to meet varied healthcare needs. Leading the pack is SimplePractice, an all-in-one platform with intuitive scheduling, telehealth, and HIPAA compliance, tailored for behavioral health. While TherapyNotes and Jane stand out as strong alternatives—TherapyNotes for integrated EHR and Jane for flexible clinic management—SimplePractice emerges as the clear best choice.
Take the first step to better patient care: explore SimplePractice to experience its seamless online booking, robust tools, and patient engagement features, designed to simplify your practice and boost satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison