Quick Overview
- 1#1: Teachworks - Cloud-based scheduling software designed for tutors and instructors to manage online student lessons, attendance, and payments.
- 2#2: TutorBird - All-in-one tutor CRM with online booking, student portals, and automated scheduling for educational sessions.
- 3#3: Calendly - Automated online scheduling tool for student-teacher meetings, office hours, and group advising sessions.
- 4#4: Acuity Scheduling - Flexible appointment scheduler supporting class bookings, student intake forms, and reminders for academic use.
- 5#5: Picktime - Free online booking system for tutoring classes, private lessons, and student appointments with payment integration.
- 6#6: Setmore - Appointment scheduling platform with student management, recurring classes, and mobile access for educators.
- 7#7: SimplyBook.me - Customizable booking software for online student scheduling, group sessions, and educational service sales.
- 8#8: Bookwhen - Event and class booking tool ideal for workshops, courses, and student enrollment scheduling.
- 9#9: Schedulicity - Online appointment platform supporting student bookings for wellness, tutoring, and academic services.
- 10#10: Microsoft Bookings - Integrated scheduling app in Microsoft 365 for school staff to manage student appointments and calendars.
These tools were carefully selected based on their alignment with educational needs, including robust scheduling features, ease of use, reliability, and value, ensuring they deliver on performance and practicality for diverse academic settings.
Comparison Table
This comparison table assesses popular online student scheduling software, including Teachworks, TutorBird, Calendly, Acuity Scheduling, Picktime, and more, to guide readers in discovering tools that simplify booking, manage availability, and boost student coordination. By examining key features, usability, and adaptability to diverse educational needs, the table streamlines the process of finding software tailored to tutoring, classes, or workshops, ensuring a fit for individual or institutional requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Teachworks Cloud-based scheduling software designed for tutors and instructors to manage online student lessons, attendance, and payments. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.4/10 |
| 2 | TutorBird All-in-one tutor CRM with online booking, student portals, and automated scheduling for educational sessions. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Calendly Automated online scheduling tool for student-teacher meetings, office hours, and group advising sessions. | specialized | 8.7/10 | 8.5/10 | 9.5/10 | 8.0/10 |
| 4 | Acuity Scheduling Flexible appointment scheduler supporting class bookings, student intake forms, and reminders for academic use. | specialized | 8.4/10 | 9.0/10 | 8.5/10 | 7.8/10 |
| 5 | Picktime Free online booking system for tutoring classes, private lessons, and student appointments with payment integration. | specialized | 8.1/10 | 7.7/10 | 8.6/10 | 9.2/10 |
| 6 | Setmore Appointment scheduling platform with student management, recurring classes, and mobile access for educators. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 9.0/10 |
| 7 | SimplyBook.me Customizable booking software for online student scheduling, group sessions, and educational service sales. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 8 | Bookwhen Event and class booking tool ideal for workshops, courses, and student enrollment scheduling. | specialized | 8.1/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 9 | Schedulicity Online appointment platform supporting student bookings for wellness, tutoring, and academic services. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 10 | Microsoft Bookings Integrated scheduling app in Microsoft 365 for school staff to manage student appointments and calendars. | enterprise | 7.8/10 | 8.0/10 | 7.5/10 | 9.0/10 |
Cloud-based scheduling software designed for tutors and instructors to manage online student lessons, attendance, and payments.
All-in-one tutor CRM with online booking, student portals, and automated scheduling for educational sessions.
Automated online scheduling tool for student-teacher meetings, office hours, and group advising sessions.
Flexible appointment scheduler supporting class bookings, student intake forms, and reminders for academic use.
Free online booking system for tutoring classes, private lessons, and student appointments with payment integration.
Appointment scheduling platform with student management, recurring classes, and mobile access for educators.
Customizable booking software for online student scheduling, group sessions, and educational service sales.
Event and class booking tool ideal for workshops, courses, and student enrollment scheduling.
Online appointment platform supporting student bookings for wellness, tutoring, and academic services.
Integrated scheduling app in Microsoft 365 for school staff to manage student appointments and calendars.
