Quick Overview
- 1#1: Epic - Leading enterprise EHR system with MyChart portal for seamless patient registration, demographic entry, and intake workflows.
- 2#2: Oracle Health - Comprehensive health platform formerly Cerner, offering advanced patient entry, verification, and integration features.
- 3#3: athenahealth - Cloud-based EHR specializing in efficient patient onboarding, registration, and engagement tools.
- 4#4: Veradigm - Healthcare IT suite with optimized patient demographic capture and registration workflows.
- 5#5: eClinicalWorks - Integrated EHR and practice management software featuring intuitive patient intake and data entry.
- 6#6: NextGen Healthcare - Ambulatory EHR platform focused on streamlined patient registration and ambulatory care entry.
- 7#7: MEDITECH - Patient-centric EHR system supporting rapid patient information entry and management.
- 8#8: Greenway Health - Interoperable EHR with robust patient intake and registration capabilities for various practices.
- 9#9: Practice Fusion - Free cloud-based EHR enabling quick and simple patient registration and charting.
- 10#10: Kareo - Practice management and billing platform with integrated tools for patient entry and demographics.
Tools were ranked based on functionality (including patient registration, demographic entry, and integration), user-friendliness, and value, ensuring a comprehensive evaluation of performance across diverse healthcare settings.
Comparison Table
Patient entry software simplifies capturing and managing patient data, a cornerstone of efficient healthcare workflows. This comparison table details tools like Epic, Oracle Health, athenahealth, Veradigm, and eClinicalWorks, exploring features, usability, and integration strengths. Readers will find actionable insights to choose the best fit for their practice's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Epic Leading enterprise EHR system with MyChart portal for seamless patient registration, demographic entry, and intake workflows. | enterprise | 9.7/10 | 9.9/10 | 7.8/10 | 8.4/10 |
| 2 | Oracle Health Comprehensive health platform formerly Cerner, offering advanced patient entry, verification, and integration features. | enterprise | 8.7/10 | 9.3/10 | 7.6/10 | 8.1/10 |
| 3 | athenahealth Cloud-based EHR specializing in efficient patient onboarding, registration, and engagement tools. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.9/10 |
| 4 | Veradigm Healthcare IT suite with optimized patient demographic capture and registration workflows. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 5 | eClinicalWorks Integrated EHR and practice management software featuring intuitive patient intake and data entry. | enterprise | 7.8/10 | 8.4/10 | 7.1/10 | 7.5/10 |
| 6 | NextGen Healthcare Ambulatory EHR platform focused on streamlined patient registration and ambulatory care entry. | enterprise | 8.1/10 | 8.7/10 | 7.2/10 | 7.8/10 |
| 7 | MEDITECH Patient-centric EHR system supporting rapid patient information entry and management. | enterprise | 7.4/10 | 8.2/10 | 6.8/10 | 7.0/10 |
| 8 | Greenway Health Interoperable EHR with robust patient intake and registration capabilities for various practices. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.5/10 |
| 9 | Practice Fusion Free cloud-based EHR enabling quick and simple patient registration and charting. | enterprise | 7.6/10 | 7.4/10 | 8.2/10 | 9.1/10 |
| 10 | Kareo Practice management and billing platform with integrated tools for patient entry and demographics. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
Leading enterprise EHR system with MyChart portal for seamless patient registration, demographic entry, and intake workflows.
Comprehensive health platform formerly Cerner, offering advanced patient entry, verification, and integration features.
Cloud-based EHR specializing in efficient patient onboarding, registration, and engagement tools.
Healthcare IT suite with optimized patient demographic capture and registration workflows.
Integrated EHR and practice management software featuring intuitive patient intake and data entry.
Ambulatory EHR platform focused on streamlined patient registration and ambulatory care entry.
Patient-centric EHR system supporting rapid patient information entry and management.
Interoperable EHR with robust patient intake and registration capabilities for various practices.
