Quick Overview
- 1#1: PaintScout - Specialized estimating, proposal, scheduling, and project management software designed exclusively for painting contractors.
- 2#2: SuccessWare - Comprehensive business management platform tailored for painting and coatings contractors with CRM, scheduling, and financial tools.
- 3#3: Jobber - Field service management software that handles quoting, scheduling, invoicing, and payments for home service contractors including painters.
- 4#4: Housecall Pro - All-in-one platform for home service pros offering scheduling, dispatching, invoicing, and marketing tools ideal for painting businesses.
- 5#5: ServiceTitan - Enterprise-level software for service contractors providing advanced scheduling, dispatching, accounting, and CRM for scaling paint operations.
- 6#6: JobNimbus - Construction CRM and project management tool that streamlines leads, jobs, and communication for painting contractors.
- 7#7: Contractor Foreman - Affordable all-in-one construction management software for estimating, scheduling, invoicing, and time tracking suited to small paint crews.
- 8#8: Stack - Modern CRM and operations platform for home service contractors with quoting, scheduling, and performance analytics for painters.
- 9#9: Buildertrend - Construction project management software that supports scheduling, budgeting, and client communication for remodeling and painting projects.
- 10#10: Procore - Cloud-based construction management platform offering project tracking, financials, and collaboration tools for larger paint contracting firms.
We ranked tools based on features critical to painting contractors, including estimating accuracy, scheduling flexibility, and user-friendliness, while prioritizing value to deliver solutions that balance robust functionality with accessibility for businesses of all sizes.
Comparison Table
Explore a detailed comparison of paint contractor software tools, including PaintScout, SuccessWare, Jobber, Housecall Pro, ServiceTitan, and more, to identify the best fit for your business needs. This guide highlights key features, workflow integration, and efficiency-boosting capabilities, helping readers understand how each platform streamlines tasks from estimating to scheduling.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaintScout Specialized estimating, proposal, scheduling, and project management software designed exclusively for painting contractors. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | SuccessWare Comprehensive business management platform tailored for painting and coatings contractors with CRM, scheduling, and financial tools. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 3 | Jobber Field service management software that handles quoting, scheduling, invoicing, and payments for home service contractors including painters. | other | 8.7/10 | 8.5/10 | 9.1/10 | 8.2/10 |
| 4 | Housecall Pro All-in-one platform for home service pros offering scheduling, dispatching, invoicing, and marketing tools ideal for painting businesses. | other | 8.6/10 | 8.4/10 | 9.1/10 | 8.2/10 |
| 5 | ServiceTitan Enterprise-level software for service contractors providing advanced scheduling, dispatching, accounting, and CRM for scaling paint operations. | enterprise | 8.3/10 | 9.2/10 | 7.4/10 | 7.1/10 |
| 6 | JobNimbus Construction CRM and project management tool that streamlines leads, jobs, and communication for painting contractors. | other | 8.1/10 | 7.9/10 | 8.3/10 | 7.6/10 |
| 7 | Contractor Foreman Affordable all-in-one construction management software for estimating, scheduling, invoicing, and time tracking suited to small paint crews. | other | 7.8/10 | 7.5/10 | 8.2/10 | 8.6/10 |
| 8 | Stack Modern CRM and operations platform for home service contractors with quoting, scheduling, and performance analytics for painters. | other | 7.9/10 | 8.4/10 | 7.5/10 | 7.6/10 |
| 9 | Buildertrend Construction project management software that supports scheduling, budgeting, and client communication for remodeling and painting projects. | enterprise | 7.8/10 | 8.2/10 | 7.1/10 | 6.9/10 |
| 10 | Procore Cloud-based construction management platform offering project tracking, financials, and collaboration tools for larger paint contracting firms. | enterprise | 7.8/10 | 8.5/10 | 6.5/10 | 6.8/10 |
Specialized estimating, proposal, scheduling, and project management software designed exclusively for painting contractors.
Comprehensive business management platform tailored for painting and coatings contractors with CRM, scheduling, and financial tools.
Field service management software that handles quoting, scheduling, invoicing, and payments for home service contractors including painters.
All-in-one platform for home service pros offering scheduling, dispatching, invoicing, and marketing tools ideal for painting businesses.
Enterprise-level software for service contractors providing advanced scheduling, dispatching, accounting, and CRM for scaling paint operations.
