Quick Overview
- 1#1: SimplePractice - HIPAA-compliant practice management software with online appointment scheduling, reminders, and patient self-booking capabilities.
- 2#2: TherapyNotes - Comprehensive EHR platform offering advanced scheduling tools, waitlists, and automated patient notifications for mental health practices.
- 3#3: Jane - Cloud-based clinic management software with intuitive online booking, calendar syncing, and integrated telehealth for patient appointments.
- 4#4: Practice Better - Wellness practice platform featuring customizable online scheduling, client portals, and automated reminders.
- 5#5: Healthie - Telehealth and practice management tool with secure patient appointment booking, virtual waiting rooms, and HIPAA-compliant calendars.
- 6#6: Spruce Health - Patient engagement platform providing text-based scheduling, reminders, and secure messaging for streamlined appointments.
- 7#7: Weave - All-in-one communication software with online scheduling, confirmation texts, and patient review integration for medical practices.
- 8#8: Tebra - Integrated practice management and patient experience platform offering appointment scheduling, marketing, and billing tools.
- 9#9: AdvancedMD - Cloud-based EHR and practice management system with robust scheduling, eligibility checks, and patient portal features.
- 10#10: DrChrono - Mobile-first EHR platform with flexible appointment scheduling, iPad check-in, and telehealth integration.
Tools were selected and ranked based on critical factors including feature depth (e.g., integration, automation), quality (HIPAA compliance, system reliability), ease of use (intuitive design), and value (alignment with practice size and goals), ensuring a balanced, actionable guide.
Comparison Table
Explore our comparison table of patient appointment scheduling software, showcasing tools like SimplePractice, TherapyNotes, Jane, Practice Better, Healthie, and more, designed to simplify scheduling for diverse practices. Learn about key features, pricing, and usability to identify the solution that best fits your clinical or administrative needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice HIPAA-compliant practice management software with online appointment scheduling, reminders, and patient self-booking capabilities. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | TherapyNotes Comprehensive EHR platform offering advanced scheduling tools, waitlists, and automated patient notifications for mental health practices. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Jane Cloud-based clinic management software with intuitive online booking, calendar syncing, and integrated telehealth for patient appointments. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.4/10 |
| 4 | Practice Better Wellness practice platform featuring customizable online scheduling, client portals, and automated reminders. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.3/10 |
| 5 | Healthie Telehealth and practice management tool with secure patient appointment booking, virtual waiting rooms, and HIPAA-compliant calendars. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Spruce Health Patient engagement platform providing text-based scheduling, reminders, and secure messaging for streamlined appointments. | specialized | 8.3/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 7 | Weave All-in-one communication software with online scheduling, confirmation texts, and patient review integration for medical practices. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 8 | Tebra Integrated practice management and patient experience platform offering appointment scheduling, marketing, and billing tools. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 9 | AdvancedMD Cloud-based EHR and practice management system with robust scheduling, eligibility checks, and patient portal features. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.6/10 |
| 10 | DrChrono Mobile-first EHR platform with flexible appointment scheduling, iPad check-in, and telehealth integration. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.6/10 |
HIPAA-compliant practice management software with online appointment scheduling, reminders, and patient self-booking capabilities.
Comprehensive EHR platform offering advanced scheduling tools, waitlists, and automated patient notifications for mental health practices.
Cloud-based clinic management software with intuitive online booking, calendar syncing, and integrated telehealth for patient appointments.
Wellness practice platform featuring customizable online scheduling, client portals, and automated reminders.
Telehealth and practice management tool with secure patient appointment booking, virtual waiting rooms, and HIPAA-compliant calendars.
Patient engagement platform providing text-based scheduling, reminders, and secure messaging for streamlined appointments.
All-in-one communication software with online scheduling, confirmation texts, and patient review integration for medical practices.
Integrated practice management and patient experience platform offering appointment scheduling, marketing, and billing tools.
Cloud-based EHR and practice management system with robust scheduling, eligibility checks, and patient portal features.
Mobile-first EHR platform with flexible appointment scheduling, iPad check-in, and telehealth integration.