Free cloud-based EHR enabling quick and simple patient registration and charting.
Practice management and billing platform with integrated tools for patient entry and demographics.
Epic
enterpriseLeading enterprise EHR system with MyChart portal for seamless patient registration, demographic entry, and intake workflows.
MyChart patient portal with seamless self-service entry, pre-populated forms, and real-time data sync to clinician workflows
Epic is a leading enterprise-grade Electronic Health Record (EHR) platform renowned for its patient entry capabilities through modules like Cadence for scheduling and registration, and OpTime for perioperative workflows. It streamlines patient intake by capturing demographics, verifying insurance, and integrating data directly into the patient's electronic record in real-time. The MyChart patient portal further enhances entry by enabling self-service registration, appointment requests, and pre-visit forms, minimizing front-desk workload. Overall, Epic provides a highly secure, scalable solution for managing high-volume patient inflows in complex healthcare environments.
Pros
- Unparalleled integration with full EHR and clinical workflows
- Robust scalability for large hospitals handling millions of patients annually
- Advanced MyChart portal for patient self-entry and engagement
Cons
- Prohibitively expensive implementation and customization costs
- Steep learning curve requiring extensive staff training
- Less ideal for small practices due to complexity and overhead
Best For
Large hospitals, health systems, and academic medical centers needing enterprise-level patient entry integrated with comprehensive EHR functionality.
Pricing
Custom enterprise pricing with implementation costs often exceeding $1-10 million upfront, plus annual subscriptions based on users/beds (typically $500K+ yearly).
Oracle Health
enterpriseComprehensive health platform formerly Cerner, offering advanced patient entry, verification, and integration features.
AI-powered intelligent intake that automates data validation and pre-populates forms from external sources
Oracle Health is a comprehensive cloud-based healthcare platform, formerly Cerner, that provides electronic health records (EHR), revenue cycle management, and patient engagement tools. As a patient entry solution, it offers a robust patient portal called MyOracleHealth, enabling self-service registration, appointment scheduling, secure form submission, and identity verification. It integrates seamlessly with backend clinical systems for real-time data entry and compliance with HIPAA standards.
Pros
- Enterprise-grade scalability and integration with EHR systems
- Advanced security features including AI-driven fraud detection
- Comprehensive patient self-service tools reducing administrative burden
Cons
- Steep learning curve for setup and customization
- High implementation costs and long deployment times
- Overly complex for small practices
Best For
Large hospitals and health systems needing scalable, integrated patient entry within a full EHR ecosystem.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $500K+ annually for mid-sized deployments.
athenahealth
enterpriseCloud-based EHR specializing in efficient patient onboarding, registration, and engagement tools.
athenaOne Patient Engagement suite, offering AI-driven online check-in, appointment reminders, and real-time eligibility verification.
athenahealth is a comprehensive cloud-based EHR platform with robust patient entry capabilities, including online scheduling, digital intake forms, and automated registration workflows. It enables patients to self-register via a secure portal, update demographics, and complete pre-visit questionnaires, streamlining front-office operations. The system integrates seamlessly with clinical and billing modules for accurate data capture from intake through care delivery. Ideal for practices needing end-to-end patient management.
Pros
- Seamless integration with EHR and billing for efficient data flow
- Advanced patient portal with self-scheduling and e-intake forms
- Strong automation for insurance verification and eligibility checks
Cons
- Steep learning curve for new users
- Higher pricing compared to standalone patient entry tools
- Occasional reports of slower customer support response times
Best For
Mid-sized medical practices and multi-specialty groups requiring integrated patient entry within a full EHR ecosystem.
Pricing
Subscription-based at approximately $140-$450 per provider per month, plus one-time implementation fees starting at $1,000+.
Veradigm
enterpriseHealthcare IT suite with optimized patient demographic capture and registration workflows.
