Quick Overview
- 1#1: TutorBird - All-in-one tutoring management software for scheduling lessons, tracking attendance, invoicing, and student progress.
- 2#2: Teachworks - Comprehensive tutoring CRM for scheduling, billing, attendance tracking, and family portals.
- 3#3: TutorCruncher - Tutoring platform with advanced scheduling, automated billing, CRM, and online lesson delivery features.
- 4#4: Calendly - Automated scheduling tool that integrates with Zoom, Google Meet, and calendars for easy online tutoring bookings.
- 5#5: Squarespace Scheduling - Robust appointment scheduling with client self-booking, payments, reminders, and video call integrations.
- 6#6: Setmore - Free appointment scheduling software with booking pages, reminders, payments, and Zoom integration for tutors.
- 7#7: SimplyBook.me - Customizable booking system supporting group lessons, payments, subscriptions, and video conferencing.
- 8#8: YouCanBook.me - Smart scheduling linked to your calendar with custom forms, payments, and team booking capabilities.
- 9#9: Book Like A Boss - All-in-one booking platform with scheduling, payments, email marketing, and video meeting integrations.
- 10#10: Picktime - Free online scheduling software for services with recurring appointments, reminders, and resource management.
Tools were chosen based on a rigorous evaluation of core features, including integration capabilities and user experience, alongside long-term value, ensuring they cater to the practical demands of modern tutoring businesses.
Comparison Table
Effective scheduling is critical for smooth online tutoring operations, and the right software can simplify bookings, manage availability, and reduce administrative work. This comparison table analyzes popular tools including TutorBird, Teachworks, TutorCruncher, Calendly, Squarespace Scheduling, and additional options, providing insights into their strengths, features, and suitability for different tutoring needs. Readers will discover how each tool balances usability, functionality, and cost to find the best fit for their business or practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TutorBird All-in-one tutoring management software for scheduling lessons, tracking attendance, invoicing, and student progress. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.5/10 |
| 2 | Teachworks Comprehensive tutoring CRM for scheduling, billing, attendance tracking, and family portals. | specialized | 8.7/10 | 9.1/10 | 8.5/10 | 8.3/10 |
| 3 | TutorCruncher Tutoring platform with advanced scheduling, automated billing, CRM, and online lesson delivery features. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.5/10 |
| 4 | Calendly Automated scheduling tool that integrates with Zoom, Google Meet, and calendars for easy online tutoring bookings. | other | 8.3/10 | 7.9/10 | 9.5/10 | 8.4/10 |
| 5 |  Squarespace Scheduling Robust appointment scheduling with client self-booking, payments, reminders, and video call integrations. | other | 8.1/10 | 7.8/10 | 9.2/10 | 7.9/10 |
| 6 | Setmore Free appointment scheduling software with booking pages, reminders, payments, and Zoom integration for tutors. | other | 8.1/10 | 7.8/10 | 9.2/10 | 9.0/10 |
| 7 | SimplyBook.me Customizable booking system supporting group lessons, payments, subscriptions, and video conferencing. | other | 8.1/10 | 8.7/10 | 7.6/10 | 8.4/10 |
| 8 | YouCanBook.me Smart scheduling linked to your calendar with custom forms, payments, and team booking capabilities. | other | 8.1/10 | 7.9/10 | 9.2/10 | 8.0/10 |
| 9 | Book Like A Boss All-in-one booking platform with scheduling, payments, email marketing, and video meeting integrations. | other | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 10 | Picktime Free online scheduling software for services with recurring appointments, reminders, and resource management. | other | 7.8/10 | 7.4/10 | 8.6/10 | 9.1/10 |
All-in-one tutoring management software for scheduling lessons, tracking attendance, invoicing, and student progress.
Comprehensive tutoring CRM for scheduling, billing, attendance tracking, and family portals.
Tutoring platform with advanced scheduling, automated billing, CRM, and online lesson delivery features.
Automated scheduling tool that integrates with Zoom, Google Meet, and calendars for easy online tutoring bookings.
Robust appointment scheduling with client self-booking, payments, reminders, and video call integrations.
Free appointment scheduling software with booking pages, reminders, payments, and Zoom integration for tutors.
