Quick Overview
- 1#1: PaintScout - PaintScout provides specialized estimating, proposal generation, and CRM tools tailored for painting contractors to win more jobs.
- 2#2: SuccessWare - SuccessWare offers comprehensive management software designed specifically for painting and coatings businesses, including scheduling, dispatching, and accounting.
- 3#3: Jobber - Jobber is an all-in-one platform for field service businesses like painting, managing quotes, scheduling, invoicing, and customer communication.
- 4#4: Housecall Pro - Housecall Pro delivers end-to-end business management for home service pros including painters, with features for booking, routing, and payments.
- 5#5: Aspire - Aspire provides scalable software for service companies like painting contractors, featuring CRM, dispatching, and financial tools.
- 6#6: Leap - Leap streamlines sales, project management, and financing for home service businesses including painting with mobile estimating and CRM.
- 7#7: ServiceTitan - ServiceTitan is enterprise-grade software for service businesses like painting, offering advanced scheduling, marketing, and analytics.
- 8#8: FieldPulse - FieldPulse enables mobile job management for service pros including painters, covering estimates, time tracking, and invoicing.
- 9#9: Service Fusion - Service Fusion offers field service management for businesses like painting, with scheduling, GPS tracking, and QuickBooks integration.
- 10#10: Buildertrend - Buildertrend provides construction project management adaptable for painting contractors, including scheduling, client portals, and budgeting.
We ranked tools based on their focus on painting industry needs (including job costing, weather-resistant estimating, and crew tracking), user-friendliness, comprehensive feature sets, and overall value, ensuring a range of options for businesses of all sizes.
Comparison Table
Managing a painting business effectively demands specialized software, and this comparison table examines top solutions like PaintScout, SuccessWare, Jobber, Housecall Pro, Aspire, and more. It breaks down key features, workflows, and strengths of each tool, helping readers identify the best fit for their specific business needs, whether it’s job scheduling, invoicing, or customer management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaintScout PaintScout provides specialized estimating, proposal generation, and CRM tools tailored for painting contractors to win more jobs. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.5/10 |
| 2 | SuccessWare SuccessWare offers comprehensive management software designed specifically for painting and coatings businesses, including scheduling, dispatching, and accounting. | specialized | 8.2/10 | 7.8/10 | 7.5/10 | 8.0/10 |
| 3 | Jobber Jobber is an all-in-one platform for field service businesses like painting, managing quotes, scheduling, invoicing, and customer communication. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 4 | Housecall Pro Housecall Pro delivers end-to-end business management for home service pros including painters, with features for booking, routing, and payments. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.2/10 |
| 5 | Aspire Aspire provides scalable software for service companies like painting contractors, featuring CRM, dispatching, and financial tools. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 6 | Leap Leap streamlines sales, project management, and financing for home service businesses including painting with mobile estimating and CRM. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 7.7/10 |
| 7 | ServiceTitan ServiceTitan is enterprise-grade software for service businesses like painting, offering advanced scheduling, marketing, and analytics. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.0/10 |
| 8 | FieldPulse FieldPulse enables mobile job management for service pros including painters, covering estimates, time tracking, and invoicing. | specialized | 8.1/10 | 8.4/10 | 8.3/10 | 7.6/10 |
| 9 | Service Fusion Service Fusion offers field service management for businesses like painting, with scheduling, GPS tracking, and QuickBooks integration. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 10 | Buildertrend Buildertrend provides construction project management adaptable for painting contractors, including scheduling, client portals, and budgeting. | enterprise | 7.6/10 | 8.4/10 | 6.8/10 | 6.5/10 |
PaintScout provides specialized estimating, proposal generation, and CRM tools tailored for painting contractors to win more jobs.
SuccessWare offers comprehensive management software designed specifically for painting and coatings businesses, including scheduling, dispatching, and accounting.
Jobber is an all-in-one platform for field service businesses like painting, managing quotes, scheduling, invoicing, and customer communication.
Housecall Pro delivers end-to-end business management for home service pros including painters, with features for booking, routing, and payments.
Aspire provides scalable software for service companies like painting contractors, featuring CRM, dispatching, and financial tools.
Leap streamlines sales, project management, and financing for home service businesses including painting with mobile estimating and CRM.
ServiceTitan is enterprise-grade software for service businesses like painting, offering advanced scheduling, marketing, and analytics.
