Quick Overview
- 1#1: Epic Systems - Delivers comprehensive patient registration, self-check-in via MyChart, and seamless integration with EHR for efficient intake management.
- 2#2: athenahealth - Offers cloud-based patient registration with automated eligibility verification, online forms, and scheduling to streamline front-office workflows.
- 3#3: Oracle Cerner - Provides robust patient registration modules with real-time data capture, insurance verification, and integration into enterprise health records.
- 4#4: eClinicalWorks - Features intuitive patient registration, portal-based self-service, and healow app for mobile check-in and demographic updates.
- 5#5: NextGen Healthcare - Supports advanced patient registration with rule-based workflows, online pre-registration, and interoperability for practice management.
- 6#6: Phreesia - Specializes in digital patient intake kiosks and online registration, capturing demographics, payments, and consents at the point of arrival.
- 7#7: AdvancedMD - Enables efficient patient registration through web-based portals, automated verification, and integrated billing for ambulatory practices.
- 8#8: Kareo - Simplifies patient registration with online forms, eligibility checks, and patient portal access for independent practices.
- 9#9: Veradigm - Facilitates patient registration via FollowMyHealth portal with secure data entry and connectivity to payer systems.
- 10#10: Practice Fusion - Provides free EHR-based patient registration with online check-in and basic demographic management for small practices.
We ranked these tools based on feature depth (including integration, self-service, and data management), usability, and value, prioritizing solutions that balance robust functionality with accessibility and cost-effectiveness.
Comparison Table
This comparison table examines leading patient registration software, including Epic Systems, athenahealth, Oracle Cerner, eClinicalWorks, NextGen Healthcare, and more, highlighting key features, integration capabilities, and user experiences. Readers will gain clarity to identify tools that align with their healthcare facility's needs, streamlining patient onboarding and operational workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Epic Systems Delivers comprehensive patient registration, self-check-in via MyChart, and seamless integration with EHR for efficient intake management. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 8.0/10 |
| 2 | athenahealth Offers cloud-based patient registration with automated eligibility verification, online forms, and scheduling to streamline front-office workflows. | enterprise | 9.1/10 | 9.5/10 | 8.2/10 | 8.7/10 |
| 3 | Oracle Cerner Provides robust patient registration modules with real-time data capture, insurance verification, and integration into enterprise health records. | enterprise | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 4 | eClinicalWorks Features intuitive patient registration, portal-based self-service, and healow app for mobile check-in and demographic updates. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.9/10 |
| 5 | NextGen Healthcare Supports advanced patient registration with rule-based workflows, online pre-registration, and interoperability for practice management. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | Phreesia Specializes in digital patient intake kiosks and online registration, capturing demographics, payments, and consents at the point of arrival. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.6/10 |
| 7 | AdvancedMD Enables efficient patient registration through web-based portals, automated verification, and integrated billing for ambulatory practices. | enterprise | 8.3/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 8 | Kareo Simplifies patient registration with online forms, eligibility checks, and patient portal access for independent practices. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 9 | Veradigm Facilitates patient registration via FollowMyHealth portal with secure data entry and connectivity to payer systems. | enterprise | 7.6/10 | 8.1/10 | 7.0/10 | 7.4/10 |
| 10 | Practice Fusion Provides free EHR-based patient registration with online check-in and basic demographic management for small practices. | enterprise | 7.1/10 | 6.8/10 | 7.2/10 | 9.0/10 |
Delivers comprehensive patient registration, self-check-in via MyChart, and seamless integration with EHR for efficient intake management.
Offers cloud-based patient registration with automated eligibility verification, online forms, and scheduling to streamline front-office workflows.
Provides robust patient registration modules with real-time data capture, insurance verification, and integration into enterprise health records.
Features intuitive patient registration, portal-based self-service, and healow app for mobile check-in and demographic updates.
Supports advanced patient registration with rule-based workflows, online pre-registration, and interoperability for practice management.
