Quick Overview
- 1#1: AxisCare - AxisCare delivers intuitive scheduling, client management, and billing tailored for non-medical home care agencies.
- 2#2: Aaniie - Aaniie provides real-time scheduling, electronic visit verification, and family portals for private duty non-medical home care.
- 3#3: ShiftCare - ShiftCare streamlines rostering, timesheets, and invoicing to optimize non-medical home care operations.
- 4#4: AlayaCare - AlayaCare offers an end-to-end platform with advanced scheduling, telehealth, and compliance for home care providers.
- 5#5: CareSmartz360 - CareSmartz360 provides comprehensive scheduling, CRM, and billing solutions for non-medical home care businesses.
- 6#6: HomeCare Pulse - HomeCare Pulse enables efficient scheduling, quality management, and caregiver tools for non-medical agencies.
- 7#7: CareTime - CareTime specializes in user-friendly scheduling and visit management for non-medical home care services.
- 8#8: HomeTrak - HomeTrak supports scheduling, payroll integration, and reporting for non-medical home care providers.
- 9#9: HHAeXchange - HHAeXchange facilitates scheduling and EVV compliance suitable for non-medical home care workflows.
- 10#10: KanTime - KanTime offers robust scheduling, billing, and mobile apps adaptable for non-medical home care agencies.
Tools were ranked based on key features like intuitive navigation, real-time coordination, compliance support, and overall value, ensuring they deliver robust, user-friendly solutions tailored to the specific demands of non-medical home care providers.
Comparison Table
This comparison table profiles leading non-medical home care scheduling software, featuring AxisCare, Aaniie, ShiftCare, AlayaCare, CareSmartz360, and more, to guide users in assessing tools that enhance team scheduling, client matching, and operational flow. By exploring key functionalities, ease of use, and integration capabilities, readers will discover which platform aligns best with their agency’s needs, from managing caregiver availability to optimizing service delivery.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AxisCare AxisCare delivers intuitive scheduling, client management, and billing tailored for non-medical home care agencies. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Aaniie Aaniie provides real-time scheduling, electronic visit verification, and family portals for private duty non-medical home care. | specialized | 8.8/10 | 9.1/10 | 8.6/10 | 8.4/10 |
| 3 | ShiftCare ShiftCare streamlines rostering, timesheets, and invoicing to optimize non-medical home care operations. | specialized | 8.4/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 4 | AlayaCare AlayaCare offers an end-to-end platform with advanced scheduling, telehealth, and compliance for home care providers. | enterprise | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | CareSmartz360 CareSmartz360 provides comprehensive scheduling, CRM, and billing solutions for non-medical home care businesses. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 6 | HomeCare Pulse HomeCare Pulse enables efficient scheduling, quality management, and caregiver tools for non-medical agencies. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 7 | CareTime CareTime specializes in user-friendly scheduling and visit management for non-medical home care services. | specialized | 7.4/10 | 7.6/10 | 8.0/10 | 7.8/10 |
| 8 | HomeTrak HomeTrak supports scheduling, payroll integration, and reporting for non-medical home care providers. | specialized | 8.1/10 | 8.5/10 | 7.4/10 | 7.8/10 |
| 9 | HHAeXchange HHAeXchange facilitates scheduling and EVV compliance suitable for non-medical home care workflows. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 10 | KanTime KanTime offers robust scheduling, billing, and mobile apps adaptable for non-medical home care agencies. | enterprise | 7.2/10 | 8.1/10 | 6.4/10 | 6.8/10 |
AxisCare delivers intuitive scheduling, client management, and billing tailored for non-medical home care agencies.
Aaniie provides real-time scheduling, electronic visit verification, and family portals for private duty non-medical home care.
ShiftCare streamlines rostering, timesheets, and invoicing to optimize non-medical home care operations.
AlayaCare offers an end-to-end platform with advanced scheduling, telehealth, and compliance for home care providers.
CareSmartz360 provides comprehensive scheduling, CRM, and billing solutions for non-medical home care businesses.
HomeCare Pulse enables efficient scheduling, quality management, and caregiver tools for non-medical agencies.
CareTime specializes in user-friendly scheduling and visit management for non-medical home care services.
HomeTrak supports scheduling, payroll integration, and reporting for non-medical home care providers.
