Quick Overview
- 1#1: SimplePractice - All-in-one EHR, telehealth, billing, and scheduling platform tailored for mental health and wellness practitioners.
- 2#2: TherapyNotes - Secure practice management software with specialized progress notes, scheduling, and billing for behavioral health professionals.
- 3#3: TheraNest - Affordable practice management solution offering scheduling, billing, client portals, and reporting for therapists.
- 4#4: Jane - Cloud-based practice management with online booking, charting, billing, and telehealth for mental health clinics.
- 5#5: Practice Better - Comprehensive platform for wellness professionals featuring client portals, scheduling, billing, and HIPAA-compliant messaging.
- 6#6: TheraPlatform - Integrated telehealth and practice management software with video sessions, notes, and billing for therapists.
- 7#7: MyClientsPlus - EHR and practice management system designed for behavioral health with customizable notes and insurance billing.
- 8#8: ICANotes - Psychiatry-focused EHR with fast note-taking, e-prescribing, and practice management tools for mental health providers.
- 9#9: Valant - Behavioral health EHR and practice management platform with outcomes tracking and revenue cycle management.
- 10#10: Healthie - Telehealth and practice management tool supporting client engagement, forms, messaging, and payments for mental health practices.
Tools were ranked based on specialized features, usability, reliability, and value, ensuring they meet the unique needs of mental health professionals while delivering robust functionality at every scale.
Comparison Table
Mental health practice management software streamlines operations, from scheduling to billing, making it a cornerstone of efficient therapy practices. This comparison table evaluates key features, user experience, and pricing for tools like SimplePractice, TherapyNotes, TheraNest, Jane, and Practice Better. Readers will gain actionable insights to select software that aligns with their unique practice needs and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one EHR, telehealth, billing, and scheduling platform tailored for mental health and wellness practitioners. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | TherapyNotes Secure practice management software with specialized progress notes, scheduling, and billing for behavioral health professionals. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 3 | TheraNest Affordable practice management solution offering scheduling, billing, client portals, and reporting for therapists. | specialized | 8.4/10 | 8.2/10 | 9.0/10 | 8.6/10 |
| 4 | Jane Cloud-based practice management with online booking, charting, billing, and telehealth for mental health clinics. | specialized | 8.6/10 | 8.7/10 | 9.2/10 | 8.1/10 |
| 5 | Practice Better Comprehensive platform for wellness professionals featuring client portals, scheduling, billing, and HIPAA-compliant messaging. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.2/10 |
| 6 | TheraPlatform Integrated telehealth and practice management software with video sessions, notes, and billing for therapists. | specialized | 8.4/10 | 8.7/10 | 8.0/10 | 8.5/10 |
| 7 | MyClientsPlus EHR and practice management system designed for behavioral health with customizable notes and insurance billing. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.1/10 |
| 8 | ICANotes Psychiatry-focused EHR with fast note-taking, e-prescribing, and practice management tools for mental health providers. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 9 | Valant Behavioral health EHR and practice management platform with outcomes tracking and revenue cycle management. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 10 | Healthie Telehealth and practice management tool supporting client engagement, forms, messaging, and payments for mental health practices. | specialized | 7.8/10 | 7.9/10 | 8.4/10 | 7.4/10 |
All-in-one EHR, telehealth, billing, and scheduling platform tailored for mental health and wellness practitioners.
Secure practice management software with specialized progress notes, scheduling, and billing for behavioral health professionals.
Affordable practice management solution offering scheduling, billing, client portals, and reporting for therapists.
Cloud-based practice management with online booking, charting, billing, and telehealth for mental health clinics.
Comprehensive platform for wellness professionals featuring client portals, scheduling, billing, and HIPAA-compliant messaging.
Integrated telehealth and practice management software with video sessions, notes, and billing for therapists.
EHR and practice management system designed for behavioral health with customizable notes and insurance billing.
Psychiatry-focused EHR with fast note-taking, e-prescribing, and practice management tools for mental health providers.
Behavioral health EHR and practice management platform with outcomes tracking and revenue cycle management.
Telehealth and practice management tool supporting client engagement, forms, messaging, and payments for mental health practices.
SimplePractice
specializedAll-in-one EHR, telehealth, billing, and scheduling platform tailored for mental health and wellness practitioners.
