Quick Overview
- 1#1: AppFolio - AppFolio delivers comprehensive cloud-based property management with mobile apps for onsite leasing, maintenance, inspections, and tenant communications.
- 2#2: Buildium - Buildium provides all-in-one property management software featuring mobile access for onsite work orders, tenant screening, and accounting.
- 3#3: Yardi Breeze - Yardi Breeze offers a mobile-first platform for onsite property managers to handle leasing, maintenance requests, and resident portals efficiently.
- 4#4: Entrata - Entrata is an integrated property management solution with robust mobile tools for onsite operations like payments, renewals, and service requests.
- 5#5: ResMan - ResMan streamlines multifamily property management with onsite mobile capabilities for inspections, work orders, and resident engagement.
- 6#6: RealPage - RealPage provides enterprise property management software with onsite mobile features for leasing, revenue optimization, and maintenance tracking.
- 7#7: Rent Manager - Rent Manager offers customizable property management tools with mobile apps supporting onsite tenant management, billing, and repairs.
- 8#8: DoorLoop - DoorLoop is an affordable all-in-one platform with mobile access for onsite property managers handling accounting, marketing, and maintenance.
- 9#9: MRI Software - MRI Software delivers scalable property management solutions with onsite tools for asset management, leasing, and facility maintenance.
- 10#10: TenantCloud - TenantCloud provides cloud-based property management with mobile features for onsite rent collection, listings, and maintenance coordination.
We selected and ranked these tools by evaluating key factors including feature depth, usability, reliability, and value, ensuring they cater to the dynamic needs of onsite property managers.
Comparison Table
This comparison table examines top onsite property management software tools including AppFolio, Buildium, Yardi Breeze, Entrata, and ResMan, analyzing key features, user experience, and scalability. Readers will discover how each platform aligns with diverse property management needs, from residential to commercial, to identify the best fit for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio AppFolio delivers comprehensive cloud-based property management with mobile apps for onsite leasing, maintenance, inspections, and tenant communications. | enterprise | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Buildium Buildium provides all-in-one property management software featuring mobile access for onsite work orders, tenant screening, and accounting. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Yardi Breeze Yardi Breeze offers a mobile-first platform for onsite property managers to handle leasing, maintenance requests, and resident portals efficiently. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Entrata Entrata is an integrated property management solution with robust mobile tools for onsite operations like payments, renewals, and service requests. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | ResMan ResMan streamlines multifamily property management with onsite mobile capabilities for inspections, work orders, and resident engagement. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | RealPage RealPage provides enterprise property management software with onsite mobile features for leasing, revenue optimization, and maintenance tracking. | enterprise | 8.5/10 | 9.2/10 | 7.4/10 | 8.0/10 |
| 7 | Rent Manager Rent Manager offers customizable property management tools with mobile apps supporting onsite tenant management, billing, and repairs. | enterprise | 8.2/10 | 9.1/10 | 7.3/10 | 8.0/10 |
| 8 | DoorLoop DoorLoop is an affordable all-in-one platform with mobile access for onsite property managers handling accounting, marketing, and maintenance. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
| 9 | MRI Software MRI Software delivers scalable property management solutions with onsite tools for asset management, leasing, and facility maintenance. | enterprise | 8.6/10 | 9.3/10 | 7.4/10 | 8.1/10 |
| 10 | TenantCloud TenantCloud provides cloud-based property management with mobile features for onsite rent collection, listings, and maintenance coordination. | specialized | 7.8/10 | 8.0/10 | 7.5/10 | 8.5/10 |
AppFolio delivers comprehensive cloud-based property management with mobile apps for onsite leasing, maintenance, inspections, and tenant communications.
Buildium provides all-in-one property management software featuring mobile access for onsite work orders, tenant screening, and accounting.
Yardi Breeze offers a mobile-first platform for onsite property managers to handle leasing, maintenance requests, and resident portals efficiently.
Entrata is an integrated property management solution with robust mobile tools for onsite operations like payments, renewals, and service requests.
ResMan streamlines multifamily property management with onsite mobile capabilities for inspections, work orders, and resident engagement.
RealPage provides enterprise property management software with onsite mobile features for leasing, revenue optimization, and maintenance tracking.