HHAeXchange facilitates scheduling and EVV compliance suitable for non-medical home care workflows.
KanTime offers robust scheduling, billing, and mobile apps adaptable for non-medical home care agencies.
AxisCare
specializedAxisCare delivers intuitive scheduling, client management, and billing tailored for non-medical home care agencies.
Intelligent AutoSchedule engine that automatically fills shifts by matching caregiver availability, skills, location, and client preferences in real-time.
AxisCare is a cloud-based software platform tailored for non-medical home care agencies, offering comprehensive tools for scheduling, caregiver management, client care planning, billing, and EVV compliance. It features drag-and-drop scheduling, automated shift matching, real-time notifications, and mobile apps for caregivers and office staff to ensure efficient operations. The system also includes robust reporting, payroll integration, and HIPAA-compliant security to support agency growth and regulatory adherence.
Pros
- Advanced drag-and-drop scheduling with auto-fill and caregiver matching based on skills and preferences
- Built-in EVV with telephony, GPS, and mobile options for full compliance without extra costs
- Intuitive mobile apps and real-time updates that reduce no-shows and improve communication
Cons
- Pricing is custom and can be higher for larger agencies with per-visit fees
- Steep initial learning curve for advanced reporting and customizations
- Limited native integrations with some accounting software, requiring workarounds
Best For
Mid-sized to large non-medical home care agencies seeking an all-in-one platform for scalable scheduling, compliance, and billing.
Pricing
Custom pricing starting at around $5 per visit or $500+/month base for small agencies, scaling with users and volume; free demo available.
Aaniie
specializedAaniie provides real-time scheduling, electronic visit verification, and family portals for private duty non-medical home care.
AI-driven scheduling optimizer that automatically matches caregivers to shifts based on skills, location, and preferences to reduce overtime and travel costs.
Aaniie is a cloud-based software platform tailored for non-medical home care agencies, offering robust scheduling, caregiver management, and billing tools. It features drag-and-drop scheduling, mobile apps for caregivers with GPS-enabled EVV, client portals, and automated invoicing to streamline operations. The system ensures compliance with state regulations and provides real-time reporting for better agency oversight.
Pros
- Intuitive drag-and-drop scheduling with auto-fill capabilities
- Comprehensive EVV and GPS tracking for compliance
- Affordable pricing with scalable plans for growing agencies
Cons
- Limited advanced customization for complex workflows
- Occasional mobile app glitches reported by users
- Reporting dashboard could be more customizable
Best For
Small to mid-sized non-medical home care agencies looking for reliable scheduling and EVV without high costs.
Pricing
Starts at $1.99 per caregiver/month; enterprise plans available with custom quoting.
ShiftCare
specializedShiftCare streamlines rostering, timesheets, and invoicing to optimize non-medical home care operations.
AI-powered shift matching that automatically suggests optimal carer-client pairings based on skills, location, and preferences
ShiftCare is a cloud-based rostering and scheduling platform tailored for home care agencies, including non-medical services like companion care and daily living assistance. It streamlines staff scheduling, client matching, timesheet tracking, and compliance reporting through an intuitive interface and mobile app. The software integrates rostering with invoicing and billing, making it efficient for managing non-medical home care operations. Additional features include care plan management and real-time notifications for shift confirmations.
Pros
- Drag-and-drop scheduling with real-time availability matching
- Robust mobile app for carers to manage shifts and notes
- Integrated invoicing and NDIS compliance tools adaptable for non-medical care
Cons
- Geared heavily toward Australian regulations, requiring customization elsewhere
- Steeper learning curve for advanced reporting features
- Customer support can be slower during peak times
Best For
Small to medium non-medical home care agencies seeking efficient rostering and mobile-first staff management.
Pricing
Starts at AU$5 per active client/month, plus user fees; custom enterprise plans available.
AlayaCare
enterpriseAlayaCare offers an end-to-end platform with advanced scheduling, telehealth, and compliance for home care providers.