Construction CRM and project management tool that streamlines leads, jobs, and communication for painting contractors.
Affordable all-in-one construction management software for estimating, scheduling, invoicing, and time tracking suited to small paint crews.
Modern CRM and operations platform for home service contractors with quoting, scheduling, and performance analytics for painters.
Construction project management software that supports scheduling, budgeting, and client communication for remodeling and painting projects.
Cloud-based construction management platform offering project tracking, financials, and collaboration tools for larger paint contracting firms.
PaintScout
specializedSpecialized estimating, proposal, scheduling, and project management software designed exclusively for painting contractors.
Interactive proposal builder with real-time paint quantity calculations, color visualizations, and 3D room renderings
PaintScout is a mobile-first software platform designed exclusively for painting contractors, allowing users to create professional, interactive proposals on iPad or iPhone with built-in paint calculators, color visualizations, and measurement tools. It manages the full workflow from lead capture and job scheduling to invoicing, payments, and QuickBooks integration. The software emphasizes winning more bids through stunning, client-ready documents that include 3D renderings and precise material estimates.
Pros
- Tailored specifically for painting contractors with advanced paint-specific tools like auto-calculations and color matching
- Stunning mobile proposal builder that impresses clients and boosts close rates
- Seamless all-in-one workflow from leads to payments with QuickBooks sync
Cons
- Limited to iOS devices (no Android or full desktop web app)
- Subscription required with no permanent free tier
- Advanced features may have a short learning curve for new users
Best For
Painting contractors and estimators seeking a mobile solution to create professional proposals and streamline job management on the go.
Pricing
Pro plan at $89/month (billed annually) or $99/monthly for unlimited proposals; 14-day free trial available.
SuccessWare
specializedComprehensive business management platform tailored for painting and coatings contractors with CRM, scheduling, and financial tools.
Advanced GPS routing and optimization that reduces travel time and improves crew efficiency on painting jobs
SuccessWare is a robust business management platform primarily designed for field service industries like pest control but adaptable for paint contractors through its scheduling, dispatching, invoicing, and CRM tools. It enables paint businesses to manage job scheduling, crew assignments, customer relationships, and financials in one system. While not paint-specific, its mobile capabilities and reporting help streamline operations for growing contractors.
Pros
- Comprehensive scheduling and dispatching with GPS routing
- Strong mobile app for field crews to update jobs in real-time
- Integrated invoicing, payments, and reporting for business insights
Cons
- Lacks paint-specific tools like material estimators or color databases
- Steep learning curve for full customization
- Pricing can be high for small solo operators
Best For
Mid-sized paint contracting firms needing advanced scheduling and crew management in an all-in-one platform.
Pricing
Custom quote-based pricing, typically $100-$300/month based on users and features, with per-technician fees.
Jobber
otherField service management software that handles quoting, scheduling, invoicing, and payments for home service contractors including painters.
ClientHub for self-service client portals where customers can view quotes, approve jobs, and pay online
Jobber is an all-in-one field service management software tailored for small to medium-sized service businesses, including paint contractors, handling everything from client leads and quotes to scheduling, invoicing, and payments. It features a mobile app for field teams to track time, update job status, and capture signatures, while office staff manage dispatching and reporting. Integrations with QuickBooks and other tools enhance financial workflows, making it suitable for streamlining paint job operations like crew assignments and material tracking.
Pros
- Intuitive scheduling and dispatching with drag-and-drop calendar
- Strong mobile app for on-site job updates and GPS tracking
- Automated invoicing, payments, and client communication tools
Cons
- Pricing scales quickly for larger teams or advanced features
- Lacks paint-specific tools like built-in calculators or color databases
- Reporting customization is somewhat limited without higher tiers
Best For
Small to mid-sized paint contractors needing a user-friendly platform to manage scheduling, quoting, and client interactions without deep industry specialization.
Pricing
Lite ($69/mo annual), Connect ($169/mo), Grow ($349/mo), Plus (custom); 14-day free trial available.
Housecall Pro
otherAll-in-one platform for home service pros offering scheduling, dispatching, invoicing, and marketing tools ideal for painting businesses.
