Quick Overview
- 1#1: TherapyNotes - Comprehensive EHR platform designed for behavioral health professionals with secure notes, billing, scheduling, and telehealth features.
- 2#2: SimplePractice - All-in-one practice management solution for mental health providers including telehealth, insurance billing, and customizable charting.
- 3#3: Valant - Cloud-based behavioral health EHR offering outcomes measurement, advanced reporting, and integrated telepsychiatry tools.
- 4#4: ICANotes - Psychiatry-specific EHR with rapid charting, customizable templates, and e-prescribing tailored for mental health documentation.
- 5#5: TheraNest - Practice management software for therapy practices featuring client portals, group notes, and streamlined billing.
- 6#6: TheraPlatform - Integrated online therapy platform with EMR, HIPAA-compliant video sessions, and resource libraries for mental health providers.
- 7#7: WriteUpp - Behavioral health EHR emphasizing intuitive progress notes, treatment plans, and outcome tracking for clinicians.
- 8#8: CounSol - Practice management and EHR system for counselors with secure messaging, scheduling, and insurance claims processing.
- 9#9: MyClientsPlus - Secure online software for therapists providing notes, billing, scheduling, and client management tools.
- 10#10: Practice Better - Client management platform with EMR, telehealth, and billing features suited for mental health and wellness practitioners.
We selected and ranked tools based on key factors including feature relevance (secure note-taking, billing, telehealth), user experience, data security, and overall value to mental health practitioners.
Comparison Table
Mental health electronic medical records (EMR) software is essential for optimizing practice operations, and exploring options like TherapyNotes, SimplePractice, Valant, ICANotes, TheraNest, and more can highlight critical differences. This comparison table breaks down features, pricing, and usability, equipping providers to understand which tools align with their workflow, budget, and clinical needs to make informed choices.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive EHR platform designed for behavioral health professionals with secure notes, billing, scheduling, and telehealth features. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.4/10 |
| 2 | SimplePractice All-in-one practice management solution for mental health providers including telehealth, insurance billing, and customizable charting. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Valant Cloud-based behavioral health EHR offering outcomes measurement, advanced reporting, and integrated telepsychiatry tools. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | ICANotes Psychiatry-specific EHR with rapid charting, customizable templates, and e-prescribing tailored for mental health documentation. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 5 | TheraNest Practice management software for therapy practices featuring client portals, group notes, and streamlined billing. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 9.2/10 |
| 6 | TheraPlatform Integrated online therapy platform with EMR, HIPAA-compliant video sessions, and resource libraries for mental health providers. | specialized | 8.5/10 | 8.7/10 | 8.3/10 | 9.1/10 |
| 7 | WriteUpp Behavioral health EHR emphasizing intuitive progress notes, treatment plans, and outcome tracking for clinicians. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 8.5/10 |
| 8 | CounSol Practice management and EHR system for counselors with secure messaging, scheduling, and insurance claims processing. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 8.0/10 |
| 9 | MyClientsPlus Secure online software for therapists providing notes, billing, scheduling, and client management tools. | specialized | 8.3/10 | 8.5/10 | 8.8/10 | 7.9/10 |
| 10 | Practice Better Client management platform with EMR, telehealth, and billing features suited for mental health and wellness practitioners. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 8.5/10 |
Comprehensive EHR platform designed for behavioral health professionals with secure notes, billing, scheduling, and telehealth features.
All-in-one practice management solution for mental health providers including telehealth, insurance billing, and customizable charting.
Cloud-based behavioral health EHR offering outcomes measurement, advanced reporting, and integrated telepsychiatry tools.
Psychiatry-specific EHR with rapid charting, customizable templates, and e-prescribing tailored for mental health documentation.
Practice management software for therapy practices featuring client portals, group notes, and streamlined billing.
Integrated online therapy platform with EMR, HIPAA-compliant video sessions, and resource libraries for mental health providers.
Behavioral health EHR emphasizing intuitive progress notes, treatment plans, and outcome tracking for clinicians.
Practice management and EHR system for counselors with secure messaging, scheduling, and insurance claims processing.
