Quick Overview
- 1#1: TherapyNotes - Comprehensive EHR and practice management platform designed specifically for behavioral health professionals with secure notes, billing, and scheduling.
- 2#2: SimplePractice - All-in-one solution for mental health practices offering telehealth, customizable notes, billing, and client portals.
- 3#3: ICANotes - Fast, intuitive EHR for psychiatrists and therapists with auto-populating progress notes and e-prescribing.
- 4#4: Valant - Advanced behavioral health EHR with outcomes tracking, analytics, and revenue cycle management for larger practices.
- 5#5: TheraNest - Affordable, user-friendly EHR for counseling centers featuring group notes, reporting, and client messaging.
- 6#6: MyClientsPlus - Cloud-based practice management and billing software tailored for individual therapists and small mental health practices.
- 7#7: CounSol - Secure platform for online counseling with integrated EHR, video therapy, and insurance billing.
- 8#8: Practice Better - Holistic EMR for wellness practitioners including mental health with goal tracking, programs, and telehealth.
- 9#9: Jane App - Streamlined practice management for therapists with online booking, SOAP notes, and integrated payments.
- 10#10: Tebra - Integrated EHR and revenue management platform supporting behavioral health with marketing and patient engagement tools.
These tools were carefully evaluated based on specialized features (including secure documentation, telehealth, and billing), intuitive design for busy workflows, and consistent performance, ensuring they meet the unique demands of mental health practices of all sizes.
Comparison Table
This comparison table examines leading mental health EHR tools such as TherapyNotes, SimplePractice, ICANotes, Valant, TheraNest, and additional platforms, offering a clear overview for practitioners. Readers will gain insights into key features, usability, and tailored capabilities to identify the most suitable solution for their practice's specific requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Comprehensive EHR and practice management platform designed specifically for behavioral health professionals with secure notes, billing, and scheduling. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 9.0/10 |
| 2 | SimplePractice All-in-one solution for mental health practices offering telehealth, customizable notes, billing, and client portals. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | ICANotes Fast, intuitive EHR for psychiatrists and therapists with auto-populating progress notes and e-prescribing. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Valant Advanced behavioral health EHR with outcomes tracking, analytics, and revenue cycle management for larger practices. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 7.9/10 |
| 5 | TheraNest Affordable, user-friendly EHR for counseling centers featuring group notes, reporting, and client messaging. | specialized | 8.4/10 | 8.5/10 | 8.7/10 | 8.6/10 |
| 6 | MyClientsPlus Cloud-based practice management and billing software tailored for individual therapists and small mental health practices. | specialized | 8.6/10 | 8.5/10 | 9.2/10 | 8.7/10 |
| 7 | CounSol Secure platform for online counseling with integrated EHR, video therapy, and insurance billing. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.5/10 |
| 8 | Practice Better Holistic EMR for wellness practitioners including mental health with goal tracking, programs, and telehealth. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 8.4/10 |
| 9 | Jane App Streamlined practice management for therapists with online booking, SOAP notes, and integrated payments. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 10 | Tebra Integrated EHR and revenue management platform supporting behavioral health with marketing and patient engagement tools. | enterprise | 7.6/10 | 8.1/10 | 7.3/10 | 7.1/10 |
Comprehensive EHR and practice management platform designed specifically for behavioral health professionals with secure notes, billing, and scheduling.
All-in-one solution for mental health practices offering telehealth, customizable notes, billing, and client portals.
Fast, intuitive EHR for psychiatrists and therapists with auto-populating progress notes and e-prescribing.
Advanced behavioral health EHR with outcomes tracking, analytics, and revenue cycle management for larger practices.
Affordable, user-friendly EHR for counseling centers featuring group notes, reporting, and client messaging.
Cloud-based practice management and billing software tailored for individual therapists and small mental health practices.
Secure platform for online counseling with integrated EHR, video therapy, and insurance billing.
Holistic EMR for wellness practitioners including mental health with goal tracking, programs, and telehealth.
Streamlined practice management for therapists with online booking, SOAP notes, and integrated payments.