Customizable booking system supporting group lessons, payments, subscriptions, and video conferencing.
Smart scheduling linked to your calendar with custom forms, payments, and team booking capabilities.
All-in-one booking platform with scheduling, payments, email marketing, and video meeting integrations.
Free online scheduling software for services with recurring appointments, reminders, and resource management.
TutorBird
specializedAll-in-one tutoring management software for scheduling lessons, tracking attendance, invoicing, and student progress.
Skill and level-based matching system that automatically suggests optimal tutors and tracks student progress across sessions
TutorBird is a comprehensive all-in-one scheduling and management software tailored specifically for tutors, tutoring centers, and music teachers. It enables 24/7 online booking, automated reminders, integrated payments via Stripe and PayPal, attendance tracking, and student progress management. The platform also offers customizable branding, lesson notes, homework assignments, and mobile access to streamline operations for solo tutors to large businesses.
Pros
- Highly customizable scheduling with real-time availability and self-booking
- Seamless payment processing and invoicing integrated with lessons
- Robust student management including attendance, progress tracking, and reports
Cons
- Advanced features require higher-tier plans
- Initial setup can take time for complex customizations
- Limited third-party integrations compared to general-purpose tools
Best For
Professional tutors, music instructors, and tutoring businesses seeking a specialized, end-to-end platform for scheduling, billing, and client management.
Pricing
Starts at $29/month (Solo plan for 1 tutor), $59/month (Studio for up to 5 tutors), $99/month (Center for unlimited tutors), with annual discounts available.
Teachworks
specializedComprehensive tutoring CRM for scheduling, billing, attendance tracking, and family portals.
Advanced lesson management with student progress tracking and repertoire tools, ideal for structured tutoring sessions
Teachworks is a comprehensive scheduling software tailored for tutoring businesses, music schools, and lesson-based services, enabling seamless online appointment booking and management. It centralizes student profiles, lesson scheduling, automated reminders, invoicing, and payments in an intuitive platform. The tool supports recurring lessons, drag-and-drop calendars, and custom online booking pages to streamline operations for tutors and administrators.
Pros
- Powerful drag-and-drop scheduling with recurring appointments and waitlists
- Integrated invoicing, payments (Stripe/PayPal), and reporting
- Customizable online booking portals for client self-scheduling
Cons
- Pricing scales quickly with additional staff members
- Limited advanced video conferencing integrations
- Mobile app is functional but lacks some desktop features
Best For
Tutoring businesses and multi-staff lesson providers needing robust scheduling, billing, and client management automation.
Pricing
Starts at $29/month (Standard plan for up to 5 staff), up to $99/month (Pro plan); annual billing offers discounts, free trial available.
TutorCruncher
specializedTutoring platform with advanced scheduling, automated billing, CRM, and online lesson delivery features.
Customizable student portal for self-service booking, payments, and lesson history
TutorCruncher is a comprehensive management platform tailored for tutoring businesses, offering advanced scheduling, online booking, and CRM tools to streamline operations. It enables students to self-book lessons via a customizable portal, handles automated invoicing and payments, and integrates seamlessly with Zoom for virtual sessions. The software also provides detailed reporting and lead management features to support business growth.
Pros
- Robust student self-booking portal with real-time availability
- Integrated payments, invoicing, and Zoom support
- Advanced CRM and analytics for business insights
Cons
- Steeper learning curve for advanced features
- Pricing may be high for solo tutors
- Limited free trial or basic plan options
Best For
Medium to large tutoring agencies needing an all-in-one solution for scheduling, CRM, and payments.
Pricing
Starts at $49/month (Starter plan) up to $199+/month (Enterprise), billed annually with custom quotes available.
Calendly
otherAutomated scheduling tool that integrates with Zoom, Google Meet, and calendars for easy online tutoring bookings.
Automatic time zone detection and conversion for global student bookings
Calendly is a versatile online scheduling platform that allows users to create shareable booking links where invitees can select available time slots synced to the host's calendar. For online tutoring, it excels at automating one-on-one or group session bookings with seamless integrations to Zoom, Google Meet, and other video tools, eliminating back-and-forth emails. It includes automated reminders, time zone adjustments, and customizable event types tailored to different tutoring subjects or durations.