AI-driven AlayaSmart Scheduling that intelligently auto-assigns shifts based on skills, preferences, and real-time data
AlayaCare is a cloud-based, all-in-one home care management platform that excels in scheduling for non-medical home care agencies, featuring AI-driven tools for shift optimization, drag-and-drop calendars, and real-time caregiver availability matching. It supports mobile apps for caregivers and clients, enabling electronic visit verification (EVV), GPS tracking, and seamless coordination of companion and personal care services. The software integrates billing, payroll, and reporting to provide end-to-end operational efficiency for non-medical providers.
Pros
- AI-powered scheduling optimizer automates shift filling and conflict resolution
- Robust mobile apps for caregivers and families with real-time updates
- Comprehensive EVV compliance and GPS tracking for reliable visit verification
Cons
- Pricing is quote-based and can be higher for smaller agencies
- Initial setup and training require significant time investment
- Some advanced features geared more toward medical care may feel underutilized in purely non-medical settings
Best For
Mid-sized non-medical home care agencies seeking scalable, automated scheduling with integrated compliance tools.
Pricing
Custom quote-based pricing, typically $5-15 per caregiver/month depending on agency size and modules selected.
CareSmartz360
specializedCareSmartz360 provides comprehensive scheduling, CRM, and billing solutions for non-medical home care businesses.
AI-powered Scheduling Optimizer that intelligently assigns shifts based on availability, skills, location, and preferences to maximize efficiency.
CareSmartz360 is a comprehensive cloud-based platform designed for non-medical home care agencies, providing advanced scheduling tools like drag-and-drop calendars, AI-powered auto-scheduling, and caregiver matching based on skills and preferences. It integrates scheduling with EVV, billing, payroll, and CRM functionalities to streamline operations. The software supports mobile apps for caregivers and clients, ensuring real-time updates, compliance, and efficient visit management.
Pros
- AI Scheduling Optimizer for automatic caregiver assignment and optimization
- Seamless integration of scheduling with EVV, billing, and reporting
- Mobile-first design with apps for caregivers, clients, and staff
Cons
- Steep learning curve for new users despite intuitive interface
- Pricing can be high for very small agencies
- Occasional reports of customer support delays
Best For
Mid-sized non-medical home care agencies seeking a scalable, all-in-one solution for scheduling and operations.
Pricing
Custom quote-based pricing, typically starting at $500-$1,000/month for base plans, scaling with users, visits, and add-ons.
HomeCare Pulse
specializedHomeCare Pulse enables efficient scheduling, quality management, and caregiver tools for non-medical agencies.
Industry benchmarking dashboard that compares your agency's metrics like retention and satisfaction against peers
HomeCare Pulse is a comprehensive home care management platform with robust scheduling features tailored for non-medical home care agencies. It offers drag-and-drop scheduling, real-time caregiver availability tracking, shift management, and integration with electronic visit verification (EVV) for compliance. Beyond scheduling, it includes employee scheduling optimization, client management, billing, and performance benchmarking tools to enhance agency operations.
Pros
- Comprehensive scheduling with mobile app for caregivers and real-time updates
- Built-in EVV and compliance tools reduce administrative burden
- Unique benchmarking and satisfaction surveys improve retention
Cons
- Steep learning curve for full feature set
- Pricing is higher and quote-based
- Overkill for very small agencies focused only on scheduling
Best For
Mid-sized non-medical home care agencies needing an all-in-one platform with advanced scheduling and business intelligence.
Pricing
Custom quote-based; typically $40-$100 per caregiver/month depending on agency size and features.
CareTime
specializedCareTime specializes in user-friendly scheduling and visit management for non-medical home care services.
Pay-per-visit pricing that scales directly with agency usage, eliminating fixed monthly costs.
CareTime is a cloud-based scheduling platform designed specifically for non-medical home care agencies, offering drag-and-drop scheduling, caregiver assignment, and real-time visit tracking. It includes mobile apps for caregivers and clients, EVV compliance for telephony and GPS clock-ins, and tools for billing, invoicing, and basic reporting. The software emphasizes affordability and simplicity to help agencies manage daily operations without long-term commitments.
Pros
- Intuitive drag-and-drop scheduling interface
- Built-in EVV compliance with mobile clock-in/out
- Flexible pay-per-visit pricing with no contracts
Cons
- Limited advanced reporting and analytics
- Fewer third-party integrations compared to competitors
- Customization options are somewhat basic
Best For
Small to mid-sized non-medical home care agencies needing straightforward, cost-effective scheduling and EVV tools.