FieldPulse enables mobile job management for service pros including painters, covering estimates, time tracking, and invoicing.
Service Fusion offers field service management for businesses like painting, with scheduling, GPS tracking, and QuickBooks integration.
Buildertrend provides construction project management adaptable for painting contractors, including scheduling, client portals, and budgeting.
PaintScout
specializedPaintScout provides specialized estimating, proposal generation, and CRM tools tailored for painting contractors to win more jobs.
Dynamic proposal builder with interactive color visualizations and brochure-style templates that mimic professional paint catalogs
PaintScout is a specialized business management platform tailored for painting contractors, offering end-to-end tools for lead management, professional proposal creation, accurate estimating with paint calculators, job scheduling, and invoicing. It features mobile apps for on-site use, real-time job tracking, material takeoffs, and integrations with payment processors like QuickBooks and Stripe. Designed to help painters win more jobs and streamline operations, it emphasizes visually stunning proposals that showcase color options and project details.
Pros
- Highly specialized for painting industry with precise estimating tools and paint calculators
- Stunning, customizable proposals that impress clients and boost close rates
- Robust mobile app for field teams and seamless integrations with accounting software
Cons
- Higher pricing may deter very small solo operators
- Initial setup and template customization has a learning curve
- Limited advanced CRM features compared to general contractor software
Best For
Growing painting contractors and teams seeking professional-grade tools to elevate proposals, estimates, and job management.
Pricing
Starts at $149/month for the Pro plan (billed annually), with Enterprise options for larger teams; 14-day free trial available.
SuccessWare
specializedSuccessWare offers comprehensive management software designed specifically for painting and coatings businesses, including scheduling, dispatching, and accounting.
Advanced GPS-enabled dispatching and routing optimization for minimizing travel time between painting jobsites
SuccessWare is an all-in-one field service management software originally tailored for pest control but adaptable for painting businesses through its robust scheduling, dispatching, and invoicing tools. It enables painting companies to manage leads, schedule jobs, track technician activities via mobile apps, and handle billing seamlessly. While it excels in general service operations, it lacks specialized features like paint quantity estimators or color matching integrations specific to painting.
Pros
- Powerful scheduling and GPS dispatching for efficient crew management
- Comprehensive mobile app for real-time field updates and time tracking
- Integrated CRM, invoicing, and reporting for streamlined operations
Cons
- Lacks painting-specific tools like job costing for materials or estimating calculators
- Steep learning curve for non-pest control users
- Pricing requires sales contact and can be premium for smaller businesses
Best For
Mid-sized painting companies with field crews needing strong scheduling, mobile access, and general service management over industry-specific customization.
Pricing
Custom subscription pricing based on users and features; typically starts at $100-300/month per user, contact sales for quote.
Jobber
specializedJobber is an all-in-one platform for field service businesses like painting, managing quotes, scheduling, invoicing, and customer communication.
Client Hub for self-service quote approvals, job requests, and online payments, reducing admin time for painting contractors.
Jobber is an all-in-one field service management platform tailored for home service businesses like painting contractors, offering tools for scheduling jobs, creating detailed quotes, invoicing, and managing client relationships. It enables painting businesses to track crew time, expenses, materials, and GPS locations for efficient on-site operations via a robust mobile app. The software integrates with accounting tools like QuickBooks to streamline financial workflows and automate recurring tasks.
Pros
- Comprehensive scheduling with drag-and-drop calendar and route optimization for multiple paint jobs
- Powerful quoting and invoicing tools customizable for painting estimates
- Strong mobile app and client hub for real-time communication and payments
Cons
- Pricing tiers escalate quickly for teams needing advanced features
- Lacks painting-specific tools like built-in paint calculators or color databases
- Some customization requires higher plans or integrations
Best For
Small to mid-sized painting businesses with field crews seeking an intuitive platform for job management, billing, and customer service.
Pricing
Starts at $49/month (Lite, annual billing) for basics, up to $349+/month (Plus) for unlimited users and advanced automation; 14-day free trial.
Housecall Pro
specializedHousecall Pro delivers end-to-end business management for home service pros including painters, with features for booking, routing, and payments.