Rent Manager offers customizable property management tools with mobile apps supporting onsite tenant management, billing, and repairs.
DoorLoop is an affordable all-in-one platform with mobile access for onsite property managers handling accounting, marketing, and maintenance.
MRI Software delivers scalable property management solutions with onsite tools for asset management, leasing, and facility maintenance.
TenantCloud provides cloud-based property management with mobile features for onsite rent collection, listings, and maintenance coordination.
AppFolio
enterpriseAppFolio delivers comprehensive cloud-based property management with mobile apps for onsite leasing, maintenance, inspections, and tenant communications.
AI-driven leasing assistant that automates tenant screening, application processing, and personalized follow-ups to fill vacancies faster
AppFolio is a comprehensive cloud-based property management software tailored for onsite management of residential, commercial, and HOA properties. It centralizes key operations like online rent collection, tenant screening, maintenance requests, leasing workflows, and accounting into a single intuitive platform. With robust mobile apps and automation tools, it enables property managers to handle day-to-day tasks efficiently from any location, scaling seamlessly for portfolios of any size.
Pros
- All-in-one platform covering leasing, maintenance, accounting, and tenant communications
- Advanced automation for marketing listings across 40+ sites and AI-powered leasing tools
- Mobile-first design with real-time notifications and inspections
Cons
- Higher pricing model better suited for portfolios over 50 units
- Steeper learning curve for advanced financial reporting features
- Limited free tier or trial for very small operators
Best For
Mid-to-large property management firms with 50+ units seeking scalable, automated onsite operations.
Pricing
Per-unit pricing starts at $1.40/unit/month for residential (minimum 50 units), $3/unit for commercial; includes core features with add-ons for premium tools; custom enterprise quotes available.
Buildium
enterpriseBuildium provides all-in-one property management software featuring mobile access for onsite work orders, tenant screening, and accounting.
Integrated accounting with automated bank reconciliation and 1099 filing, unique for seamless financial management in onsite operations
Buildium is a comprehensive cloud-based property management platform tailored for residential property owners and managers, streamlining operations from tenant screening and leasing to rent collection and maintenance requests. It provides robust accounting tools, automated workflows, and resident portals to enhance onsite management efficiency. With mobile apps for inspections, work orders, and communication, it supports hands-on property oversight for small to mid-sized portfolios.
Pros
- All-in-one solution covering accounting, leasing, and maintenance
- Strong mobile app for onsite inspections and work orders
- Excellent reporting and automation for efficient operations
Cons
- Higher pricing for smaller portfolios
- Steep learning curve for advanced features
- Limited customization in some reporting templates
Best For
Small to mid-sized residential property management companies needing robust onsite tools for maintenance and tenant management.
Pricing
Starts at $55/month for Essential (up to 20 units), $183/month for Premium (up to 50 units), with per-unit fees scaling beyond; additional charges for payments and features.
Yardi Breeze
enterpriseYardi Breeze offers a mobile-first platform for onsite property managers to handle leasing, maintenance requests, and resident portals efficiently.
Integrated Breeze Resident portal with automated payments and service requests, reducing onsite manager workload.
Yardi Breeze is a cloud-based property management platform tailored for small to mid-sized residential, commercial, and affordable housing portfolios, offering tools for leasing, accounting, maintenance, and tenant communications. It enables onsite managers to handle daily operations efficiently through a mobile app and resident portal, automating rent collection, work orders, and compliance reporting. With seamless scalability, it supports growing portfolios without the complexity of enterprise systems.
Pros
- Comprehensive all-in-one suite covering leasing, accounting, and maintenance
- Mobile-first interface ideal for onsite use with real-time access
- Strong resident portal for self-service payments and requests
Cons
- Pricing can be steep for very small properties under 50 units
- Advanced customizations require add-ons or support
- Reporting tools lack depth compared to enterprise alternatives
Best For
Onsite managers of small to mid-sized multifamily or commercial properties needing a user-friendly, cloud-based solution for daily operations.
Pricing
Subscription-based starting at ~$1 per unit/month (minimums apply); custom quotes from $100–$500+/month per property based on size and modules.
Entrata
enterpriseEntrata is an integrated property management solution with robust mobile tools for onsite operations like payments, renewals, and service requests.