Pros
- Effortless calendar syncing and real-time availability display
- Seamless integrations with video conferencing for instant session links
- Automated email reminders and confirmations reduce no-shows
Cons
- No built-in student management, progress tracking, or grading tools
- Free plan limited to one event type and basic features
- Lacks native payment processing for session fees
Best For
Independent tutors or small tutoring teams needing simple, reliable scheduling for individual sessions without complex CRM requirements.
Pricing
Free basic plan; Essentials at $8/user/month, Professional $12/user/month, Teams $16/user/month (billed annually).
Squarespace Scheduling
otherRobust appointment scheduling with client self-booking, payments, reminders, and video call integrations.
Highly customizable, mobile-responsive booking pages that integrate seamlessly with Squarespace websites for a branded client experience
Squarespace Scheduling (formerly Acuity Scheduling) is a user-friendly online appointment booking platform tailored for service professionals, including online tutors, enabling easy management of student sessions. Tutors can create customizable booking pages, sync multiple calendars, send automated reminders via email or SMS, and integrate payments through Stripe or Square. It supports one-on-one and group classes, Zoom links for virtual sessions, and client intake forms to gather session details upfront.
Pros
- Intuitive drag-and-drop interface for quick setup
- Seamless integrations with Google Calendar, Zoom, and payment processors
- Automated reminders and no-show protection reduce administrative hassle
Cons
- Lacks built-in tools for student progress tracking or lesson planning
- Advanced features like group scheduling require higher-tier plans
- Reporting is basic compared to education-specific platforms
Best For
Solo online tutors or small tutoring teams seeking a professional, branded booking experience without needing full learning management system features.
Pricing
Starts at $16/month (Emerging plan) for basic scheduling; up to $49/month (Powerhouse) for unlimited staff and advanced features; 7-day free trial available.
Setmore
otherFree appointment scheduling software with booking pages, reminders, payments, and Zoom integration for tutors.
Unlimited appointments on the free plan, enabling cost-free scaling for solo tutors
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses, including online tutoring, allowing users to create customizable booking pages for students to self-schedule sessions. It supports features like calendar synchronization, automated email/SMS reminders, payment integrations, and recurring bookings to manage tutoring schedules efficiently. The platform also handles group classes and staff calendars, making it suitable for solo tutors or small tutoring teams.
Pros
- Generous free plan with unlimited appointments for up to 4 users
- Intuitive interface with quick setup for booking pages and reminders
- Seamless integrations with Zoom, Google Meet, calendars, and payments
Cons
- Lacks advanced tutoring-specific tools like student progress tracking or lesson libraries
- Reporting and analytics are basic compared to specialized platforms
- Group class features are functional but less robust for large-scale tutoring centers
Best For
Individual online tutors or small tutoring businesses seeking a simple, affordable scheduling tool without complex administrative needs.
Pricing
Free plan for basic use; Pro at $5/user/month (annual), Premium at $12/user/month (annual) with advanced features like SMS reminders and payments.
SimplyBook.me
otherCustomizable booking system supporting group lessons, payments, subscriptions, and video conferencing.
Custom Features marketplace with over 50 add-ons for unique tutoring tools like membership subscriptions and custom notifications
SimplyBook.me is a flexible online booking platform designed for scheduling appointments, classes, and services, making it suitable for online tutoring by allowing tutors to set up individual or group sessions with custom availability. It integrates seamlessly with video tools like Zoom and Google Meet for virtual lessons, supports intake forms for student details, and enables selling prepaid packages or subscriptions for ongoing courses. The system features a customizable booking widget that embeds easily on websites, along with mobile apps for both tutors and students.
Pros
- Highly customizable booking pages and forms tailored to tutoring needs
- Seamless integrations with Zoom, Google Meet, and payment gateways
- Supports recurring sessions, group classes, and subscription models
Cons
- Steep learning curve due to extensive options and plugins
- Free plan limited by branding and booking caps
- Lacks deep education-specific analytics or student progress tracking
Best For
Individual tutors or small tutoring businesses needing a versatile, customizable scheduler without specialized LMS features.
Pricing
Free plan with limits and branding; paid plans start at $9.90/month (Basic, 50 bookings/mo) up to $89.90/month (Premium, unlimited), billed annually.
YouCanBook.me
otherSmart scheduling linked to your calendar with custom forms, payments, and team booking capabilities.
Real-time multi-calendar syncing with customizable buffer times to protect tutor availability between sessions
YouCanBook.me is a user-friendly online scheduling platform that syncs with calendars like Google and Outlook to create shareable booking links showing real-time availability. It automates appointment confirmations, reminders, and cancellations while supporting custom questions and buffer times to manage tutoring sessions effectively. For online tutoring, it integrates with Zoom and Google Meet to automatically add video links to bookings, streamlining virtual lesson coordination.
Pros
- Seamless calendar synchronization prevents double-booking
- Customizable booking forms with intake questions for student details
- Automated reminders and Zoom/Meet integrations for effortless virtual tutoring
Cons
- Lacks native student management or progress tracking tools
- No built-in payment processing, requiring third-party integrations
- Advanced team features and reporting locked behind higher pricing tiers
Best For
Independent online tutors or small tutoring businesses needing simple, calendar-synced scheduling without complex CRM features.
Pricing
Free plan with basic features (1 calendar); Pro from $12/user/month (billed annually); Premium plans up to $35/user/month for teams and advanced options.
Book Like A Boss
otherAll-in-one booking platform with scheduling, payments, email marketing, and video meeting integrations.
Built-in sales funnels and upsell options during booking for promoting tutoring packages or add-ons
Book Like A Boss is a versatile online scheduling platform that enables tutors to create professional booking pages for one-on-one sessions, group classes, or workshops. It supports seamless integrations with Zoom, Google Meet, and payment processors like Stripe for collecting fees upfront. The tool emphasizes customization, automated reminders, and marketing features to streamline client acquisition and session management for online tutoring.
Pros
- Highly customizable booking pages that enhance professional branding
- Strong integrations with Zoom and payment gateways for seamless virtual tutoring
- Supports group events and automated email reminders to reduce no-shows
Cons
- Lacks advanced student management or progress tracking tools
- Reporting and analytics are basic compared to specialized LMS platforms
- Free plan is very limited, pushing users to paid tiers quickly
Best For
Independent online tutors or small coaching businesses needing stylish, payment-enabled scheduling without deep administrative features.
Pricing
Free limited plan; Pro at $15/month (or $12/month annually) for unlimited bookings; higher tiers from $49/month for teams and advanced marketing.
Picktime
otherFree online scheduling software for services with recurring appointments, reminders, and resource management.
Unlimited appointments and clients even on the free plan
Picktime is a user-friendly online scheduling platform designed for managing appointments, classes, and resources, making it suitable for tutors to handle student bookings seamlessly. It offers features like customizable booking pages, automated email/SMS reminders, payment integrations, and recurring session scheduling. Tutors can embed booking widgets on their websites and manage multiple staff calendars if needed.
Pros
- Generous free plan with unlimited appointments
- Intuitive interface for quick setup
- Built-in payment processing and reminders
Cons
- Lacks native video conferencing integration
- Limited advanced analytics for student progress
- Fewer tutoring-specific tools like homework tracking
Best For
Solo tutors or small tutoring operations seeking an affordable, straightforward scheduling tool without needing specialized features.
Pricing
Free for 1 staff member; paid plans start at $4/user/month (Lite), $5/user/month (Pro), up to $8/user/month (Premium), billed annually.
Conclusion
The top online tutoring scheduling software reviewed showcased three standout tools, with TutorBird leading as the top choice, offering an all-in-one solution for scheduling, attendance, invoicing, and progress tracking. Teachworks and TutorCruncher followed, providing strong alternatives—Teachworks with its CRM focus and TutorCruncher with advanced automation—each suited to different operational needs. These platforms collectively elevate efficiency for tutoring professionals, ensuring seamless management of their services.
Explore TutorBird today to experience its integrated capabilities firsthand, and consider Teachworks or TutorCruncher if your specific needs align with their unique strengths.
Tools Reviewed
All tools were independently evaluated for this comparison