Dynamic dispatch board with live GPS crew tracking and automated notifications for optimal job routing
Housecall Pro is a comprehensive field service management platform tailored for home service businesses, including paint contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It enables online booking, real-time job updates via mobile app, payment processing, and integrations like QuickBooks. For paint contractors, it supports job estimating, crew tracking, photo documentation, and automated follow-ups to streamline operations from quote to completion.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching with GPS tracking
- Robust mobile app for on-site photos, time tracking, signatures, and invoicing
- Seamless QuickBooks integration and automated payment reminders for faster cash flow
Cons
- Lacks specialized painting tools like paint inventory management or color matching databases
- Pricing escalates quickly for teams with multiple users
- Advanced reporting requires higher-tier plans
Best For
Small to mid-sized paint contracting businesses needing an all-in-one mobile-first solution for job management and customer interactions.
Pricing
Starts at $65/user/month (Starter plan, billed annually), with Essentials at $165/user/month and Max at $349/user/month; custom enterprise pricing available.
ServiceTitan
enterpriseEnterprise-level software for service contractors providing advanced scheduling, dispatching, accounting, and CRM for scaling paint operations.
Real-time job profitability tracking that breaks down costs for labor, materials like paint, and overhead down to individual jobs
ServiceTitan is a robust, all-in-one field service management platform tailored for home service contractors, including paint businesses, handling everything from scheduling and dispatching to invoicing and customer management. It excels in job costing, crew productivity tracking, and profitability analysis, with mobile apps for on-site updates and material usage logging crucial for paint jobs. While powerful for scaling operations, it's best suited for established paint contractors rather than startups due to its enterprise focus.
Pros
- Comprehensive job management with real-time profitability tracking ideal for paint crew oversight
- Strong mobile app for field techs to log paint usage, time, and photos
- Advanced reporting and integrations with QuickBooks for financial accuracy
Cons
- Steep learning curve and complex initial setup
- High pricing makes it less accessible for small paint contractors
- Overkill for simple residential painting jobs without heavy service elements
Best For
Mid-sized to large paint contracting firms with multiple crews needing enterprise-level scheduling, costing, and analytics.
Pricing
Custom enterprise pricing, typically starting at $3,000+ per month based on users and features; no public tiers.
JobNimbus
otherConstruction CRM and project management tool that streamlines leads, jobs, and communication for painting contractors.
Visual Job Board for drag-and-drop pipeline management that keeps paint jobs organized from estimate to completion
JobNimbus is a robust CRM and project management platform tailored for contractors, including paint pros, offering tools to manage leads, create estimates, schedule jobs, track time, and handle invoicing seamlessly. It features a visual job board for pipeline management and a mobile app for on-site updates, making it suitable for field-based painting operations. While versatile across trades, it provides solid customization for paint-specific workflows like proposals and material tracking.
Pros
- Comprehensive CRM with visual job pipelines for easy lead-to-job tracking
- Strong mobile app and QuickBooks integration for field invoicing and accounting
- Customizable workflows and templates adaptable to painting projects
Cons
- Lacks specialized paint tools like color visualization or advanced material calculators
- Interface can feel overwhelming for new users with limited setup time
- Pricing scales quickly for teams needing premium features
Best For
Mid-sized paint contractors needing an all-in-one CRM for lead management, scheduling, and team coordination without heavy customization.
Pricing
Starts at $25/user/month (Essentials), $100/user/month (Pro), $200+/user/month (Elite); custom enterprise options available.
Contractor Foreman
otherAffordable all-in-one construction management software for estimating, scheduling, invoicing, and time tracking suited to small paint crews.
Unlimited free access for subcontractors and clients via dedicated portals for bids, approvals, and payments
Contractor Foreman is a cloud-based all-in-one construction management software designed for small to medium-sized contractors across various trades, including painting. It offers essential tools like job estimating, scheduling, invoicing, time tracking, expense management, and a client portal for seamless communication. For paint contractors, it supports customizable bid templates for square footage calculations, material tracking for paints and supplies, and mobile photo uploads for job documentation, though it lacks highly specialized painting features like color matching or virtual previews.
Pros
- Affordable scalable pricing with unlimited users option
- User-friendly mobile app for field crews and real-time updates
- Comprehensive job costing and scheduling tools adaptable to painting projects
Cons
- Limited paint-specific features like specialized estimating for multi-color jobs
- Generic interface not fully optimized for niche trades like painting
- Integrations with accounting software are basic
Best For
Small to medium paint contractors seeking an affordable, general-purpose tool for managing bids, schedules, and basic invoicing without needing advanced trade-specific functionality.