Seamless integration of telehealth, scheduling, and outcome tracking with therapy-specific progress note templates
SimplePractice is a comprehensive, HIPAA-compliant practice management software tailored for mental health professionals, including therapists, psychologists, and counselors. It offers integrated tools for appointment scheduling, secure telehealth video sessions, client intake and portals, customizable progress notes, insurance billing, and payment processing. Designed to streamline administrative workflows, it enables practitioners to focus more on client care while ensuring compliance and data security.
Pros
- All-in-one platform covering scheduling, billing, telehealth, and documentation
- HIPAA-compliant with robust security and therapy-specific note templates
- Excellent customer support and intuitive mobile app for on-the-go access
Cons
- Higher pricing for advanced features and per-claim billing fees
- Limited customization options for reports and workflows
- Steeper learning curve for complex insurance setups
Best For
Solo practitioners and small mental health group practices seeking a secure, integrated solution for telehealth and administrative efficiency.
Pricing
Starts at $29/month (Essentials), $69/month (Professional), $99/month (Plus); additional per-claim fees for insurance billing.
TherapyNotes
specializedSecure practice management software with specialized progress notes, scheduling, and billing for behavioral health professionals.
Specialized, drop-down driven therapy note templates that auto-populate recurring elements and enforce payer-compliant structure for rapid, standardized documentation
TherapyNotes is a cloud-based practice management software built exclusively for behavioral health professionals, offering integrated EHR, scheduling, billing, and telehealth tools tailored to therapists, psychologists, and psychiatrists. It streamlines clinical documentation with therapy-specific note templates, treatment plans, and outcome measures while ensuring full HIPAA compliance. The platform also includes a secure patient portal for intake forms, session payments, and secure messaging, making it a comprehensive solution for mental health practices.
Pros
- Therapy-specific templates for progress notes, treatment plans, and intakes that save significant documentation time
- Seamless integrated billing with electronic claims submission and ERA posting directly to patient ledgers
- Intuitive, web-based interface requiring minimal training, with reliable uptime and mobile-responsive access
Cons
- Pricing is per clinician and can become costly for larger practices or those adding premium features like e-prescribing
- Limited advanced reporting and customization options compared to more general EHR systems
- No native mobile app for clinicians, relying on browser access which may feel less optimized on phones
Best For
Solo practitioners and small to medium-sized mental health groups needing a specialized, all-in-one platform for therapy workflows without general medical overhead.
Pricing
Starts at $49 per clinician/month (Basic), $59 (Professional), $69 (Premium); no per-patient fees, with optional add-ons like e-prescribing at $35/month and a one-time $225 setup fee.
TheraNest
specializedAffordable practice management solution offering scheduling, billing, client portals, and reporting for therapists.
Automated insurance billing with built-in superbills and ERA/EOB posting tailored for therapists
TheraNest is a cloud-based practice management platform tailored for mental health professionals, offering comprehensive tools for client scheduling, electronic health records (EHR), billing, insurance claims submission, and telehealth integration. It supports individual, group, and family therapy sessions with features like customizable progress notes, client portals, and automated reminders to streamline workflows. HIPAA-compliant and user-friendly, it helps solo practitioners and small to medium-sized practices reduce administrative burdens and improve efficiency.
Pros
- Intuitive interface with minimal learning curve
- Robust billing and insurance claims management including ERA auto-posting
- Affordable pricing scalable for growing practices
Cons
- Limited third-party integrations compared to competitors
- Telehealth features are functional but lack advanced video options
- Reporting and analytics could be more customizable
Best For
Small to medium-sized mental health practices seeking an affordable, all-in-one solution for scheduling, billing, and documentation.
Pricing
Starts at $39/month for Essentials (1 clinician), $69/month for Professional (5 clinicians), $129/month for Full Suite (unlimited clinicians); 21-day free trial available.
Jane
specializedCloud-based practice management with online booking, charting, billing, and telehealth for mental health clinics.
Beautifully designed, customizable charting templates optimized for mental health SOAP notes and treatment plans
Jane (jane.app) is an all-in-one cloud-based practice management software tailored for health and wellness practitioners, including mental health professionals like therapists and counselors. It streamlines scheduling, online booking, secure telehealth, customizable SOAP notes and charting, billing, and patient communication through a patient portal. HIPAA-compliant and designed for solo to mid-sized practices, it emphasizes a modern, intuitive interface to reduce administrative burdens.
