Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for scheduling, teletherapy, billing, and client notes tailored for mental health practices.
- 2#2: TherapyNotes - Secure EHR software with intuitive progress notes, scheduling, and billing specifically built for behavioral health professionals.
- 3#3: ICANotes - Fast and customizable EHR system offering psychiatric templates, e-prescribing, and practice management for mental health providers.
- 4#4: TheraNest - Affordable practice management tool with client portals, billing, and reporting optimized for therapists and counselors.
- 5#5: CounSol - Comprehensive telehealth and practice management software featuring secure video, notes, and insurance billing for mental health practices.
- 6#6: Practice Better - Integrated platform for wellness professionals providing scheduling, charting, telehealth, and client engagement tools.
- 7#7: WriteUpp - Modern EHR with AI-assisted notes, customizable forms, and billing designed exclusively for mental health clinicians.
- 8#8: MyClientsPlus - HIPAA-compliant billing and practice management software with robust calendaring and superbills for therapists.
- 9#9: Valant - Enterprise-grade behavioral health EHR offering outcomes tracking, e-prescribing, and analytics for larger practices.
- 10#10: Kareo - Cloud-based platform for billing, scheduling, and patient engagement adaptable for mental health practice management.
These tools were chosen based on a rigorous evaluation of features, user experience, security compliance (including HIPAA), and overall value, ensuring they address the multifaceted demands of modern mental health practices.
Comparison Table
Mental health practice software streamlines workflows, and tools like SimplePractice, TherapyNotes, ICANotes, TheraNest, CounSol, and more offer diverse features to meet practice needs. This comparison table simplifies evaluation, helping readers identify options that align with their specific requirements, whether for documentation, billing, or client management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for scheduling, teletherapy, billing, and client notes tailored for mental health practices. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR software with intuitive progress notes, scheduling, and billing specifically built for behavioral health professionals. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | ICANotes Fast and customizable EHR system offering psychiatric templates, e-prescribing, and practice management for mental health providers. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | TheraNest Affordable practice management tool with client portals, billing, and reporting optimized for therapists and counselors. | specialized | 8.7/10 | 8.8/10 | 9.1/10 | 8.5/10 |
| 5 | CounSol Comprehensive telehealth and practice management software featuring secure video, notes, and insurance billing for mental health practices. | specialized | 8.3/10 | 8.5/10 | 8.4/10 | 8.0/10 |
| 6 | Practice Better Integrated platform for wellness professionals providing scheduling, charting, telehealth, and client engagement tools. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 7.9/10 |
| 7 | WriteUpp Modern EHR with AI-assisted notes, customizable forms, and billing designed exclusively for mental health clinicians. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 8.4/10 |
| 8 | MyClientsPlus HIPAA-compliant billing and practice management software with robust calendaring and superbills for therapists. | specialized | 8.2/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 9 | Valant Enterprise-grade behavioral health EHR offering outcomes tracking, e-prescribing, and analytics for larger practices. | enterprise | 8.2/10 | 8.6/10 | 7.7/10 | 7.9/10 |
| 10 | Kareo Cloud-based platform for billing, scheduling, and patient engagement adaptable for mental health practice management. | enterprise | 7.7/10 | 7.4/10 | 8.1/10 | 7.2/10 |
All-in-one HIPAA-compliant platform for scheduling, teletherapy, billing, and client notes tailored for mental health practices.
Secure EHR software with intuitive progress notes, scheduling, and billing specifically built for behavioral health professionals.
Fast and customizable EHR system offering psychiatric templates, e-prescribing, and practice management for mental health providers.
Affordable practice management tool with client portals, billing, and reporting optimized for therapists and counselors.
Comprehensive telehealth and practice management software featuring secure video, notes, and insurance billing for mental health practices.
Integrated platform for wellness professionals providing scheduling, charting, telehealth, and client engagement tools.
Modern EHR with AI-assisted notes, customizable forms, and billing designed exclusively for mental health clinicians.