Integrated EHR and revenue management platform supporting behavioral health with marketing and patient engagement tools.
TherapyNotes
specializedComprehensive EHR and practice management platform designed specifically for behavioral health professionals with secure notes, billing, and scheduling.
Specialized behavioral health progress note builder with pre-built, customizable templates for therapy sessions
TherapyNotes is a cloud-based EHR platform designed exclusively for behavioral health professionals, providing specialized tools for progress notes, treatment planning, scheduling, billing, and telehealth. It offers customizable templates for various therapy note types like DAP, SOAP, and BIRP, ensuring compliance with HIPAA and helping clinicians document efficiently. The platform also includes a secure client portal for communication and homework assignments, reducing administrative burdens.
Pros
- Highly customizable therapy-specific note templates that save time on documentation
- Seamless integrated billing with electronic claims submission and superbills
- Intuitive scheduling, messaging, and client portal for streamlined workflows
Cons
- Pricing can add up with per-claim publishing fees for insurance billing
- Limited advanced customization options for reports and forms
- No full-featured mobile app; web-based access primarily
Best For
Solo therapists, group practices, and mental health clinics needing a therapy-focused EHR with strong billing and compliance features.
Pricing
Starts at $49 per clinician per month (annual billing), plus $0.15-$0.25 per published claim and optional add-ons like telehealth.
SimplePractice
specializedAll-in-one solution for mental health practices offering telehealth, customizable notes, billing, and client portals.
Customizable outcome measures and progress tracking integrated directly into client charts for data-driven therapy insights
SimplePractice is a comprehensive cloud-based EHR and practice management platform designed specifically for mental health professionals like therapists, psychologists, and counselors. It handles scheduling, secure video telehealth, customizable progress notes, billing, insurance claims, and client portals for intake forms and payments. The software emphasizes HIPAA compliance and workflow efficiency to reduce administrative burdens while supporting clinical documentation and outcome tracking.
Pros
- Highly intuitive interface with mental health-specific templates for notes and assessments
- Seamless integration of telehealth, billing, and client portal in one platform
- Strong HIPAA compliance and automation for insurance claims and superbills
Cons
- Pricing can add up with per-user fees and add-ons for larger practices
- Customer support response times can be inconsistent during peak periods
- Limited advanced reporting and analytics compared to enterprise-level EHRs
Best For
Solo practitioners and small to medium-sized mental health practices needing an all-in-one solution for clinical, administrative, and telehealth needs.
Pricing
Starts at $29/user/month (Essentials, billed annually) up to $99/user/month (Enterprise); includes telehealth, with additional fees for premium features like outcomes tracking.
ICANotes
specializedFast, intuitive EHR for psychiatrists and therapists with auto-populating progress notes and e-prescribing.
Proprietary button-driven documentation system that reduces charting time to minutes per note
ICANotes is a cloud-based EHR software tailored specifically for mental health and behavioral health professionals, including psychiatrists, psychologists, and therapists. It streamlines clinical documentation with button-driven templates that enable rapid note completion, while also handling scheduling, billing, e-prescribing, and telehealth. The platform ensures HIPAA compliance and supports psychiatric assessments, treatment plans, and outcome tracking to enhance practice efficiency.
Pros
- Lightning-fast note-taking with customizable button-driven templates
- Comprehensive behavioral health-specific tools including e-prescribing and outcomes measures
- Strong HIPAA compliance and reliable customer support
Cons
- User interface feels somewhat dated compared to modern EHRs
- Higher pricing without a free tier or extensive third-party integrations
- Steep initial learning curve for full template customization
Best For
Solo practitioners or small mental health clinics prioritizing speed in psychiatric documentation and billing.
Pricing
Starts at $99 per user/month (billed annually), with tiers up to $149/user/month; includes setup fees and add-ons for advanced features.
Valant
enterpriseAdvanced behavioral health EHR with outcomes tracking, analytics, and revenue cycle management for larger practices.