Pricing
Starts at $49/month for the first user, plus $19 per additional user (billed annually); unlimited users and subcontractors available in higher tiers up to $198/month.
Stack
otherModern CRM and operations platform for home service contractors with quoting, scheduling, and performance analytics for painters.
AI-assisted digital takeoffs that automatically calculate paintable square footage from uploaded blueprints
Stack (stackct.com) is a cloud-based construction management platform focused on pre-construction processes like digital takeoffs, estimating, bidding, and collaboration. For paint contractors, it provides tools to measure surface areas from plans, generate accurate material cost estimates for paints and supplies, and manage bids efficiently. It integrates project scheduling, invoicing, and team communication to handle jobs from initial quote to completion.
Pros
- Precise digital takeoff tools for measuring walls and surfaces ideal for paint quantity calculations
- Strong bid management and QuickBooks integration for streamlined invoicing
- Mobile app enables real-time job updates and crew coordination
Cons
- Lacks specialized paint industry features like color matching or supplier catalogs
- Steep learning curve for non-tech-savvy users
- Higher pricing may not suit solo or very small paint operations
Best For
Mid-sized paint contracting businesses managing multiple projects that need robust estimating and bidding capabilities.
Pricing
Custom quote-based pricing starting around $99/user/month for basic plans, scaling to $300+ for advanced features and teams.
Buildertrend
enterpriseConstruction project management software that supports scheduling, budgeting, and client communication for remodeling and painting projects.
Integrated client portal with messaging, photo sharing, and selections for transparent project communication
Buildertrend is an all-in-one construction management software tailored for builders, remodelers, and contractors, providing tools for project scheduling, budgeting, financial tracking, and client communication. For paint contractors, it excels in managing jobs from estimating to invoicing with features like daily logs, time tracking, and subcontractor coordination. However, it lacks specialized painting tools such as color visualization or paint inventory management, making it better suited for general construction workflows.
Pros
- Comprehensive project management with scheduling and budgeting
- Strong client portal and mobile app for real-time updates
- Robust financial tools including invoicing and change orders
Cons
- Steep learning curve for new users
- High pricing not ideal for solo paint contractors
- Lacks paint-specific features like color matching or estimating calculators
Best For
Growing paint contracting businesses managing multiple projects that require full construction management capabilities.
Pricing
Custom quotes starting at around $299/month for basic plans (billed annually); scales with users and features, demo required.
Procore
enterpriseCloud-based construction management platform offering project tracking, financials, and collaboration tools for larger paint contracting firms.
Unified platform that centralizes all project data—from bids and financials to field reports—in one accessible dashboard for end-to-end visibility.
Procore is a comprehensive cloud-based construction management platform designed to streamline project workflows from preconstruction through closeout, including tools for scheduling, budgeting, document management, and field collaboration. For paint contractors, it excels in overseeing larger jobs with features like RFIs, submittals, daily logs, and financial tracking to ensure on-time and on-budget delivery. While powerful for general construction, it lacks specialized paint industry tools such as automated paint quantity takeoffs or color specification databases.
Pros
- Robust project management tools including scheduling, budgeting, and real-time collaboration ideal for coordinating paint crews on commercial jobs
- Excellent mobile app for field updates, photos, and daily logs to track paint application progress
- Strong integrations with accounting software and other construction tools for seamless workflows
Cons
- Steep learning curve and complex interface not beginner-friendly for small paint contractor teams
- High cost with custom pricing that may not justify value for residential or small-scale painting operations
- Lacks paint-specific features like estimating calculators for surface areas, paint calculators, or supplier integrations
Best For
Mid-sized paint contracting companies managing multiple large-scale commercial or industrial projects that require enterprise-level construction oversight.
Pricing
Custom quote-based pricing, typically starting at $500–$1,000+ per month based on number of projects, users, and features; annual contracts common.
Conclusion
After examining all 10 tools, PaintScout stands out as the top choice, offering specialized features that directly address the unique needs of painting contractors. SuccessWare and Jobber, while ranking second and third, also provide powerful solutions, each catering to different operational priorities, ensuring there's a strong option for nearly every business. These tools collectively demonstrate the latest advancements in streamlining contracting processes.
Ready to transform your workflow? Dive into PaintScout, the top-ranked tool, and discover how it can simplify estimating, scheduling, and project management, helping your painting business run smoother and grow more efficiently.
Tools Reviewed
All tools were independently evaluated for this comparison