HIPAA-compliant billing and practice management software with robust calendaring and superbills for therapists.
Enterprise-grade behavioral health EHR offering outcomes tracking, e-prescribing, and analytics for larger practices.
Cloud-based platform for billing, scheduling, and patient engagement adaptable for mental health practice management.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for scheduling, teletherapy, billing, and client notes tailored for mental health practices.
Advanced, therapy-specific documentation tools with outcome measures tracking and fully customizable note templates
SimplePractice is a comprehensive, HIPAA-compliant practice management platform tailored for mental health professionals, including therapists, psychologists, and counselors. It offers integrated tools for appointment scheduling, secure telehealth video sessions, electronic health records (EHR), customizable documentation, billing, and insurance claims processing. The software also features a client portal for self-scheduling, payments, and secure messaging, enabling streamlined workflows and improved client engagement.
Pros
- All-in-one platform with robust EHR, telehealth, and billing integration
- Highly customizable progress notes and treatment planning templates for therapy
- Excellent client portal for intake forms, payments, and secure communication
Cons
- Pricing can escalate with add-ons and per-claim insurance fees
- Steeper learning curve for advanced customization and reporting
- Limited options for very large enterprise practices
Best For
Solo practitioners and small to medium-sized mental health groups needing a user-friendly, all-in-one solution for administrative and clinical workflows.
Pricing
Starts at $29/user/month (annual billing) for Starter plan; Essential at $69/month, Professional at $99/month; plus $0.30-$6 per insurance claim and add-ons for extras like publishing.
TherapyNotes
specializedSecure EHR software with intuitive progress notes, scheduling, and billing specifically built for behavioral health professionals.
Therapy-specific progress note templates with auto-population and DSM-5/ICD-10 coding support
TherapyNotes is a comprehensive cloud-based EHR and practice management platform tailored specifically for mental health professionals, including therapists, psychologists, and psychiatrists. It streamlines scheduling, progress notes, treatment planning, billing, insurance claims, and telehealth sessions while ensuring HIPAA compliance. The software's intuitive design and therapy-specific templates reduce administrative burdens, enabling providers to focus on client care.
Pros
- Highly specialized features for mental health like DSM-5 aligned notes and treatment plans
- Seamless billing and insurance integration with high claim acceptance rates
- Robust security, HIPAA compliance, and excellent customer support
Cons
- Relatively high pricing without a free tier or trial
- Limited customization options for notes and workflows
- Fewer third-party integrations compared to larger EHR platforms
Best For
Solo practitioners or small to medium-sized mental health practices seeking an all-in-one, therapy-focused solution without needing extensive setup.
Pricing
Starts at $59 per provider per month (billed annually), with additional providers at $39/month; includes all core features with no tiered plans.
ICANotes
specializedFast and customizable EHR system offering psychiatric templates, e-prescribing, and practice management for mental health providers.
Intelligent progress note builder that rapidly generates comprehensive, billable notes from structured inputs like checkboxes and phrases
ICANotes is a cloud-based EHR platform tailored for mental health practices, including psychiatrists, psychologists, and therapists, providing specialized tools for progress notes, treatment plans, and assessments. It streamlines documentation with intelligent templates that auto-generate detailed, compliant notes from checkboxes and dropdowns. The software also integrates billing, scheduling, telehealth, and e-prescribing to support comprehensive behavioral health workflows.
Pros
- Highly specialized templates for psychiatry and therapy documentation with DSM-5 integration
- Seamless integrated billing that generates clean claims and supports superbills
- Robust HIPAA-compliant security and telehealth capabilities
Cons
- Steep learning curve due to dense interface and customization options
- Pricing can be high for solo practitioners without volume discounts
- Limited third-party integrations and mobile app functionality
Best For
Psychiatrists and larger mental health practices needing psychiatry-specific EHR tools for efficient documentation and billing.
Pricing
Starts at $149 per provider per month (billed annually), with tiers up to $329+ for advanced features; additional costs for multiple users, e-prescribing, and telehealth.