Outcomes Measurement module with automated tracking of patient progress via validated scales like PHQ-9, GAD-7, and ASAM criteria
Valant is a cloud-based EHR and practice management platform tailored specifically for behavioral health providers, including psychiatrists, psychologists, therapists, and counselors. It offers comprehensive tools for clinical documentation, appointment scheduling, billing, e-prescribing, and telehealth, with a strong emphasis on outcomes tracking using standardized assessments like PHQ-9 and GAD-7. The software streamlines workflows to enhance efficiency and support value-based care in mental health practices.
Pros
- Specialized behavioral health templates and outcomes measurement tools
- Integrated revenue cycle management with high clean claims rates
- Robust telehealth and patient portal features
Cons
- Pricing can be steep for smaller practices
- Limited customization compared to larger EHRs
- Mobile app lacks full functionality
Best For
Mid-sized mental health practices seeking a specialty-focused EHR with strong billing and outcomes tracking.
Pricing
Custom quotes starting at around $299 per provider per month, plus implementation fees and add-ons for advanced modules.
TheraNest
specializedAffordable, user-friendly EHR for counseling centers featuring group notes, reporting, and client messaging.
Comprehensive client portal with secure messaging, self-scheduling, and payment processing
TheraNest is a cloud-based EHR and practice management platform tailored for mental health professionals, offering tools for scheduling, progress notes, billing, and client management. It includes a secure client portal for self-scheduling, payments, and messaging, along with telehealth integration and customizable note templates. The software streamlines administrative tasks, supports insurance claims, and provides reporting dashboards to help practices operate efficiently.
Pros
- Affordable pricing with unlimited clients and claims
- Intuitive interface with customizable templates for therapy notes
- Strong client portal for engagement and self-service features
Cons
- Limited third-party integrations compared to larger competitors
- No native mobile app for on-the-go access
- Advanced reporting requires higher-tier plans
Best For
Solo therapists and small-to-medium mental health practices seeking a user-friendly, cost-effective all-in-one EHR solution.
Pricing
Starts at $39/user/month (Essential), $49 (Pro), $69 (Advanced); billed annually with a 21-day free trial.
MyClientsPlus
specializedCloud-based practice management and billing software tailored for individual therapists and small mental health practices.
Customizable progress note templates and integrated outcome measures specifically designed for mental health documentation
MyClientsPlus is a cloud-based EHR software tailored for mental health professionals, providing comprehensive tools for client records, appointment scheduling, billing, and insurance claims processing. It emphasizes HIPAA-compliant documentation with customizable progress notes, treatment plans, and outcome measures to support therapy practices. The platform also integrates telehealth and secure messaging to enhance client engagement and streamline workflows.
Pros
- Highly intuitive interface with minimal learning curve
- Responsive customer support and training resources
- Cost-effective pricing for small practices
Cons
- Limited integrations with third-party tools
- Reporting and analytics could be more robust
- No dedicated mobile app for on-the-go access
Best For
Solo therapists and small to medium-sized mental health practices looking for an affordable, user-friendly EHR without complex setup.
Pricing
Starts at $39/user/month for solo plans (billed annually), with group plans from $49/user/month and custom enterprise pricing.
CounSol
specializedSecure platform for online counseling with integrated EHR, video therapy, and insurance billing.
Unlimited secure video telehealth sessions included in every plan
CounSol is a cloud-based EHR and practice management platform designed specifically for mental health professionals like therapists and counselors. It offers integrated tools for scheduling, secure telehealth, progress notes, billing, insurance claims, and a client portal, all within a HIPAA-compliant environment. The software focuses on simplicity, enabling solo practitioners and small practices to streamline administrative tasks without a steep learning curve.
Pros
- Highly intuitive interface with minimal training required
- Integrated telehealth and billing streamline workflows
- Responsive customer support and reliable uptime
Cons
- Limited advanced reporting and analytics compared to larger platforms
- Fewer third-party integrations available
- Customization options for notes and forms are somewhat basic
Best For
Solo therapists and small mental health practices seeking an affordable, user-friendly all-in-one EHR without complex features.
Pricing
Starts at $44.85/month per user for Basic plan; Pro ($69.85/month) and Premium ($89.85/month) add advanced billing and reporting.
Practice Better
specializedHolistic EMR for wellness practitioners including mental health with goal tracking, programs, and telehealth.