Real-time GPS tracking and intelligent dispatching that optimizes routes and keeps painters on schedule
Housecall Pro is a comprehensive field service management platform tailored for home service businesses, including painting contractors, offering tools for scheduling, dispatching, invoicing, and payments. It streamlines operations with features like online booking, GPS tracking for crews, customizable estimates, and QuickBooks integration to handle everything from lead capture to job completion. Ideal for painters managing multiple jobs, it includes CRM, automated marketing, and a robust mobile app for field technicians.
Pros
- Intuitive scheduling and real-time dispatching with GPS tracking
- Strong mobile app for on-site job management and payments
- Seamless integrations including QuickBooks and automated marketing tools
Cons
- Pricing increases significantly with additional users
- Lacks advanced painting-specific features like automated takeoffs or color/material calculators
- Occasional reports of customer support delays during peak times
Best For
Small to medium-sized painting businesses seeking an all-in-one platform for efficient job scheduling, crew management, and customer interactions without deep specialization.
Pricing
Starts at $65/month for Basic (1 user), $165/month for Essentials (up to 7 users), $225/month for Pro (up to 15 users), and $349/month for Max (21+ users); annual billing offers discounts.
Aspire
specializedAspire provides scalable software for service companies like painting contractors, featuring CRM, dispatching, and financial tools.
Advanced Profit Center with real-time job costing to track material, labor, and overhead margins per project
Aspire (myaspire.com) is an all-in-one management platform tailored for home service contractors, including painting businesses, offering tools for CRM, scheduling, job costing, invoicing, and payments. It helps streamline operations from lead generation to project completion with mobile access for field teams and integrations like QuickBooks. The software emphasizes profitability tracking and crew management, making it suitable for scaling painting operations.
Pros
- Comprehensive job management with scheduling and dispatching
- Strong mobile app for on-site crew updates and time tracking
- Detailed profitability reporting and QuickBooks integration
Cons
- Higher pricing tiers may overwhelm solo painters
- Steeper learning curve for non-tech-savvy users
- Less specialized painting features like color matching or estimator templates compared to niche tools
Best For
Mid-sized painting companies with multiple crews seeking scalable operations and profitability insights.
Pricing
Starts at $149/month for Pro plan (1-5 users), scales to $299+/month for Enterprise; 14-day free trial available.
Leap
specializedLeap streamlines sales, project management, and financing for home service businesses including painting with mobile estimating and CRM.
Instant customer financing approvals directly in the app, enabling painters to offer flexible payment options and win more bids on the spot
Leap is an all-in-one business platform tailored for home service contractors, including painting businesses, offering tools for sales, project management, scheduling, invoicing, and customer financing. It enables quick estimate creation, digital contracts, job tracking via mobile app, and instant financing approvals to close deals faster. The software streamlines operations from lead to payment, helping painting contractors scale efficiently.
Pros
- Integrated instant financing boosts close rates
- Comprehensive mobile app for on-site job management
- Robust estimating and scheduling tools tailored for contractors
Cons
- Pricing can be steep for very small painting operations
- Initial setup and learning curve for non-tech-savvy users
- Limited advanced reporting compared to specialized tools
Best For
Mid-sized painting contractors seeking an end-to-end platform with financing to accelerate sales and growth.
Pricing
Custom pricing starting at around $199/month for essentials, scaling to $500+/month for full features based on business size and users.
ServiceTitan
enterpriseServiceTitan is enterprise-grade software for service businesses like painting, offering advanced scheduling, marketing, and analytics.
Drag-and-drop Dispatch Board with AI-powered optimization for efficient crew scheduling and route planning
ServiceTitan is a robust, enterprise-grade field service management platform designed for trades like HVAC, plumbing, and painting businesses, offering end-to-end tools for scheduling, dispatching, job tracking, invoicing, and CRM. It includes a mobile app for field technicians to manage jobs, capture photos, track inventory, and process payments on-site, making it suitable for painting crews handling estimates and multi-day projects. Advanced reporting and analytics provide insights into revenue per technician and operational efficiency, helping painting companies scale.
Pros
- Comprehensive all-in-one platform with strong dispatching and scheduling
- Powerful mobile app for technicians including time tracking and invoicing
- Detailed analytics and reporting for profitability insights
Cons
- High cost with custom enterprise pricing
- Steep learning curve and complex setup
- Overkill for small painting businesses with basic needs
Best For
Mid-sized to large painting companies with multiple crews seeking scalable, feature-rich management software.