Secure online software for therapists providing notes, billing, scheduling, and client management tools.
Client management platform with EMR, telehealth, and billing features suited for mental health and wellness practitioners.
TherapyNotes
specializedComprehensive EHR platform designed for behavioral health professionals with secure notes, billing, scheduling, and telehealth features.
Proprietary progress note system with quick-fill templates, DSM-5/ICD-10 integration, and automated superbills for efficient documentation.
TherapyNotes is a cloud-based electronic medical records (EMR) platform specifically designed for mental health professionals, including therapists, psychologists, and psychiatrists. It provides comprehensive tools for progress notes, appointment scheduling, billing and insurance claims, secure client communication, and telehealth integration. HIPAA-compliant and user-focused, it streamlines administrative workflows to allow clinicians to focus more on patient care.
Pros
- Intuitive interface with customizable note templates
- Robust billing and claims management with electronic submission
- Strong security features and excellent customer support
Cons
- No free trial available
- Limited advanced reporting and analytics
- Additional fees for premium features like e-prescribing
Best For
Solo practitioners and small to medium-sized mental health practices needing an all-in-one solution for documentation, scheduling, and billing.
Pricing
Starts at $49/user/month for core features; additional clinicians $39/month; billing add-on $15/user/month; month-to-month with no contracts.
SimplePractice
specializedAll-in-one practice management solution for mental health providers including telehealth, insurance billing, and customizable charting.
Integrated outcomes tracking and measurement tools with standardized scales for progress monitoring in therapy sessions
SimplePractice is a comprehensive cloud-based EHR and practice management platform tailored for mental health professionals, offering integrated tools for scheduling, secure telehealth, customizable documentation, billing, and client portals. It streamlines administrative workflows while ensuring HIPAA compliance and supporting outcome tracking for therapy sessions. Ideal for solo practitioners and small groups, it reduces paperwork and enhances client engagement through features like automated reminders and shared progress notes.
Pros
- All-in-one platform with seamless telehealth, billing, and scheduling integration
- HIPAA-compliant client portal for secure communication and homework assignments
- Robust insurance billing tools with superbills and ERA support
Cons
- Pricing tiers can add up with per-claim fees and add-ons
- Limited advanced customization for progress notes and templates
- Customer support response times vary, especially for non-premium users
Best For
Solo mental health practitioners and small therapy practices seeking an intuitive, all-in-one EMR with strong telehealth and billing capabilities.
Pricing
Starts at $29/month per user (Essentials plan) up to $99/month (Premium), plus $0.35-$1.25 per insurance claim and optional add-ons like outcomes assessment.
Valant
enterpriseCloud-based behavioral health EHR offering outcomes measurement, advanced reporting, and integrated telepsychiatry tools.
Integrated outcomes measurement and analytics dashboard for tracking patient progress and treatment efficacy
Valant is a cloud-based EHR/EMR and practice management software designed specifically for behavioral health and mental health providers, including therapists, psychiatrists, and counselors. It streamlines clinical documentation with customizable templates, scheduling, billing, telehealth integration, and patient portals. The platform emphasizes outcomes measurement and compliance with mental health-specific workflows to support evidence-based care.
Pros
- Specialized mental health templates and outcome tracking tools
- Robust integrated telehealth and EPCS e-prescribing
- Strong billing and revenue cycle management with high clean claims rates
Cons
- Higher pricing may strain solo or small practices
- Limited customization for non-standard workflows
- Occasional reports of slower support response times
Best For
Mid-sized behavioral health practices seeking a comprehensive, mental health-focused EMR with strong telehealth and analytics.
Pricing
Subscription-based starting at ~$299 per provider/month, scaling with practice size; custom quotes required.
ICANotes
specializedPsychiatry-specific EHR with rapid charting, customizable templates, and e-prescribing tailored for mental health documentation.