Customizable goal tracking and outcome measures integrated into the client portal for therapy progress monitoring
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including mental health practitioners, offering EHR capabilities for progress notes, treatment plans, and goal tracking. It integrates scheduling, HIPAA-compliant telehealth, billing, insurance claims, and a client portal for secure messaging and self-scheduling. The software emphasizes ease of use and automation to reduce administrative burdens for therapists and counselors.
Pros
- Intuitive interface with quick setup and minimal learning curve
- Comprehensive all-in-one tools including telehealth and billing
- Strong client portal for engagement and homework assignments
Cons
- Limited advanced customization for therapy note templates
- Reporting and analytics not as robust for larger practices
- Insurance billing features lack depth compared to MH-specific EHRs
Best For
Solo mental health practitioners or small therapy practices looking for an affordable, user-friendly EHR with integrated telehealth.
Pricing
Starts at $29/month for solopreneurs (billed annually), with plans up to $99+/month for groups; 14-day free trial available.
Jane App
specializedStreamlined practice management for therapists with online booking, SOAP notes, and integrated payments.
Seamless online booking with automated intake forms and reminders that significantly cut no-shows
Jane App is an all-in-one practice management platform tailored for health practitioners, including mental health professionals like therapists and counselors. It streamlines scheduling, secure telehealth, customizable EHR charting with SOAP notes and treatment plans, billing, insurance claims, and patient portals. Designed for efficiency in private practices, it supports HIPAA compliance and integrates administrative tasks to focus more on client care.
Pros
- Highly intuitive and modern interface that's quick to learn
- Integrated telehealth and online booking reduce administrative burden
- Customizable forms and notes suitable for mental health workflows
Cons
- Limited advanced reporting and analytics for larger practices
- Pricing model charges per provider, which adds up for teams
- Less specialized depth compared to MH-dedicated EHRs like TherapyNotes
Best For
Solo therapists or small mental health clinics needing a user-friendly, all-in-one solution for scheduling, notes, and telehealth.
Pricing
Starts at $74 USD/month per provider (annual billing), unlimited patients and all features included; month-to-month at $99/provider.
Tebra
enterpriseIntegrated EHR and revenue management platform supporting behavioral health with marketing and patient engagement tools.
AI-driven revenue cycle intelligence dashboard that optimizes claims and identifies growth opportunities
Tebra is an all-in-one healthcare platform combining EHR, practice management, billing, and patient engagement tools, with support for mental health providers through customizable therapy note templates, DSM-5 coding, and outcomes tracking. It streamlines clinical documentation, telehealth sessions, and revenue cycle management for behavioral health practices. While versatile across specialties, its mental health features focus on efficient billing and administrative automation rather than deep psychotherapy-specific workflows.
Pros
- Strong integrated billing and revenue cycle management tailored for mental health claims
- Robust telehealth and patient portal for secure virtual therapy sessions
- Customizable templates and e-prescribing for behavioral health documentation
Cons
- Steep learning curve and cluttered interface for non-tech-savvy users
- Less specialized for complex mental health workflows compared to niche EHRs
- Custom pricing can be expensive for solo or small practices
Best For
Mid-sized mental health practices prioritizing billing efficiency and practice growth over highly specialized therapy tools.
Pricing
Custom quotes starting at around $259 per provider/month for core EHR + practice management, with add-ons for telehealth and advanced analytics.
Conclusion
When evaluating top mental health EHR software, TherapyNotes emerges as the preeminent choice, boasting a comprehensive suite of tools tailored to behavioral health professionals. SimplePractice follows closely, offering a seamless blend of telehealth and customizable features, while ICANotes stands out for its intuitive interface and efficient note-taking capabilities—each excelling in distinct areas to suit varied practice needs. Together, these platforms reaffirm that robust administrative support can strengthen the quality of care mental health providers deliver.
Take the first step toward a more efficient practice: explore TherapyNotes to unlock its full potential, or consider SimplePractice or ICANotes for a solution that aligns with your specific workflow.
Tools Reviewed
All tools were independently evaluated for this comparison