Advanced patient identity resolution engine that minimizes duplicate records using probabilistic matching algorithms
Veradigm (formerly Allscripts) offers comprehensive healthcare IT solutions, including robust patient entry capabilities within its EHR and practice management platforms like Veradigm EHR and TouchWorks. It streamlines patient registration, demographic data capture, insurance verification, and appointment scheduling with seamless integration into broader clinical workflows. Designed for healthcare providers, it ensures HIPAA-compliant data entry while supporting interoperability with health information exchanges.
Pros
- Extensive integration with EHR, billing, and payer systems for efficient patient onboarding
- Strong compliance tools including HIPAA and interoperability standards like FHIR
- Scalable for mid-to-large practices with advanced identity matching to reduce duplicates
Cons
- Steep learning curve due to complex interface for new users
- High implementation and customization costs
- Occasional reports of slow performance during peak usage
Best For
Mid-sized to large healthcare practices and hospitals seeking integrated patient entry within a full-suite EHR ecosystem.
Pricing
Custom enterprise pricing via quote; typically $400-$1,500 per provider per month depending on modules and scale.
eClinicalWorks
enterpriseIntegrated EHR and practice management software featuring intuitive patient intake and data entry.
Healow patient portal for secure online pre-registration and self-service data entry
eClinicalWorks is a comprehensive electronic health record (EHR) platform that includes robust patient entry tools for registering new patients, capturing demographics, medical history, and insurance details seamlessly. It supports online patient portals like Healow for self-service intake forms and pre-registration, reducing front-office workload. The system integrates patient entry with scheduling, billing, and clinical workflows, making it suitable for practices handling high patient volumes.
Pros
- Integrated patient portal (Healow) enables self-entry and pre-registration
- Strong insurance verification and eligibility checks during entry
- Customizable intake forms and mobile access for on-the-go updates
Cons
- Steep learning curve for new users in patient entry modules
- Occasional interface glitches and slow load times during peak hours
- Customer support response times can be inconsistent
Best For
Mid-sized medical practices seeking an all-in-one EHR with efficient patient onboarding and integration.
Pricing
Custom subscription pricing starts at around $449 per provider per month, scaling with practice size and additional modules.
NextGen Healthcare
enterpriseAmbulatory EHR platform focused on streamlined patient registration and ambulatory care entry.
Rules-based patient matching engine that prevents duplicates and auto-populates data from multiple sources
NextGen Healthcare is a robust electronic health record (EHR) and practice management platform designed for ambulatory care, with strong patient entry capabilities including registration, demographic capture, insurance verification, and online intake forms. It streamlines front-office workflows by automating patient data entry and integrating with clinical modules for seamless transitions. The software supports both in-office and patient-portal-based entry, ensuring compliance with HIPAA and other regulations.
Pros
- Comprehensive integration with EHR and billing systems
- Real-time insurance eligibility verification
- Customizable forms and workflows for patient intake
Cons
- Steep learning curve for new users
- Higher implementation and customization costs
- Occasional interface glitches reported in user reviews
Best For
Mid-to-large medical practices needing an integrated EHR solution with advanced patient registration and verification tools.
Pricing
Custom enterprise pricing, typically $400-$800 per provider per month including patient entry modules, with setup fees.
MEDITECH
enterprisePatient-centric EHR system supporting rapid patient information entry and management.
Unified Patient Access Management that combines registration, verification, and scheduling in a single, real-time workflow
MEDITECH's Expanse platform offers robust patient entry software as part of its comprehensive EHR system, enabling efficient patient registration, demographic data capture, insurance verification, and admission workflows. It streamlines front-end processes for hospitals by integrating with scheduling, billing, and clinical modules to reduce errors and improve data accuracy. Designed for healthcare enterprises, it supports high-volume patient intake with compliance-focused features like HIPAA adherence and real-time eligibility checks.