Pricing
Pay-per-visit model starting at $0.99 per scheduled visit; no setup fees or contracts, with volume discounts available.
HomeTrak
specializedHomeTrak supports scheduling, payroll integration, and reporting for non-medical home care providers.
ANSWTRAK telephony system for automated voice scheduling and caregiver shift confirmations
HomeTrak is a veteran software platform tailored for non-medical home care agencies, offering robust tools for caregiver scheduling, client management, billing, and payroll processing. It includes electronic visit verification (EVV) compliance, mobile apps for field staff, and telephony features like ANSWTRAK for voice-based shift acceptance. The system emphasizes operational efficiency for agencies handling daily visits and administrative tasks.
Pros
- Comprehensive scheduling with drag-and-drop interface and real-time availability matching
- Strong EVV integration and compliance tools for Medicaid requirements
- Telephony system (ANSWTRAK) enables caregivers to accept shifts via phone
Cons
- Dated user interface that may require training for new users
- Custom pricing can be opaque and higher for small agencies
- Customer support response times can vary
Best For
Small to mid-sized non-medical home care agencies needing reliable scheduling, EVV, and telephony features without needing a highly modern UI.
Pricing
Custom pricing based on agency size, users, and features; typically starts at $150-$300/month for small agencies, with quotes required.
HHAeXchange
enterpriseHHAeXchange facilitates scheduling and EVV compliance suitable for non-medical home care workflows.
Real-time EVV integration with GPS tracking and photo verification for visit compliance
HHAeXchange is a comprehensive homecare management platform tailored for non-medical home care agencies, offering advanced scheduling, electronic visit verification (EVV), and caregiver management tools. It features drag-and-drop scheduling calendars, mobile apps for real-time updates, and integrations for billing and payroll to streamline operations. The software ensures compliance with state regulations through robust EVV and reporting capabilities, making it a solid choice for scaling agencies.
Pros
- Powerful scheduling with auto-fill and conflict detection
- Seamless EVV compliance and mobile caregiver app
- Integrations with billing, payroll, and telehealth systems
Cons
- Steeper learning curve for new users
- Pricing can be high for small agencies
- Limited free trial and customization options
Best For
Mid-sized non-medical home care agencies needing integrated scheduling, EVV compliance, and operational efficiency.
Pricing
Custom pricing starting at around $500/month for small agencies, scaling with users, visits, or modules; quotes required.
KanTime
enterpriseKanTime offers robust scheduling, billing, and mobile apps adaptable for non-medical home care agencies.
Intelligent auto-scheduling engine that optimizes shifts based on caregiver skills, availability, and location
KanTime is a cloud-based, all-in-one platform primarily designed for home health and hospice agencies, but adaptable for non-medical home care with robust scheduling capabilities. It streamlines caregiver shift assignments, real-time tracking, and electronic visit verification (EVV) while integrating billing, payroll, and compliance tools. Though feature-rich, it may feel comprehensive beyond basic non-medical scheduling needs.
Pros
- Advanced scheduling with auto-assignment and GPS tracking
- Seamless EVV integration for compliance
- Comprehensive mobile app for caregivers and admins
Cons
- Steep learning curve for new users
- Overkill features for purely non-medical agencies
- Opaque and potentially high custom pricing
Best For
Mid-sized non-medical home care providers needing integrated scheduling, billing, and compliance in one platform.
Pricing
Custom enterprise pricing, typically starting at $300-$500 per user/month based on agency size; requires demo for quote.
Conclusion
After a thorough review of the top 10 non-medical home care scheduling tools, the top three emerge as standout choices: AxisCare, Aaniie, and ShiftCare. AxisCare leads with its intuitive scheduling, client management, and billing features tailored to agency needs, making it the clear top pick. Aaniie excels with real-time scheduling, electronic visit verification, and family portals, while ShiftCare streamlines rostering, timesheets, and invoicing—each offering distinct strengths to support unique operational workflows.
Take the first step to optimize your agency’s efficiency: explore AxisCare, or consider Aaniie or ShiftCare based on your specific needs, and discover the tool that best aligns with your non-medical home care goals.
Tools Reviewed
All tools were independently evaluated for this comparison