Specializes in digital patient intake kiosks and online registration, capturing demographics, payments, and consents at the point of arrival.
Enables efficient patient registration through web-based portals, automated verification, and integrated billing for ambulatory practices.
Simplifies patient registration with online forms, eligibility checks, and patient portal access for independent practices.
Facilitates patient registration via FollowMyHealth portal with secure data entry and connectivity to payer systems.
Provides free EHR-based patient registration with online check-in and basic demographic management for small practices.
Epic Systems
enterpriseDelivers comprehensive patient registration, self-check-in via MyChart, and seamless integration with EHR for efficient intake management.
Chronicles database with real-time interoperability, allowing instant patient data synchronization across registration, clinical, and billing modules
Epic Systems' patient registration software is a core component of its industry-leading electronic health record (EHR) platform, enabling efficient capture of patient demographics, insurance verification, consent management, and appointment scheduling. It supports high-volume registrations in large-scale healthcare environments with real-time data validation and seamless integration into clinical workflows. Renowned for its scalability and security, Epic's solution powers thousands of hospitals worldwide, ensuring compliance with HIPAA and other regulations while minimizing errors.
Pros
- Unparalleled integration with full EHR suite for seamless data flow
- Advanced real-time insurance eligibility checks and rule engines
- Highly scalable for enterprise-level hospitals handling millions of patients
Cons
- Steep learning curve and extensive training required
- Prohibitively expensive implementation and customization costs
- Less ideal for small practices due to overkill complexity
Best For
Large hospital networks and health systems requiring robust, integrated patient registration within a comprehensive EHR ecosystem.
Pricing
Custom enterprise contracts with implementation costs often exceeding $1 million and annual licensing fees based on bed size/users, typically in the high six to seven figures.
athenahealth
enterpriseOffers cloud-based patient registration with automated eligibility verification, online forms, and scheduling to streamline front-office workflows.
athenahealth Network-powered real-time insurance verification and payer data exchange
athenahealth is a cloud-based EHR and practice management platform with advanced patient registration features that automate intake, demographic data capture, and insurance verification. It enables online patient self-registration via a secure portal, seamless integration with scheduling and billing, and real-time eligibility checks to reduce errors and no-shows. Ideal for healthcare providers, it ensures HIPAA-compliant workflows and scalability across practices of varying sizes.
Pros
- Robust integration with EHR, scheduling, and billing for streamlined workflows
- Real-time insurance eligibility verification via extensive payer network
- Patient-facing portal for self-service registration and pre-visit forms
Cons
- Steep learning curve for new users due to comprehensive interface
- Higher pricing that may strain smaller practices
- Occasional reports of slow performance during peak times
Best For
Medium to large medical practices needing an integrated, scalable patient registration solution within a full EHR ecosystem.
Pricing
Subscription-based with custom quotes; typically $300-$500 per provider per month, including implementation fees.
Oracle Cerner
enterpriseProvides robust patient registration modules with real-time data capture, insurance verification, and integration into enterprise health records.
Intelligent Registration Workflows with rule-based automation for real-time insurance eligibility and patient matching
Oracle Cerner is an enterprise-grade electronic health record (EHR) system with robust patient registration modules that handle demographic data capture, insurance verification, consent management, and appointment scheduling. It integrates seamlessly with clinical workflows to ensure accurate patient identity resolution and reduce errors in high-volume environments. As part of Oracle Health, it supports scalability for large healthcare organizations while maintaining compliance with regulations like HIPAA.
Pros
- Comprehensive integration with full EHR and revenue cycle management
- Advanced identity management to minimize duplicate records
- Scalable for high-volume registrations in large facilities
Cons
- Steep learning curve and complex implementation
- High upfront and ongoing costs
- Customization requires significant IT resources
Best For
Large hospitals and health systems needing enterprise-level integration for patient registration within a comprehensive EHR platform.
Pricing
Custom enterprise licensing with subscription fees often exceeding $1M annually plus substantial implementation costs.
eClinicalWorks
enterpriseFeatures intuitive patient registration, portal-based self-service, and healow app for mobile check-in and demographic updates.