SimplePractice
specializedHIPAA-compliant practice management software with online appointment scheduling, reminders, and patient self-booking capabilities.
Universal Scheduler that unifies online booking, telehealth links, and calendar management in a single, HIPAA-secure interface
SimplePractice is an all-in-one practice management platform tailored for behavioral health professionals, offering robust patient appointment scheduling tools. It enables secure online booking through a client portal, automated SMS/email reminders, and customizable calendars that sync across devices. The software integrates scheduling with telehealth, billing, and documentation, ensuring HIPAA compliance throughout.
Pros
- Intuitive online self-scheduling portal reduces administrative burden
- Automated reminders and waitlist management minimize no-shows
- Seamless integration of in-person, telehealth, and group appointments
Cons
- Advanced features locked behind higher pricing tiers
- Initial setup and customization can take time for new users
- Limited free trial period compared to competitors
Best For
Solo therapists, counselors, and small mental health practices needing comprehensive, HIPAA-compliant scheduling with telehealth integration.
Pricing
Starts at $29/month (pay-as-you-go for low volume), with monthly plans from $59–$99+ per provider for unlimited features.
TherapyNotes
specializedComprehensive EHR platform offering advanced scheduling tools, waitlists, and automated patient notifications for mental health practices.
Seamless integration of scheduling with therapy-specific progress notes and HIPAA-secure patient portal for self-booking
TherapyNotes is a specialized practice management software for mental health professionals, featuring a robust online calendar for patient appointment scheduling. It includes a patient portal for self-scheduling, automated email and SMS reminders, waitlist management, and support for recurring appointments. The platform integrates scheduling seamlessly with progress notes, billing, and secure messaging, ensuring HIPAA compliance throughout.
Pros
- Intuitive drag-and-drop calendar with color-coding for providers and appointment types
- Patient portal enables secure self-scheduling and reduces administrative burden
- Automated reminders via email/SMS significantly cut no-show rates
Cons
- Primarily optimized for behavioral health, limiting flexibility for other medical specialties
- No free trial, only demos available which may delay evaluation
- Pricing increases with add-ons like billing and telehealth, potentially costly for larger practices
Best For
Solo therapists or small mental health practices needing integrated scheduling with EHR and billing.
Pricing
Starts at $49 per clinician per month (billed annually) for core scheduling and notes; add-ons like billing ($39/month) and telehealth extra.
Jane
specializedCloud-based clinic management software with intuitive online booking, calendar syncing, and integrated telehealth for patient appointments.
Seamless online booking with dynamic waitlists and automated text/email reminders to reduce no-shows
Jane (jane.app) is an all-in-one practice management platform designed for health and wellness practitioners, with robust patient appointment scheduling at its core. It enables 24/7 online booking, automated reminders, waitlists, and calendar syncing to minimize no-shows and streamline operations. The software also integrates charting, billing, telehealth, and patient management, making it a comprehensive solution for clinics and solo providers.
Pros
- Intuitive online booking with customizable intake forms and questionnaires
- Excellent mobile app for on-the-go scheduling and charting
- Strong customer support and frequent updates based on user feedback
Cons
- Pricing scales per provider, which can be costly for larger practices
- Limited advanced reporting and analytics compared to enterprise tools
- Some integrations require higher-tier plans
Best For
Small to medium-sized health and wellness practices seeking an user-friendly, all-in-one scheduling and management solution.
Pricing
Starts at $59 USD/month per provider (billed annually) for the Starter plan; higher tiers up to $149/month include advanced features like telehealth and payroll.
Practice Better
specializedWellness practice platform featuring customizable online scheduling, client portals, and automated reminders.
Seamless embedding of customizable digital intake forms directly into the booking process
Practice Better is a comprehensive practice management platform designed for health and wellness practitioners, with robust patient appointment scheduling at its core. It enables 24/7 online booking, automated reminders via email/SMS/voice, calendar syncing with Google/Outlook/iCal, and support for group/recurring appointments and waitlists. The software integrates scheduling seamlessly with client portals, intake forms, telehealth, charting, and billing for streamlined operations.