TheraNest
specializedAffordable practice management tool with client portals, billing, and reporting optimized for therapists and counselors.
Automated superbills and batch insurance claims that significantly reduce billing time and errors
TheraNest is a cloud-based practice management software designed specifically for mental health professionals, including therapists, psychologists, and counselors. It provides essential tools for client scheduling, secure progress notes, billing and insurance claims processing, telehealth sessions, and a client portal for self-service access. The platform emphasizes HIPAA compliance, customizable reporting, and streamlined workflows to help practices manage administrative tasks efficiently.
Pros
- Affordable per-user pricing suitable for small practices
- Intuitive interface with minimal learning curve
- Robust billing tools including superbills and insurance verification
Cons
- Limited advanced customization for notes and forms
- No native mobile app for on-the-go access
- Reporting features lack depth for larger enterprises
Best For
Solo practitioners and small to medium-sized mental health practices seeking an easy-to-use, all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/user/month (Starter), $49/user/month (Premium), with custom Enterprise pricing; annual discounts available.
CounSol
specializedComprehensive telehealth and practice management software featuring secure video, notes, and insurance billing for mental health practices.
Automated outcomes tracking with built-in assessment tools for measuring client progress over time
CounSol is a cloud-based practice management platform designed specifically for mental health professionals, providing tools for scheduling, billing, electronic health records, and HIPAA-compliant telehealth. It includes a client portal for self-scheduling, secure messaging, and progress tracking, along with automated insurance claims and customizable progress notes. The software aims to streamline administrative workflows, allowing therapists to focus more on patient care.
Pros
- Tailored EHR and progress notes for therapists
- Integrated billing with superbills and claims submission
- Secure client portal and telehealth with session notes
Cons
- Pricing scales quickly for multi-provider practices
- Limited third-party integrations compared to competitors
- Customer support can have response delays
Best For
Solo or small mental health practices needing an all-in-one HIPAA-compliant solution without complex setup.
Pricing
Starts at $49/user/month (Essentials), $79/user/month (Premium with telehealth), $99/user/month (Elite); annual discounts available.
Practice Better
specializedIntegrated platform for wellness professionals providing scheduling, charting, telehealth, and client engagement tools.
Programs feature for creating customizable, self-paced client journeys with videos, worksheets, journaling, and automated progress tracking
Practice Better is an all-in-one practice management platform tailored for health practitioners, including mental health professionals, offering tools for scheduling, secure telehealth, customizable EMR charting, billing, and a client portal. It streamlines administrative workflows while fostering client engagement through secure messaging, homework assignments, and self-paced programs. Particularly suited for private-pay practices, it emphasizes HIPAA-compliant features and ease of use for solo or small teams.
Pros
- Highly intuitive interface with minimal learning curve
- Robust client portal for journaling, forms, and programs
- Seamless integrated telehealth, payments, and mobile app
Cons
- No direct insurance claims filing (superbills only)
- Limited advanced reporting and analytics
- Pricing increases significantly for multi-provider practices
Best For
Solo mental health practitioners or small private-pay practices seeking strong client engagement and telehealth tools without complex insurance billing.
Pricing
Solo plan at $25/month (billed annually) or $35/monthly; Group plans start at $49/provider/month; custom enterprise pricing available.
WriteUpp
specializedModern EHR with AI-assisted notes, customizable forms, and billing designed exclusively for mental health clinicians.
Customizable progress note templates optimized for mental health sessions, with auto-population and goal-tracking integration
WriteUpp is a cloud-based practice management platform tailored for mental health professionals, providing tools for appointment scheduling, secure client messaging, billing, and HIPAA-compliant clinical documentation. It offers customizable progress note templates, treatment plans, and a client portal for self-scheduling and homework assignments. Designed for therapists and counselors, it streamlines administrative tasks while prioritizing therapy-specific workflows.