Healow Open Access patient portal for secure online registration, scheduling, and pre-visit forms completion
eClinicalWorks is a comprehensive cloud-based EHR and practice management platform that streamlines patient registration through integrated tools for demographics capture, insurance verification, and online self-service portals. It supports efficient patient onboarding with features like automated eligibility checks, document uploads, and mobile access via the Healow app. The system integrates registration seamlessly with scheduling, billing, and clinical workflows, making it suitable for multi-specialty practices.
Pros
- Seamless integration with full EHR and practice management for end-to-end workflows
- Healow patient portal enables online self-registration and document submission
- Automated insurance verification and eligibility checks speed up intake
Cons
- Steep learning curve due to complex interface
- Customization options for registration forms can be limited
- Customer support response times vary, especially for smaller practices
Best For
Mid-sized to large medical practices seeking an all-in-one EHR solution with robust patient registration tied to clinical and billing functions.
Pricing
Subscription-based, typically $449-$699 per provider per month plus one-time implementation fees of $1,500-$3,000 per provider.
NextGen Healthcare
enterpriseSupports advanced patient registration with rule-based workflows, online pre-registration, and interoperability for practice management.
Automated real-time payer eligibility verification directly within the registration workflow
NextGen Healthcare offers a comprehensive EHR and practice management platform with robust patient registration features tailored for ambulatory care settings. It enables efficient patient intake through online portals, automated insurance verification, and seamless demographic data capture that integrates directly into patient records. The solution supports multi-location practices with customizable workflows and compliance tools for HIPAA and regulatory standards.
Pros
- Deep integration with EHR for streamlined workflows
- Real-time insurance eligibility checks reducing errors
- Customizable patient self-registration via secure portal
Cons
- Steep learning curve for new users
- Higher pricing suitable mainly for larger practices
- Implementation can take several months
Best For
Mid-sized to large ambulatory practices needing scalable patient registration integrated with full EHR functionality.
Pricing
Subscription-based starting at $299 per provider/month, with enterprise pricing customized based on users and modules.
Phreesia
specializedSpecializes in digital patient intake kiosks and online registration, capturing demographics, payments, and consents at the point of arrival.
Real-time insurance eligibility checks with automated denial prevention and revenue cycle optimization
Phreesia is a comprehensive patient intake and registration platform designed for healthcare providers to streamline the front-office experience. It allows patients to complete digital forms, verify insurance eligibility, make payments, and check in remotely via web, mobile app, or kiosks before appointments. The software integrates seamlessly with electronic health record (EHR) systems and offers features like appointment reminders and targeted patient communications to enhance efficiency.
Pros
- Robust insurance eligibility verification and payment processing
- Strong integrations with over 100 EHR/PM systems
- Patient self-service options via mobile app and kiosks reduce front-desk workload
Cons
- Usage-based pricing can become costly for low-volume practices
- Initial setup and customization may require significant time and support
- Limited advanced reporting compared to some competitors
Best For
Mid-sized to large healthcare practices or multi-location clinics seeking a scalable, patient-centric registration solution.
Pricing
Subscription-based with per-patient or per-transaction fees starting at around $99/month base plus $2-4 per intake; custom enterprise pricing available.
AdvancedMD
enterpriseEnables efficient patient registration through web-based portals, automated verification, and integrated billing for ambulatory practices.
Automated real-time insurance verification integrated directly into the patient registration process
AdvancedMD is a comprehensive cloud-based EHR and practice management platform that excels in patient registration by offering online self-service portals for intake forms, demographic updates, and insurance verification. It streamlines onboarding with automated eligibility checks, e-signatures, and seamless integration into scheduling and billing workflows. Ideal for medical practices seeking an all-in-one solution, it reduces front-desk workload while ensuring HIPAA compliance and data accuracy.