Pros
- Exceptionally user-friendly interface with drag-and-drop scheduling and mobile app support
- Comprehensive telehealth integration including virtual waiting rooms and secure messaging
- Robust customizable templates for mental health charting and progress notes
Cons
- Higher pricing tiers required for advanced features like unlimited telehealth
- Limited third-party integrations compared to competitors like SimplePractice
- No free trial, which may deter initial testing
Best For
Solo therapists or small mental health practices seeking an intuitive, visually appealing all-in-one platform without a steep learning curve.
Pricing
Starts at $59 USD/month per provider (Starter plan); scales to $99+ for Pro/Enterprise with more users and features; additional fees for telehealth minutes over limits.
Practice Better
specializedComprehensive platform for wellness professionals featuring client portals, scheduling, billing, and HIPAA-compliant messaging.
Advanced client wellness portal with journaling, goal trackers, and session packs for ongoing mental health support.
Practice Better is a comprehensive practice management platform tailored for health and wellness professionals, including mental health practitioners, offering tools for scheduling, telehealth, client portals, charting, and billing. It emphasizes client self-service with secure portals for booking, payments, forms, and progress tracking, all while maintaining HIPAA compliance. The software supports customizable notes, goal setting, and wellness plans, making it suitable for therapists integrating holistic care.
Pros
- Intuitive client portal for self-scheduling, payments, and homework tracking
- Seamless telehealth integration with secure video and messaging
- Customizable charting templates and HIPAA-compliant security
Cons
- Limited native insurance claims processing (superbills supported but full claims require workarounds)
- Reporting and analytics are basic compared to specialized EHRs
- Group practice features can become pricey with per-user scaling
Best For
Solo or small mental health practices focused on client engagement and streamlined admin without deep insurance billing needs.
Pricing
Solo plan starts at $25/month; Pro at $49/month per user; Group/Enterprise custom from $69/user/month, with add-ons for advanced billing.
TheraPlatform
specializedIntegrated telehealth and practice management software with video sessions, notes, and billing for therapists.
Unlimited telehealth sessions with integrated group therapy support and screen sharing
TheraPlatform is a comprehensive, HIPAA-compliant practice management software tailored for mental health professionals, offering EHR, scheduling, billing, telehealth, and client portal features in one platform. It streamlines administrative tasks with customizable therapy notes, automated billing, and secure video conferencing. Designed for solo practitioners and group practices, it emphasizes therapy-specific tools like progress tracking and outcome measures to enhance client care.
Pros
- All-in-one platform with built-in telehealth and unlimited video sessions
- Extensive library of customizable therapy note templates and assessments
- Affordable pricing with free data import and HIPAA compliance
Cons
- Limited third-party integrations compared to larger competitors
- Provider interface lacks a dedicated mobile app
- Occasional reports of slower customer support response times
Best For
Solo therapists or small group mental health practices seeking an affordable, therapy-focused all-in-one solution with strong telehealth capabilities.
Pricing
Starts at $39/user/month for solo plans, $49/user/month for group practices, with premium add-ons and a 30-day free trial.
MyClientsPlus
specializedEHR and practice management system designed for behavioral health with customizable notes and insurance billing.
Customizable therapy-specific progress note templates with DSM-5 alignment and voice-to-text transcription
MyClientsPlus is a cloud-based practice management software tailored for mental health professionals, offering integrated tools for electronic health records (EHR), scheduling, billing, and telehealth. It supports progress notes, treatment planning, client portals for self-scheduling and payments, and HIPAA-compliant security to streamline administrative workflows. Designed primarily for solo practitioners and small group practices, it helps therapists focus more on client care while handling insurance claims and reporting efficiently.
Pros
- User-friendly interface ideal for non-tech-savvy therapists
- Comprehensive mental health-specific templates for notes and plans
- Strong billing and insurance claims processing with low rejection rates
Cons
- Limited advanced customization for larger practices
- Pricing scales quickly with additional users and features
- Telehealth functionality lacks some premium integrations found in top competitors
Best For
Solo mental health practitioners or small therapy groups seeking an affordable, straightforward all-in-one solution.