Teachworks
specializedCloud-based scheduling software designed for tutors and instructors to manage online student lessons, attendance, and payments.
Family and group booking portal with self-service scheduling, availability rules, and automated waitlist management
Teachworks is a comprehensive online scheduling software tailored for educational providers like music schools, tutors, and training centers. It streamlines class, lesson, and appointment booking with an intuitive online portal for students and families, while offering tools for attendance tracking, invoicing, and payments. The platform supports recurring schedules, waitlists, and multi-location management, making it ideal for scaling businesses.
Pros
- Powerful class and recurring lesson scheduling with waitlists and substitutions
- Unlimited students and robust family/group booking features
- Integrated invoicing, payments, and detailed reporting/analytics
Cons
- Mobile experience is web-based rather than a dedicated app
- Advanced customizations require setup time
- Pricing scales with staff count, which may add up for large teams
Best For
Music schools, tutoring centers, and training providers needing advanced online class scheduling and student management.
Pricing
Starts at $19.95/month per staff member (min 1 staff), with a 14-day free trial; scales for more users/locations.
TutorBird
specializedAll-in-one tutor CRM with online booking, student portals, and automated scheduling for educational sessions.
Built-in homework and lesson planning system with automated parent notifications and progress reports
TutorBird is a comprehensive online scheduling and management platform tailored specifically for tutors and tutoring businesses. It enables seamless online booking, automated reminders, integrated payments via Stripe or PayPal, and robust student management including attendance tracking, lesson notes, and homework assignments. The software also features parent portals for communication and progress reports, making it a full CRM solution for educators.
Pros
- Highly customizable scheduling with availability rules and group lessons
- Integrated billing, invoicing, and payment processing
- Dedicated tools for homework tracking, attendance, and parent communication
Cons
- Pricing escalates quickly for larger student volumes
- Limited integrations with external tools like Zoom or Google Workspace
- Steeper learning curve for advanced customization
Best For
Independent tutors and small-to-medium tutoring businesses seeking an all-in-one solution for scheduling and student management.
Pricing
Starter plan at $29/month (billed annually) for up to 50 students; Pro at $49/month for 200 students; Elite at $79/month unlimited, with a 30-day free trial.
Calendly
specializedAutomated online scheduling tool for student-teacher meetings, office hours, and group advising sessions.
Advanced Workflows for automated routing of students to available tutors based on responses and availability
Calendly is a versatile online scheduling platform that allows educators to create shareable booking links for student appointments, such as office hours, tutoring sessions, or consultations, eliminating email back-and-forth. It syncs seamlessly with calendars like Google and Outlook to prevent double-bookings, supports group events for class-wide availability, and includes features like time zone detection and automated reminders. Custom intake forms capture student details upfront, making it efficient for online student scheduling without specialized education tools.
Pros
- Intuitive interface with quick setup for personalized booking pages
- Robust calendar integrations and automatic conflict resolution
- Custom questions, reminders, and workflows tailored to student needs
Cons
- Free plan limited to one event type and basic features
- Lacks native education tools like attendance tracking or LMS integration
- Advanced team and routing features require premium pricing
Best For
Independent tutors, professors with office hours, and small online education teams needing simple, reliable student booking.
Pricing
Free basic plan; paid tiers start at Essentials $10/user/month (annual), Professional $15/user/month, Teams $20/user/month, Enterprise custom.
Acuity Scheduling
specializedFlexible appointment scheduler supporting class bookings, student intake forms, and reminders for academic use.
Advanced group class scheduling that manages availability spots, waitlists, and packages specifically suited for student workshops and recurring sessions
Acuity Scheduling is a robust online appointment booking platform designed for service-based businesses, including educators and tutors, to create customizable scheduling pages for student sessions. It supports individual appointments, group classes, workshops, and packages, with seamless calendar integrations, automated email/SMS reminders, and payment processing. The software excels in client self-service booking, reducing administrative overhead for teachers managing student schedules.
Pros
- Highly customizable booking forms and pages tailored to student needs
- Strong integrations with calendars, payments (Stripe/PayPal), and Zoom for virtual sessions
- Group class and workshop scheduling with waitlists and spot management
Cons
- Not specifically optimized for educational institutions or large-scale student management
- Pricing escalates quickly for multiple calendars or advanced features
- Limited free plan restricts full functionality for testing
Best For
Independent tutors, small coaching businesses, or educators handling personalized student appointments and group classes.
Pricing
Free for one basic calendar; paid plans start at $16/month (Emerging), $27/month (Growing), $49/month (Powerhouse), with annual discounts and custom Infinity pricing.
Picktime
specializedFree online booking system for tutoring classes, private lessons, and student appointments with payment integration.
Free forever plan with unlimited bookings and no ads or time limits
Picktime is a user-friendly online scheduling platform designed for appointment booking, class management, and calendar synchronization, making it suitable for tutors and educators handling student sessions. It offers customizable booking pages, automated email/SMS reminders, payment integrations, and support for group classes or workshops. With a free forever plan and mobile accessibility, it simplifies student scheduling without complex setup.
Pros
- Generous free plan with unlimited appointments for solo users
- Seamless integration of booking widgets on websites and easy calendar sharing
- Automated reminders and payment processing streamline student management
Cons
- Lacks advanced education-specific tools like attendance tracking or progress reports
- Group class features are basic compared to specialized student software
- Custom reporting and analytics require higher-tier plans
Best For
Solo tutors or small coaching businesses seeking a free, simple tool for student appointment and class bookings.
Pricing
Free plan for single users; Team plan at $4/user/month (annual), Pro at $7/user/month (annual).
Setmore
specializedAppointment scheduling platform with student management, recurring classes, and mobile access for educators.
Group class scheduling with capacity limits, waitlists, and multi-student bookings in a single session
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses, including educators and tutors, to manage student bookings efficiently. It offers customizable booking pages where students can self-schedule individual sessions or group classes, with features like automated reminders, calendar syncing, and payment integrations. Ideal for streamlining administrative tasks, it supports recurring appointments and resource booking, making it suitable for online student scheduling needs.
Pros
- Generous free plan with core scheduling features
- Intuitive drag-and-drop interface and mobile app
- Supports group classes and student self-booking
Cons
- Advanced reporting and analytics limited to higher tiers
- Customization options feel basic compared to premium competitors
- Integrations are solid but not as extensive as top tools
Best For
Solo tutors, small coaching businesses, or educators needing simple, affordable student scheduling without enterprise-level complexity.
Pricing
Free plan for individuals; paid plans start at $5/user/month (billed annually) for Pro, $12/user/month for Premium, and custom Elite options.
SimplyBook.me
specializedCustomizable booking software for online student scheduling, group sessions, and educational service sales.
Customizable service extras and intake forms for personalized student onboarding during booking
SimplyBook.me is a flexible online booking platform designed for scheduling appointments, classes, and events, making it suitable for tutors, coaching centers, and educational services to manage student bookings efficiently. It features customizable booking pages, automated notifications, payment processing, and support for individual, group, or subscription-based sessions. The platform integrates with calendars, Zoom, and payment gateways, streamlining administrative tasks for educators handling student schedules.
Pros
- Highly customizable booking forms and widgets for tailored student scheduling
- Strong support for group classes, subscriptions, and payments
- Integrations with Zoom, Google Calendar, and SMS/email reminders
Cons
- Steep learning curve for advanced customizations and setup
- Free plan limited to 50 bookings/month with branding
- Customer support primarily email-based, slower for complex issues
Best For
Independent tutors, small language schools, or coaching centers needing versatile group and individual student scheduling without heavy LMS integration.
Pricing
Free plan (50 bookings/month); paid plans from $9.90/month (Lite, 100 bookings) to $59.90/month (Premium, unlimited) plus add-ons.
Bookwhen
specializedEvent and class booking tool ideal for workshops, courses, and student enrollment scheduling.
Unified booking calendar that seamlessly combines appointments, group classes, workshops, and memberships on a single customizable page
Bookwhen is a versatile online booking platform designed for scheduling appointments, classes, workshops, and events, making it suitable for educators managing student sessions. It enables users to create customizable booking pages where students can select time slots, make payments, and receive automated reminders via email or SMS. The tool supports recurring classes, group bookings, and integrations with Zoom and payment gateways like Stripe, streamlining online student scheduling for tutors and coaches.
Pros
- Intuitive drag-and-drop interface for quick setup
- Flexible support for 1:1 appointments, group classes, and courses
- Robust integrations including Zoom, Stripe, and Google Calendar
Cons
- Reporting and analytics are somewhat basic
- No dedicated mobile app for administrators
- Advanced customization requires premium plans
Best For
Independent tutors, coaches, and small training providers seeking simple, affordable online scheduling without complex student management features.
Pricing
Free plan for up to 100 bookings/year; Standard plan at $24/month (billed annually) for unlimited bookings; Premium at $59/month with advanced features.
Schedulicity
specializedOnline appointment platform supporting student bookings for wellness, tutoring, and academic services.
Boost marketing tool that automatically promotes open slots on social media and search engines to attract more students
Schedulicity is a user-friendly online scheduling platform designed for service providers, including tutors and educators, to manage student appointments, group classes, and virtual sessions effortlessly. It supports features like customizable booking pages, automated reminders, payment processing, and Zoom integration for online classes. With marketing tools and a mobile app, it helps instructors streamline operations and grow their student base.
Pros
- Intuitive drag-and-drop calendar and quick setup
- Free plan available for solo users with core scheduling features
- Seamless Zoom integration and mobile app for on-the-go management
Cons
- Limited advanced reporting and analytics tailored to education
- Higher-tier plans required for unlimited staff and premium features
- No native integration with learning management systems (LMS)
Best For
Independent tutors, small coaching businesses, or instructors handling 1:1 sessions and group classes who need an easy-to-use, affordable scheduling tool.
Pricing
Free basic plan; Premium at $39/month (billed annually) for advanced features; Elite at $89/month for teams and marketing tools.
Microsoft Bookings
enterpriseIntegrated scheduling app in Microsoft 365 for school staff to manage student appointments and calendars.
Automatic generation of Microsoft Teams meeting links for every booked student session
Microsoft Bookings is a scheduling tool integrated into Microsoft 365, allowing educators and tutors to create customizable booking pages for student appointments like tutoring sessions or office hours. Students can self-schedule by viewing real-time staff availability, with bookings automatically syncing to Outlook calendars and linking to Teams for virtual meetings. It supports multiple staff, service types, questionnaires, and automated email/SMS reminders, making it suitable for basic online student scheduling needs.
Pros
- Seamless integration with Outlook, Teams, and Microsoft 365 ecosystem
- Customizable booking pages with questionnaires and buffer times
- Automated notifications, reminders, and multi-staff support
Cons
- Not specialized for education with no student progress tracking or grading tools
- Setup and navigation can feel clunky for non-Microsoft users
- Limited reporting and analytics compared to dedicated scheduling apps
Best For
Ideal for tutors, schools, and educators already using Microsoft 365 who need straightforward appointment booking with video call integration.
Pricing
Included in Microsoft 365 Business Standard ($12.50/user/month) and higher plans; also available in Frontline Worker plans starting at $3/user/month.
Conclusion
The top 10 online student scheduling tools each bring distinct strengths, but one rises as the standout choice. Teachworks leads with its cloud-based design, seamlessly managing lessons, attendance, and payments, offering tutors a holistic solution. Close competitors like TutorBird and Calendly also excel—TutorBird for its CRM and automated bookings, Calendly for simplicity in meetings and advising, ensuring there’s a strong option for every need. While all tools are reliable, Teachworks proves itself the most comprehensive for streamlining scheduling processes.
Don’t let disorganization hinder your work—try Teachworks today to take control of your schedule, enhance student management, and focus on what truly matters: delivering exceptional education.
Tools Reviewed
All tools were independently evaluated for this comparison