Pros
- Seamless integration with full EHR, billing, and analytics
- Enterprise scalability for large hospitals
- Strong regulatory compliance and security tools
Cons
- Steep learning curve and complex interface
- Lengthy and costly implementation process
- Customizations can be rigid and expensive
Best For
Large hospitals and health systems needing an integrated EHR with reliable patient registration capabilities.
Pricing
Custom enterprise pricing; typically $500K+ annually per facility, scaling to millions based on size and modules.
Greenway Health
enterpriseInteroperable EHR with robust patient intake and registration capabilities for various practices.
Patient Engagement Platform with secure e-signatures and pre-visit questionnaire automation
Greenway Health offers an integrated EHR and practice management platform with robust patient entry capabilities, including online registration, self-service kiosks, and automated intake forms to streamline onboarding. It captures demographic, insurance, and clinical data efficiently while ensuring HIPAA compliance and interoperability with other healthcare systems. Designed primarily for ambulatory care, it reduces front-office workload through patient portal features and scheduling integration.
Pros
- Comprehensive integration with EHR and billing for seamless workflows
- Customizable digital intake forms and patient self-service options
- Strong HIPAA compliance and interoperability standards support
Cons
- Steep learning curve for customization and setup
- Higher pricing that may strain smaller practices
- Occasional reports of slow customer support response times
Best For
Mid-sized ambulatory practices needing integrated patient entry within a full-suite EHR solution.
Pricing
Custom subscription pricing starting at around $400 per provider per month, plus implementation fees.
Practice Fusion
enterpriseFree cloud-based EHR enabling quick and simple patient registration and charting.
Completely free cloud-based patient entry and full EHR without upfront costs
Practice Fusion is a cloud-based electronic health record (EHR) platform designed for efficient patient data entry, including demographics, medical history, allergies, and visit documentation through intuitive templates and SOAP notes. It supports quick patient registration, intake forms, and integration with e-prescribing and scheduling to streamline workflows in ambulatory settings. The web-based system allows access from any device, making it suitable for small practices handling routine patient entry tasks.
Pros
- Free core EHR including patient demographics and charting entry
- Intuitive web interface with mobile access for easy data input
- Integrated patient portal for self-service updates reducing manual entry
Cons
- Presence of ads in the free version can distract during entry
- Limited customization for complex patient intake forms
- Customer support can be slow for resolving entry-related issues
Best For
Small independent practices or solo providers seeking a cost-free, straightforward solution for basic patient registration and data entry.
Pricing
Free for core features; premium add-ons like advanced reporting or faxing start at $149/provider/month.
Kareo
enterprisePractice management and billing platform with integrated tools for patient entry and demographics.
Patient portal with real-time insurance eligibility checks during self-entry
Kareo is a cloud-based practice management platform that includes robust patient entry tools for capturing demographics, insurance details, and medical history. Its patient portal enables self-service registration, form completion, and updates, reducing front-office workload. Integrated with EHR and billing, it supports efficient onboarding for healthcare providers.
Pros
- Integrated patient portal for self-entry and form completion
- Automated insurance verification during entry
- Seamless mobile access for patients and staff
Cons
- Steeper learning curve for non-billing features
- Higher pricing for smaller practices
- Limited advanced customization for intake forms
Best For
Ideal for small to mid-sized independent practices needing integrated patient entry with billing and EHR.
Pricing
Starts at $160/provider/month for Billing+PM; custom quotes for full suite including patient entry tools.
Conclusion
Evaluating patient entry software reveals tools that prioritize efficiency and adaptability, with Epic leading as the top choice, praised for its seamless enterprise workflows and MyChart portal. Oracle Health and athenahealth stand out as strong alternatives, offering advanced integration features and cloud-based agility to suit different practice needs. Ultimately, while options vary, Epic remains the gold standard for streamlined patient entry.
Explore Epic today to experience the next level of efficient, user-friendly patient entry processes.
Tools Reviewed
All tools were independently evaluated for this comparison