Unified resident experience platform with AI-powered personalized portals and self-service tools
Entrata is a cloud-based, all-in-one property management platform tailored for multifamily housing, enabling onsite teams to handle leasing, resident screening, rent collection, maintenance requests, and accounting from a single dashboard. It features mobile apps for staff and residents, AI-driven insights for marketing and operations, and extensive third-party integrations to streamline workflows. Designed for scalability, it supports properties of all sizes with robust reporting and compliance tools.
Pros
- Comprehensive all-in-one platform eliminates need for multiple vendors
- Strong resident self-service portal improves satisfaction and retention
- Advanced AI analytics and automation for leasing and operations
Cons
- Steep learning curve and complex interface for smaller teams
- Custom quote-based pricing can be expensive for basic needs
- Implementation and onboarding process is lengthy
Best For
Large multifamily property managers with onsite teams needing enterprise-grade tools for leasing, accounting, and resident engagement.
Pricing
Custom quote-based pricing, typically $1.25+ per unit/month plus setup fees and add-ons for premium features.
ResMan
enterpriseResMan streamlines multifamily property management with onsite mobile capabilities for inspections, work orders, and resident engagement.
The ResMan App Marketplace with over 300 pre-built integrations for seamless connectivity with accounting, screening, and utility services.
ResMan is a comprehensive cloud-based property management platform designed primarily for multifamily, single-family, and affordable housing properties. It centralizes key onsite operations including leasing workflows, resident screening, maintenance requests, accounting, and rent payments through a unified dashboard and mobile app. The software excels in automation and scalability, making it suitable for property managers handling multiple properties.
Pros
- All-in-one functionality covering leasing, accounting, maintenance, and resident services
- Extensive App Marketplace with 300+ integrations for third-party tools
- Robust reporting, analytics, and mobile accessibility for onsite teams
Cons
- Steep learning curve for new users due to feature depth
- Pricing can be high for smaller portfolios
- Customer support response times vary
Best For
Mid-to-large multifamily property managers needing scalable, enterprise-grade tools for onsite operations.
Pricing
Custom quote-based pricing, typically $0.75-$1.50 per unit per month plus setup fees and add-ons for premium features.
RealPage
enterpriseRealPage provides enterprise property management software with onsite mobile features for leasing, revenue optimization, and maintenance tracking.
YieldStar AI revenue management for dynamic pricing and yield optimization
RealPage is a comprehensive property management platform tailored for multifamily, single-family, commercial, and student housing properties, providing end-to-end solutions for onsite operations. It streamlines leasing, tenant screening, maintenance, accounting, rent collection, and utilities management through an integrated suite. Leveraging AI-driven analytics and revenue optimization tools, it helps maximize occupancy and NOI for large-scale portfolios.
Pros
- Extensive feature set with deep integrations for leasing, accounting, and maintenance
- Advanced AI revenue management optimizes pricing and occupancy
- Robust analytics and reporting for data-driven decisions
Cons
- Steep learning curve and complex interface for new users
- High implementation time and costs
- Pricing can be prohibitive for smaller properties
Best For
Large multifamily property managers handling 500+ units who need sophisticated revenue optimization and enterprise-level integrations.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit/month for core modules, scaling up to $5+ for full enterprise suites with revenue management.
Rent Manager
enterpriseRent Manager offers customizable property management tools with mobile apps supporting onsite tenant management, billing, and repairs.
Fully integrated double-entry accounting system built specifically for property management compliance and multi-entity reporting
Rent Manager is a comprehensive property management software platform tailored for onsite property managers handling residential, commercial, and HOA properties. It provides end-to-end tools for tenant screening, lease management, rent collection, maintenance work orders, inspections, and advanced accounting. The software emphasizes customization, robust reporting, and integrations, making it suitable for scaling operations across multiple sites.
Pros
- All-in-one platform with deep accounting and maintenance modules
- Highly customizable reports and workflows
- Strong mobile app for onsite inspections and work orders
Cons
- Steep learning curve and complex initial setup
- Dated user interface compared to modern competitors
- Pricing scales up quickly for smaller portfolios
Best For
Mid-sized to large property management companies with 50+ units needing robust accounting and customization for onsite operations.