Point-and-click dynamic documentation that auto-populates comprehensive, customizable progress notes in under 5 minutes
ICANotes is a cloud-based electronic medical records (EMR) software tailored specifically for mental health professionals, including psychiatrists, psychologists, and therapists. It excels in streamlining clinical documentation through point-and-click templates that auto-generate detailed progress notes, treatment plans, and assessments in minutes. The platform also integrates scheduling, billing, telehealth, and e-prescribing, ensuring HIPAA compliance and workflow efficiency for behavioral health practices.
Pros
- Highly specialized templates for mental health documentation that save significant charting time
- Seamless integration of e-prescribing, billing, and telehealth features
- Strong HIPAA compliance and customizable note-building tools
Cons
- Higher pricing compared to general EMRs, especially for solo practitioners
- Limited integrations with non-behavioral health systems
- Initial learning curve for maximizing advanced customization
Best For
Mental health practices and solo providers seeking fast, specialized documentation and integrated behavioral health workflows.
Pricing
Starts at $125 per provider per month (billed annually), with add-ons for e-prescribing ($25/month) and additional users.
TheraNest
specializedPractice management software for therapy practices featuring client portals, group notes, and streamlined billing.
Automated insurance billing with eligibility verification and ERA posting
TheraNest is a cloud-based EHR and practice management platform tailored for mental health professionals, offering scheduling, progress notes, billing, and a client portal. It streamlines administrative tasks with features like insurance claims submission, telehealth integration, and customizable reporting. Designed for solo practitioners to mid-sized groups, it emphasizes ease of use and compliance with HIPAA standards.
Pros
- Intuitive interface with minimal learning curve
- Strong billing and claims management tools
- Affordable pricing with scalable plans
Cons
- Limited third-party integrations
- Customization options are somewhat basic
- Telehealth features lag behind specialized competitors
Best For
Solo therapists and small to medium mental health practices needing an affordable all-in-one EMR with reliable billing.
Pricing
Starts at $39/user/month (Essential plan), up to $69/user/month (Advanced); 20% discount for annual billing, free trial available.
TheraPlatform
specializedIntegrated online therapy platform with EMR, HIPAA-compliant video sessions, and resource libraries for mental health providers.
Extensive built-in library of 1,000+ therapy worksheets, activities, and mindfulness tools directly accessible within the platform
TheraPlatform is a cloud-based EMR and practice management platform tailored for mental health professionals, offering HIPAA-compliant tools for scheduling, billing, telehealth, progress notes, and treatment planning. It supports individual, group, and family therapy sessions with customizable templates and a client portal for secure communication and homework assignments. The software includes a extensive library of over 1,000 therapy worksheets, activities, and assessments to streamline session preparation and client engagement.
Pros
- Affordable all-in-one solution with strong telehealth integration
- Vast library of therapy resources and customizable note templates
- Excellent support for group therapy and supervision features
Cons
- Limited integrations with third-party EHR or accounting tools
- Customer support response times can vary
- Advanced reporting features are somewhat basic
Best For
Small to medium-sized mental health practices seeking an affordable, therapist-focused EMR with built-in therapy tools.
Pricing
Starts at $39/user/month (Basic), $49/user/month (Premium); telehealth add-on $15/month, with a 30-day free trial and no setup fees.
WriteUpp
specializedBehavioral health EHR emphasizing intuitive progress notes, treatment plans, and outcome tracking for clinicians.
Customizable outcome measures and progress tracking integrated directly into notes for easy therapy effectiveness monitoring
WriteUpp is a cloud-based EMR and practice management platform tailored for mental health professionals, offering tools for scheduling, secure messaging, clinical documentation, billing, and telehealth. It supports customizable progress notes, treatment plans, and outcome tracking to streamline workflows for therapists and counselors. HIPAA-compliant and designed for ease, it caters primarily to solo practitioners and small practices seeking simplicity over enterprise-level complexity.
Pros
- Highly intuitive interface with minimal learning curve
- Robust billing and insurance claims processing
- Comprehensive client portal for self-scheduling and secure communication
Cons
- Limited advanced reporting and analytics compared to top competitors
- Fewer third-party integrations (e.g., limited EHR interoperability)
- Mobile app functionality is basic and lacks full feature parity
Best For
Solo therapists or small mental health practices needing an affordable, user-friendly EMR without complex enterprise features.