Pros
- Intuitive interface with therapy-focused documentation tools
- Affordable pricing for solo practitioners
- Strong client portal for engagement and homework tracking
Cons
- Limited native integrations with other tools
- No built-in telehealth (relies on Zoom/Doxy)
- Basic reporting compared to enterprise competitors
Best For
Solo therapists or small mental health practices needing simple, documentation-heavy practice management without complex features.
Pricing
Starts at $39/user/month (Solo plan), $69/user/month (Pro), up to custom Enterprise; annual billing discounts available.
MyClientsPlus
specializedHIPAA-compliant billing and practice management software with robust calendaring and superbills for therapists.
Advanced insurance billing with automated ERA posting and superbills tailored for behavioral health
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals, offering scheduling, billing, customizable therapy notes, and telehealth integration. It supports HIPAA compliance with secure client portals for messaging and document sharing. The platform streamlines administrative tasks like insurance claims and superbills for solo to small practices.
Pros
- Strong insurance billing and claims management
- Highly customizable forms and therapy notes
- Integrated telehealth and client portal
Cons
- Dated interface with moderate learning curve
- Customer support response times can vary
- Additional costs for multiple users and advanced features
Best For
Solo therapists and small mental health practices needing robust billing alongside EHR tools.
Pricing
Starts at $29/user/month (billed annually) for Essentials; $49 for Plus; $69 for Premium; custom enterprise pricing.
Valant
enterpriseEnterprise-grade behavioral health EHR offering outcomes tracking, e-prescribing, and analytics for larger practices.
Integrated outcomes library with over 100 validated assessment tools for measurement-based treatment
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health and mental health practices. It offers integrated tools for clinical documentation, scheduling, billing, telehealth, and patient engagement, with a strong emphasis on HIPAA compliance and regulatory requirements. The platform supports outcome measurement, treatment planning, and revenue cycle management to help providers deliver measurement-based care efficiently.
Pros
- Specialized behavioral health templates and outcome tracking tools
- Robust integrated billing and claims management with high clean claim rates
- Seamless telehealth and patient portal for virtual care
Cons
- Steeper learning curve for customization and advanced features
- Pricing can be higher for smaller practices
- Limited native mobile app functionality compared to competitors
Best For
Mid-sized mental health practices or groups needing strong billing integration and behavioral health-specific clinical tools.
Pricing
Custom quote-based pricing, typically $300-$600 per provider per month plus implementation fees.
Kareo
enterpriseCloud-based platform for billing, scheduling, and patient engagement adaptable for mental health practice management.
AI-powered Kareo Intelligence for claims optimization and revenue insights
Kareo is a cloud-based platform providing integrated EHR, practice management, billing, and telehealth solutions designed for independent practices, including mental health providers. It excels in revenue cycle management with automated claims processing and analytics to optimize reimbursements. For mental health practices, it offers progress notes, secure messaging, and HIPAA-compliant telehealth, though it's more general-purpose than specialized behavioral health tools.
Pros
- Strong revenue cycle management with AI-driven claims scrubbing
- Intuitive interface and mobile app for on-the-go access
- Integrated telehealth suitable for virtual mental health sessions
Cons
- EHR templates less customized for mental health documentation
- Customer support response times can be inconsistent
- Pricing structure includes per-claim fees that add up
Best For
Small to mid-sized mental health practices prioritizing billing efficiency and all-in-one administrative tools over deep behavioral health specialization.
Pricing
Billing starts at $110/practice/month + per-claim fees; full EHR/PM suite around $160-$300/user/month depending on tier.
Conclusion
The top mental health practice software options shine with tailored features, with SimplePractice leading as the top choice, offering a seamless all-in-one platform. TherapyNotes and ICANotes follow, each with unique strengths—TherapyNotes for intuitive EHR and billing, ICANotes for customizable tools—making them strong alternatives for diverse practice needs.
Take your practice to the next level by exploring SimplePractice’s integrated scheduling, teletherapy, billing, and notes tools—its comprehensive design makes it an ideal starting point for streamlining operations and enhancing client care.
Tools Reviewed
All tools were independently evaluated for this comparison