Pricing
Custom quote-based pricing, typically $200–$500+ per technician per month depending on features and scale.
FieldPulse
specializedFieldPulse enables mobile job management for service pros including painters, covering estimates, time tracking, and invoicing.
Kanban-style job board with real-time GPS tracking for effortless crew dispatching and job progression visibility
FieldPulse is a mobile-first field service management platform that helps painting businesses manage scheduling, dispatching, job tracking, invoicing, and customer relationships from anywhere. It features a robust mobile app for field crews to access job details, capture signatures, and process payments on-site, with seamless QuickBooks integration for accounting. The software supports custom forms for estimates and proposals, making it suitable for service-oriented painting contractors handling residential and commercial projects.
Pros
- Intuitive mobile app with offline access for field painters
- Strong scheduling, dispatching, and QuickBooks integration
- Customizable forms and job templates for estimates
Cons
- Per-user pricing can get expensive for larger crews
- Lacks painting-specific tools like material calculators or color management
- Advanced reporting requires higher-tier plans
Best For
Mid-sized painting companies with mobile crews needing real-time job management and dispatching.
Pricing
Starts at $65/user/month (Pro plan, billed annually), scaling to $165/user/month for Enterprise; free trial available.
Service Fusion
specializedService Fusion offers field service management for businesses like painting, with scheduling, GPS tracking, and QuickBooks integration.
Real-time GPS dispatching and route optimization for efficient crew management
Service Fusion is a comprehensive field service management (FSM) platform tailored for trades like painting, offering tools for job scheduling, dispatching crews, customer CRM, invoicing, and payments. It includes a robust mobile app for painters to access job details, log time/materials, capture photos, and collect signatures on-site. The software integrates with QuickBooks and provides reporting dashboards to monitor profitability and performance, making it suitable for scaling painting operations.
Pros
- Powerful scheduling and real-time dispatching with GPS tracking
- User-friendly mobile app for field technicians
- Seamless QuickBooks integration for accounting
Cons
- Lacks painting-specific features like automated paint calculators or color management
- Pricing can be steep for small painting businesses
- Some users report occasional sync issues with mobile app
Best For
Medium-sized painting contractors with multiple crews needing efficient job dispatching and mobile workforce management.
Pricing
Starts at $195/month (Starter, up to 3 users), $345/month (Pro), $495/month (Enterprise); annual billing discounts available, plus per-user fees.
Buildertrend
enterpriseBuildertrend provides construction project management adaptable for painting contractors, including scheduling, client portals, and budgeting.
Dynamic client portal with real-time messaging, photo sharing, and selection approvals tailored for trade approvals like paint choices
Buildertrend is an all-in-one construction management software tailored for builders, contractors, and remodelers, offering tools for scheduling, estimating, budgeting, invoicing, and client communication. For painting businesses, it excels in managing job workflows, crew scheduling, time tracking, and financials across multiple projects. While highly capable for general trade management, it lacks painting-specific features like automated paint quantity calculators or color matching integrations.
Pros
- Robust project scheduling and task management suitable for multi-crew painting operations
- Excellent client portal for sharing job updates, photos, and selections like paint colors
- Comprehensive financial tools including budgeting, change orders, and invoicing
Cons
- Steep learning curve and complex interface requiring significant training
- High pricing not ideal for small painting businesses
- Lacks specialized painting tools such as paint cost estimators or inventory tracking for supplies
Best For
Medium-sized painting contractors managing multiple residential or commercial jobs who need scalable project and team management.
Pricing
Starts at $299/month (billed annually) for solo users, with Pro plans at $599/month and custom enterprise pricing; scales by company size and features.
Conclusion
Among the reviewed tools, PaintScout emerges as the top choice, with specialized estimating, proposal, and CRM tools that help painting contractors win more jobs. SuccessWare offers comprehensive management features including scheduling and accounting, while Jobber provides an all-in-one platform for quotes, scheduling, and invoicing—both strong alternatives depending on specific business needs. Ultimately, these tools simplify operations, but PaintScout stands out for driving job acquisition and business growth.
Take the next step in streamlining your painting business—try PaintScout today to leverage its powerful features for securing more jobs and optimizing operations
Tools Reviewed
All tools were independently evaluated for this comparison