Pricing
Solo plan at $59/month; Group plan at $79/user/month; Enterprise custom; 14-day free trial available.
CounSol
specializedPractice management and EHR system for counselors with secure messaging, scheduling, and insurance claims processing.
Highly customizable therapy note templates tailored to various mental health modalities
CounSol is a cloud-based practice management and EMR software designed specifically for mental health professionals, including therapists, counselors, and psychologists. It provides tools for scheduling appointments, secure client messaging, billing and insurance claims, telehealth integration, and customizable progress notes and treatment plans. The platform emphasizes HIPAA compliance and workflow efficiency to reduce administrative burdens for solo practitioners and small practices.
Pros
- Intuitive interface with minimal learning curve
- Strong focus on mental health-specific documentation like customizable therapy notes
- Reliable customer support and HIPAA-compliant telehealth
Cons
- Limited advanced reporting and analytics compared to enterprise solutions
- Fewer third-party integrations than competitors
- Pricing can add up for multi-user practices
Best For
Solo therapists or small mental health practices seeking a user-friendly, all-in-one EMR without complex setup.
Pricing
Starts at $44.95/user/month (Essentials plan) up to $89.95/user/month (Premium plan), billed annually with a free trial.
MyClientsPlus
specializedSecure online software for therapists providing notes, billing, scheduling, and client management tools.
Extensive library of customizable, therapy-specific progress note templates
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals, offering tools for scheduling, customizable progress notes, billing, and telehealth. It supports HIPAA-compliant client portals for secure communication and homework assignments, along with insurance claims processing and reporting. Designed for solo practitioners and small practices, it streamlines administrative tasks while focusing on therapy-specific documentation.
Pros
- Highly customizable note templates for various therapy modalities
- User-friendly interface with minimal learning curve
- Responsive customer support and reliable HIPAA compliance
Cons
- Limited advanced analytics and reporting compared to enterprise solutions
- Pricing scales up quickly for multi-provider practices
- Fewer third-party integrations than some competitors
Best For
Solo therapists or small mental health practices needing an intuitive, affordable EMR with strong documentation tools.
Pricing
Starts at $49 per provider per month (billed annually) for core features; higher tiers up to $79/month include telehealth and unlimited clients.
Practice Better
specializedClient management platform with EMR, telehealth, and billing features suited for mental health and wellness practitioners.
Highly customizable client portal enabling self-scheduling, resource sharing, and journaling for enhanced therapy engagement
Practice Better is an all-in-one practice management platform designed for health and wellness practitioners, including mental health professionals, offering secure EMR functionality, client scheduling, telehealth, billing, and a robust client portal. It supports customizable intake forms, progress notes, treatment plans, and HIPAA-compliant documentation tailored for therapy sessions. The software streamlines administrative tasks while fostering client engagement through features like secure messaging and shared resources.
Pros
- Intuitive interface with drag-and-drop scheduling and easy note-taking
- Strong client portal for secure messaging, forms, and homework assignments
- Integrated billing with superbills and insurance claims support
Cons
- Limited advanced mental health-specific templates compared to specialized EMRs
- Reporting and analytics are functional but not highly customizable
- Telehealth lacks some premium features like waiting rooms in basic plans
Best For
Solo therapists or small mental health practices seeking an affordable, user-friendly all-in-one solution without complex enterprise needs.
Pricing
Starts at $25/month for solo practitioners (billed annually), $49/provider/month for groups; includes most features with add-ons for advanced billing.
Conclusion
Among 10 reviewed mental health EMR tools, the top three—TherapyNotes, SimplePractice, and Valant—emerge as standouts, each offering unique strengths. TherapyNotes leads as the top choice, providing a comprehensive suite for behavioral health professionals, while SimplePractice and Valant shine as strong alternatives, catering to different practice needs.
To elevate your practice, start with TherapyNotes—the top-ranked tool—exploring its secure notes, billing, and telehealth features to streamline operations and support client care.
Tools Reviewed
All tools were independently evaluated for this comparison