Pros
- Intuitive online booking portal with customizable availability and intake forms
- Automated multi-channel reminders that effectively reduce no-shows
- HIPAA-compliant integration of scheduling with telehealth and client portals
Cons
- Pricing scales up quickly for multi-user practices
- Limited native integrations with some EHR systems
- Customization options have a moderate learning curve
Best For
Solo or small-team health and wellness practitioners needing integrated scheduling, telehealth, and practice management tools.
Pricing
Essential ($25/mo), Professional ($49/mo), Premier ($69/mo) per user; additional users $15-25/mo; 14-day free trial.
Healthie
specializedTelehealth and practice management tool with secure patient appointment booking, virtual waiting rooms, and HIPAA-compliant calendars.
Built-in HIPAA-secure video conferencing directly tied to the scheduling calendar for effortless virtual appointments.
Healthie is a HIPAA-compliant telehealth platform tailored for health and wellness professionals like nutritionists, therapists, and coaches, with robust patient appointment scheduling at its core. It enables online booking, automated SMS/email reminders, calendar syncing, and group scheduling options. The software integrates scheduling seamlessly with video consultations, client portals, charting, and billing for a holistic practice management experience.
Pros
- HIPAA-compliant scheduling with automated reminders and waitlists
- Seamless integration of appointments with telehealth video and client portals
- Customizable intake forms and group session support
Cons
- Pricing can be steep for solo practitioners without needing full telehealth suite
- Limited third-party integrations compared to broader EHR systems
- Steeper learning curve for non-wellness-focused users
Best For
Wellness professionals such as nutritionists and therapists seeking an all-in-one HIPAA-secure platform for scheduling virtual appointments and client management.
Pricing
Starts at $99/month (Essentials), $199/month (Pro) per provider; group plans custom-priced with 14-day free trial.
Spruce Health
specializedPatient engagement platform providing text-based scheduling, reminders, and secure messaging for streamlined appointments.
Secure text-based scheduling allowing patients to book via conversational messaging
Spruce Health is a HIPAA-compliant telehealth platform that provides robust patient appointment scheduling alongside secure messaging, video calls, and billing tools. It enables providers to manage calendars, offer online self-scheduling for patients, send automated reminders, and handle waitlists efficiently. The software emphasizes seamless communication, reducing administrative burdens for healthcare practices.
Pros
- Integrated secure messaging with scheduling for better patient engagement
- User-friendly mobile app for on-the-go management
- Automated reminders and no-show reduction tools
Cons
- Higher pricing for basic plans compared to standalone schedulers
- Limited advanced reporting and analytics
- Fewer EHR integrations than specialized platforms
Best For
Small to medium healthcare practices needing telehealth-integrated appointment scheduling.
Pricing
Custom quotes starting at ~$35/provider/month, with tiers for advanced features.
Weave
specializedAll-in-one communication software with online scheduling, confirmation texts, and patient review integration for medical practices.
Integrated two-way texting directly tied to the scheduling calendar for instant confirmations and rescheduling
Weave is an all-in-one patient communication and management platform tailored for healthcare practices like dentists and veterinarians, with robust appointment scheduling at its core. It enables 24/7 online booking, real-time availability syncing, and automated text/email reminders to minimize no-shows. The software integrates scheduling seamlessly with payments, forms, and two-way messaging for a streamlined patient experience.
Pros
- Comprehensive integration of scheduling with texting, calls, and payments
- Automated reminders significantly reduce no-shows
- User-friendly online booking portal for patients
Cons
- Pricing is relatively high for small practices
- Limited advanced customization for complex scheduling needs
- Occasional integration issues with existing EHR systems
Best For
Small to mid-sized healthcare practices, especially dental and veterinary, needing integrated scheduling and patient communication.
Pricing
Custom quotes starting at ~$299/provider/month, scaling with features and users.
Tebra
enterpriseIntegrated practice management and patient experience platform offering appointment scheduling, marketing, and billing tools.