Pricing
Custom quotes starting at ~$1 per unit/month for cloud; on-premise licensing with annual fees; additional modules extra.
DoorLoop
specializedDoorLoop is an affordable all-in-one platform with mobile access for onsite property managers handling accounting, marketing, and maintenance.
AI-powered lease generation and e-signing integrated directly into the tenant application process
DoorLoop is a cloud-based property management software tailored for landlords, property managers, and real estate investors handling residential properties. It provides an all-in-one platform for tenant screening, online rent collection, maintenance tracking, accounting, and lease management. The software emphasizes automation and mobile accessibility to support onsite property management tasks efficiently. With robust reporting and marketing tools, it helps streamline operations for portfolios of varying sizes.
Pros
- Comprehensive all-in-one features including automated rent payments and maintenance requests
- User-friendly interface with strong mobile app support for onsite staff
- Excellent integrations with banks, insurance providers, and marketing syndication sites
Cons
- Reporting customization can be limited for advanced users
- Customer support response times vary, especially for lower-tier plans
- Some users report occasional glitches in tenant portal syncing
Best For
Small to mid-sized property management teams overseeing residential rentals with onsite operations who need an affordable, feature-rich platform.
Pricing
Starts at $59/month for up to 50 units (Essentials plan), $99/month for 51-150 units (Pro), with Premium and Enterprise tiers scaling by portfolio size; 14-day free trial available.
MRI Software
enterpriseMRI Software delivers scalable property management solutions with onsite tools for asset management, leasing, and facility maintenance.
Advanced AI-powered predictive analytics for maintenance forecasting and revenue optimization
MRI Software is a comprehensive enterprise-level platform designed for property management, offering tools for leasing, accounting, maintenance requests, and resident portals tailored to multifamily, commercial, and mixed-use properties. It enables onsite teams to manage daily operations through mobile apps and automation, while providing advanced reporting and analytics for portfolio oversight. Ideal for scaling operations, it integrates seamlessly with third-party systems like banking and utilities.
Pros
- Extensive feature set covering all aspects of property management from leasing to compliance
- Powerful analytics and customizable reporting for data-driven decisions
- Scalable for large portfolios with strong API integrations
Cons
- Steep learning curve due to its complexity and depth
- High implementation and customization costs
- Less intuitive interface compared to simpler onsite-focused tools
Best For
Large property management companies or onsite teams managing high-volume multifamily or commercial portfolios that require enterprise-grade scalability.
Pricing
Custom enterprise pricing via quote; typically $1-3 per unit/month for core features, plus setup fees starting at $10,000+ for larger deployments.
TenantCloud
specializedTenantCloud provides cloud-based property management with mobile features for onsite rent collection, listings, and maintenance coordination.
Automated syndication of vacancies to 40+ rental listing sites for quick marketing.
TenantCloud is a cloud-based property management software tailored for landlords and onsite managers handling residential rentals. It provides tools for tenant screening, online rent collection, lease management, maintenance requests, and accounting. The platform also supports vacancy marketing across multiple listing sites and offers a mobile app for real-time property oversight.
Pros
- Generous free plan for up to 75 units
- Strong tenant screening and online payments
- Mobile app for onsite management tasks
Cons
- Customer support response times can be slow
- Reporting features lack depth for larger portfolios
- Interface feels dated in some areas
Best For
Independent landlords and small property managers overseeing 10-100 residential units who need affordable, all-in-one tools.
Pricing
Free for up to 75 units; Premium starts at $15/month for 1 property, with per-unit pricing scaling to $35+/month for larger portfolios.
Conclusion
The top 10 onsite property management tools offer robust, tailored solutions, with AppFolio emerging as the clear front-runner, thanks to its comprehensive cloud-based platform and mobile tools that streamline leasing, maintenance, and tenant communication. While Buildium’s all-in-one design and Yardi Breeze’s mobile-first approach stand out as strong alternatives, AppFolio’s integration of key features makes it the ideal choice for diverse onsite needs. Ultimately, these tools redefine efficiency, with AppFolio setting the standard for excellence.
Explore AppFolio’s intuitive mobile and cloud-based tools today—experience how it can elevate your onsite property management, simplify workflows, and enhance tenant satisfaction.
Tools Reviewed
All tools were independently evaluated for this comparison