Pros
- Robust online patient portal for self-registration and document submission
- Real-time insurance eligibility verification to minimize errors
- Deep integration with EHR, scheduling, and billing for efficient workflows
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller practices
- Customer support response times vary
Best For
Mid-sized to large medical practices needing integrated patient registration within a full practice management suite.
Pricing
Custom pricing starts at around $400-$700 per provider/month, depending on modules and practice size; requires quote.
Kareo
enterpriseSimplifies patient registration with online forms, eligibility checks, and patient portal access for independent practices.
Real-time insurance verification during patient self-registration via the secure online portal
Kareo is a cloud-based practice management platform tailored for independent medical practices, with strong patient registration features including online intake forms, demographic capture, and insurance verification. It streamlines the registration process through a patient portal that allows self-service updates and pre-visit data submission, integrating directly with EHR and billing systems for efficiency. This reduces front-office workload and minimizes errors in patient data entry.
Pros
- Seamless integration with EHR, billing, and telehealth
- Patient portal for self-registration and form completion
- Automated insurance eligibility verification
Cons
- Learning curve for full customization
- Pricing scales up quickly for multiple users
- Limited advanced reporting for registration analytics
Best For
Small to mid-sized independent medical practices needing integrated patient registration within a full practice management suite.
Pricing
Starts at about $140 per provider/month for core plans, with tiered options up to $300+ including advanced features; custom quotes for larger setups.
Veradigm
enterpriseFacilitates patient registration via FollowMyHealth portal with secure data entry and connectivity to payer systems.
AI-driven patient identity management for accurate matching and duplicate prevention during registration
Veradigm provides patient registration software as part of its comprehensive EHR and practice management suite, enabling efficient capture of demographics, insurance verification, and consent forms both online and at the point of care. Its patient portal supports self-registration and pre-visit data submission, integrating seamlessly with broader healthcare workflows. Designed for compliance with HIPAA and interoperability standards like FHIR, it helps reduce administrative burdens in clinical settings.
Pros
- Strong integration with EHR and revenue cycle management
- HIPAA-compliant patient portal for self-registration
- Advanced identity matching to prevent duplicates
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for small practices
- Reported occasional system performance issues
Best For
Mid-to-large healthcare practices and hospitals seeking integrated patient registration within a full EHR ecosystem.
Pricing
Custom enterprise pricing; subscription-based, typically starting at $200+ per provider/month (contact for quote).
Practice Fusion
enterpriseProvides free EHR-based patient registration with online check-in and basic demographic management for small practices.
Free, fully cloud-based patient portal enabling self-registration without additional costs
Practice Fusion is a cloud-based electronic health record (EHR) system that incorporates patient registration features through its patient portal and demographic management tools. It enables practices to collect patient information, insurance details, and consent forms online or in-office, integrating seamlessly with scheduling and clinical workflows. While not a dedicated standalone patient registration solution, it offers solid basics for small practices seeking an all-in-one EHR experience.
Pros
- Completely free core EHR including patient registration
- Patient portal for self-service registration and updates
- Seamless integration with scheduling and charting
Cons
- Limited customization for forms and advanced intake options
- Not optimized as a standalone registration tool
- Reported reliability issues and slower support response
Best For
Small independent practices on a tight budget needing basic patient registration integrated into a free EHR.
Pricing
Free for core features including patient registration; optional paid add-ons for advanced e-prescribing or analytics.
Conclusion
The top patient registration tools in this review showcase exceptional capabilities, with Epic Systems leading as the top choice for its comprehensive EHR integration, self-check-in features, and efficient intake management. Athenahealth and Oracle Cerner stand out as strong alternatives, offering tailored solutions for cloud-based workflows, real-time data capture, and advanced verification processes. Together, these tools demonstrate how innovative software can transform front-office efficiency, ensuring smooth patient onboarding across diverse practice types.
Explore Epic Systems to unlock a streamlined, integrated approach to patient registration that aligns with the demands of modern healthcare, setting the stage for enhanced efficiency and patient satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison