Quick Overview
- 1#1: PaintScout - Cloud-based estimating, proposing, and project management software designed specifically for painting contractors to create professional proposals and track jobs.
- 2#2: SuccessWare - Comprehensive business management platform tailored for painting and wallcovering contractors, handling estimating, scheduling, invoicing, and CRM.
- 3#3: Jobber - Field service management software that enables painting businesses to schedule jobs, send invoices, and manage customer relationships efficiently.
- 4#4: Housecall Pro - All-in-one platform for painting contractors to automate scheduling, dispatching, invoicing, and payments while tracking job progress.
- 5#5: ServiceTitan - Enterprise-grade software for scaling painting businesses with advanced features for dispatching, reporting, and revenue optimization.
- 6#6: FieldPulse - Mobile-first field service app that helps painting teams manage jobs, time tracking, invoicing, and customer communication on the go.
- 7#7: Kickserv - Field service management tool for painting contractors to handle scheduling, job tracking, estimates, and billing from any device.
- 8#8: Service Fusion - Integrated field service software supporting painting businesses with quoting, scheduling, dispatching, and QuickBooks integration.
- 9#9: RazorSync - Mobile workforce management solution for painting contractors featuring scheduling, invoicing, GPS tracking, and real-time updates.
- 10#10: Workiz - Field service platform that streamlines painting business operations with job scheduling, invoicing, payments, and customer management.
These tools were selected and ranked based on their ability to integrate critical functions like estimating, scheduling, invoicing, and CRM, paired with user-friendliness, feature richness, and overall value for painting-specific workflows.
Comparison Table
For painting business owners aiming to boost efficiency, the right software is key. This comparison table explores top tools like PaintScout, SuccessWare, Jobber, Housecall Pro, ServiceTitan, and more, highlighting features, pricing, and suitability to help readers find the best fit. Whether managing jobs, billing, or teams, users will gain clear insights to tailor their workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaintScout Cloud-based estimating, proposing, and project management software designed specifically for painting contractors to create professional proposals and track jobs. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | SuccessWare Comprehensive business management platform tailored for painting and wallcovering contractors, handling estimating, scheduling, invoicing, and CRM. | specialized | 8.7/10 | 8.9/10 | 8.5/10 | 8.4/10 |
| 3 | Jobber Field service management software that enables painting businesses to schedule jobs, send invoices, and manage customer relationships efficiently. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.2/10 |
| 4 | Housecall Pro All-in-one platform for painting contractors to automate scheduling, dispatching, invoicing, and payments while tracking job progress. | specialized | 8.6/10 | 8.5/10 | 8.8/10 | 8.2/10 |
| 5 | ServiceTitan Enterprise-grade software for scaling painting businesses with advanced features for dispatching, reporting, and revenue optimization. | enterprise | 8.3/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 6 | FieldPulse Mobile-first field service app that helps painting teams manage jobs, time tracking, invoicing, and customer communication on the go. | specialized | 8.3/10 | 8.4/10 | 8.6/10 | 7.9/10 |
| 7 | Kickserv Field service management tool for painting contractors to handle scheduling, job tracking, estimates, and billing from any device. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 7.5/10 |
| 8 | Service Fusion Integrated field service software supporting painting businesses with quoting, scheduling, dispatching, and QuickBooks integration. | specialized | 7.9/10 | 8.1/10 | 7.8/10 | 7.4/10 |
| 9 | RazorSync Mobile workforce management solution for painting contractors featuring scheduling, invoicing, GPS tracking, and real-time updates. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | Workiz Field service platform that streamlines painting business operations with job scheduling, invoicing, payments, and customer management. | specialized | 7.6/10 | 8.1/10 | 7.4/10 | 7.0/10 |
Cloud-based estimating, proposing, and project management software designed specifically for painting contractors to create professional proposals and track jobs.
Comprehensive business management platform tailored for painting and wallcovering contractors, handling estimating, scheduling, invoicing, and CRM.
Field service management software that enables painting businesses to schedule jobs, send invoices, and manage customer relationships efficiently.
All-in-one platform for painting contractors to automate scheduling, dispatching, invoicing, and payments while tracking job progress.
Enterprise-grade software for scaling painting businesses with advanced features for dispatching, reporting, and revenue optimization.
Mobile-first field service app that helps painting teams manage jobs, time tracking, invoicing, and customer communication on the go.
Field service management tool for painting contractors to handle scheduling, job tracking, estimates, and billing from any device.
Integrated field service software supporting painting businesses with quoting, scheduling, dispatching, and QuickBooks integration.
Mobile workforce management solution for painting contractors featuring scheduling, invoicing, GPS tracking, and real-time updates.
Field service platform that streamlines painting business operations with job scheduling, invoicing, payments, and customer management.
PaintScout
specializedCloud-based estimating, proposing, and project management software designed specifically for painting contractors to create professional proposals and track jobs.
Interactive digital proposals with built-in color visualization and instant e-signatures
PaintScout is a specialized software platform built exclusively for painting contractors, offering end-to-end tools for estimating, proposals, scheduling, invoicing, and project management. It features precise paint calculators, room takeoff tools, and interactive digital proposals that clients can customize with color selections and approve instantly. The platform also includes CRM functionality, QuickBooks integration, and mobile access to keep teams efficient from lead to payment.
Pros
- Industry-specific tools like advanced paint calculators and room takeoffs for accurate estimates
- Interactive proposals that boost close rates with real-time client approvals and signatures
- Seamless integration with QuickBooks and mobile app for on-site management
Cons
- Higher pricing may deter very small solo operators
- Limited third-party integrations beyond core accounting tools
- Steeper learning curve for advanced customization features
Best For
Medium to large painting contractors seeking a tailored, all-in-one platform to streamline sales and operations.
Pricing
Starts at $97/month (Solo), $197/month (Pro), $347/month (Team), with custom Enterprise plans; 14-day free trial available.
SuccessWare
specializedComprehensive business management platform tailored for painting and wallcovering contractors, handling estimating, scheduling, invoicing, and CRM.
SuccessPath guided workflows that automate best-practice processes from quote to payment
SuccessWare is a cloud-based business management software primarily designed for service industries like pest control, but adaptable for painting businesses with its CRM, scheduling, dispatching, and invoicing tools. It streamlines operations from lead capture to job completion, including mobile access for field crews and integrated payments. For painters, it handles job tracking, crew management, and reporting effectively, though lacking painting-specific features like takeoff calculators.
Pros
- Robust scheduling and GPS dispatching for efficient crew management
- Comprehensive CRM with lead nurturing and automated follow-ups
- Mobile app supports real-time job updates and invoicing in the field
Cons
- Not painting-specific, missing tools like paint quantity estimators or color databases
- Custom pricing can be opaque and higher for small teams
- Steeper learning curve due to industry-tailored workflows
Best For
Mid-sized painting companies with multiple crews needing strong dispatching, CRM, and mobile field management.
Pricing
Custom quote-based pricing, typically starting at $125-$200 per user/month depending on features and scale.
Jobber
specializedField service management software that enables painting businesses to schedule jobs, send invoices, and manage customer relationships efficiently.
Client Hub for self-service job booking, payments, and communication
Jobber is an all-in-one field service management platform tailored for home service businesses, including painting contractors, offering tools for quoting, scheduling, invoicing, and payments. It features a mobile app for on-site teams to track time, capture photos, and update job status in real-time. The software integrates with QuickBooks and other accounting tools, helping painting businesses manage job costing, client communication, and recurring maintenance contracts efficiently.
Pros
- Comprehensive scheduling and dispatching with GPS tracking for painter teams
- Seamless invoicing and online payments with QuickBooks integration
- User-friendly mobile app for field updates and client hub for self-service
Cons
- Higher pricing tiers can be costly for solo painters
- Advanced reporting and customizations limited in lower plans
- Steeper learning curve for complex job costing setups
Best For
Small to mid-sized painting contractors with field teams needing streamlined operations from quote to payment.
Pricing
Lite starts at $49/month (annual); Connect $169/month; Grow $349/month; billed annually per user tiers.
Housecall Pro
specializedAll-in-one platform for painting contractors to automate scheduling, dispatching, invoicing, and payments while tracking job progress.
Customizable digital estimates and contracts with one-click conversion to invoices and payments
Housecall Pro is an all-in-one field service management platform tailored for home service businesses like painting contractors, offering tools for scheduling, dispatching, estimating, invoicing, and payments. It includes a mobile app for on-site job management, GPS tracking for crews, and online booking for customers. Painting businesses benefit from customizable quote templates, job progress tracking, and automated follow-ups to streamline operations from lead to completion.
Pros
- Intuitive scheduling and dispatching with real-time GPS tracking for painter crews
- Seamless invoicing, payments, and QuickBooks integration to handle painting job billing
- Mobile app enables on-site photo uploads, time tracking, and customer signatures
Cons
- Lacks painting-specific tools like automated paint calculators or color matching
- Pricing scales quickly for multi-user teams, potentially expensive for solo painters
- Advanced customization requires time to set up effectively
Best For
Small to mid-sized painting businesses with field crews needing comprehensive scheduling, quoting, and payment automation.
Pricing
Starts at $65/month (Basic, billed annually) up to $349/month (Max plan); per-business pricing with add-ons for more users.
ServiceTitan
enterpriseEnterprise-grade software for scaling painting businesses with advanced features for dispatching, reporting, and revenue optimization.
Smart Dispatching with AI-driven optimization for real-time crew assignments and route efficiency
ServiceTitan is a comprehensive field service management platform tailored for home service businesses, including painting contractors, offering end-to-end tools for scheduling, dispatching, estimating, invoicing, and CRM. It enables painting businesses to manage jobs, track materials like paint and supplies, optimize crew routes, and analyze profitability through detailed reporting. With mobile apps for field teams and integrations for accounting software, it supports scaling operations efficiently.
Pros
- Powerful scheduling and drag-and-drop dispatch board optimized for crews
- Robust job costing and estimating tools ideal for paint jobs and materials tracking
- Advanced analytics for revenue per technician and business insights
Cons
- High cost with custom enterprise-level pricing
- Steep learning curve and complex initial setup
- Overkill for small painting businesses with basic needs
Best For
Mid-sized to large painting companies with multiple crews seeking scalable, enterprise-grade field service management.
Pricing
Custom quote-based pricing; typically $265+ per technician/month with minimums and additional fees for add-ons.
FieldPulse
specializedMobile-first field service app that helps painting teams manage jobs, time tracking, invoicing, and customer communication on the go.
Real-time GPS-enabled dispatching and crew tracking for on-the-go job management
FieldPulse is a cloud-based field service management platform tailored for contractors, including painting businesses, offering tools for job scheduling, dispatching, estimating, invoicing, and payments. It features a mobile app for field crews to track time, update job status, capture photos, and collect signatures on-site. The software integrates with QuickBooks and other accounting tools, enabling efficient job costing and financial tracking for painting operations.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching
- Robust mobile app with GPS tracking for field crews
- Seamless QuickBooks integration for invoicing and job costing
Cons
- Lacks painting-specific tools like material estimators or color databases
- Pricing scales quickly for larger teams
- Occasional reports of slower customer support response
Best For
Small to mid-sized painting contractors needing mobile-first scheduling and basic CRM without highly specialized industry features.
Pricing
Starts at $65/user/month (billed annually) for Pro plan; Elite and Enterprise tiers from $95+/user/month with custom quotes available.
Kickserv
specializedField service management tool for painting contractors to handle scheduling, job tracking, estimates, and billing from any device.
Real-time GPS tracking and geofencing for monitoring painter locations and arrival times on jobs
Kickserv is a cloud-based field service management platform tailored for small to medium-sized businesses like painting contractors, offering tools for job scheduling, dispatching, invoicing, and CRM. It enables painting businesses to manage leads, create estimates, track technician time in the field via mobile app, and integrate with accounting software like QuickBooks. The software streamlines operations from quoting to payment collection, with features like recurring job scheduling ideal for maintenance painting services.
Pros
- Intuitive drag-and-drop scheduling for quick job assignment and rescheduling
- Robust mobile app for painters to access jobs, update progress, and capture photos on-site
- Seamless QuickBooks integration for effortless invoicing and accounting
Cons
- Limited painting-specific tools like material calculators or color matching integrations
- Reporting features are basic compared to more specialized competitors
- Pricing scales quickly for teams larger than 5 users
Best For
Small painting businesses with 1-10 employees needing straightforward scheduling, dispatching, and invoicing without complex industry-specific customizations.
Pricing
Starts at $59/month (Solo, 1 user), $149/month (Pro, up to 5 users), $299/month (Premier, unlimited users); 17% discount for annual billing.
Service Fusion
specializedIntegrated field service software supporting painting businesses with quoting, scheduling, dispatching, and QuickBooks integration.
Intelligent dispatching board that auto-assigns jobs based on technician skills, location, and availability
Service Fusion is a comprehensive field service management (FSM) platform designed for home service businesses, including painting contractors, offering tools for scheduling, dispatching, quoting, invoicing, and CRM. It streamlines operations with a mobile app for technicians to manage jobs, track time, and process payments on-site. The software supports job costing, inventory tracking, and integrations like QuickBooks, making it suitable for scaling painting businesses. However, it lacks highly specialized painting features like automated paint quantity calculators or color matching tools.
Pros
- Robust scheduling and real-time dispatching with GPS tracking
- Powerful mobile app for field crews with offline access
- Seamless integrations including QuickBooks and payment processors
Cons
- Limited painting-specific tools like paint estimation or job bidding templates
- Pricing can be steep for small painting operations with few users
- Reporting features require customization and may have a learning curve
Best For
Medium-sized painting companies with multiple crews needing strong dispatching, CRM, and mobile workforce management.
Pricing
Custom quote-based pricing starting at around $195/month for basic plans (up to 3 users), scaling to $100+ per user/month for larger teams; includes free trial.
RazorSync
specializedMobile workforce management solution for painting contractors featuring scheduling, invoicing, GPS tracking, and real-time updates.
Real-time GPS fleet tracking with geofencing for precise crew location monitoring during multi-site painting projects
RazorSync is a mobile-first field service management platform tailored for service businesses like painting contractors, offering scheduling, dispatching, GPS tracking, time tracking, invoicing, and QuickBooks integration. It enables real-time communication between office staff and field crews, helping painting businesses manage jobs from estimate to payment efficiently. The software emphasizes mobility, allowing painters to update job status, capture signatures, and process payments directly from the job site.
Pros
- Robust mobile app for field updates, time tracking, and invoicing on painting jobs
- Real-time GPS tracking and dispatching to optimize crew routes and schedules
- Seamless QuickBooks integration for accurate financial tracking of materials and labor
Cons
- Lacks painting-specific tools like paint calculators or job estimation templates
- Interface can feel cluttered for non-tech-savvy users
- Pricing scales quickly for larger crews, reducing value for small painting operations
Best For
Medium-sized painting companies with mobile field teams needing strong dispatching and GPS capabilities.
Pricing
Starts at $65/user/month for basic plans, with advanced features and enterprise custom pricing up to $100+/user/month.
Workiz
specializedField service platform that streamlines painting business operations with job scheduling, invoicing, payments, and customer management.
Intelligent dispatching with real-time GPS routing and job optimization
Workiz is a comprehensive cloud-based field service management platform tailored for trades like painting businesses, offering scheduling, dispatching, invoicing, and CRM tools to streamline operations from lead to payment. It includes a mobile app for technicians to access jobs, update statuses, and capture signatures on-site. While versatile for home services, it provides general FSM capabilities rather than painting-specific features like paint estimation calculators.
Pros
- Robust scheduling and drag-and-drop dispatching board for efficient crew management
- Strong mobile app with GPS tracking and real-time job updates
- Seamless QuickBooks integration for invoicing and accounting
Cons
- Pricing escalates quickly for small painting businesses with multiple users
- Lacks industry-specific tools like paint quantity estimators or color management
- Occasional reports of steep learning curve and mixed customer support experiences
Best For
Mid-sized painting contractors with field crews needing an all-in-one platform for scheduling, dispatching, and payments.
Pricing
Starts at $65/user/month for Starter plan, $165/user/month for Premier, with Enterprise custom pricing and potential setup fees.
Conclusion
Evaluating the top 10 painting business software tools reveals a range of solutions, but PaintScout stands out as the top choice, with its specialized focus on painting contractors' unique needs in estimating, proposing, and project management. SuccessWare and Jobber follow as strong alternatives, offering comprehensive features—SuccessWare for holistic business management and Jobber for efficient field service coordination—ensuring there’s a fit for various operational priorities. These tools collectively demonstrate the power of technology to streamline operations and drive growth in the painting industry.
Start with PaintScout to elevate your business: create professional proposals, track jobs seamlessly, and scale with confidence. Don’t wait—try the top-ranked tool today and experience the difference firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison