Quick Overview
- 1#1: eFax - Leading online fax service offering toll-free numbers, mobile apps, and unlimited storage for sending and receiving faxes from any device.
- 2#2: RingCentral - Comprehensive cloud communication platform with integrated online faxing, unlimited pages, and seamless business integrations.
- 3#3: MyFax - Reliable online fax solution supporting large files, international faxing, and mobile apps for small to medium businesses.
- 4#4: Fax.Plus - Secure online faxing with OCR technology, cloud integrations like Google Drive, and affordable pay-per-use pricing.
- 5#5: HelloFax - User-friendly online fax service with e-signature features and Dropbox integration for quick document handling.
- 6#6: MetroFax - Unlimited online faxing at a flat rate with mobile apps and high-volume support for businesses.
- 7#7: iFax - Mobile-first app for sending and receiving faxes directly from smartphones or computers with HIPAA compliance.
- 8#8: Nextiva - Unified communications platform including online fax with VoIP integration and enterprise-grade security.
- 9#9: FaxBetter - Budget-friendly pay-as-you-go online fax service with free incoming faxes and simple web interface.
- 10#10: UpFax - Cost-effective online faxing with free incoming pages, international coverage, and easy email-to-fax functionality.
Tools were selected and ranked based on a rigorous evaluation of key factors including functionality (such as integration options, mobile support, and security), performance reliability, ease of use, and overall cost-effectiveness, ensuring the top 10 deliver exceptional value and meet evolving communication demands.
Comparison Table
This comparison table explores leading online fax software options like eFax, RingCentral, MyFax, Fax.Plus, HelloFax, and more, helping readers understand key features, pricing, and usability to find the right tool for efficient fax management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Leading online fax service offering toll-free numbers, mobile apps, and unlimited storage for sending and receiving faxes from any device. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | RingCentral Comprehensive cloud communication platform with integrated online faxing, unlimited pages, and seamless business integrations. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 3 | MyFax Reliable online fax solution supporting large files, international faxing, and mobile apps for small to medium businesses. | enterprise | 8.6/10 | 8.8/10 | 9.1/10 | 8.0/10 |
| 4 | Fax.Plus Secure online faxing with OCR technology, cloud integrations like Google Drive, and affordable pay-per-use pricing. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.3/10 |
| 5 | HelloFax User-friendly online fax service with e-signature features and Dropbox integration for quick document handling. | specialized | 8.2/10 | 8.0/10 | 9.2/10 | 7.5/10 |
| 6 | MetroFax Unlimited online faxing at a flat rate with mobile apps and high-volume support for businesses. | other | 8.1/10 | 8.3/10 | 8.8/10 | 7.6/10 |
| 7 | iFax Mobile-first app for sending and receiving faxes directly from smartphones or computers with HIPAA compliance. | specialized | 7.8/10 | 7.5/10 | 8.7/10 | 8.0/10 |
| 8 | Nextiva Unified communications platform including online fax with VoIP integration and enterprise-grade security. | enterprise | 8.1/10 | 8.0/10 | 8.5/10 | 7.8/10 |
| 9 | FaxBetter Budget-friendly pay-as-you-go online fax service with free incoming faxes and simple web interface. | other | 7.6/10 | 7.2/10 | 8.8/10 | 8.1/10 |
| 10 | UpFax Cost-effective online faxing with free incoming pages, international coverage, and easy email-to-fax functionality. | other | 7.2/10 | 7.0/10 | 8.2/10 | 7.4/10 |
Leading online fax service offering toll-free numbers, mobile apps, and unlimited storage for sending and receiving faxes from any device.
Comprehensive cloud communication platform with integrated online faxing, unlimited pages, and seamless business integrations.
Reliable online fax solution supporting large files, international faxing, and mobile apps for small to medium businesses.
Secure online faxing with OCR technology, cloud integrations like Google Drive, and affordable pay-per-use pricing.
User-friendly online fax service with e-signature features and Dropbox integration for quick document handling.
Unlimited online faxing at a flat rate with mobile apps and high-volume support for businesses.
Mobile-first app for sending and receiving faxes directly from smartphones or computers with HIPAA compliance.
Unified communications platform including online fax with VoIP integration and enterprise-grade security.
Budget-friendly pay-as-you-go online fax service with free incoming faxes and simple web interface.
Cost-effective online faxing with free incoming pages, international coverage, and easy email-to-fax functionality.
eFax
enterpriseLeading online fax service offering toll-free numbers, mobile apps, and unlimited storage for sending and receiving faxes from any device.
Indefinite cloud archive storage for all sent and received faxes with 24/7 access
eFax is a pioneering online fax service that enables users to send and receive faxes digitally via email, web portal, or mobile apps, eliminating the need for traditional fax hardware. It provides a dedicated local or toll-free fax number, secure cloud storage for faxes, and features like batch sending and document signing. With robust integrations for services like Dropbox and Google Drive, eFax caters to professionals and businesses seeking reliable, modern faxing solutions.
Pros
- Proven reliability with high delivery success rates
- Excellent mobile apps for iOS and Android
- Generous cloud storage and easy integrations
Cons
- Higher pricing compared to newer competitors
- Page volume limits on entry-level plans
- Customer support can have wait times
Best For
Small to medium businesses and professionals needing a dependable, feature-rich online fax solution with mobile access.
Pricing
Starts at $16.95/month (150 pages), Plus at $21.95/month (300 pages), Pro at $39.95/month (unlimited pages); annual discounts available.
RingCentral
enterpriseComprehensive cloud communication platform with integrated online faxing, unlimited pages, and seamless business integrations.
Deep integration of faxing into a unified communications platform, allowing fax, voice, and messaging from a single app and number
RingCentral is a cloud-based unified communications platform that includes robust online faxing capabilities, enabling users to send and receive faxes via email, web portal, desktop and mobile apps without needing a physical fax machine. It supports features like unlimited online faxing on select plans, customizable cover sheets, broadcast faxing, and integration with business phone systems. The service emphasizes reliability, security, and scalability, making it suitable for business environments with moderate to high fax volumes.
Pros
- Seamless integration with VoIP calling, video, and team messaging
- High reliability with 99.999% uptime and advanced security features like HIPAA compliance
- Supports high-volume faxing, toll-free numbers, and CRM integrations
Cons
- Higher pricing if only faxing is needed, as it's bundled with full UC platform
- Steeper learning curve for users not utilizing the complete suite
- Limited standalone fax customization compared to dedicated services
Best For
Medium-sized businesses seeking an all-in-one communications platform with reliable, integrated online faxing.
Pricing
Fax included in plans starting at $20/user/month (Core); Advanced ($25/user/month) and Ultra ($45/user/month) offer unlimited faxing and more features; annual discounts available.
MyFax
enterpriseReliable online fax solution supporting large files, international faxing, and mobile apps for small to medium businesses.
Automatic fax-to-email delivery with customizable cover pages and scheduling
MyFax is a cloud-based online fax service that allows users to send and receive faxes via email, web portal, or mobile apps without requiring physical fax machines or phone lines. It offers features like fax broadcasting to multiple recipients, document scheduling, electronic signatures, and integrations with cloud storage services such as Dropbox and Google Drive. The platform emphasizes reliability for business users, with options for toll-free numbers and compliance features for industries like healthcare.
Pros
- Intuitive web and mobile apps for easy faxing on the go
- Strong integrations with email, CRM, and cloud storage
- Reliable delivery with high-volume broadcasting capabilities
Cons
- Pricing can add up for high-volume users beyond included pages
- Limited free incoming pages on lower plans
- Customer support response times can vary
Best For
Small to medium-sized businesses needing reliable, mobile-friendly faxing with professional integrations.
Pricing
Starts at $12/month (100 pages), $17.50/month (300 pages), $25/month (750 pages), with overage fees and enterprise options.
Fax.Plus
specializedSecure online faxing with OCR technology, cloud integrations like Google Drive, and affordable pay-per-use pricing.
Mobile camera scanning with auto-enhance for instant fax-ready PDFs
Fax.Plus is a cloud-based online fax service that allows users to send and receive faxes via web, email, or mobile apps without a physical machine. It offers features like document scanning from phone cameras, e-signatures, OCR for searchable PDFs, and secure cloud storage. Suitable for individuals and small businesses handling digital faxing needs efficiently.
Pros
- Intuitive web and mobile apps for quick faxing anywhere
- Generous free tier with 10 incoming pages/month
- Built-in OCR, eSign, and shareable fax links
Cons
- Strict page limits on free and basic plans
- No live phone support, only email/chat
- Limited integrations compared to enterprise competitors
Best For
Freelancers, remote workers, and small teams needing simple, mobile faxing for occasional use.
Pricing
Free (10 pages/mo); Basic $6.99/mo (100 pages); Plus $11.99/mo (300 pages); Pro $21.99/mo (unlimited); Enterprise custom.
HelloFax
specializedUser-friendly online fax service with e-signature features and Dropbox integration for quick document handling.
Seamless Dropbox integration for automatic file syncing and management
HelloFax is an online fax service that enables users to send and receive faxes via web, email, or mobile apps without a physical fax machine. Acquired by Dropbox, it integrates seamlessly with Dropbox, Google Drive, and other cloud services for easy document handling. It supports features like cover sheets, signatures, scheduling, and international faxing, making it suitable for professionals needing quick digital faxing.
Pros
- Intuitive interface with mobile and web access
- Strong integration with Dropbox and other cloud storage
- Reliable fax delivery with tracking and confirmations
Cons
- Pricing escalates quickly for high-volume users
- Limited free tier and credits system can feel restrictive
- Customer support response times can be slow
Best For
Small businesses and individuals who need occasional, hassle-free faxing integrated with their cloud workflow.
Pricing
Pay-as-you-go from $0.20 per page; monthly plans start at $9.99 for 100 outgoing pages, up to $19.99 for 300 pages.
MetroFax
otherUnlimited online faxing at a flat rate with mobile apps and high-volume support for businesses.
Fax broadcasting to send the same fax to up to 100 recipients at once
MetroFax is a cloud-based online fax service that allows users to send and receive faxes via email, web portal, or mobile apps without a physical machine. It provides local or toll-free fax numbers, supports document scanning via mobile, and includes features like fax broadcasting and integrations with Dropbox and Google Drive. Suitable for individuals and businesses seeking a reliable digital fax alternative with straightforward functionality.
Pros
- Reliable delivery with delivery confirmation receipts
- Intuitive web and mobile apps for easy access
- Includes toll-free numbers on select plans
Cons
- Pricing tiers limit incoming pages on basic plans
- Higher costs for high-volume or enterprise needs
- Limited advanced integrations compared to top competitors
Best For
Small businesses and professionals needing simple, reliable online faxing without heavy customization.
Pricing
Starts at $9.95/month for 100 pages (Basic), $15.95 for 500 pages (Plus), $19.95 for unlimited pages (Premium); pay-as-you-go at $0.10/page.
iFax
specializedMobile-first app for sending and receiving faxes directly from smartphones or computers with HIPAA compliance.
Seamless e-signature integration allowing digital signing directly on faxes within the app
iFax is a cloud-based online fax service that allows users to send and receive faxes via web, email, or mobile apps without requiring a physical fax machine. It supports international faxing to over 200 countries, electronic signatures, and team collaboration features like shared numbers and inboxes. The platform emphasizes simplicity and mobility, making it suitable for individuals and small teams handling occasional to moderate fax volumes.
Pros
- User-friendly mobile apps for iOS and Android with quick fax sending
- Competitive pricing with scalable page allowances
- Strong security features including encryption and HIPAA compliance
Cons
- Page limits on lower plans can restrict high-volume users
- Fewer integrations than top competitors like eFax or RingCentral
- Customer support primarily email-based without phone option on basic plans
Best For
Small businesses and mobile professionals needing simple, reliable faxing on the go.
Pricing
Starts at $10/month for 150 pages (Basic), $20/month for 300 pages (Pro), $30/month for 500 pages (Business), with custom Enterprise plans.
Nextiva
enterpriseUnified communications platform including online fax with VoIP integration and enterprise-grade security.
Unified communications inbox combining fax, voice messages, SMS, and video in one platform
Nextiva offers online faxing as an integrated component of its unified communications platform, enabling businesses to send and receive faxes via email, web portal, desktop app, or mobile without physical hardware. It supports local and toll-free fax numbers, fax broadcasting to multiple recipients, and features like auto-forwarding and secure archiving. This solution shines in seamless integration with Nextiva's VoIP, SMS, and video services, making it ideal for bundled communication needs.
Pros
- Seamless integration with VoIP, SMS, and unified inbox
- Reliable delivery with mobile and web access
- Supports toll-free numbers and fax broadcasting
Cons
- Pricing bundled with phone plans, not ideal for fax-only users
- Limited standalone fax customization options
- Additional fees for extra fax lines
Best For
Small to medium businesses using Nextiva's phone system that need integrated online faxing alongside voice and messaging.
Pricing
Fax included in plans starting at $23.95/user/month (Essential, billed annually); extra fax lines $5-10/month; higher tiers from $35.95/user/month.
FaxBetter
otherBudget-friendly pay-as-you-go online fax service with free incoming faxes and simple web interface.
Seamless email-to-fax sending where users attach files to an email and send to a fax number-specific address
FaxBetter is an online fax service that allows users to send and receive faxes entirely digitally without needing a physical fax machine or phone line. Users can send faxes via email by simply attaching documents to an email sent to a designated address, while incoming faxes are automatically delivered as PDFs to the user's email inbox. It offers a web portal for managing faxes, storage options, and support for international faxing, making it suitable for low-volume users.
Pros
- Extremely simple email-to-fax sending with no software required
- Affordable pricing for low-volume users
- Reliable delivery of incoming faxes as PDFs via email
Cons
- Limited advanced features like OCR or mobile app
- Storage and page limits on lower plans
- Basic web portal lacks integrations with other apps
Best For
Individuals or small businesses needing simple, occasional faxing without complex setups.
Pricing
Pay-as-you-go at $0.10/page or monthly plans starting at $5.95 for 100 outgoing pages, with inbound faxes at $0.10/page.
UpFax
otherCost-effective online faxing with free incoming pages, international coverage, and easy email-to-fax functionality.
Seamless email-to-fax sending, where users simply email documents to their fax number for instant transmission
UpFax is an online fax service that allows users to send and receive faxes via email, web portal, or mobile app, eliminating the need for traditional fax hardware. It offers local and toll-free numbers, secure HIPAA-compliant options, and integrations with services like Dropbox and Google Drive. The platform emphasizes simplicity for basic faxing needs, with pay-as-you-go and subscription plans available.
Pros
- Affordable pay-as-you-go and monthly plans starting at $6.95
- Simple email-to-fax workflow requires no learning curve
- Includes toll-free numbers and mobile app support
Cons
- Limited advanced features like OCR or bulk broadcasting compared to top competitors
- Page volume caps on lower-tier plans can add up for heavy users
- Customer support lacks 24/7 live chat
Best For
Small businesses or individuals needing straightforward, low-volume faxing without complex setups.
Pricing
Plans from $6.95/mo (100 pages) to $21.95/mo (unlimited); pay-per-page at 8.9¢/page; free trial available.
Conclusion
The top online fax tools reviewed offer standout options, with eFax leading as the top choice, boasting features like toll-free numbers and unlimited storage across devices. RingCentral and MyFax follow closely, with RingCentral’s integrated business communication tools and MyFax’s focus on large files and international faxing, each catering to distinct needs. Together, these tools represent the pinnacle of reliable, modern fax solutions.
Don’t miss out—try eFax to enjoy seamless, efficient faxing from anywhere, and discover why it’s the leading choice for streamlining communication needs.
Tools Reviewed
All tools were independently evaluated for this comparison