Pricing
Starts at $34.95 per provider/month (billed annually) for basic plans; higher tiers up to $59.95+ for advanced features like unlimited telehealth and custom reporting; free trial available.
ICANotes
specializedPsychiatry-focused EHR with fast note-taking, e-prescribing, and practice management tools for mental health providers.
Dynamic progress notes with click-to-document templates that auto-populate fields and ensure compliance
ICANotes is a cloud-based EHR and practice management software tailored specifically for mental health professionals, including psychiatrists, psychologists, and therapists. It excels in streamlining progress notes, treatment plans, and psychiatric evaluations through intelligent templates and auto-population features. The platform also includes scheduling, billing, telehealth, and patient portal capabilities to support compliant behavioral health practices.
Pros
- Highly specialized templates for behavioral health documentation that significantly reduce charting time
- Integrated billing with E/M coding assistance and direct claim submission
- Strong HIPAA compliance and secure telehealth integration
Cons
- User interface feels dated and less intuitive compared to modern EHRs
- Limited third-party integrations and customization options
- Pricing can be steep for solo practitioners without high patient volume
Best For
Small to mid-sized mental health practices prioritizing efficient, specialty-specific documentation and billing.
Pricing
Starts at $149 per provider per month (billed annually), with tiers up to $329+ for advanced features; additional fees for telehealth and e-prescribing.
Valant
specializedBehavioral health EHR and practice management platform with outcomes tracking and revenue cycle management.
Embedded Outcomes Module for real-time patient progress tracking and payer reporting
Valant is a cloud-based EHR and practice management software tailored for behavioral health and mental health practices, offering integrated tools for clinical documentation, scheduling, billing, and telehealth. It supports customizable therapy notes, treatment planning, and outcomes tracking to help clinicians measure patient progress and comply with HIPAA regulations. The platform also includes a patient portal for self-scheduling and secure communication, streamlining operations for solo practitioners to large groups.
Pros
- Specialized behavioral health templates and outcomes measurement for evidence-based care
- Strong integrated billing with high clean claims rates (over 98%)
- Robust telehealth and mobile app for providers and patients
Cons
- Custom pricing can be expensive for smaller practices
- Steeper learning curve for advanced customization
- Limited third-party integrations compared to general EHRs
Best For
Mid-sized mental health clinics and group practices needing a comprehensive, specialty-focused EHR with strong billing and outcomes tools.
Pricing
Custom quote-based pricing, typically starting at $300-$500 per provider per month including EHR, billing, and telehealth.
Healthie
specializedTelehealth and practice management tool supporting client engagement, forms, messaging, and payments for mental health practices.
Highly customizable goal tracking and progress monitoring integrated into the client portal
Healthie is a HIPAA-compliant telehealth and practice management platform designed for health professionals, including mental health practitioners, offering secure video conferencing, customizable EHR charting, scheduling, and billing tools. It emphasizes client engagement through portals, secure messaging, forms, and goal tracking to support therapy workflows. While versatile for wellness practices, it provides solid operational features for mental health but lacks deep specialization in therapy-specific documentation like DSM-integrated notes.
Pros
- Intuitive telehealth with video, chat, and async messaging
- Customizable forms, charting, and client portal for engagement
- HIPAA-compliant billing with superbills and payment processing
Cons
- Limited mental health-specific templates and therapy tools compared to dedicated platforms
- Pricing scales quickly for groups or advanced features
- Insurance claims processing not as robust for complex MH billing
Best For
Small mental health practices or solo therapists focused on telehealth, client self-management, and general practice operations.
Pricing
Starts at $99/month per provider for basic plans; scales to $299+/month for group practices with advanced billing and unlimited clients.
Conclusion
Navigating the best mental health practice management software reveals tools designed to address diverse needs, with SimplePractice leading as the top choice for its all-in-one integration of EHR, telehealth, billing, and scheduling. TherapyNotes and TheraNest follow strongly—TherapyNotes for its secure, specialized progress notes and TheraNest for its affordability—offering reliable alternatives for different practice workflows. Ultimately, the right tool depends on individual priorities, but each of these top options enhances operational efficiency and client care.
Ready to transform your practice? Start with SimplePractice to leverage its comprehensive features, or explore TherapyNotes and TheraNest to find the solution that best aligns with your unique needs.
Tools Reviewed
All tools were independently evaluated for this comparison