AI-powered scheduling optimizer that predicts no-shows and auto-fills slots from waitlists
Tebra is a comprehensive healthcare platform that excels in patient appointment scheduling as part of its all-in-one practice management suite. It offers 24/7 online self-scheduling via customizable widgets embedded on practice websites, automated reminders through SMS, email, and voice, and intelligent waitlist management to fill openings efficiently. The software integrates scheduling with EHR, billing, and telehealth for streamlined workflows across single or multi-location practices.
Pros
- Robust online booking with real-time availability and patient portal integration
- Advanced automation for reminders, confirmations, and no-show reduction
- Seamless multi-provider and multi-location calendar syncing
Cons
- Pricing is custom and can escalate for full features
- Steeper learning curve for non-tech-savvy users
- Occasional reports of integration glitches with third-party calendars
Best For
Small to mid-sized medical practices needing integrated scheduling with EHR, billing, and patient engagement tools.
Pricing
Custom quotes based on practice size; core scheduling starts around $299/provider/month, with add-ons for advanced features.
AdvancedMD
enterpriseCloud-based EHR and practice management system with robust scheduling, eligibility checks, and patient portal features.
AI-driven Smart Scheduler that optimizes provider availability and fills gaps with waitlist patients automatically
AdvancedMD is a comprehensive cloud-based EHR and practice management platform that includes advanced patient appointment scheduling tools tailored for medical practices. It enables online self-scheduling, automated reminders via text/email, recurring appointments, and multi-location support with real-time availability views. The system integrates scheduling seamlessly with billing, clinical charting, and reporting for streamlined workflows.
Pros
- Seamless integration with EHR, billing, and telehealth
- Robust online patient self-scheduling and waitlist management
- Customizable templates and automated reminders across multiple channels
Cons
- Steep learning curve for new users
- High pricing with custom quotes
- Occasional glitches in mobile app and reporting
Best For
Mid-sized to large medical practices needing integrated scheduling within a full-suite EHR platform.
Pricing
Custom enterprise pricing starts at ~$400/provider/month for core modules, scaling with users, add-ons, and implementation fees.
DrChrono
enterpriseMobile-first EHR platform with flexible appointment scheduling, iPad check-in, and telehealth integration.
Fully integrated patient portal for self-scheduling, reminders, and check-ins directly tied to EHR records
DrChrono is a cloud-based electronic health record (EHR) and practice management platform with robust patient appointment scheduling features tailored for medical practices. It offers drag-and-drop calendar management, patient self-scheduling via a secure portal, automated SMS/email reminders, and support for recurring appointments and waitlists. The software integrates scheduling seamlessly with EHR, billing, and telehealth, enabling efficient workflow for providers.
Pros
- Intuitive drag-and-drop scheduling calendar with multi-provider support
- Patient self-scheduling portal reduces no-shows with real-time availability
- Strong mobile apps for iOS and Android enable on-the-go appointment management
Cons
- Steep learning curve for full customization and advanced features
- Pricing can be high for solo or very small practices
- Customer support response times vary, especially for non-enterprise users
Best For
Medium-sized medical practices seeking an integrated EHR solution with reliable appointment scheduling and patient engagement tools.
Pricing
Starts at $199 per provider per month for core features, with higher tiers and custom enterprise pricing available.
Conclusion
Across the top 10 tools, the best patient appointment scheduling software offer a blend of functionality, compliance, and user-friendliness. Leading the pack is SimplePractice, recognized for its comprehensive HIPAA-compliance, online scheduling, and patient self-booking, setting a high bar for all-in-one practice management. TherapyNotes and Jane follow as strong alternatives, with TherapyNotes specializing in advanced scheduling for mental health practices and Jane excelling in cloud-based systems with integrated telehealth—each addressing unique practice needs.
Take the next step in streamlining your practice: explore SimplePractice to experience seamless scheduling, automatic reminders, and a patient portal that enhances engagement, making it the top choice for efficient, patient-focused care.
Tools Reviewed
All tools were independently evaluated for this comparison